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Re: [Gnso-rpm-data] Input Requested: Data Sub Team Call with Survey Vendor
by Ariel Liang May 21, 2018

May 21, 2018

Dear Data Sub Team, Thanks again to those who have responded. It looks like Wednesday, 30 May at 17:00-19:00 would work for the Data Sub Team to meet with the selected vendor, and staff will schedule the meeting accordingly. Once the final contracting details have been approved, staff will make the announcement about the selected vendor. Thank you, Mary, Julie, Ariel, and Berry From: Ariel Liang <ariel.liang(a)icann.org> Date: Wednesday, May 16, 2018 at 6:24 PM To: Susan Payne <susan.payne(a)valideus.com>, "gnso-rpm-data(a)icann.org" <gnso-rpm-data(a)icann.org> Subject: Re: [Ext] RE: [Gnso-rpm-data] Input Requested: Data Sub Team Call with Survey Vendor Hello all, Yes, indeed these slots are UTC times. Thanks to those who have replied and look forward to receiving responses from the other members. Thank you, Mary, Julie, Ariel, and Berry From: Susan Payne <susan.payne(a)valideus.com> Date: Wednesday, May 16, 2018 at 5:47 PM To: Ariel Liang <ariel.liang(a)icann.org>, "gnso-rpm-data(a)icann.org" <gnso-rpm-data(a)icann.org> Subject: [Ext] RE: [Gnso-rpm-data] Input Requested: Data Sub Team Call with Survey Vendor Assuming these are UTC times, I could do the 30th (provided my flight lands on time that day), I cannot do the 25th . Susan Payne Head of Legal Policy | Valideus Ltd 28-30 Little Russell Street London, WC1A 2HN, United Kingdom E: susan.payne(a)valideus.com<mailto:susan.payne@valideus.com> D: +44 20 7421 8255 T: +44 20 7421 8299 M: +44 7971 661175 From: Gnso-rpm-data [mailto:gnso-rpm-data-bounces@icann.org] On Behalf Of Ariel Liang Sent: 16 May 2018 22:39 To: gnso-rpm-data(a)icann.org Subject: [Gnso-rpm-data] Input Requested: Data Sub Team Call with Survey Vendor Dear Data Sub Team, Staff would like to seek your input on scheduling a call with the selected vendor for the Sunrise and Trademark Claims survey project. As communicated previously, ICANN org is at the final stage of contracting the vendor. We expect to announce the selected vendor early next week, assuming all documentations and legal checks will be completed by then. In order to launch the Sunrise and Trademark Claims survey before ICANN62, we recommend the selected vendor to engage with the Data Sub Team immediately after contracting in order to gain a clear understanding of the guidance and draft questions provided by the Sub Team. As such, the vendor will then be able to effectively develop the survey methodologies, outreach plan, and survey design and questions in a timely fashion. Staff suggest the Data Sub Team to consider a two-hour meeting with the selected vendor, with the following options: 1. Friday, 25 May at 17:00-19:00 (after the INTA meeting) OR 2. Wednesday, 30 May at 17:00-19:00 (the full WG will meet on the same day at 12:00 UTC) While the proposed timeslots are subject to vendor’s availability due to the contracting process, staff would like to get the Sub Team input early to facilitate the planning. If need be, the Data Sub Team can meet with the vendor for an additional working session on Friday, 1 June to finalize the survey plan and questions. The goal is to have the vendor brief the full WG on the finalized survey questions as early as 6 June but no later than 13 June, following the work with the Data Sub Team. Please be so kind to let staff know which proposed time slot do you prefer. Thank you, Mary, Julie, Ariel, and Berry

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Re: [Gnso-rpm-data] [Ext] RE: Input Requested: Data Sub Team Call with Survey Vendor
by Ariel Liang May 16, 2018

May 16, 2018

Hello all, Yes, indeed these slots are UTC times. Thanks to those who have replied and look forward to receiving responses from the other members. Thank you, Mary, Julie, Ariel, and Berry From: Susan Payne <susan.payne(a)valideus.com> Date: Wednesday, May 16, 2018 at 5:47 PM To: Ariel Liang <ariel.liang(a)icann.org>, "gnso-rpm-data(a)icann.org" <gnso-rpm-data(a)icann.org> Subject: [Ext] RE: [Gnso-rpm-data] Input Requested: Data Sub Team Call with Survey Vendor Assuming these are UTC times, I could do the 30th (provided my flight lands on time that day), I cannot do the 25th . Susan Payne Head of Legal Policy | Valideus Ltd 28-30 Little Russell Street London, WC1A 2HN, United Kingdom E: susan.payne(a)valideus.com<mailto:susan.payne@valideus.com> D: +44 20 7421 8255 T: +44 20 7421 8299 M: +44 7971 661175 From: Gnso-rpm-data [mailto:gnso-rpm-data-bounces@icann.org] On Behalf Of Ariel Liang Sent: 16 May 2018 22:39 To: gnso-rpm-data(a)icann.org Subject: [Gnso-rpm-data] Input Requested: Data Sub Team Call with Survey Vendor Dear Data Sub Team, Staff would like to seek your input on scheduling a call with the selected vendor for the Sunrise and Trademark Claims survey project. As communicated previously, ICANN org is at the final stage of contracting the vendor. We expect to announce the selected vendor early next week, assuming all documentations and legal checks will be completed by then. In order to launch the Sunrise and Trademark Claims survey before ICANN62, we recommend the selected vendor to engage with the Data Sub Team immediately after contracting in order to gain a clear understanding of the guidance and draft questions provided by the Sub Team. As such, the vendor will then be able to effectively develop the survey methodologies, outreach plan, and survey design and questions in a timely fashion. Staff suggest the Data Sub Team to consider a two-hour meeting with the selected vendor, with the following options: 1. Friday, 25 May at 17:00-19:00 (after the INTA meeting) OR 2. Wednesday, 30 May at 17:00-19:00 (the full WG will meet on the same day at 12:00 UTC) While the proposed timeslots are subject to vendor’s availability due to the contracting process, staff would like to get the Sub Team input early to facilitate the planning. If need be, the Data Sub Team can meet with the vendor for an additional working session on Friday, 1 June to finalize the survey plan and questions. The goal is to have the vendor brief the full WG on the finalized survey questions as early as 6 June but no later than 13 June, following the work with the Data Sub Team. Please be so kind to let staff know which proposed time slot do you prefer. Thank you, Mary, Julie, Ariel, and Berry

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Input Requested: Data Sub Team Call with Survey Vendor
by Ariel Liang May 16, 2018

May 16, 2018

Dear Data Sub Team, Staff would like to seek your input on scheduling a call with the selected vendor for the Sunrise and Trademark Claims survey project. As communicated previously, ICANN org is at the final stage of contracting the vendor. We expect to announce the selected vendor early next week, assuming all documentations and legal checks will be completed by then. In order to launch the Sunrise and Trademark Claims survey before ICANN62, we recommend the selected vendor to engage with the Data Sub Team immediately after contracting in order to gain a clear understanding of the guidance and draft questions provided by the Sub Team. As such, the vendor will then be able to effectively develop the survey methodologies, outreach plan, and survey design and questions in a timely fashion. Staff suggest the Data Sub Team to consider a two-hour meeting with the selected vendor, with the following options: 1. Friday, 25 May at 17:00-19:00 (after the INTA meeting) OR 2. Wednesday, 30 May at 17:00-19:00 (the full WG will meet on the same day at 12:00 UTC) While the proposed timeslots are subject to vendor’s availability due to the contracting process, staff would like to get the Sub Team input early to facilitate the planning. If need be, the Data Sub Team can meet with the vendor for an additional working session on Friday, 1 June to finalize the survey plan and questions. The goal is to have the vendor brief the full WG on the finalized survey questions as early as 6 June but no later than 13 June, following the work with the Data Sub Team. Please be so kind to let staff know which proposed time slot do you prefer. Thank you, Mary, Julie, Ariel, and Berry

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Re: [Gnso-rpm-data] [Ext] RE: Action Items from 06 April 2018 RPM Data Sub Team Call
by Julie Hedlund April 9, 2018

April 9, 2018

Many thanks Kristine and glad you got a day off! Best, Julie From: "Dorrain, Kristine" <dorraink(a)amazon.com> Date: Monday, April 9, 2018 at 12:02 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, "gnso-rpm-data(a)icann.org" <gnso-rpm-data(a)icann.org> Subject: [Ext] RE: [Gnso-rpm-data] Action Items from 06 April 2018 RPM Data Sub Team Call Thanks Julie and apologies to all for not noting my absence. I took a rare day off to hang with my kids and completely unplugged. Yay for priorities, but apologies for rudely not notifying you all. Looks like you got a lot done!!! From: Gnso-rpm-data [mailto:gnso-rpm-data-bounces@icann.org] On Behalf Of Julie Hedlund Sent: Monday, April 09, 2018 6:48 AM To: gnso-rpm-data(a)icann.org Subject: [Gnso-rpm-data] Action Items from 06 April 2018 RPM Data Sub Team Call All, Below are the action items and notes staff captured from the RPM Data Sub Team meeting on 06 April 2018. The notes from the call are posted to the Sub Team wiki space, together with the call recording, transcript and Adobe Connect chat and attendance records at: https://community.icann.org/display/RARPMRIAGPWG/2018-04-06+Sub+Team+for+Da…. Note that we will schedule the next call when we are ready to engage the Sub Team to work with the Survey Provider on the questions. Best Regards, Julie Julie Hedlund, Policy Director Action Items Staff to develop a summary document about the Additional Marketplace RPMs that includes: 1) questions to Donuts during the ICANN61 session and responses received, 2) any action items related to the questions, 3) initial research result conducted by staff. Staff to check Deloitte’s website and research what ancillary services are offered and not mandated by the ICANN RPMs (in response to Question 2(a)) Staff to note the action of sending Question 6 to Deloitte in the summary document. Notes Question 2: What information on the following aspects of the operation of the TMCH is available and where can it be found? a) Ancillary services offered by the TMCH which are not mandated by the ICANN RPMs, including but not limited to: i. the post-90 days’ ongoing notification service; and ii. other services in support of registry-specific offerings b) With whom and under what arrangements does the TMCH share data, and for what non-mandated RPMs purposes? Question 2(a) sounds a bit confusing. It should include a drop down of ancillary services offered by TMCH. Question 2(b) sounds like a privacy policy question. It should be expanded to include more related questions, e.g. do you notify registrant when sharing data? Question 2(b) is designed to ask who else does TMCH share data, and for what non-mandated RPM services, so it does not sound like a privacy policy question. Nevertheless, additional privacy policy questions can be incorporated. What are we trying to get from this question? This question will help us understand what we do not know about. The information we are seeking here is about other services offered by the TMCH, using data submitted, for the purposes of the RPMs. We previously asked TMCH Providers a number of questions, so we should avoid repeating the same questions and craft the questions if we know what we are missing. Staff is a bit concerned about redrafting the questions now rather than focusing on whether we already have, or can get, the information from Deloitte (TMCH Provider), since the WG discussed these questions at a full WG meeting. Clarifying the intent of the questions may be helpful to Deloitte, but the questions as they stand were discussed by the WG. Question 2 is not included in the Data Table forwarded to the vendor responding to the RFP. Question 4 (targeting Trademark & Brand Owners) and Question 5 (targeting Registries & Registrars), as agreed by the Sub Team, are included in the Data Table for the survey purposes. With regard to 2(a), Sub Team should look at the TMCH Provider’s website and review what services are available. Question 6: What role does the TMCH Provider (front-end) play in “servicing” the Additional Marketplace RPMs? For example: • What services do you provide to ICANN Registry Operators? • Does the TMCH use any data from the Clearinghouse to provide these services? If so, please explain. • How are you compensated for the provision of these services? This question has already been covered during the session meeting with Donuts at ICANN61. It is reasonable to ask this question, but we should be asking what we may not know about, and not about the Sunrise and Trademark Claims services. Donuts is the only Registry Operator right now that provides Additional Marketplace RPMs, besides Deloitte (not a RO but as the TMCH Provide – Deloitte now runs the MMX ones). This question can be teed up for Deloitte, so we will have more complete responses. Question 1: How, and to what extent, does use of Protected Marks Lists (e.g. blocking services) affect the utilization of other RPMs, especially Sunrise registrations? This question will be dealt with when we receive responses of other questions. Sunrise and Trademark Claims Survey Update Staff are in process evaluating proposals submitted and engaging with the participating vendors. It is a confidential process led/managed by the Procurement Department. Staff will keep the Sub Team posted with the progress and report back information that can be shared as per Procurement Guidelines. Staff aim to complete contracting process in May according to timeline, and kick off the survey project as soon as the vendor is contracted. The selected vendor will then engage quickly with the Data Sub Team to finalize the survey questions, which the full WG will hopefully also quickly agree with, so we can send the survey out.

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Action Items from 06 April 2018 RPM Data Sub Team Call
by Julie Hedlund April 9, 2018

April 9, 2018

All, Below are the action items and notes staff captured from the RPM Data Sub Team meeting on 06 April 2018. The notes from the call are posted to the Sub Team wiki space, together with the call recording, transcript and Adobe Connect chat and attendance records at: https://community.icann.org/display/RARPMRIAGPWG/2018-04-06+Sub+Team+for+Da…. Note that we will schedule the next call when we are ready to engage the Sub Team to work with the Survey Provider on the questions. Best Regards, Julie Julie Hedlund, Policy Director Action Items Staff to develop a summary document about the Additional Marketplace RPMs that includes: 1) questions to Donuts during the ICANN61 session and responses received, 2) any action items related to the questions, 3) initial research result conducted by staff. Staff to check Deloitte’s website and research what ancillary services are offered and not mandated by the ICANN RPMs (in response to Question 2(a)) Staff to note the action of sending Question 6 to Deloitte in the summary document. Notes Question 2: What information on the following aspects of the operation of the TMCH is available and where can it be found? a) Ancillary services offered by the TMCH which are not mandated by the ICANN RPMs, including but not limited to: i. the post-90 days’ ongoing notification service; and ii. other services in support of registry-specific offerings b) With whom and under what arrangements does the TMCH share data, and for what non-mandated RPMs purposes? Question 2(a) sounds a bit confusing. It should include a drop down of ancillary services offered by TMCH. Question 2(b) sounds like a privacy policy question. It should be expanded to include more related questions, e.g. do you notify registrant when sharing data? Question 2(b) is designed to ask who else does TMCH share data, and for what non-mandated RPM services, so it does not sound like a privacy policy question. Nevertheless, additional privacy policy questions can be incorporated. What are we trying to get from this question? This question will help us understand what we do not know about. The information we are seeking here is about other services offered by the TMCH, using data submitted, for the purposes of the RPMs. We previously asked TMCH Providers a number of questions, so we should avoid repeating the same questions and craft the questions if we know what we are missing. Staff is a bit concerned about redrafting the questions now rather than focusing on whether we already have, or can get, the information from Deloitte (TMCH Provider), since the WG discussed these questions at a full WG meeting. Clarifying the intent of the questions may be helpful to Deloitte, but the questions as they stand were discussed by the WG. Question 2 is not included in the Data Table forwarded to the vendor responding to the RFP. Question 4 (targeting Trademark & Brand Owners) and Question 5 (targeting Registries & Registrars), as agreed by the Sub Team, are included in the Data Table for the survey purposes. With regard to 2(a), Sub Team should look at the TMCH Provider’s website and review what services are available. Question 6: What role does the TMCH Provider (front-end) play in “servicing” the Additional Marketplace RPMs? For example: • What services do you provide to ICANN Registry Operators? • Does the TMCH use any data from the Clearinghouse to provide these services? If so, please explain. • How are you compensated for the provision of these services? This question has already been covered during the session meeting with Donuts at ICANN61. It is reasonable to ask this question, but we should be asking what we may not know about, and not about the Sunrise and Trademark Claims services. Donuts is the only Registry Operator right now that provides Additional Marketplace RPMs, besides Deloitte (not a RO but as the TMCH Provide – Deloitte now runs the MMX ones). This question can be teed up for Deloitte, so we will have more complete responses. Question 1: How, and to what extent, does use of Protected Marks Lists (e.g. blocking services) affect the utilization of other RPMs, especially Sunrise registrations? This question will be dealt with when we receive responses of other questions. Sunrise and Trademark Claims Survey Update Staff are in process evaluating proposals submitted and engaging with the participating vendors. It is a confidential process led/managed by the Procurement Department. Staff will keep the Sub Team posted with the progress and report back information that can be shared as per Procurement Guidelines. Staff aim to complete contracting process in May according to timeline, and kick off the survey project as soon as the vendor is contracted. The selected vendor will then engage quickly with the Data Sub Team to finalize the survey questions, which the full WG will hopefully also quickly agree with, so we can send the survey out.

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RPM Sub Team for Data Call-Attendance, MP3 & Webex Chat | Friday, 6 April 2018
by Michelle DeSmyter April 6, 2018

April 6, 2018

Dear All, Please find the attendance and Webex Chat of the call attached to this email, and the MP3 recording below for the Review of all Rights Protection Mechanisms (RPMs) Sub Team for Data call held Friday, 06 April 2018 at 16:00 UTC. Attendance of the call is also posted on the agenda wiki page: https://community.icann.org/x/LoTpB MP3: https://audio.icann.org/gnso/gnso-rpm-review-06apr18-en.mp3<https://urldefense.proofpoint.com/v2/url?u=http-3A__emails.samanage.com_wf_…> The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: https://gnso.icann.org/en/group-activities/calendar[gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…> ** Please let me know if your name has been left off the list ** Mailing list archives: http://mm.icann.org/pipermail/gnso-rpm-data/ Main wiki page for the working group: https://community.icann.org/x/eI1EB[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…> Thank you. Kind Regards, Andrea Glandon

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REMINDER re: Action/Notes/Agenda: RPM Data Sub Team call on Friday, 06 April 16:00 UTC
by Julie Hedlund April 5, 2018

April 5, 2018

Dear All, Please see attached and on the wiki at https://community.icann.org/x/6gC8B the notes and transcript from the presentation from the Data Sub Team meeting on Saturday, 10 March at ICANN61. Please also see the following action items: Action Items: 1. Information from Jon Nevitt, Donuts: Review information obtained from Donuts during ICANN61. 2. Need for Data in Relation to the Additional Marketplace RPMs – Start next meeting with Question 2: Question 2: What information on the aspects of the operation of the TMCH is available and where can it be found. a) Ancillary services offered by the TMCH which are not mandated by the ICANN RPMs, including but not limited to: i. the post-90 days’ ongoing notification service; and ii. other services in support of registry-specific offerings b) With whom and under what arrangements does the TMCH share data, and for what non-mandated RPMs purposes? 1) Include this with questions to the TMCH, along with other questions from Berry. But this needs to be rephrased. 2) Start with this at the next meeting. Have as reference what we have previously asked them and links to related materials. Based on the discussion at ICANN61, the action for the Sub Team is to finalize the need for data in relation to the Additional Marketplace RPMs. (See attached document.) Thus, there is a need for at least one more meeting of the Sub Team, which, based on the Doodle poll, is scheduled for 16:00 UTC on Friday, 06 April. Please see the draft agenda for the meeting below: Draft Agenda: Review agenda; Discussion on need for data in relation to Additional Marketplace RPMs – starting at Question 2 re: what information on the aspects of the operation of the TMCH is available and where can it be found. Next steps and timing of further meetings. Kind regards, Julie Julie Hedlund, Policy Director

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UPDATE re: Action/Notes/Agenda: RPM Data Sub Team call on Friday, 06 April
by Julie Hedlund March 30, 2018

March 30, 2018

Dear All, This message has been update to reflect that, per the Doodle poll, the next call will be on Friday, 06 April at 1600 UTC, and that the call on 30 March has been cancelled. Please see attached and on the wiki at https://community.icann.org/x/6gC8B the notes and transcript from the presentation from the Data Sub Team meeting on Saturday, 10 March at ICANN61. Please also see the following action items: Action Items: 1. Information from Jon Nevitt, Donuts: Review information obtained from Donuts during ICANN61. 2. Need for Data in Relation to the Additional Marketplace RPMs – Start next meeting with Question 2: Question 2: What information on the aspects of the operation of the TMCH is available and where can it be found. a) Ancillary services offered by the TMCH which are not mandated by the ICANN RPMs, including but not limited to: i. the post-90 days’ ongoing notification service; and ii. other services in support of registry-specific offerings b) With whom and under what arrangements does the TMCH share data, and for what non-mandated RPMs purposes? 1) Include this with questions to the TMCH, along with other questions from Berry. But this needs to be rephrased. 2) Start with this at the next meeting. Have as reference what we have previously asked them and links to related materials. Based on the discussion at ICANN61, the action for the Sub Team is to finalize the need for data in relation to the Additional Marketplace RPMs. (See attached document.) Thus, there is a need for at least one more meeting of the Sub Team, which, based on the Doodle poll, is scheduled for 16:00 UTC on Friday, 06 April. Please see the draft agenda for the meeting below: Draft Agenda: Review agenda; Discussion on need for data in relation to Additional Marketplace RPMs – starting at Question 2 re: what information on the aspects of the operation of the TMCH is available and where can it be found. Next steps and timing of further meetings. Kind regards, Julie Julie Hedlund, Policy Director

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RESULTS of Doodle for 06 April Data Sub Team Call -- 1600 UTC
by Julie Hedlund March 30, 2018

March 30, 2018

Dear Data Sub Team members, The results of the poll show a clear preference and availability for the time of 1600 UTC on Friday, 06 April. Accordingly, we’ll schedule the call at that time and send a meeting and calendar invite. Kind regards, Julie From: Gnso-rpm-data <gnso-rpm-data-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, March 29, 2018 at 11:14 AM To: "gnso-rpm-data(a)icann.org" <gnso-rpm-data(a)icann.org> Subject: [Gnso-rpm-data] REMINDER-RESPONSE REQUESTED: Doodle for 06 April Data Sub Team Call Dear Data Sub Team members, This is a reminder. Please take the Doodle poll at: https://doodle.com/poll/xmiyregvemhgfxfk to help us determine the time of the next Data Sub Team call on 06 April. As a reminder, with the change to daylight saving time if we maintain the call at the usual time of 1700 UTC it will occur an hour later than previously – for example, at 1300 EDT/1000 PDT rather than at 1200 EDT/0900 PDT. The Doodle poll includes both the usual time of 1700 UTC, as well as 1600 UTC. Note that the times will automatically adjust for your time zone. Please take the poll no later than COB Thursday, 29 March. Kind regards, Julie Julie Hedlund, Policy Director

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REMINDER-RESPONSE REQUESTED: Doodle for 06 April Data Sub Team Call
by Julie Hedlund March 29, 2018

March 29, 2018

Dear Data Sub Team members, This is a reminder. Please take the Doodle poll at: https://doodle.com/poll/xmiyregvemhgfxfk to help us determine the time of the next Data Sub Team call on 06 April. As a reminder, with the change to daylight saving time if we maintain the call at the usual time of 1700 UTC it will occur an hour later than previously – for example, at 1300 EDT/1000 PDT rather than at 1200 EDT/0900 PDT. The Doodle poll includes both the usual time of 1700 UTC, as well as 1600 UTC. Note that the times will automatically adjust for your time zone. Please take the poll no later than COB Thursday, 29 March. Kind regards, Julie Julie Hedlund, Policy Director

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