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Re: [Gnso-rpm-data] [Ntfy-gnso-rpm-data] 2nd REMINDER: Doodle Poll / RPMs Data Sub Team for meetings starting week of 15 January 2018
by Mary Wong Jan. 11, 2018

Jan. 11, 2018

To follow up on Terri’s note, the responses so far indicate that Fridays at 1600 UTC or 1700 UTC are likely to work best, so it will be greatly appreciated if those who have not yet responded can see if either or both of those times work for them, even if we need to rotate between the two times. Thank you! Cheers Mary From: Ntfy-gnso-rpm-data <ntfy-gnso-rpm-data-bounces(a)icann.org> on behalf of Terri Agnew <terri.agnew(a)icann.org> Date: Thursday, January 11, 2018 at 09:58 To: "ntfy-gnso-rpm-data(a)icann.org" <ntfy-gnso-rpm-data(a)icann.org> Cc: "gnso-secs(a)icann.org" <gnso-secs(a)icann.org> Subject: [Ntfy-gnso-rpm-data] 2nd REMINDER: Doodle Poll / RPMs Data Sub Team for meetings starting week of 15 January 2018 Dear all, Please complete the following doodle poll to identify an appropriate time for meetings starting the week of 15th January 2018. **As a reminder, the next call is scheduled for Thursday, 11 January 2018 UTC at 22:00 UTC for 60 minute duration. Doodle poll: https://doodle.com/poll/wvfchk9vzq7ggcyv Kind regards, Terri

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Reminder: Google Doc Update & Lock for Edits in 12 Hours
by Ariel Liang Jan. 11, 2018

Jan. 11, 2018

Dear All, As per action item for staff, we have incorporated comments and input discussed in the last Sub Team meeting on the Google Doc. Please reference the redlines and comments made on page 18-20: https://docs.google.com/document/d/1EUXC03ccuYhRMa_X4hDCPrq88KkF6qBRkL6sCcN…. As mentioned previously, staff only incorporate edits (with redlines/track changes) and comments provided by the Sub Team in the sections that the group has already discussed. About 12 hours before the start of the Sub Team call (Thu, 11 Jan at 22:00 UTC), we will make this Google Doc “view only” so no further comments/edits can be added before the call. Please note that once the Google Doc is “view only”, one will see the original version of this Google Doc (generated on 27 November 2017) without showing the redlines and comments. Due to this reason, we will distribute a PDF document that records the redlines and comments made on the Google Doc for reference. Furthermore, staff have investigated and hereby report that Google Doc does not have the capability to display the document in a “clean” format (no markup) that incorporates comments/redlines without accepting or rejecting them. The workaround is to download the Google Doc with redlines, rename the file, upload it to Google doc, and accept/reject comments/redlines as per Sub Team’s discussions. In other words, the workaround is to create a duplicated Google Doc and accept/reject changes on the copy to display a “clean” version. Nevertheless, this method is not so different from generating a clean Word doc incorporating changes already discussed. To have another “clean” Google Doc may contribute to potential version confusions. Last, please review the proposed draft agenda for Thursday 22:00 UTC call: 1. Update on RFP 2. Complete discussion on Section 3 (TM/Brand Owners), page 20 et seq; commence discussion on either Section 2 (Registrars) or Section 4 (Registrants) at Sub Team’s option 3. Timing of future meetings 4. AOB Thank you for your time and contributions! Best Regards, Mary, Berry, Julie, and Ariel

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RFP Update: Data Request Table & Vendor Suggestion
by Ariel Liang Jan. 9, 2018

Jan. 9, 2018

Dear All, Staff preparation for the RFP is close to completion. ICANN can potentially launch the RFP a week or so earlier than the original date (9 February). Therefore, we would like to provide clarification and get the Data Sub Team’s input on a couple of crucial items related to the RFP: 1. Inclusion of the Sub Team’s Data Request Table To provide vendors with better understanding of the project scope and survey task, as well as to ensure that community-developed guidance is incorporated into the RFP process, staff strongly recommend including the Sub Team’s Data Request Table in the RFP documents. We understand that the document is currently in draft form and still under discussion within the Sub Team. Please be assured that to the extent the document is still in draft form when published in the RFP documents, there will be a clarifying note describing the draft status of the document. To be accessible to all interested vendors, and for purposes of transparency, the draft Data Request Table will be published on icann.org along with other RFP public documents. The launch of the RFP will not affect the Data Sub Team’s ability to continue working toward the completion of the Data Request Table. There will be a period where ICANN staff answer questions from responding vendors and provide additional information and resources. The final agreed Data Request Table can therefore be included at this stage of the RFP, superseding the earlier draft, and becoming the basis upon which respondents will rely on in their final RFP responses. Depending on the actual RFP launch date and progress, we will advise the Data Sub Team of the final internal deadline to finalize the Data Request Table (this is typically about one week before ICANN finalizes responses to send to RFP participants). Even at its draft stage, the Data Request Table would be very helpful to get suitable vendors and targeted proposals. Since the goal is to launch the RFP as soon as possible, waiting for the Sub Team to finalize the Data Request Table before launching the RFP would risk further delays. After the RFP is launched, the Data Sub Team still have some time to provide the final agreed document to responding vendors. Question from Staff: Can the Data Request Table, even in draft form, be shared with the full PDP WG no later than 22 January? This will give the Sub Team a couple of more weeks to prepare the draft Data Request Table, ensure the full WG is also comfortable with releasing the table as part of the RFP, and achieve an earlier RFP launch date. 2. Potential Vendors Staff would like to seek your input on potential vendors to reach out to for the RFP. If you have suggestions on potential vendors, by Monday, 15 January, please provide: 1) legal entity name of the potential vendor, 2) name of the contact person, and 3) email address of contact person. Due to privacy concerns, please send suggestions directly to ariel.liang(a)icann.org<mailto:ariel.liang@icann.org>. The contact information will be pre-loaded into the ICANN RFP system, which will generate an auto message when the RFP is launched, inviting suggested vendors to submit proposals. As advised previously, staff will also be reaching out to the full WG for suggestions of potential vendors. Thank you for time and input! Happy to discuss these points during the next Sub Team meeting or before. Best Regards, Mary, Berry, Julie, and Ariel

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Re: [Gnso-rpm-data] [Ext] RE: conflicts
by Julie Hedlund Jan. 9, 2018

Jan. 9, 2018

Dear all, Many thanks to all of you who have provided guidance. Based on the responses it is the staff’s understanding that we will not change the time of the meeting that is scheduled for this Thursday, 11 January, at 2200 UTC. However, staff will take the action to circulate a Doodle to find a rotating time earlier on Friday that avoids an evening meeting time for members in Europe. Kind regards, Julie On 1/8/18, 5:32 PM, "Corwin, Philip" <pcorwin(a)verisign.com> wrote: I agree that it is not reasonable to expect our European members to participate on calls during their Friday evening; the work week must end sometime. Philip S. Corwin Policy Counsel VeriSign, Inc. 12061 Bluemont Way Reston, VA 20190 703-948-4648/Direct 571-342-7489/Cell "Luck is the residue of design" -- Branch Rickey -----Original Message----- From: Gnso-rpm-data [mailto:gnso-rpm-data-bounces@icann.org] On Behalf Of Dorrain, Kristine via Gnso-rpm-data Sent: Monday, January 08, 2018 4:45 PM To: Susan Payne <susan.payne(a)valideus.com>; Julie Hedlund <julie.hedlund(a)icann.org>; J. Scott Evans <jsevans(a)adobe.com>; Michael Graham (ELCA) <migraham(a)expedia.com>; Kathy Kleiman <kathy(a)kathykleiman.com>; gnso-rpm-data(a)icann.org Subject: [EXTERNAL] Re: [Gnso-rpm-data] conflicts I support Susan. I had thought we'd rotate between early Friday and less early Friday (from a Pacific time perspective), so I was also surprised that we ended up with a late Thursday time. Both are good for eastern. One better for Europe. The only people who "suffer" are in Pacific time and I arrive for work at 7:30 am so no problem for me. I could be here at 7 if need be. I have a standing conflict at 10 am for 1/2 hour, that's it. I vote we accommodate Europe. Kristine -----Original Message----- From: Gnso-rpm-data [mailto:gnso-rpm-data-bounces@icann.org] On Behalf Of Susan Payne Sent: Monday, January 08, 2018 1:11 PM To: Julie Hedlund <julie.hedlund(a)icann.org>; J. Scott Evans <jsevans(a)adobe.com>; Michael Graham (ELCA) <migraham(a)expedia.com>; Kathy Kleiman <kathy(a)kathykleiman.com>; gnso-rpm-data(a)icann.org Subject: Re: [Gnso-rpm-data] conflicts Speaking as someone in Europe I would say this rotation (10 - 11pm at night) is hardly for my benefit and is even worse for Lori. I have made myself available for a call this Thursday and so I'm not particularly in favour of cancelling it at this point, but I would like the rotation reviewed as a general matter: - What we discussed was finding a replacement to the 7pm Friday slot. Instead, that slot is being retained and the far more reasonable (if you are European) slot earlier on a Friday is the one that is being replaced. I strongly object to that. - if we're largely given timeslots to vote on which are late at night in Europe it's no big surprise if they come out the winner. After this week, which is already arranged, I would like the poll done again, in a manner which actually recognises that not everyone is based in the US. thanks Susan Payne Head of Legal Policy | Valideus Ltd 28-30 Little Russell Street London, WC1A 2HN, United Kingdom E: susan.payne(a)valideus.com D: +44 20 7421 8255 T: +44 20 7421 8299 M: +44 7971 661175 -----Original Message----- From: Gnso-rpm-data [mailto:gnso-rpm-data-bounces@icann.org] On Behalf Of Julie Hedlund Sent: 08 January 2018 20:59 To: J. Scott Evans <jsevans(a)adobe.com>; Michael Graham (ELCA) <migraham(a)expedia.com>; Kathy Kleiman <kathy(a)kathykleiman.com>; gnso-rpm-data(a)icann.org Subject: Re: [Gnso-rpm-data] conflicts J. Scott, Staff can confirm that the rotation was to accommodate those members for whom the Friday time did not work (such as those in Europe), but who could attend at the Thursday rotating time. Kind regards, Julie On 1/8/18, 3:56 PM, "Gnso-rpm-data on behalf of J. Scott Evans via Gnso-rpm-data" <gnso-rpm-data-bounces(a)icann.org on behalf of gnso-rpm-data(a)icann.org> wrote: I thought this rotation was an accommodation to sub-team members in Europe. If so, I think we should hold to the current schedule. J. Scott Evans 408.536.5336 (tel) 345 Park Avenue, Mail Stop W11-544 Director, Trademarks 408.709.6162 (cell) San Jose, CA, 95110, USA Adobe. Make It an Experience. jsevans(a)adobe.com www.adobe.com On 1/8/18, 11:32 AM, "Gnso-rpm-data on behalf of Michael Graham (ELCA)" <gnso-rpm-data-bounces(a)icann.org on behalf of migraham(a)expedia.com> wrote: Although I have no preference, I'm concerned that changing at this point might lose some of the working group members. Would members of the group please advise your preferences. Michael R. -----Original Message----- From: Gnso-rpm-data [mailto:gnso-rpm-data-bounces@icann.org] On Behalf Of Kathy Kleiman Sent: Saturday, January 06, 2018 4:14 PM To: gnso-rpm-data(a)icann.org Subject: [Gnso-rpm-data] conflicts Hi All, The Data Subteam meeting on Thursday at its evening hour is going to create some conflicts. I have an event rescheduled from 1/4 when everything was canceled here due to snow and cold. I believe Rebecca has a conflict as well. Given the importance of the issues at hand, and with apologies, I would like to recommend that we reschedule to one of our more traditional Friday times for this meeting (and then move into a late Thursday time). Best, Kathy _______________________________________________ Gnso-rpm-data mailing list Gnso-rpm-data(a)icann.org https://urldefense.proofpoint.com/v2/url?u=https-3A__na01.safelinks.protect… _______________________________________________ Gnso-rpm-data mailing list Gnso-rpm-data(a)icann.org https://urldefense.proofpoint.com/v2/url?u=https-3A__na01.safelinks.protect… _______________________________________________ Gnso-rpm-data mailing list Gnso-rpm-data(a)icann.org https://mm.icann.org/mailman/listinfo/gnso-rpm-data _______________________________________________ Gnso-rpm-data mailing list Gnso-rpm-data(a)icann.org https://mm.icann.org/mailman/listinfo/gnso-rpm-data _______________________________________________ Gnso-rpm-data mailing list Gnso-rpm-data(a)icann.org https://mm.icann.org/mailman/listinfo/gnso-rpm-data

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conflicts
by Kathy Kleiman Jan. 8, 2018

Jan. 8, 2018

Hi All, The Data Subteam meeting on Thursday at its evening hour is going to create some conflicts. I have an event rescheduled from 1/4 when everything was canceled here due to snow and cold. I believe Rebecca has a conflict as well. Given the importance of the issues at hand, and with apologies, I would like to recommend that we reschedule to one of our more traditional Friday times for this meeting (and then move into a late Thursday time). Best, Kathy

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Action Items from 05 January 2018 RPM Data Sub Team Call
by Julie Hedlund Jan. 5, 2018

Jan. 5, 2018

Dear all, Below are the action items staff captured from the RPM Data Sub Team meeting today (05 January 2018): Action Items: Re: Section 3 of the Charter Questions, Survey of TM and Brand Owners Staff will find the purpose of the trademark claims notice; Staff will incorporate edits into the Google Document and PDF. Re: Document Management: Staff will send a reminder with agenda 24 hours before the call that the Google Document will be locked for edits 12 hours before the call; Staff will lock the Google Document 12 hours before the call; WG members will use comments rather than strike out except for very minor (non-substantive) edits; WG members will limit edits of questions already discussed to the lead and staff (with questions yet to be discussed reverting to action 1); Staff will research how to view the document in “clean” not redlined/commented form without accepting or rejecting comments/redlines. Notes: 1. Review Proposed Edits, Section 3, Survey of TM & Brand Owners, see: https://docs.google.com/document/d/1EUXC03ccuYhRMa_X4hDCPrq88KkF6qBRkL6sCcN… Page 18 (bottom): Obtain feedback on number of cease-and-desist letters sent -- (a) Does the Trademark Claims Notice to domain name applicants meet its intended purpose? -- Not sure how the question corresponds to the charter. Focus on the charter question is in the second from the left column -- focus on that language. -- For this point, the source suggested by the sub team was "Survey brand owners and/or registrants regarding cease and desist letters sent/received" and as Kristine noted, the language in this current document is what was presented to and approved by the Council. -- Switch to "What did you do in response to the claim notice/notices?" Data questions follow this format. Data question: "How many times did the applicant agree to abandon its application [as a result of a cease-and-desist-letter.]" -- Should be open to other possibilities -- the questions don't ask "did you leave it alone, if so why?" -- Also, the notice that comes from the TMCH data base, seems we are asking about both. In column 4 delete "cease and desist" with "what did you do in response?" Also ask, what was the domain name. -- Trademark Claims Notice = sent to potential registrants. Notice of Registered Name (NORN) = sent to TM holders. -- Suggestion: Change to "Is the Claims Notice inadequate and, if so, how might it be improved? -- Why are we asking Trademark owners this question? Or are we asking them if this is the right tool? Suggestion to Change to: "Do the communications you receive from the TMCH make sense? How have you reacted to them? Do you receive anything?" or "How many of these claims notices did you follow up with actions? What actions did you take? (possible multiple choice -- but could be complicated) -- Claims Notice is what is sent to potential registrants; NORN (Notice of Registered Name) to TM owners. This is the terminology used in all ICANN documentation about the Trademark Claims Service. -- Leave out the content of the claims notice and focus on the reaction. 2. Agree on document management methods: 1) Whether to continue to use the Google Doc as the authoritative document (with insertions and additions to be placed into it – staff can assist if you need us to); 2) Whether and when to “lock” the Google Doc prior to each Sub Team call, so that everyone is clear when we start the call about the exact version we are looking at for that day (note that staff has locked this particular document, since we are less than 2 hours away from the call)? -- We had the original question and then comments on the questions before they were discussed. -- Uncertain what revisions were captured or were some overwritten. -- Crash with Google Docs caused some changes to be lost, but staff was able to restore the edits and the version before the crash. -- Staff incorporated all edits as redline; the original text is still there. No edits were made by staff to the original text for both sections. -- Suggestion that a question drafter should be able to speak to original questions/draft. -- Suggest closing the document 12 hours before the meeting. -- Suggest one form of editing showing edits as comments instead of strikeout. -- Comments in Google doc -- you can also directly add the text but what you put in will be in a different color. -- Can view the original if you go back to the first version, but staff will look into whether there is an option to view as clean versus redline. -- Suggest that staff send a reminder 24 hours before the call that the document will be locked for editing 12 hours before the call. -- When we are done with a section we are done with it. 5. Timing for next call: Thursday, 11 January 22:00 UTC (Google document cut off will be 10:00 UTC on Thursday 11 January) The notes from the call are posted to the Sub Team wiki space, together with the call recording, transcript and Adobe Connect chat and attendance records. Best Regards, Julie Julie Hedlund, Policy Director

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Recordings, attendance & AC Chat for Review of all Rights Protection Mechanisms (RPMs) Sub Team for Data call on Friday, 05 January 2018 at 19:00 UTC
by Michelle DeSmyter Jan. 5, 2018

Jan. 5, 2018

Dear All, Please find the attendance of the call attached to this email. The MP3, Adobe Connect recording and Adobe Connect chat below for the Review of all Rights Protection Mechanisms (RPMs) Sub Team for Data call held Friday, 05 January 2018 at 19:00 UTC. Attendance of the call is also posted on the agenda wiki page: https://community.icann.org/x/YSByB MP3: https://audio.icann.org/gnso/gnso-rpm-review-05jan18-en.mp3 Adobe Connect recording: https://participate.icann.org/p26oy322ht2/ The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page:https://gnso.icann.org/en/group-activities/calendar[gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…> ** Please let me know if your name has been left off the list ** Mailing list archives: http://mm.icann.org/pipermail/gnso-rpm-data/ Main wiki page for the working group: https://community.icann.org/x/eI1EB[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…> Thank you. Kind regards, Michelle

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Google Doc status for RPM Data Sub Team
by Mary Wong Jan. 5, 2018

Jan. 5, 2018

Hello everyone, To recap, the group last stopped at Page 18 of the Google Doc (https://docs.google.com/document/d/1EUXC03ccuYhRMa_X4hDCPrq88KkF6qBRkL6sCcN…) meaning that there are two questions left to close out the Trademark/Brand Owner section (cease and desist letters, and brand owner experiences regarding evidence of harm – Pages 18-20 of the Google Doc). Staff therefore suggests first completing the discussion on this section, if Michael is able to lead us off today, and the group can then follow by discussing either the Registrant section (Kurt) or Registrars (Susan), which may depend on whether Susan will be on the call. On document control and status: Kurt, it appears that the Word document you circulated today contains a few edits that are not currently in the Google Doc, and does not (as you noted) include many of the edits that were put into the Google Doc up till now. For the purposes of today’s call (if we move on to the Registrant section): may staff suggest that we display Kurt’s document in AC, that Kurt note which parts of that document have not been inserted into the Google Doc (so that staff can make sure to sync both up after the call) and, following Kurt’s initial introduction, we switch to the Google Doc so others can present their comments and follow up? For general document management going forward: may we ask that the group agree on - * Whether to continue to use the Google Doc as the authoritative document (with insertions and additions to be placed into it – staff can assist if you need us to); * Whether and when to “lock” the Google Doc prior to each Sub Team call, so that everyone is clear when we start the call about the exact version we are looking at for that day (note that staff has locked this particular document, since we are less than 2 hours away from the call)? Thanks and cheers Mary, Julie, Ariel and Berry From: "Michael Graham (ELCA)" <migraham(a)expedia.com> Date: Friday, January 5, 2018 at 11:47 To: "gnso-rpm-data(a)icann.org" <gnso-rpm-data(a)icann.org>, Mary Wong <mary.wong(a)icann.org> Subject: [Ext] RE: [Gnso-rpm-data] Rotating Times for Meetings Beginning 05 January 2018 Mary: Could you distribute the latest copy of the proposed questions for review today? Also, since I took the holidays off mentally as well as physically, could you remind me where we left off? Michael R. From: Gnso-rpm-data [mailto:gnso-rpm-data-bounces@icann.org] On Behalf Of Kathy Kleiman Sent: Friday, January 05, 2018 8:23 AM To: gnso-rpm-data(a)icann.org Subject: Re: [Gnso-rpm-data] Rotating Times for Meetings Beginning 05 January 2018 And per our usual way of doing things, I would like to review them with the edits that came quickly upon the heels of Kurt's edits. On 1/5/2018 11:12 AM, Kurt Pritz wrote: Hi Everyone: If we get to Question 4, Survey of Domain Registrants, on the call, I wish to note that since I proposed the set of questions several weeks ago, there have been many edits to that on-line, shared set of questions. I don’t feel comfortable presenting the current set as I don’t understand the reasoning behind some of the suggested edits and others would be better suited to present those. I would like to briefly review the questions as I first intended them and my reasoning. (I admit to making a few edits based on some of the edits I saw to the shared list.) I have attached them here for reference. Let me know how you want to proceed - I am open to any approach. Best regards, Kurt On Dec 21, 2017, at 11:24 AM, Julie Hedlund <julie.hedlund(a)icann.org<mailto:julie.hedlund@icann.org>> wrote: Dear all, Here is an update concerning the following action item from our last meeting: -- The call on 22 December will be canceled. Staff will send a Doodle poll to determine the preference to fix the recurring day and time for the meetings starting the first week in January, including times on Thursday and Friday. The 22 December call was canceled. The Doodle poll was conducted and based on the results it appeared that it was preferable to rotate the times of the meetings between Thursdays and Fridays. The preferred times are Thursdays at 2200 UTC and Fridays at 1900 UTC. We’ll start with Friday, 05 January 2018 at 1900 UTC, as you may have seen from the invitation. Best Regards, Julie Julie Hedlund, Policy Director _______________________________________________ Gnso-rpm-data mailing list Gnso-rpm-data(a)icann.org<mailto:Gnso-rpm-data@icann.org> https://mm.icann.org/mailman/listinfo/gnso-rpm-data _______________________________________________ Gnso-rpm-data mailing list Gnso-rpm-data(a)icann.org<mailto:Gnso-rpm-data@icann.org> https://mm.icann.org/mailman/listinfo/gnso-rpm-data

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Rotating Times for Meetings Beginning 05 January 2018
by Julie Hedlund Jan. 5, 2018

Jan. 5, 2018

Dear all, Here is an update concerning the following action item from our last meeting: -- The call on 22 December will be canceled. Staff will send a Doodle poll to determine the preference to fix the recurring day and time for the meetings starting the first week in January, including times on Thursday and Friday. The 22 December call was canceled. The Doodle poll was conducted and based on the results it appeared that it was preferable to rotate the times of the meetings between Thursdays and Fridays. The preferred times are Thursdays at 2200 UTC and Fridays at 1900 UTC. We’ll start with Friday, 05 January 2018 at 1900 UTC, as you may have seen from the invitation. Best Regards, Julie Julie Hedlund, Policy Director

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Recordings, attendance & AC Chat from Review of all Rights Protection Mechanisms (RPMs) Sub Team for Data call on Friday, 15 December 2017
by Terri Agnew Dec. 16, 2017

Dec. 16, 2017

Dear All, Please find the attendance and AC Chat of the call attached to this email. The MP3 and Adobe Connect recording are below for the Review of all Rights Protection Mechanisms (RPMs) Sub Team for Data call held Friday, 15 December 2017 at 17:00 UTC. MP3: https://audio.icann.org/gnso/gnso-rpm-review-15dec17-en.mp3 Adobe Connect recording: <https://participate.icann.org/p6jda1h8746/?OWASP_CSRFTOKEN=17e199abfa1fcf54 4e1069db42438778cb8fe907e0429b4cdb72a46f61efd41d> https://participate.icann.org/p6jda1h8746/ The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: https://gnso.icann.org/en/group-activities/calendar ** Please let me know if your name has been left off the list ** Mailing list archives: http://mm.icann.org/pipermail/gnso-rpm-data/ Main wiki page for the working group: https://community.icann.org/x/wCWAAw Thank you. Kind regards, Terri

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