February 2022 - GNSO-SOI-TF

ICANN73 GNSO Sessions - How to Get Organized / Remote Participation Details
by Julie Bisland Feb. 11, 2022

Feb. 11, 2022

Dear all, Now is the moment to prepare your schedules for ICANN73! There will be no calendar invitations sent, as the meeting schedule allows you to download all sessions of interest to you, to your individual calendars. Please read the below points for a seamless ICANN73! YOU MUST REGISTER FOR ICANN73 INFORMATION * Sign into your ICANN Account, or create an account here [account.icann.org]<https://urldefense.com/v3/__https:/account.icann.org/login__;!!PtGJab4!r0Vr…>. * Register for ICANN73 by clicking in the ICANN SERVICES menu and selecting Meeting Registration and click on the ICANN73 Registration link. Click here [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> for detailed instructions. Access the ICANN73 Schedule * ICANN73 schedule: https://73.schedule.icann.org/ [73.schedule.icann.org]<https://urldefense.com/v3/__https:/73.schedule.icann.org/__;!!PtGJab4!r0Vro…> For security purposes, participation links will be posted 24-hours prior to the session start times. * ICANN73 GNSO Sessions have been grouped on the ICANN73 GNSO wiki page<https://community.icann.org/x/Fc0GCw>. Create your own schedule: * The ICANN Meeting website allows you to download all GNSO-related meetings to your inbox calendar in one go. For detailed instructions on how to create your personalized ICANN73 schedule and import your schedule to your calendar, click here [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…>. Review the Participation Tools and update Zoom * All sessions will use Zoom rooms. Access details are available 24hrs prior on the ICANN73 Meeting Schedule [73.schedule.icann.org]<https://urldefense.com/v3/__https:/73.schedule.icann.org/__;!!PtGJab4!r0Vro…>. * Visit the Participation Tools page [73.schedule.icann.org]<https://urldefense.com/v3/__https:/73.schedule.icann.org/participation-tool…> for links to download the latest version of Zoom for access to the ICANN73 sessions. * Please see the ICANN Meeting Virtual Participation How-To Guide [73.schedule.icann.org]<https://urldefense.com/v3/__https:/73.schedule.icann.org/attend__;!!PtGJab4…> for more information on how to get the most out of the virtual meeting tools. Links to Bookmark ICANN73 Meeting Schedule [73.schedule.icann.org]<https://urldefense.com/v3/__https:/73.schedule.icann.org/__;!!PtGJab4!r0Vro…> GNSO ICANN73 Wiki Page<https://community.icann.org/x/Fc0GCw> GNSO Session agendas<https://community.icann.org/x/EM0GCw> For all GNSO meeting-related queries (RP or others), please email us at: gnso-secs(a)icann.org and we will be more than happy to assist! Kind regards, GNSO SO/AC Support team -- Julie Bisland Policy Operations Sr. Coordinator (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Skype ID: 79613b691cb8a6c1 Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

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February, March & April 2022 | Meeting invitation: SOI Task Force
by Devan Reed Feb. 8, 2022

Feb. 8, 2022

Dear SOI Task Force members, The calls for the SOI TF taking place in February, March, and April are listed below. The .ics files are attached as well. Please download them to your calendars to keep track of scheduling, as the start time rotates between 20:00 UTC and 13:00 UTC. Future invitations will be sent out closer to the date of the call. The next call invitation, 28 February 2022, has already been sent. Dates, times, and agenda pages for future calls are listed below. 28 February at 20:00 UTC Wiki Agenda Page: https://community.icann.org/x/JwkiCw Check your timezone: https://tinyurl.com/kwjy2rus 14 March at 13:00 UTC Wiki Agenda Page: https://community.icann.org/x/TAkiCw Check your timezone: https://tinyurl.com/2d2em9p5 28 March at 20:00 UTC Wiki Agenda Page: https://community.icann.org/x/TgkiCw Check your timezone: https://tinyurl.com/5x3sh9hr 11 April at 13:00 UTC Wiki Agenda Page: https://community.icann.org/x/UAkiCw Check your timezone: https://tinyurl.com/2p94924k 25 April at 20:00 UTC Wiki Agenda Page: https://community.icann.org/x/UgkiCw Check your timezone: https://tinyurl.com/ycksv6t7 Thank you! Kind regards, Devan

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Action item: Please provide your input in the Google Doc by 25 February at the latest
by Marika Konings Feb. 8, 2022

Feb. 8, 2022

Dear All, Per the action items, the staff support team has gone ahead and created a google doc to facilitate your input and collaboration online: https://docs.google.com/document/d/1-mVupfkJF3e6S53oJb13XtyrqNuSt_8m/edit. Please note that the document contains the following sections: * Questions 1-3 for Task Force input * How to obtain community input - question for TF input * Background info: Staff observations (from assignment form) * Background info: ANNEX A - Chapter 6.0: Statements of Interest Per the other action item, we did check the PDP 3.0 and GNSO review related documents and did not come across any further specific input in relation to the GNSO SOI. Please provide your input on the questions for TF input by Thursday 24 February at the latest. Of course, TF should also feel encouraged to start further conversations here on the list or in the google doc. Best regards, Julie and Marika From: GNSO-SOI-TF <gnso-soi-tf-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Monday, 7 February 2022 at 16:35 To: Julie Hedlund <julie.hedlund(a)icann.org>, "gnso-soi-tf(a)icann.org" <gnso-soi-tf(a)icann.org> Subject: Re: [GNSO-SOI-TF] Action Items & Notes: SOI TF Meeting 07 Sept 2022 13:00 UTC Dear All, Thank you all for participating in the first meeting of the Task Force. We checked the calendar as well as upcoming DST and would like propose the following times / dates for the next set of meetings. Please note that the next meeting is proposed for 3 weeks from now to avoid a conflict with a Council leadership meeting as well as the US President’s Day holiday. By doing so, we also avoid conflict with ICANN73. If you have any concerns about the proposed dates and timing, please share these with the list as soon as possible. We appreciate everyone’s flexibility. Of course, the TF can review on an ongoing basis if meetings are necessary in light of progress that is made through online work and discussion. * Monday 28 February at 20.00 UTC * Monday 14 March at 13.00 UTC (North America will already have switched to DST which means the call will be one hour later for those affected by DST) * Monday 28 March at 20.00 UTC * Monday 11 April at 13.00 UTC. * Monday 25 April at 20.00 UTC Best regards, Marika From: GNSO-SOI-TF <gnso-soi-tf-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Monday, 7 February 2022 at 15:14 To: "gnso-soi-tf(a)icann.org" <gnso-soi-tf(a)icann.org> Subject: [GNSO-SOI-TF] Action Items & Notes: SOI TF Meeting 07 Sept 2022 13:00 UTC Dear All, Please see below the action items and brief notes from today’s SOI Task Force meeting on Monday, 07 September 2022 at 13:00 UTC. These also are posted to the wiki at: https://community.icann.org/x/yYXOCg. Kind regards, Marika and Julie Action Items: 1. TF members to consider whether to volunteer to lead the group. 2. Staff to look back at specific efforts such as the PDP 3.0, the GNSO review, or WS2 to see if there were other inputs on the SOIs. 3. Staff to set up a Google doc with the TF assignment questions and staff observations, as well as the text of the current SOI procedures to help capture comments. 4. Staff to schedule a meeting in two weeks and will look at 20:00 UTC as a possible rotating time with 13:00 UTC. Notes: 1. Introductions (see https://community.icann.org/x/NgAiCw) * Thank you for volunteering to join this effort. * Interests in this topic from introductions: * New to ICANN and hope to bring some fresh eyes on the topic (Aimee Meacham). * Personal interest – SOI are of great use and they are a subject of some confusion with respect to their use and intent (Karen Day). * Personal interest – SOIs are a very important element to participation and think they are due for a refresh/update the process to ensure they are fit for purpose (James Bladel). * Find SOIs helpful (Susan Kawaguchi) * Find SOIs useful but there are some challenges with them – keeping them up to date and the level of information; developing a better understanding of what the expectation is. Need a process for weeding out the old and out-of-date SOIs. 2. Leadership – any volunteers to chair this effort? * Hoping that a TF member will volunteer to lead the effort. * Leader would work with staff to prepare the agendas. ACTION ITEM: TF members to consider whether to volunteer to lead the group. 3. TF Assignment – review TF assignment and determine next steps (see https://community.icann.org/x/NAAiCw) * The CCOICI has oversight of this group; awaiting a volunteer to be the liaison between the CCOICI and the TF. * There is a specific chapter in the GNSO Operating Procedures. * Current SOI procedure came out of the 2008 improvements to replace the Declaration of Interest form. * This topic was discussed as part of the PDP 3.0 effort; a number of people pointed out that the SOI procedure is something that could benefit from a review. Decided to include the SOI review as part of the pilot for the Framework of Continuous Improvement. * Note that having an interest is not a impediment to participating in the GNSO; the SOI requires related interests only to be stated. * One question to consider: Who is responsible for ensuring updates and accuracy? Right now it is a requirement of the owner of the SOI. * Concerns raised about SOIs that aren’t being kept up to date. * Observation that there has been a swift to a more representative model – so consider the question of how useful SOIs are in a representative model. * Think they are even more relevant in the representative model tbh. SGs and Cs use them too to understand the interests of the colleagues they may be appointing to represent them. * SOIs are used in other parts of the community, so changes may impact other groups. Questions to be considered by the TF: 1. Is the original objective of the SOI, as stated in the BGC WG Report, still valid? If not, why not and what should the current objective be? 2. Based on the response to question 1), is the requested information to be provided as part of the SOI still fit for purpose? If not, why not, and what would need to be changed to make it fit for purpose? 3. Are there any further measures that should be considered from an enforcement / escalation perspective, in addition or instead of those already included in the requirements? 4. Based on the responses to question 1) and 2), what updates, if any, would need to be made to the GNSO Operating Procedures? 5. Based on the responses to 4), are there any updates that need to be made to the SOI wiki page and template, also considering from a privacy perspective whether the current set up provides sufficient safeguards (only those that are logged into the wiki are able to view SOI information). * As part of its deliberations, the TF should also consider how the SOI is used across the GNSO as well as outside of the GNSO as proposed changes could have a broader impact. The TF could also consider whether there is value in having different types of SOIs, for example, one that is specific to the GNSO and policy development, and others that may serve other purposes. * However, how the SOI is used outside of the GNSO is not within scope for the TF, although it will help inform the potential broader impact any potential changes to the SOI may have. * As part of its deliberations, the TF may also explore how SOIs or comparable approaches are used in other organizations to see if possible best practices can be identified and/or lessons learned. Membership: * a maximum of 2 representatives from each Constituency or Stakeholder Group1 and up to 2 alternates * 1 Council Committee liaison (ex-officio) Decision-making methodology: The Task Force should aim to make recommendations by full consensus. Divergent views can be documented and recorded. Timeline expectations: Although the TF will set its own work plan and schedule, it is expected that the timeframe for completing this assignment may take between 9-12 months. Assuming public comment may be helpful. Consultation expectations: * As part of this process, the Task Force is expected to solicit input from the ICANN community on the current use and experience with SOIs as well as suggestions for possible improvements at an early stage of the process. * Also, if the TF recommends any changes to the GNSO Operating Procedures, these will need to go out for public comment before the GNSO Council can consider these for adoption. * The CCOICI has been working on changes to the WG Self-Assessment that will involve changing the Operating Procedures – suggest combining these with changes to the SOI procedures into one public comment. Discussion: * Good starting point are the questions and the staff observations. One question that we may need to consider first is how comfortable TF members are to undertake a top-bottom review or whether we want to just tweak the process. * There is no restriction on what the TF can recommend, although recommendations do have to be approved by the Council. * Maybe a starting point it might be helpful if we put the questions and the staff observations into a Google doc, starting with the original purpose and your views on what you think the current objective should be. * Question: Is there any other input that isn’t captured in the task assignment? Answer: Staff can look back at the PDP 3.0 process and GNSO review to see if there is other input. * Think about the outreach part of this effort and what would be helpful – a form could be developed? A survey? How to get the right kind of feedback. * Could go through the current SOI and express our concerns with it. ACTION ITEMS: 1. Staff to look back at specific efforts such as the PDP 3.0, the GNSO review, or WS2 to see if there were other inputs on the SOIs. 2. Staff to set up a Google doc with the TF assignment questions and staff observations, as well as the text of the current SOI procedures to help capture comments. 4. Schedule and timing of future meetings – see current time zone spread https://www.timeanddate.com/worldclock/meetingtime.html?iso=20220131&p1=75&… [timeanddate.com]<https://urldefense.com/v3/__https:/www.timeanddate.com/worldclock/meetingti…> * Wide range of time zones: Very challenging to schedule meetings. Consider how to accommodate preferences – rotate or rely more on the mailing list. * Rotations could lose some people. * Might be helpful to focus on using Google docs and the mailing list. * For groups that have multiple members could have one as primary and one as alternate. * Could be more difficult if these are weekly meetings – better to have 2 meetings per month and focus on sharing thoughts on line. * There are some time slots that are possible, such as early morning in the US or late evening in Europe. * Consider also how the change to Daylight Saving Time in the US will affect meeting times. * We use 20:00 in another group. Is that any more palatable for the team here? ACTION ITEM: Staff to schedule a meeting in two weeks and will look at 20:00 UTC as a possible rotating time with 13:00 UTC.

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SOI Task Force meeting
by ICANN Policy Calendar Feb. 7, 2022

Feb. 7, 2022

Meeting: SOI Task Force meeting Date: Monday, 25 April 2022 at 20:00 UTC for 60 minutes Join Zoom Meeting: https://icann.zoom.us/j/94092604895?pwd=Q2xoaEZwb1ZaUTkxdVJWdGJJZm1OQT09 Meeting ID: 940 9260 4895 Passcode: tgV%6&8SKy One tap mobile +13126266799,,94092604895#,,,,*6566177428# US (Chicago) +19294362866,,94092604895#,,,,*6566177428# US (New York) Meeting ID: 940 9260 4895 Passcode: 6566177428 Find your local number: https://icann.zoom.us/u/aeinfg0MP7 <https://urldefense.com/v3/__https:/icann.zoom.us/u/aeinfg0MP7__;!!PtGJab4!u…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> 25 April at 20:00 UTC Wiki Agenda Page: https://community.icann.org/x/UgkiCw Check your timezone: https://tinyurl.com/ycksv6t7

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SOI Task Force meeting
by ICANN Policy Calendar Feb. 7, 2022

Feb. 7, 2022

Meeting: SOI Task Force meeting Date: Monday, 11 April 2022 at 13:00 UTC for 60 minutes Join Zoom Meeting: https://icann.zoom.us/j/94092604895?pwd=Q2xoaEZwb1ZaUTkxdVJWdGJJZm1OQT09 Meeting ID: 940 9260 4895 Passcode: tgV%6&8SKy One tap mobile +13126266799,,94092604895#,,,,*6566177428# US (Chicago) +19294362866,,94092604895#,,,,*6566177428# US (New York) Meeting ID: 940 9260 4895 Passcode: 6566177428 Find your local number: https://icann.zoom.us/u/aeinfg0MP7 <https://urldefense.com/v3/__https:/icann.zoom.us/u/aeinfg0MP7__;!!PtGJab4!u…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> 11 April at 13:00 UTC Wiki Agenda Page: https://community.icann.org/x/UAkiCw Check your timezone: https://tinyurl.com/2p94924k

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SOI Task Force meeting
by ICANN Policy Calendar Feb. 7, 2022

Feb. 7, 2022

Meeting: SOI Task Force meeting Date: Monday, 28 March 2022 at 20:00 UTC for 60 minutes Join Zoom Meeting: https://icann.zoom.us/j/94092604895?pwd=Q2xoaEZwb1ZaUTkxdVJWdGJJZm1OQT09 Meeting ID: 940 9260 4895 Passcode: tgV%6&8SKy One tap mobile +13126266799,,94092604895#,,,,*6566177428# US (Chicago) +19294362866,,94092604895#,,,,*6566177428# US (New York) Meeting ID: 940 9260 4895 Passcode: 6566177428 Find your local number: https://icann.zoom.us/u/aeinfg0MP7 <https://urldefense.com/v3/__https:/icann.zoom.us/u/aeinfg0MP7__;!!PtGJab4!u…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> 28 March at 20:00 UTC Wiki Agenda Page: https://community.icann.org/x/TgkiCw Check your timezone: https://tinyurl.com/5x3sh9hr

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SOI Task Force meeting
by ICANN Policy Calendar Feb. 7, 2022

Feb. 7, 2022

Meeting: SOI Task Force meeting Date: Monday, 14 March 2022 at 13:00 UTC for 60 minutes Join Zoom Meeting: https://icann.zoom.us/j/94092604895?pwd=Q2xoaEZwb1ZaUTkxdVJWdGJJZm1OQT09 Meeting ID: 940 9260 4895 Passcode: tgV%6&8SKy One tap mobile +13126266799,,94092604895#,,,,*6566177428# US (Chicago) +19294362866,,94092604895#,,,,*6566177428# US (New York) Meeting ID: 940 9260 4895 Passcode: 6566177428 Find your local number: https://icann.zoom.us/u/aeinfg0MP7 <https://urldefense.com/v3/__https:/icann.zoom.us/u/aeinfg0MP7__;!!PtGJab4!u…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> 14 March at 13:00 UTC Wiki Agenda Page: https://community.icann.org/x/TAkiCw Check your timezone: https://tinyurl.com/2d2em9p5

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Canceled: SOI Task Force meeting
by Devan Reed Feb. 7, 2022

Feb. 7, 2022

Meeting: SOI Task Force meeting Date: Monday, 14 March 2022 at 13:00 UTC for 60 minutes Join Zoom Meeting: https://icann.zoom.us/j/94092604895?pwd=Q2xoaEZwb1ZaUTkxdVJWdGJJZm1OQT09 Meeting ID: 940 9260 4895 Passcode: tgV%6&8SKy One tap mobile +13126266799,,94092604895#,,,,*6566177428# US (Chicago) +19294362866,,94092604895#,,,,*6566177428# US (New York) Meeting ID: 940 9260 4895 Passcode: 6566177428 Find your local number: https://icann.zoom.us/u/aeinfg0MP7 <https://urldefense.com/v3/__https:/icann.zoom.us/u/aeinfg0MP7__;!!PtGJab4!u…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> 14 March at 13:00 UTC Wiki Agenda Page: https://community.icann.org/x/TAkiCw Check your timezone: https://tinyurl.com/2d2em9p5

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SOI Task Force meeting
by Devan Reed Feb. 7, 2022

Feb. 7, 2022

Meeting: SOI Task Force meeting Date: Monday, 14 March 2022 at 13:00 UTC for 60 minutes Join Zoom Meeting: https://icann.zoom.us/j/94092604895?pwd=Q2xoaEZwb1ZaUTkxdVJWdGJJZm1OQT09 Meeting ID: 940 9260 4895 Passcode: tgV%6&8SKy One tap mobile +13126266799,,94092604895#,,,,*6566177428# US (Chicago) +19294362866,,94092604895#,,,,*6566177428# US (New York) Meeting ID: 940 9260 4895 Passcode: 6566177428 Find your local number: https://icann.zoom.us/u/aeinfg0MP7 <https://urldefense.com/v3/__https:/icann.zoom.us/u/aeinfg0MP7__;!!PtGJab4!u…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> 14 March at 13:00 UTC Wiki Agenda Page: https://community.icann.org/x/TAkiCw Check your timezone: https://tinyurl.com/2d2em9p5

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Meeting Invitation | SOI Taskforce Meeting | Monday, 28 February 2022 at 20:00 UTC
by Devan Reed Feb. 7, 2022

Feb. 7, 2022

Dear all, The first SOI Taskforce meeting is scheduled on Monday, 28 February 2022 at 20:00 UTC for 60 minutes. Join Zoom Meeting: https://icann.zoom.us/j/94092604895?pwd=Q2xoaEZwb1ZaUTkxdVJWdGJJZm1OQT09 <https://urldefense.com/v3/__https:/icann.zoom.us/j/94092604895?pwd=Q2xoaEZw…> Meeting ID: 940 9260 4895 Passcode: tgV%6&8SKy One tap mobile +13126266799,,94092604895#,,,,*6566177428# US (Chicago) +19294362866,,94092604895#,,,,*6566177428# US (New York) Meeting ID: 940 9260 4895 Passcode: 6566177428 Find your local number: https://icann.zoom.us/u/aeinfg0MP7 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/aeinfg0MP7__;!!PtGJab4!p…> If this is your first time with Zoom, please take a look here: Welcome to Zoom <https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Wiki agenda page: https://community.icann.org/x/JwkiCw Check your time zone: https://tinyurl.com/kwjy2rus Thank you, Kind regards, Devan

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