December 2019 - IFRT - lists.icann.org

IFR: Plenary Meeting #2 Notes and expect documents to be shared with you
by Amy Creamer Dec. 20, 2019

Dec. 20, 2019

Hello IFRT, Attached are the meeting minutes from our 2nd Plenary Call. In addition, I have copied and pasted them below my Signature on this email, or you can locate them on the IFR wiki, found here: https://community.icann.org/display/ifr/December+17%2C+2019+%2817%3A00+UTC%…. Here are links to the three documents briefly discussed: Rules of Engagement <https://docs.google.com/document/d/1uWYaRNCH6BPs_RUHqh4Phu4NPUlrgM9w/edit?d…> https://docs.google.com/document/d/1uWYaRNCH6BPs_RUHqh4Phu4NPUlrgM9w/edit?d… Scope of Work <https://docs.google.com/document/d/1j9WWfU5ILCDnC9nXCcbdplEUmgUVoj7N/edit?d…> https://docs.google.com/document/d/1j9WWfU5ILCDnC9nXCcbdplEUmgUVoj7N/edit?d… Workplan<https://docs.google.com/spreadsheets/d/13g-rrryNkXIwLdVC0fiKpEwQFBTwa07Z/ed…> https://docs.google.com/spreadsheets/d/13g-rrryNkXIwLdVC0fiKpEwQFBTwa07Z/ed… If you have issues with these links, please contact me. If you are new to Google Docs, I’ve attached screen snapshots of Google Docs to show how to edit using “SUGGESTIONS” though it should automatically be in “Suggestion” mode. Please review these documents for discussion at the 3rd Plenary Meeting. Regards, Amy Creamer GDD Strategic Senior Project Manager Global Domains Division (GDD) Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +1 310 578 8910 Mobile: +1 424 537 8917 Email: amy.creamer(a)icann.org<mailto:Amy.creamer@icann.org> Skype: amy_creamer www.icann.org IFRT PLENARY MEETING #2: IFRT Plenary Meeting #2 IFRT Plenary Meeting<https://icann.zoom.us/recording/play/k2WtC2SqYjxnK9-vfox7JTAf2rAB_svnoI71RL…>, 17 December 2019 Agenda: 4. Welcome 5. Agenda Bashing 6. Administrative Items Use of Google Drive 7. Rules of Engagement – review 8. Regular meeting schedule – first meeting in January will be 17:00 UTC Next meetings – January 7, 21st; February 4th, 18th, 25th (tentative) ICANN67 - regular IFRT meeting on Monday, block 2 - CSC – IFRT meeting on Wednesday, block 3 9. Scope of Work 10. Work plan 11. Plans for community feedback (community consultation / public comment / open session at ICANN68, etc) 12. AOB High Level Notes Administrative Matters: * Welcome to Danko Jevtovic, Board Liaison just appointed by ICANN Board! * Instead of accessing a Folder on Google Drive, which requires a Google account, Amy will send out links to each specific document which will allow access to that one document without requiring a Google Account * Amy will send the entire document to Kaili, due to access issues, and he can edit/comment off-line * Team Meeting Schedule: January 7, 21st; February 4th, 18th, 25th (tentative) ICANN67 meeting * Kaili’s timezone is the outlier, but he will be on PST for both January meetings and first Feb meetings. We will set for 17:00UTC and discuss rotating time zones come January * ICANN67: 1 IFRT Plenary meeting is slated for Monday during 2nd block. Meeting between IFRT and CSC is slated for Wednesdy during block 3. * Related discussion regarding budget. Currently IFR has budget for 1 Face-to-Face (F2F) since the Bylaws allow an on-site visit. Intended for on-site/workshop type meeting. Should it be used for bringing team members to ICANN67 who are not sponsored by the SO/AC? * Would ICANN67 be best use of travel funds if only holding a meeting for a few hours, vs. an all day workshop? * James Gannon felt that the IFR Workplan should determine the need for F2F meetings and then ICANN should supply the budget. Amy would bring back to ICANN leadership. Rules of Engagement: * 2nd reading of RoE with team, but: ICANN Legal added one sentence to Roles & Responsibilities/ICANN Organization which reads: “#7: Both ICANN Organization and PTI will have a designated point of contact to provide substantive support and participate regularly in the review team activities.” * No objections, but can not be adopted until next meeting because of this change per the RoE * Discussion regarding Principles of Operation/# 3 which reads: “Members are expected to communicate the views of the communities that have selected them to the IFRT, but also communicate back the information and deliberations from the IFRT to their respective communities.” * The Review Team agreed, in a discussion lead by Peter Koch, that this statement is an ethical guideline and not a statement that the Review Member is the authorized speaker to speak in the name of their appointing organization. Each Appointing Organization has a process for decision making which will be followed if necessary in relation to the IFR. Scope of Work: · Introduced document and discussed purpose · Team needs to draft an “objective” for each scope item, which will later be the foundation for their draft report. Amy wrote 2 sample ones; team will edit and write the remaining objectives. Work Plan * Introduced document and discussed purpose * Noted that 1 tab is high level work plan, and 2nd tab breaks down the progress that is necessary meeting-by-meeting to give a sense of workload Community Input to IFR * Community feedback is required. Different options, but believe using a lightweight approach (not a Public Comment) is sufficient * Steve Conte pointed out that holding open sessions at ICANN Meetings for reviews never obtains an audience * Steve Conte suggested webinars in multiple time zones, advertise with SO/ACs * Peter Koch recommended that team members put this review down on their appointing SO/AC’s session at ICANN meetings and leading an update/discussion. * Possibility of a survey; pointed out that PTI does an annual Customer Satisfaction Survey which will be an input to the IFR Decisions: Rules of Engagement: The review team determined that Principles of Operation/# 3 was an ethical guideline only and not intended to be a requirement that the review team member consult with and speak for their appointing organization on every issue the IFRT discusses. Action Items: * Next Plenary call, the IFRT will vote on approving the Rules of Engagement * Amy to send Google Docs links to: * Current draft Rules of Engagement * Draft Scope of Work * Draft Workplan . * Amy to bring up budget for travel to ICANN Leadership * Done: Budgets are set for each Review, and the budget for this review was set back during the IANA Stewardship Transition. If the team believes more F2F meetings are required, the team can utilize the budget request process. Will give more details if review team believes more travel is necessary.

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IANA Function Review Team (IFRT) | January 7th, 21st and February 4th at 17:00 UTC
by Kimberly Carlson Dec. 19, 2019

Dec. 19, 2019

Dear IFRT, As the discussed on the last call, the first three calls of 2020 for the IANA Function Review Team (IFRT) will be January 7th, 21st and February 4th at 17:00 UTC. (time zone<https://www.timeanddate.com/worldclock/fixedtime.html?msg=IANA+Function+Rev…>) An agenda will be circulated prior to the call. Please find the call details below: Time: Jan 7, 2020 05:00 PM Universal Time UTC Every week on Tue, until Feb 4, 2020, 3 occurrence(s) Jan 7, 2020 05:00 PM Jan 21, 2020 05:00 PM Feb 4, 2020 05:00 PM Join Zoom Meeting https://icann.zoom.us/j/756865211 Meeting ID: 756 865 211 One tap mobile +16699006833,,756865211# US (San Jose) +19294362866,,756865211# US (New York) Find your local number: https://icann.zoom.us/u/aAAP6aGAx

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IFRT kick-off call | December 3rd @ 1700 UTC
by Kimberly Carlson Dec. 17, 2019

Dec. 17, 2019

***STARTING IN 5 MINUTES*** Dear IFRT, As a follow up to Frederico’s email from November 14th, we would like to schedule the review team kick-off call for December 3rd at 1700 UTC. Please find the draft agenda below: 1. Agenda Bashing 2. Introductions Proposed Rules of Engagement: https://community.icann.org/display/ifr/Rules+of+Engagement Proposed Regular Meetings schedule Every two weeks Mandate: https://community.icann.org/display/ifr/Mandate Special attention to Sections 18.3 and 18.4 ICANN/PTI Contract: https://community.icann.org/display/ifr/IFR+Bylaws+and+IANA+Naming+Contract IANA Naming Function Contract / Amendment 1 / SLA AOB Call details: IANA Naming Function Review Team (IFRT) - Call #1 Time: Dec 3, 2019 05:00 PM Universal Time UTC Join Zoom Meeting https://icann.zoom.us/j/910601701?pwd=aEE5aE1Xeng2UHBXT09kdHlrWW10dz09 Meeting ID: 910 601 701 *Password: 135034 **Please note this added security/privacy feature. Participants will only be required to enter the password if they are joining via the application and typing in the meeting ID manually. Anyone who joins a meeting via a link in a calendar or e-mail invitation will not be required to enter the password upon joining** Find your local number: https://icann.zoom.us/u/aAAP6aGAx Wiki: https://community.icann.org/x/EZMzBw (recording, background material, attendance, etc. will be posted here as it becomes available) Additionally, as a reminder: A review of the IANA Naming Function Webinar will be offered to any interested IFRT member during the second week of Dec. Time and date will be determined according to subscribed attendees. Please RSVP to amy@creamer@icann.org<mailto:amy@creamer@icann.org> by Nov 22nd. Thank you, Kim

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REMINDER: IANA Naming Function Review Team (IFRT) - Call #2 | December 17th at 17:00 UTC
by Kimberly Carlson Dec. 17, 2019

Dec. 17, 2019

Dear all, As a friendly reminder, the next IANA Naming Function Review Team (IFRT) - Call #2 is December 17th at 17:00 UTC (time zone converter<https://www.timeanddate.com/worldclock/fixedtime.html?msg=IANA+Naming+Funct…>) Draft agenda: 1. Welcome 2. Agenda Bashing 3. Administrative Items 1. Use of Google Drive 1. Rules of Engagement – review 2. Regular meeting schedule – first meeting in January will be 17:00 UTC 1. Next meetings – January 7, 21st; February 4th, 18th, 25th (tentative) 2. ICANN67 - regular IFRT meeting on Monday, block 2 - CSC – IFRT meeting on Wednesday, block 3 1. Scope of Work 2. Work plan 3. Plans for community feedback (community consultation / public comment / open session at ICANN68, etc) 4. AOB Call details: Zoom Meeting URL: https://icann.zoom.us/j/704331250 Meeting ID: 704 331 250 One tap mobile +16699006833,,704331250# US (San Jose) +19294362866,,704331250# US (New York) Find your local number: https://icann.zoom.us/u/aAAP6aGAx Wiki space: https://community.icann.org/x/-JczBw

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IFR Meeting #1 Notes - 3 Dec 2019
by Isabelle Colas Dec. 4, 2019

Dec. 4, 2019

Dear IFR Team, Please find below the notes from IFR meeting # 1. Meeting notes can also be found on the IFR wiki page for future reference. IFR Meeting #1 Notes<https://community.icann.org/display/ifr/December+3%2C+2019+%2817%3A00+UTC%2…> The next IFR Team meeting will be Tuesday, 17 December at 17:00 UTC. Best Regards, Amy and Isabelle -- IFRT – Meeting #1 Proposed Agenda Tuesday, 3 December 2019 at 17.00 UTC 1. Agenda Bashing 2. Introductions 3. Proposed Rules of Engagement 4. Proposed Regular meetings * Twice a week 5. Mandate * Special attention to sections 18.3 & 18.4 6. ICANN/PTI Contract 7. IANA Naming Function Contract / Amendment 1/ SLA 8. AOB Action Items: High Level Notes: * Agenda Bashing & Introductions * Tomslin has been appointed by the GNSO council as Co-Chair * Proposed Rules of Engagement * Rules of Engagement have been presented and are based on the normal procedures used in other reviews and will be adopted as our operational model during our next call. * Principles of Operations are very helpful and provide an ethical commitment for members to best represent their committees. * Proposed Regular meetings * Meetings will occur every two weeks. The first two meetings will take place at the same time zone 17:00 UTC- 18:30 UTC. The following meetings will be shifted to accommodate team members in other time zones. * IFR team to decide if weekly meetings will be needed once the team begins drafting the initial and draft reports. * The Rules of Engagement, Work Plan and Scope of Work documents will lay out the expected workload for the IFR. * The schedule of meetings through ICANN 67 will be helpful for the team to prepare and understand workload based on the work plan. * Mandate * Special attention to sections 18.3 & 18.4 * Sections 18.3 & 18.4 of the ICANN BYLAWS explain the scope of the IFR review, inputs we will be receiving and the substantive information in our mandate. * The IFR team should have an in depth knowledge of sections 18.3 & 18.4 and will conduct a detailed review of both sections, as they provides clarity on the narrow scope of work for the review. * Kim Davies and his team will provide any educational material needed by the IFR team on the IANA Functions. * The IFR team to decide later down the road if subgroups will be beneficial for restricted work such as non-published reports ie. the SOC 2 report or to conduct a onsite tour of the LA office.

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IANA Naming Function Review Team (IFRT) - Call #2 – December 17th at 17:00 UTC
by Kimberly Carlson Dec. 3, 2019

Dec. 3, 2019

Dear IFRT, Please find below the call details for the IANA Naming Function Review Team (IFRT) - Call #2 – December 17th at 17:00 UTC (time zone converter<https://www.timeanddate.com/worldclock/fixedtime.html?msg=IANA+Naming+Funct…>) TENTATIVE Draft agenda (agenda will be finalized during the call on 5 December): 1. Agenda Bashing 2. Administrative items (if any) Action Items 3. Rules of Engagement approval 4. Regular Meeting Schedule approval 5. Proposed Work Plan presentation 6. AOB Zoom Meeting URL: https://icann.zoom.us/j/704331250 Meeting ID: 704 331 250 One tap mobile +16699006833,,704331250# US (San Jose) +19294362866,,704331250# US (New York) Find your local number: https://icann.zoom.us/u/aAAP6aGAx Wiki space: https://community.icann.org/x/-JczBw

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