- Internal-cg - lists.icann.org

Document sharing
by Patrik Fältström July 18, 2014

July 18, 2014

Btw did you talk about how to handle documents? Shared Dropbox folder? Patrik

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Re: [Internal-cg] Primitive notes on scheduling meetings
by mnuduma July 18, 2014

July 18, 2014

+1 CG may wish to consider running a 1hour workshop at IGF on day 0. In that case, we schedule our Sept meeting a day before IGF, plus IGF day 0. Mary Uduma Sent from Samsung tablet -------- Original message -------- From: Adiel Akplogan <adiel(a)afrinic.net> Date: 18/07/2014 15:52 (GMT+00:00) To: Alissa Cooper <alissa(a)cooperw.in> Cc: internal-cg(a)icann.org Subject: Re: [Internal-cg] Primitive notes on scheduling meetings I’m supportive of a monthly teleconference, 2 more f2f meeting this year (2014) and 2 in 2015. I will rather go for IGF and ICANN as potential venues for these meetings in 2014 for two reasons: 1. They both gather a broder participation than say RIR or IETF meetings. 2. They both officially run for less than 5 days so we can be away for less if we add additional day for our own meetings. - a. On Jul 18, 2014, at 18:45 PM, Alissa Cooper <alissa(a)cooperw.in> wrote: > I’m assuming all the calls will be translated, so I hope so. > > Alissa > > On 7/18/14, 3:39 PM, "joseph alhadeff" <joseph.alhadeff(a)oracle.com> wrote: > >> If we have something like a .5 day meeting would it warrant all the overhead of translation etc? Is there such a thing as an informal meeting? >> >> Joe >> On 7/18/2014 10:34 AM, Alissa Cooper wrote: >>> Couple of thoughts: >>> >>> I think we can meet for less than two days in the future. Like 1.5, 1, or .5 days, depending on where we are in the process. For example, I think it would be useful to meet at IGF, but given that there are only six weeks between now and then and some people might be on holiday in August, a shorter meeting with a narrow focus on specific action items I don’t think we should always assume 2 days. >>> >>> I think we should plan the f2f meetings for the rest of this calendar year, but perhaps not further than that to give us some flexibility to figure out if we need to keep meeting f2f. >>> >>> If we want to have two more f2f meetings this year, I think a short one coincident with the IGF and a longer one coincident with the IETF are appropriately spaced for that. If we want to have one, I think a longer one coincident with ICANN51 (or the IETF, but that might be less convenient) would be appropriate time-wise. >>> >>> I think we should find a slot (or maybe two alternating slots to share the time zone pain) for a bi-weekly 1-hour conference call and reserve that slot starting two weeks from now and going for the duration of our work together. We can always cancel any particular week if we don’t need a call, but at least we’ll have them slotted in our calendars if we need them. >>> >>> Alissa >>> >>> On 7/18/14, 3:11 PM, "Wu Kuo-Wei" <kuoweiwu(a)gmail.com> wrote: >>> >>>> The regular ICANN meeting finish on Thursday. So we can have CG meeting from Friday and Saturday. >>>> >>>> :-) >>>> >>>> Kuo Wu >>>> >>>> Wu Kuo-Wei <kuoweiwu(a)gmail.com> 於 2014/7/18 22:09 寫道： >>>> >>>>> Patrik, >>>>> >>>>> Well, after the meeting. I am free for two days. >>>>> >>>>> :-) >>>>> >>>>> Kuo Wu >>>>> >>>>> Patrik Fältström <paf(a)frobbit.se> 於 2014/7/18 21:56 寫道： >>>>> >>>>>> Question from me to you Kuo-Wei is whether you can free two days of ICANN meeting in LA for CG work? As chair of SSAC I say that would be difficult if not the CG meeting is adjacent to already scheduled meetings. Not during the meeting. >>>>>> >>>>>> Patrik >>>>>> >>>>>> On 18 jul 2014, at 15:42, Wu Kuo-Wei <kuoweiwu(a)gmail.com> wrote: >>>>>> >>>>>>> Here is the data for us to recognize (but not necessary condition). There are 24 people joining ICANN meeting regularly, and 7~8 joining IETF meeting. So my comment will be: (please see the following) >>>>>>> >>>>>>> WUKnoben <wolf-ulrich.knoben(a)t-online.de> 於 2014/7/18 21:26 寫道： >>>>>>> >>>>>>>> see my comments in red >>>>>>>> >>>>>>>> >>>>>>>> >>>>>>>> Best regards >>>>>>>> >>>>>>>> Wolf-Ulrich >>>>>>>> >>>>>>>> >>>>>>>> From: Milton L Mueller >>>>>>>> Sent: Friday, July 18, 2014 1:42 PM >>>>>>>> To: internal-cg(a)icann.org >>>>>>>> Subject: [Internal-cg] Primitive notes on scheduling meetings >>>>>>>> >>>>>>>> Colleagues: >>>>>>>> Refer to this message as the framework for our discussion of meetings. >>>>>>>> Also refer to Russ’s “Timeline Discussion” document, as meetings need to be coordinated with our deadlines and expectations of milestones. >>>>>>>> >>>>>>>> 3 types of meetings: >>>>>>>> - Face to face (F2F) >>>>>>>> - Conference calls >>>>>>>> - Email List traffic >>>>>>>> >>>>>>>> Proposal: >>>>>>>> 1. Rely on list traffic remainder of July & August: fix 1 call for end of August >>>>>>>> - charter and call for proposals should be finalized via email and list >>>>>>> >>>>>>> Open >>>>>>> >>>>>>>> >>>>>>>> 2. Decision: Next f2f: Istanbul IGF or ICANN LA? or Both? or in connection with any IETF meeting? >>>>>>> >>>>>>> ICANN LA meeting. >>>>>>> >>>>>>>> >>>>>>>> F2F - Istanbul IGF Sept X - to publicize and promote work of the CG >>>>>>>> CG could make a presentation to a plenary session >>>>>>>> >>>>>>>> Or, F2F in ICANN meeting in LA >>>>>>>> >>>>>>>> Or, F2F in September (IGF) and October (ICANN) >>>>>>>> >>>>>>>> 3. Conf calls November, December, January, February: set calls in advance for at least every 4 weeks also beyond Feb 15 >>>>>>> >>>>>>> Open >>>>>>> >>>>>>>> >>>>>>>> 4. Receipt of proposals by beginning of March 2015? >>>>>>>> >>>>>>>> F2F in Dallas, TX near or during IETF 92, Mar 22-27 >>>>>>>> Or, F2F in APNIC 39 in Japan 24 Feb - 6 March 2015 >>>>>>> >>>>>>> Prefer APNIC 39 in Japan >>>>>>> >>>>>>>> >>>>>>>> 5. Conf call in April >>>>>>> >>>>>>> Open >>>>>>> >>>>>>>> >>>>>>>> 6. F2F in May 2015 at a location TBA >>>>>>> >>>>>>> ICANN 52 Marrekech meeting? >>>>>>> >>>>>>>> >>>>>>>> 7. Conf calls in June, July >>>>>>>> >>>>>>>> 8. Reminders + action lists for every call/meeting >>>>>>>> >>>>>>>> >>>>>>>> _______________________________________________ >>>>>>>> Internal-cg mailing list >>>>>>>> Internal-cg(a)icann.org >>>>>>>> https://mm.icann.org/mailman/listinfo/internal-cg >>>>>>>> _______________________________________________ >>>>>>>> Internal-cg mailing list >>>>>>>> Internal-cg(a)icann.org >>>>>>>> https://mm.icann.org/mailman/listinfo/internal-cg >>>>>>> >>>>>>> _______________________________________________ >>>>>>> Internal-cg mailing list >>>>>>> Internal-cg(a)icann.org >>>>>>> https://mm.icann.org/mailman/listinfo/internal-cg >>>>> >>>> >>>> _______________________________________________ Internal-cg mailing list Internal-cg(a)icann.org https://mm.icann.org/mailman/listinfo/internal-cg >>> >>> >>> _______________________________________________ >>> Internal-cg mailing list >>> >>> Internal-cg@icann.orghttps://mm.icann.org/mailman/listinfo/internal-cg >> >> _______________________________________________ Internal-cg mailing list Internal-cg(a)icann.org https://mm.icann.org/mailman/listinfo/internal-cg > _______________________________________________ > Internal-cg mailing list > Internal-cg(a)icann.org > https://mm.icann.org/mailman/listinfo/internal-cg _______________________________________________ Internal-cg mailing list Internal-cg(a)icann.org https://mm.icann.org/mailman/listinfo/internal-cg

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Input on the Question of the Secretariat
by Daniel Karrenberg July 18, 2014

July 18, 2014

I have been voluntold to lead a discussion on the secretariat. In the interest of making this effective can those who have strong positions on this to speak/mail to me before start of proceedings tomorrow. Frankly I was surprised at the amount of "complications" such as RFPs in this. I am taking no position on this, just expressing surprise and a willingness to understand the issues. Daniel

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GAC representation added to list and website
by Theresa Swinehart July 18, 2014

July 18, 2014

All, To advise in follow-up to the discussion regarding the GAC representation, the following are now on this list and the Coordination Group membership on the website has been updated. GAC representation as provided by the GAC are: Manal Ismail (Egypt) Heather Dryden (Canada) Kavouss Arasteh (Iran) Michael Niebel (European Commission) Jandyr Ferreira dos Santos (Brazil) Welcome to the Coordination Group. Kind regards, Theresa

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final version of the charter
by Jari Arkko July 18, 2014

July 18, 2014

As agreed, I have taken what we had at the end of this morning’s session, taken into account Paul’s suggested edits, Joe’s suggested edits, and showed this to Milton, Alissa, and Joe. We four believe it is ready. (But I have not read the mailing list in the meanwhile.) The document has change marks from v5->v6. Jari

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charter version 5
by Jari Arkko July 18, 2014

July 18, 2014

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Suggested input for Secretariat tasks (non-tasks)
by Tracy Hackshaw July 18, 2014

July 18, 2014

Hello Colleagues, The [Secretariat] should scan the global landscape for discussions/forums/events on the IANA Stewardship and related issues, especially in the regional/local IGFs and similar meetings - alert the CG and provide briefs/summaries on the outcomes of same. If not the Secretariat, I am not certain that this important part of the input - which may float outside of the "traditional" community consciousness should be left to the members of the CG. Respectfully submitted, TRACY HACKSHAW (MR.) | Dy National Chief Information Officer | Ministry of Science and Technology | Level 19, Tower D, International Waterfront Complex, Wrightson Rd. Port of Spain, Republic of Trinidad and Tobago | Direct: + 1 868 743 5576 | Mobile: +1 868 678 8710 |

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GAC Participation on the IANA Transition Coordination Group
by Lynn St.Amour July 18, 2014

July 18, 2014

Dear CG members, thank you for all the goodwill shown in our discussion earlier today. There was a clear focus on moving ahead, and it was a real team effort. As discussed, I offer the following text for your review. Once we agree the text, I believe the next step is to send this to the GAC Chair - Heather Dryden, either from the CG Chair if one has been appointed at that point, if not perhaps from ICANN staff (Theresa?). Note also: I assumed successful conclusion in Day 2 on several items where we seem to be well advanced; obviously if we are not able to close on these in Day 2, we may need to alter the text below. Fire away, I am sure it can be improved. Best, Lynn -------- To be sent to: Heather Dryden - GAC Chair Heather, the IANA Transition Coordination Group (CG) would like to thank you for your participation in our inaugural meeting, especially as it came in the middle of your vacation. As you likely observed, significant progress was made on several fronts. In particular, the CG has high alignment [reached agreement] on: 1) a group charter, 2) a scoping statement for our work, 3) clear expectations that the work be done in the respective communities, with participation from all stakeholders, leaving the CG the relatively narrow role of coordination, and 4) a nascent agreement that we would operate by "consensus" judged more by the merit of the objections rather then the number. These are important to note as these are expectations for all members of the CG, and it is critically important that we all commit to them. We have quite an ambitious goal and an aggressive timetable. To the question at hand, following on from the GAC request that the GAC be allowed to appoint five (5) individuals to the CG, and noting that the original allotment was not established through consultation with the GAC, nor of course the CG as it had not been established at that time. The CG recognized the benefit to all of gaining an early and broad perspective from governments. We also believe that this will allow for liasing beyond the normal GAC processes, and this will ultimately be key to global acceptance of the transition proposal. The CG also asked for assurance that there would be participation from the GAC in other IANA Transition community efforts. In other words, increased participation in the CG should not supplant participation in other community efforts related to the IANA Stewardship Transition. In closing, we would like to thank the GAC for working with us through this process, and believe we have a solution that will benefit us all in the end. Best regards,

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Re: [Internal-cg] report on self-organization
by Mohamed El Bashir July 18, 2014

July 18, 2014

The representation of non-operational community stakeholders is important, beside ALAC being the community that able solicit regional community inputs in the process ( via its RALO structures ) . I would like to Nominate Jean-Jack S. for a co-chair seat . Second nomination of Kieth as a co-chair. Regards, Mohamed On Fri, Jul 18, 2014 at 1:35 PM, Drazek, Keith <kdrazek(a)verisign.com> wrote: > I volunteer to serve as Co-Chair on behalf of the GNSO/gTLD group. > > I also support Alissa, Russ and Patrik. > > Thanks, > Keith > > -----Original Message----- > From: internal-cg-bounces(a)icann.org [mailto:internal-cg-bounces@icann.org] > On Behalf Of Patrik Fältström > Sent: Friday, July 18, 2014 6:17 AM > To: Russ Housley > Cc: tom(a)acig.com.au; ICANN Internal > Subject: Re: [Internal-cg] report on self-organization > > My email access is spotty so my apologies if this is a duplicate. > > I support Alissa and volunteer myself given my knowledge of all three main > groups plus the fact SSAC is chartered to look at all three while not being > part of any of the PDPs more than as advisor. > > Patrik > > > On 18 jul 2014, at 10:22, Russ Housley <housley(a)vigilsec.com> wrote: > > > > Alissa did a great job putting together the agenda, recruiting people to > serve as session leaders, and running the meeting. I support her for one > of the co-chair slots. > > > > I am willing to serve as another co-chair. > > > > Russ > > > > > >> On Jul 18, 2014, at 3:26 AM, Alissa Cooper wrote: > >> > >> Since some folks are remote or not able to attend, I think it would > >> help for the discussion later today for people to volunteer by email > >> to this list. I’m willing to volunteer for a co-chair slot. > >> > >> Alissa > >> > >> > >> > >>> On 7/17/14, 11:45 PM, "joseph alhadeff" <joseph.alhadeff(a)oracle.com> > wrote: > >>> > >>> Colleagues: > >>> > >>> Please find attached a summary of the discussion, findings and > >>> outstanding items of the session on self-organization. > >>> > >>> Heather, Tom I am copying you for the information of the 5 GAC > >>> nominees as well. > >>> > >>> There will be a further session on this topic tomorrow with the > >>> potential for volunteers to identify themselves and set forth what > >>> they could bring to their roles. Depending on the outcome of that > >>> process, we may be able to finalize the positions tomorrow. > >>> > >>> Best regards, > >>> > >>> Joe > > > > _______________________________________________ > > Internal-cg mailing list > > Internal-cg(a)icann.org > > https://mm.icann.org/mailman/listinfo/internal-cg > _______________________________________________ > Internal-cg mailing list > Internal-cg(a)icann.org > https://mm.icann.org/mailman/listinfo/internal-cg > _______________________________________________ > Internal-cg mailing list > Internal-cg(a)icann.org > https://mm.icann.org/mailman/listinfo/internal-cg >

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report on self-organization
by joseph alhadeff July 18, 2014

July 18, 2014

Colleagues: Please find attached a summary of the discussion, findings and outstanding items of the session on self-organization. Heather, Tom I am copying you for the information of the 5 GAC nominees as well. There will be a further session on this topic tomorrow with the potential for volunteers to identify themselves and set forth what they could bring to their roles. Depending on the outcome of that process, we may be able to finalize the positions tomorrow. Best regards, Joe

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