- RDS-WHOIS2-REC4-Compliance

RDS-WHOIS2 Rec 4: Compliance Meeting #3 | 5 March
by Jean-Baptiste Deroulez March 5, 2018

March 5, 2018

Dear Compliance subgroup members, Following today’s subgroup call #3<https://community.icann.org/x/BCG8B>, please find below the decisions reached and identified action items: DECISIONS REACHED: Include in briefing questions: * Of the 60% of legacy gTLDs that are grandfathered on the 2009 RAA, how many comply with the 2013 RAA anyway? Note this is a possible gap to be addressed by a recommendation for a policy issue to be addressed. * Is there anything that would make compliance enforcement easier? ACTION ITEMS: Subgroup members to review and attempt to answer questions prior to F2F meeting as follows: * Erika to work on AWIP and CLDP * Carlton to work on Procedures for Conflicts with Local Law and Transition of .COM, .NET, and JOBS to Thick WHOIS Policy * Other policies needing a volunteer to review: Inter-Registrar Transfer Policy, UDRP/URS, ERRP, Translation/Transliteration Questions to be addressed (at minimum): * Status of each of the following policies? Created/implemented/being reviewed? * What impact does WHOIS have on each of these policies? * Are there issues with these policies? * How is WHOIS used in these policies? * Are these effective? * Compliance issues * Susan to include her findings about grandfathered domain names in draft subgroup report (see decisions, above) * Susan to reach out to Thomas to identify policies (from above list) that he will volunteer to review * Susan to suggest timeline for completing briefing questions and desired timeframe for that briefing with ICANN Org compliance Kind regards, Jean-Baptiste

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ACTION NEEDED by 2 March 2018: Doodle Poll to schedule subgroup call
by Jean-Baptiste Deroulez March 2, 2018

March 2, 2018

Dear Compliance subgroup members, Please fill in the below doodle poll by tomorrow, Friday 2 March 2018 at the latest to identify the best time for a future subgroup call: https://doodle.com/poll/i4697q5u2gi7upg6 Kind regards, Jean-Baptiste

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2017 ICANN Compliance report summary
by Susan Kawaguchi Feb. 23, 2018

Feb. 23, 2018

Hello All, Attached is a draft summary of the 2017 ICANN compliance report. I included sections of the report that pertained to WHOIS and added my own comments for follow up. Please review and let me know if you have further input. Best, Susan

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RT Compliance subteam
by Susan Kawaguchi Feb. 22, 2018

Feb. 22, 2018

Hello All, I am looking for volunteers to review the following policies for our compliance review Please pick one or two and provide the sub team a short summary Inter-Registrar Transfer Policy Additional WHOIS Information Policy (AWIP) New gTLD Uniform Rapid Suspension System (URS), URS Procedure and Rules - Expired Registration Recovery Policy (ERRP) Transition of .COM, .NET, and JOBS to Thick WHOIS Policy Consistent Labeling and Display Policy Translation/Transliteration of Contact Information Policy Procedures for Handling RDS/WHOIS Conflicts with Privacy Law I have outlined a few questions as you read the policies but I am sure you will have questions of your own. Status of each of the following policies? Created/implemented/being reviewed? What impact does WHOIS have on each of these policies? Are there issues with these policies? How is WHOIS used in these policies? Are these effective? Compliance issues We also need a volunteer to review the Registrar and Registry Audit plan - https://www.icann.org/resources/pages/audits-2012-02-25-en It would be good to have a volunteer for each of these. What we are looking for is how the compliance team audits anything related to WHOIS. Please reply to this email with your choice of documents to review. I will send out a short summary on the latest compliance team annual report soon. Best regards, Susan

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Action Needed by Thursday 22 January 12:00 COB : Doodle Poll for Subgroup call
by Jean-Baptiste Deroulez Feb. 21, 2018

Feb. 21, 2018

Dear subgroup members, In an effort to help your subgroup reach its objectives and produce your subgroup report for discussion in Brussels, we would like to schedule a call with you to review the input needed and tools available to help you advance in your discussions. Objective of the call will be to help you identify your subgroups objectives. Please complete the doodle https://doodle.com/poll/4q8q4aun7iudu3nt by Thursday 22 January 12:00 COB. Kind regards, Jean-Baptiste

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Subgroup 4 Compliance Next Steps
by Susan Kawaguchi Feb. 9, 2018

Feb. 9, 2018

Hello all, I hope you have had time to listen to the recording of the meeting we had with compliance last week if you were not able to dial in. If not I sent the written response from Maguy Serad to the questions we asked during the meeting to the full RT. I have attached a draft document with next steps for our work please review and make any edits or comments. Best regards, Susan

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RDS-WHOIS2 Compliance Management meeting
by MSSI Secretariat Feb. 2, 2018

Feb. 2, 2018

Hello Rec 4 Compliance Subgroup members, Please see attached document for RDS-WHOIS2 Compliance subgroup meeting with Compliance Management. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D39B92.A7899AE0] Skype: brenda.brewer.icann Phone: 1-310-745-1107

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Re: [RDS-WHOIS2-REC4-Compliance] [Ext] Re: Jan meeting
by Susan Kawaguchi Jan. 30, 2018

Jan. 30, 2018

Hi Alice, This is the final list of questions to start the discussion with ICANN. Can you forward to Jamie and whomever else will attend from the compliance team? Thanks, Susan On Tue, Jan 23, 2018 at 2:11 AM, Alice Jansen <alice.jansen(a)icann.org> wrote: > Thanks, Susan – I will move forward with the booking. As soon as we have a > meeting location, I will ask Brenda to send details to the compliance > mailing-list in case others are in LA for other commitments. > > Chris can meet with you at 11:00 (local time) on Friday, 2 Feb – prior to > the NCPH lunch with Board members. Would you like me to confirm that as > well? > > Thanks > > Kind regards > > Alice > > *From: *Susan Kawaguchi <susankpolicy(a)gmail.com> > *Date: *Tuesday 23 January 2018 at 00:22 > *To: *Alice Jansen <alice.jansen(a)icann.org> > > *Subject: *Re: [Ext] Re: Jan meeting > > > > yes, that works. Thanks for scheduling. > > > > On Mon, Jan 22, 2018 at 10:53 AM, Alice Jansen <alice.jansen(a)icann.org> > wrote: > > Change of plans again... Jamie has freed up last 30 min so 17:00-18:00 on > 1 Feb if that works for you? > > Thanks for your patience > > > > Alice E. Jansen > > ICANN - Multistakeholder Strategy & Strategic Initiatives > > Senior Project Manager > > Sent from my iphone > > > On 22 Jan 2018, at 15:37, Alice Jansen <alice.jansen(a)icann.org> wrote: > > Hello again, > > Just heard from Jamie that he can only attend for 30 min if we have the > meeting at 17:00. > > Would 1 Feb - 16:30-17:30 (local time) be do-able for you? > > Thanks! > > > > *From: *Alice Jansen <alice.jansen(a)icann.org> > *Date: *Monday 22 January 2018 at 13:03 > *To: *Susan Kawaguchi <susankpolicy(a)gmail.com> > *Subject: *Re: [Ext] Re: Jan meeting > > > > Hi again Susan, > > Chris can meet with you at 11:00 (local time) on Friday, 2 Feb – prior to > the NCPH lunch with Board members. > > Does that work for you? > > I look forward to your input on the above and below ☺. > > Thanks so much > > Best > > Alice > > > > *From: *Alice Jansen <alice.jansen(a)icann.org> > *Date: *Monday 22 January 2018 at 11:34 > *To: *Susan Kawaguchi <susankpolicy(a)gmail.com> > *Subject: *Re: [Ext] Re: Jan meeting > > > > Hi Susan, > > I have potentially identified a time for a meeting with Jamie Hedlund and > Maguy Serad: Thursday, 1 Feb – 17:00-18:00 local time. > > Could you confirm whether this works for you? > > I have provided them with the context you sent last week. If there are > additional topics/questions (as a result of today’s call for instance), > could you send them to me? It will be important for them to receive the > information prior to the meeting so you can all have a productive meeting. > > Still working on the Chris question – will get back to you on this as soon > as I can. Do you have a list of topics I could provide him with? > > Many thanks, > > Kind regards > > Alice > > > > *From: *Alice Jansen <alice.jansen(a)icann.org> > *Date: *Friday 19 January 2018 at 16:08 > *To: *Susan Kawaguchi <susankpolicy(a)gmail.com> > *Subject: *Re: [Ext] Re: Jan meeting > > > > Hi Susan, > > Thanks for your email – super helpful. > > I will see try to find out what Chris’ schedule is like for you and will > get in touch with the Compliance team to ask if a meeting is feasible. > > Hope to get back to you on this before Monday call. > > Thanks > > Best > > Alice > > > > *From: *Susan Kawaguchi <susankpolicy(a)gmail.com> > *Date: *Thursday 18 January 2018 at 18:59 > *To: *Alice Jansen <alice.jansen(a)icann.org> > *Subject: *[Ext] Re: Jan meeting > > > > Hi Alice, > > > > Thanks for keeping me organized. I will be in the LA ICANN offices from > January 29th -Feb 2nd for the Council event and the NCPH intercessional. > Can you find out when Chris Disspain will be in the LA office that week? > He mentioned he would be there the 31st but not sure how long he will > stay. In the intercessional we have a meeting with Board members. > > > > Can you also check with the compliance team management on their schedules > for that week. It would be great to schedule a meeting either early > morning or after the other events have been concluded for the day. If that > isn't possible I can look at the schedules and figure out which sessions I > can miss. > > > > I think an hour would be sufficient to meet. I see this time as a > planning meeting with compliance management on figuring out who we should > meet with, what works best for the compliance team in scheduling a review > and an overview of what systems they are currently using. > > > > I will ask the rest of the compliance sub team for more input but this > should get us started on figuring out if there is a possibility of meeting > with compliance. > > > > Any suggestions? > > > > Susan > > > > On Thu, Jan 18, 2018 at 6:07 AM, Alice Jansen <alice.jansen(a)icann.org> > wrote: > > Hi Susan! > > I hope this message finds you and the family well. > > I wanted to touch base with you (off-list) to discuss the suggestion you > made about potentially holding a meeting with Compliance colleagues at the > end of the month, when in LA for other council related commitments. > > Face-to-face time is definitely a great way to advance on work but the > council event being around the corner, I am worried we may have some > scheduling issues to make this happen. In addition, for the meeting to be > fruitful, I think we would need to send a list of questions to Compliance > in advance of the discussion so they can prepare accordingly and make sure > you get the information you need. > > I believe you are currently working on establishing a work statement for > the “newly formed” group and associated plan of action. > > It would be great if you could keep me and the RDS-WHOIS support team > posted so we can liaise with our subject matter experts accordingly. > > Thanks so much! > Also, please know that you should not hesitate to send me an email or call > me if you need any help –always happy to help ☺. > > Kind regards > > Alice > > > > > > >

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Re: [RDS-WHOIS2-REC4-Compliance] [Ext] Re: RDS-WHOIS2 Rec 4: Compliance Meeting #2 | 22 January | 14:30 UTC
by Susan Kawaguchi Jan. 30, 2018

Jan. 30, 2018

Hello All, Resending the list of questions for ICANN compliance team kick off meeting. Please send edits/comments by COB on Monday so that we can provide this to the compliance team management for the short meeting scheduled next week. Best regards, Susan On Tue, Jan 23, 2018 at 12:35 AM, Jean-Baptiste Deroulez < jean-baptiste.deroulez(a)icann.org> wrote: > Hi Susan, > > > > I don’t see any attachment in your email. Could you please resend it to > the group? > > > > Many thanks. > > > > Kind regards, > > > > Jean-Baptiste > > > > *From: *Susan Kawaguchi <susankpolicy(a)gmail.com> > *Date: *Tuesday, January 23, 2018 at 12:46 AM > *To: *Jean-Baptiste Deroulez <jean-baptiste.deroulez(a)icann.org> > *Cc: *"rds-whois2-rec4-compliance(a)icann.org" <rds-whois2-rec4-compliance@ > icann.org> > *Subject: *[Ext] Re: [RDS-WHOIS2-REC4-Compliance] RDS-WHOIS2 Rec 4: > Compliance Meeting #2 | 22 January | 14:30 UTC > > > > Hello All, > > > > Thank you Jean-Baptiste for the excellent review of the meeting this > morning. As we discussed several of the subgroup will be in the ICANN > offices next week for other meetings so thought we should take advantage of > that time and start an initial discussion with the Compliance team > management I have attached a document in which I have included all the > questions we discussed this morning and included a few more. > > > > Please review and edit. We would like to provide this to the compliance > team Wednesday morning so please have your comments and edits by COB on > Tuesday. > > > > Best regards, > > > > Susan > > > > On Mon, Jan 22, 2018 at 10:57 AM, Jean-Baptiste Deroulez < > jean-baptiste.deroulez(a)icann.org> wrote: > > Dear subgroup members, > > > > Following today’s compliance subgroup meeting, please find below the > identified action items and useful links: > > > > *ACTION ITEMS:* > > > > *Subgroup 2-day face-to-face meeting* > > - Alan and Susan requested to hold a two days subgroup face-to-face > meeting with Compliance Department at ICANN org office in Los Angeles, only > a small conference room would be needed. This would happen before the next > plenary face-to-face meeting. ICANN org to liaise with meetings team to > confirm notification time needed with meetings teamto prepare such meeting > to identify a possible date (also taking into consideration compliance > department staff would be available). > > > > *Next Week’s Kick-Off Meeting with ICANN org Compliance Team (exact date > to be confirmed)*: > > *Initial 1hour kickoff meeting between subgroup members who are in LA next > week and members of the compliance Department* > > - Questions raised on today's call to be shared with the subgroup (see > below), subgroup members not attending the call to share input/edits by > Wednesday COB. > > - Subgroup members to review attached first pass planning document and > raise any questions, edits, *by tomorrow COB.* > > - ICANN org to look into the possibility to add remote participation > during the meeting with compliance for remote subgroup members. > > > > *Questions for Compliance Team:* > > - Understand the structure of Compliance and how it deals with WHOIS > > For example: > > How many employees? > > How many management? > > Are there separate teams? > > Do people who work on WHOIS inaccuracy work on other things? > > How are WHOIS issues brought to attention of others on team? > > - What tools do you use? > > - What are the sources of data they are capturing? > > - How does compliance assemble individual issues into a bigger picture? > > - Do they have a roadmap for future changes to WHOIS > already and how that affects the compliance? How will > compliance work flows change when WHOIS enforcement changes? > > > > *USEFUL LINKS*: > > Risk Committee link: https://www.icann.org/resources/pages/risk- > committee-2014-03-21-en[icann.org] > <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…> > > Risk Commitee's Charter: https://www.icann.org/ > resources/pages/charter-brc-2017-11-10-en[icann.org] > <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…> > > Compliance page : https://www.icann.org/resources/pages/compliance- > 2012-02-25-en[icann.org] > <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…> > > Contractual Compliance Staff: https://www.icann.org/ > resources/pages/about-2014-10-10-en[icann.org] > <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…> > > > > Kind regards, > > > > Jean-Baptiste > > > _______________________________________________ > RDS-WHOIS2-REC4-Compliance mailing list > RDS-WHOIS2-REC4-Compliance(a)icann.org > https://mm.icann.org/mailman/listinfo/rds-whois2-rec4-compliance > > >

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RDS-WHOIS2 Rec 4: Compliance Meeting #2 | 22 January | 14:30 UTC
by Jean-Baptiste Deroulez Jan. 23, 2018

Jan. 23, 2018

Dear subgroup members, Following today’s compliance subgroup meeting, please find below the identified action items and useful links: ACTION ITEMS: Subgroup 2-day face-to-face meeting - Alan and Susan requested to hold a two days subgroup face-to-face meeting with Compliance Department at ICANN org office in Los Angeles, only a small conference room would be needed. This would happen before the next plenary face-to-face meeting. ICANN org to liaise with meetings team to confirm notification time needed with meetings teamto prepare such meeting to identify a possible date (also taking into consideration compliance department staff would be available). Next Week’s Kick-Off Meeting with ICANN org Compliance Team (exact date to be confirmed): Initial 1hour kickoff meeting between subgroup members who are in LA next week and members of the compliance Department - Questions raised on today's call to be shared with the subgroup (see below), subgroup members not attending the call to share input/edits by Wednesday COB. - Subgroup members to review attached first pass planning document and raise any questions, edits, by tomorrow COB. - ICANN org to look into the possibility to add remote participation during the meeting with compliance for remote subgroup members. Questions for Compliance Team: - Understand the structure of Compliance and how it deals with WHOIS For example: How many employees? How many management? Are there separate teams? Do people who work on WHOIS inaccuracy work on other things? How are WHOIS issues brought to attention of others on team? - What tools do you use? - What are the sources of data they are capturing? - How does compliance assemble individual issues into a bigger picture? - Do they have a roadmap for future changes to WHOIS already and how that affects the compliance? How will compliance work flows change when WHOIS enforcement changes? USEFUL LINKS: Risk Committee link: https://www.icann.org/resources/pages/risk-committee-2014-03-21-en Risk Commitee's Charter: https://www.icann.org/resources/pages/charter-brc-2017-11-10-en Compliance page : https://www.icann.org/resources/pages/compliance-2012-02-25-en Contractual Compliance Staff: https://www.icann.org/resources/pages/about-2014-10-10-en Kind regards, Jean-Baptiste

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