I believe this, and many other similar issues would be resolved by establishing our Terms of Reference and/or adopting a set of Policies and Procedures. Without them, we are flying in poor weather without instruments. I am requesting that we discuss the items we agreed to during our last teleconference; Chair/Vice-Chair responsibilities, method of selecting a chair, scope, and process. On Nov 4, 2010, at 12:46 PM, Kathy Kleiman wrote: James, I think this issue of alternates/support staff is a very interesting one, and I appreciate your raising it. You are the only one of us who has now been on two review teams… a special standing. I recommend we consider it as part of our January meeting discussion. Do others agree? Best, Kathy Kleiman Director of Policy .ORG The Public Interest Registry Direct: +1 703 889-5756 Mobile: +1 703 371-6846 Visit us online! Check out events & blogs at .ORG Buzz!<http://www.pir.org/orgbuzz> Find us on Facebook | dotorg<http://www.facebook.com/pages/dotorg/203294399456?v=wall> See the .ORG Buzz! Photo Gallery on Flickr<http://flickr.com/orgbuzz> See our video library on YouTube<http://youtube.com/orgbuzz> CONFIDENTIALITY NOTE: Proprietary and confidential to .ORG, The Public Interest Registry. If received in error, please inform sender and then delete. From: rt4-whois-bounces@icann.org<mailto:rt4-whois-bounces@icann.org> [mailto:rt4-whois-bounces@icann.org] On Behalf Of James M. Bladel Sent: Thursday, November 04, 2010 12:41 PM To: Smith,Bill Cc: RT4 WHOIS Subject: Re: [Rt4-whois] Support staff, adjuncts, etc. Responses in-line: -------- Original Message -------- Subject: Re: [Rt4-whois] Support staff, adjuncts, etc. From: "Smith, Bill" <bill.smith@paypal-inc.com<mailto:bill.smith@paypal-inc.com>> Date: Thu, November 04, 2010 10:58 am To: "James M. Bladel" <jbladel@godaddy.com<mailto:jbladel@godaddy.com>> Cc: RT4 WHOIS <rt4-whois@icann.org<mailto:rt4-whois@icann.org>> Considering such a policy raises a number of questions: * Can anyone serve as "support staff" or must the staff member be from the same "organization", JMB: This wasn't formalized, but in all cases the support staff was from the same organization. * Depending on how we answer the above, what is the policy for "individuals"? JMB: ? * Is travel for support staff funded? JMB: No. * Can support staff participate in discussions, email or otherwise? JMB: Yes, but with the qualification that they are either speaking on behalf of the full member, or speaking to administrative issues. * Can support staff vote, in the absence of a member? JMB: THere were only a few formal votes on the ATRT, and in all cases the support staff did not have a vote. * Are supported staff counted when determining quorum (this assumes we vote)? JMB: No. And I'm sure there are more. On Nov 4, 2010, at 7:24 AM, James M. Bladel wrote: Good morning: On the ATRT, each member was allowed to name a person to function as their support staff or adjunct to the Review Team. I fulfilled this role for Warren Adelman. Support personnel were non-voting members, but included in all teleconferences and face-to-face meetings, and on the mailing list. Is this something that RT4 members plan to do as well? By way of disclosure, I have no plans to include any support staff. Thanks-- J. <ATT00001..txt>