- Soac-leaders-icann59 - lists.icann.org

Our Call and Agenda - 18 April -1400 UTC
by David Olive April 17, 2017

April 17, 2017

Dear Community Leaders and Representatives Here is the draft agenda for our call on 18 April. 1. Welcome – David 2. Open Remarks – Nick and/or Sally 3. Discussion of Cross-Community session requests - Tanzanica 4. Other requests for sessions – Tanzanica 5. Other actions needed – All 6. AOB Materials are attached. CALL DETAILS: Conference Provider: Adigo - Conference Number: U.S. / Canada: 1-800-550-6865<tel:1-800-550-6865> – Conference ID: 2569 For International numbers, please refer to: http://adigo.com/ICANN/ Adobe Connect: https://participate.icann.org/icann-soac Additional information: 1. This call will be recorded and transcribed 2. If you cannot attend, please provide an alternate (provide e-mail address off-list) 3. If you would like a dial out, please provide the phone number, off list 4. If you would like assistance locating an international number, please send me a request, off list.

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ICANN59 Preparation/Planning Conference call - Tuesday, 18 April 2017 at 14:00 UTC
by David Olive April 11, 2017

April 11, 2017

Dear Community Leaders and Representatives: Our next call ICANN59 Preparation/Planning Conference call - Tuesday, 18 April 2017 at 14:00 UTC Please find the recording/transcript from the 5 April meeting here: https://community.icann.org/display/soaceinputfeedback/Event+Calendar Best regards, David David A. Olive Senior Vice President Policy Development Support Managing Director, ICANN Regional Headquarters –Istanbul Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +90.212.999.6212 Mobile: + 1. 202.341.3611 Mobile: +90.533.341.6550

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ICANN59 Preparation/Planning Conference call - Tuesday, 18 April 2017 at 14:00 UTC
by Susie Johnson April 10, 2017

April 10, 2017

Dear Community Leaders: Please save the date for the next ICANN59 Preparation/Planning Conference call. Agenda to follow. CALL DETAILS: Conference Provider: Adigo - Conference Number: U.S. / Canada: 1-800-550-6865 - Conference ID: 2569 For International numbers, please refer to: http://adigo.com/ICANN/ Adobe Connect: https://participate.icann.org/icann-soac Additional information: 1) This call will be recorded and transcribed 2) If you cannot attend, please provide an alternate (provide e-mail address off-list) 3) If you would like a dial out, please provide the phone number, off list 4) If you would like assistance locating an international number, please send me a request, off list. Please let me know if you need additional information or clarification. As always, I'm available at your convenience. Kind regards, Susie Susie Johnson Policy Operations Specialist and Executive Assistant to Senior Vice President Policy Development ICANN (Internet Corporation for Assigned Names and Numbers) Direct: 310-301-3863 Mobile: 310-383-1240 Skype: Susie.johnson.icann

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Cross Community Topic Submission Form
by Tanzanica S. King April 5, 2017

April 5, 2017

Dear Community Leaders: As discussed, please find a document attached with links to submit your topic proposals as well as a copy of our latest block schedule. Also, I thought it would be helpful to provide this group with the definition of outreach created by the Meeting Strategy Working Group (MSWG). Outreach Activities are defined as activities conducted by SO/AC groups or cross-community groups with the intention of increasing awareness and interest in ICANN with individuals and organizations outside of the ICANN community. ● These activities are consistent with ICANN’s function and mission. In ICANN’s global multistakeholder model, policy is developed in a bottom-up fashion, a process that is enhanced and strengthened by reaching out to external communities, educating them about ICANN and encouraging them to participate if they wish. Outreach takes many forms; Fellowships, NextGen, Newcomer’s Day, Tech Day, DNSSEC Workshops, OCTO Trainings, Regional Engagement, and more. Thanks again for your participation on today’s call. Best regards, Tanzanica -------------------------------------------------------- Tanzanica S. King Sr. Manager, Meeting Strategy and Design ICANN Office +1 310 301 5800 Mobile +1 310 995 3038 Email king(a)icann.org<mailto:king@icann.org> www.icann.org

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Re: [Soac-leaders-icann59] Reminder and Agenda - ICANN59 Planning Call - Wednesday, 5 April 2017 at 14:00 UTC
by Alan Greenberg April 5, 2017

April 5, 2017

I will be on a flight at the time of the call and cannot attend. I disagree with Donna. Carving out a significant (and 8 is VERY significant) sessions (from a short 4-day meeting) that may not be opposed makes no sense. Not all of the topics will be of interest to the entire set of attendees at the meeting. Moreover, even if a topic is of great interest, only a tiny fraction of the people attending will ever get a chance to speak. And in Helsinki, the rooms were too small to allow even a fraction of meeting attendees to participate. Any such "high interest" sessions must be decided on AND scheduled well before AC/SOs need to submit their details session requests. Then each can decide if the session is truly of interest to them and decide not to schedule against the session. The high interest session needs to be truly locked in, with a detailed agenda and speakers. Otherwise, as has happened several times, they can be cancelled at the last moment and then we have open slots. Once the full set of sessions are scheduled, these high interest sessions can be slotted into an appropriately sized room based on how unopposed they are. We are grown-ups and professionals. We do not need to be told what we need to do. If the topic warrants our attention, it will get it. Alan At 04/04/2017 11:50 AM, Austin, Donna wrote: >Hi All > >I know we share a lot of common angst about the >cross-community or high interest topic sessions >as a result of our collective experiences from >Hyderabad and Copenhagen. However, I think we >did manage to get the formula reasonably right for the Helsinki meeting. > >The following wiki link serves to refresh our >memory: ><https://community.icann.org/display/ccmeetschedplan/Meeting+Schedule+Planni…>https://community.icann.org/display/ccmeetschedplan/Meeting+Schedule+Planni… > >It seems that each SO/AC suggested possible >topics for cross-community discussion and the >then planning committee agreed on 8 >cross-community discussions that were almost truly non-conflicted sessions. > >Given that Johannesburg will be a repeat of the >Helsinki format in that it will be a Policy >Meeting, perhaps we can try to repeat that previous success. > >The GNSO has a number of formal policy >development efforts currently under way and we >would like to use the Johannesburg meeting to >progress these efforts, the same as we did in >Helsinki. A number of the PDP WG Chairs have >already requested the opportunity to have >cross-community discussions on a number of >issues currently being discussed within their >respective WG and as such these discussions >would optimally be non-conflicted sessions. > >It would be helpful to understand if other >SO/ACs have similar requests for Johannesburg so >that we can understand what the requirements are >for the meeting and start discussing what is >manageable in order to set expectations. > >Thanks > >Donna > >From: soac-leaders-icann59-bounces(a)icann.org >[mailto:soac-leaders-icann59-bounces@icann.org] On Behalf Of farzaneh badii >Sent: Tuesday, April 04, 2017 3:22 PM >To: David Olive <david.olive(a)icann.org> >Cc: soac-leaders-icann59(a)icann.org >Subject: Re: [Soac-leaders-icann59] Reminder and >Agenda - ICANN59 Planning Call - Wednesday, 5 April 2017 at 14:00 UTC > >Thank you David. > >I will attend the call, but I would like to >raise a point here which I will reiterate during the call too > >corss -community sessions: From my limited >observation I have gathered that, >cross-community sessions are not really >cross-community . The group that submits the >request normally decides on the format, who to >invite and what to discuss. If that is how we >want to hold such meetings, we can't call them >cross-community. It is misleading. > >we could make a change in format: the submission >has to be made by at least to members of >different SO/ACs. They should have a planning >team open to anyone who would like to join. Does >this sound impossible? Has it been done before? Do we even need such sessions? > > > >Best > >Farzaneh > >Farzaneh > >On Tue, Apr 4, 2017 at 10:04 AM, David Olive ><<mailto:david.olive@icann.org>david.olive(a)icann.org> wrote: >Dear Community Leaders: > >Here is the draft agenda for our call on Wednesday : > >ICANN59 SO/AC Schedule Planning Group >5 April 1400 1500 UTC > >PROPOSED AGENDA > >Welcome and Introduction - David Olive >Opening Remarks ICANN559 Community Planning Group Sally Costerton >Update ICANN59 Program Nick Tomasso >Schedule Production Timeline & Process Review Tanzanica King >Block Schedule Overview Tanzanica King > - ICANN59 Preliminary Block Schedule >Current Requests Tanzanicaa King/Nick Tomasso > - Jeff Neuman - > Geographic Names Working Group/new gTLD Subsequent Round PDP > -Other requests to date or expected > -Outreach sessions at ICANN59 > 7. Process/Forms for Cross Community Discussion Sessions/Topics > - Afternoon Sessions > >8. AOB >Closing Remarks and Next Call David Olive > > >REMINDER: >The call scheduled for Wednesday, 5 April 2017 at 14:00 UTC. > >CALL DETAILS: > >Conference Provider: Adigo - Conference Number: >U.S. / Canada: <tel:(800)%20550-6865>1-800-550-6865 Conference ID: 25699 >For International numbers, please refer to: ><https://urldefense.proofpoint.com/v2/url?u=http-3A__adigo.com_ICANN_&d=DwMF…>http://adigo.com/ICANN/[adigo.com] >Adobe Connect: ><https://urldefense.proofpoint.com/v2/url?u=https-3A__participate.icann.org_…>https://participate.icann.org/icann-soac >Additional information: >This call will be recorded and transcribed >If you cannot attend, please provide an >alternate (provide e-mail address off-list) >If you would like a dial out, please provide the phone number, off list >If you would like assistance locating an >international number, please send me a request, off list. > >Regards, David > >David A. Olive >Senior Vice President >Policy Development Support >Managing Director, ICANN Regional Headquarters Istanbul >Internet Corporation for Assigned Names and Numbers (ICANN) > >Direct Line: <tel:+90.212.999.6212>+90.212.999.6212 >Mobile: <tel:+%201.%20202.341.3611>+ 1. 202.341.3611 >Mobile: <tel:+90.533.341.6550>+90.533.341.6550 > > >_______________________________________________ >Soac-leaders-icann59 mailing list ><mailto:Soac-leaders-icann59@icann.org>Soac-leaders-icann59(a)icann.org >https://mm.icann.org/mailman/listinfo/soac-leaders-icann59 > > >Content-Type: text/plain; charset="us-ascii" >Content-Transfer-Encoding: 7bit >Content-Disposition: inline >X-Microsoft-Exchange-Diagnostics: > >1;DM5PR03MB2714;27:1y8RQ8NW9j9oFODFtgxFSVG3DZAiWEcNrGe8clqzH/TN4JFLO0QFE82G9sQpEMF5HY0BEcShenHNF9TybjfQU194DBtBPWkbhTb8iBhlh+psCLfAIg+MUP/EU/rL+T1C3KPl4nweP7zcWdvIjiGsBA== >X-Microsoft-Antispam-Mailbox-Delivery: > ex:0;auth:0;dest:I;ENG:(20160514016)(520000050)(520002050)(750028); > >_______________________________________________ >Soac-leaders-icann59 mailing list >Soac-leaders-icann59(a)icann.org >https://mm.icann.org/mailman/listinfo/soac-leaders-icann59

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Reminder and Agenda - ICANN59 Planning Call - Wednesday, 5 April 2017 at 14:00 UTC
by David Olive April 4, 2017

April 4, 2017

Dear Community Leaders: Here is the draft agenda for our call on Wednesday : ICANN59 SO/AC Schedule Planning Group 5 April 1400 – 1500 UTC PROPOSED AGENDA Welcome and Introduction - David Olive Opening Remarks – ICANN59 Community Planning Group – Sally Costerton Update ICANN59 Program – Nick Tomasso Schedule Production Timeline & Process Review – Tanzanica King Block Schedule Overview – Tanzanica King - ICANN59 Preliminary Block Schedule Current Requests – Tanzanica King/Nick Tomasso - Jeff Neuman - Geographic Names Working Group/new gTLD Subsequent Round PDP -Other requests to date or expected -Outreach sessions at ICANN59 7. Process/Forms for Cross Community Discussion Sessions/Topics - Afternoon Sessions 8. AOB Closing Remarks and Next Call – David Olive REMINDER: The call scheduled for Wednesday, 5 April 2017 at 14:00 UTC. CALL DETAILS: Conference Provider: Adigo - Conference Number: U.S. / Canada: 1-800-550-6865 – Conference ID: 2569 For International numbers, please refer to: http://adigo.com/ICANN/[adigo.com] Adobe Connect: https://participate.icann.org/icann-soac Additional information: This call will be recorded and transcribed If you cannot attend, please provide an alternate (provide e-mail address off-list) If you would like a dial out, please provide the phone number, off list If you would like assistance locating an international number, please send me a request, off list. Regards, David David A. Olive Senior Vice President Policy Development Support Managing Director, ICANN Regional Headquarters –Istanbul Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +90.212.999.6212 Mobile: + 1. 202.341.3611 Mobile: +90.533.341.6550

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ICANN59 Preparation Conference call - Wednesday, 5 April 2017 @14:00 UTC;
by Susie Johnson April 4, 2017

April 4, 2017

Dear Community Leaders: As promised, below is the agenda: ICANN59 SO/AC Schedule Planning Group 5 April 1400 - 1500 UTC ICANN59 SO/AC Schedule Planning Group 5 April 1400 - 1500 UTC PROPOSED AGENDA 1. Welcome and Introduction - David Olive 2. Opening Remarks - ICANN59 Community Planning Group - Sally Costerton 3. Update ICANN59 Program - Nick Tomasso 4. Schedule Production Timeline & Process Review - Tanzanica King 5. Block Schedule Overview - Tanzanica King - ICANN59 Preliminary Block Schedule 6. Current Requests - Tanzanica King/Nick Tomasso - Jeff Neuman - Geographic Names Working Group/new gTLD Subsequent Round PDP -Other requests to date or expected -Outreach sessions at ICANN59 7. Process/Forms for Cross Community Discussion Sessions/Topics - Afternoon Sessions 8. AOB 9. Closing Remarks and Next Call - David Olive CALL DETAILS: Conference Provider: Adigo - Conference Number: U.S. / Canada: 1-800-550-6865 - Conference ID: 2569 For International numbers, please refer to: http://adigo.com/ICANN/ Adobe Connect: https://participate.icann.org/icann-soac Additional information: 1) This call will be recorded and transcribed 2) If you cannot attend, please provide an alternate (provide e-mail address off-list) 3) If you would like a dial out, please provide the phone number, off list 4) If you would like assistance locating an international number, please send me a request, off list. Please let me know if you need additional information or clarification. As always, I'm available at your convenience. Kind regards, Susie Susie Johnson Policy Operations Specialist and Executive Assistant to Senior Vice President Policy Development ICANN (Internet Corporation for Assigned Names and Numbers) Direct: 310-301-3863 Mobile: 310-383-1240 Skype: Susie.johnson.icann

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SOAC ICANN59 Planning Group - Organizational Issues
by David Olive March 30, 2017

March 30, 2017

Dear Community Leaders and Representatives: The purpose of this note is to follow-up on our discussions in Copenhagen, to test out new ICANN59 planning group email list and to get your feedback on a few operational issues that may help us work together more efficiently and effectively in the agenda planning for the Johannesburg meeting. First, please confirm, if you have not already, your participation in this group by replying to me directly with your confirmation or to note who might be interested in taking that role on behalf of your community. I have heard from many of you and just need others to confirm. (See list below). Secondly, it would be helpful to hear your views on the following operational matters: 1) We now have 34 SOAC representative on this planning/coordination group for ICANN59. a) Is this the right size to for the group to do its work? b) Should we limit the group to this number? Expand it? Narrow it? c) Other suggestions? 2) This planning group will also be asked to advise/decide on how best to evaluate and determine schedule blocks for the Johannesburg meeting. As a part of that effort, individual community session requests and suggestions may involve topics or activities not directly related to the specific policy/advice priorities of your individual SOAC groups at the Policy Forum. Invariably, conflicts are likely to arise in the number of sessions generally or specific session day and time requests. When those circumstances arise., a) What escalation process might work best in this situation to arrive at a decision to resolve session conflicts? b) Should conflicts be referred to a smaller SO-AC Chairs group for guidance on such issues or should we keep the discussion among this entire ICANN59 planning group? c) If we use this entire group in those “conflict” situations, what preferred mechanism should we consider to resolve such conflicts or requests - voting by each SOAC or consensus among the entire group? 3) Your responses to these questions will help us address the shorter-term planning needs for the Johannesburg meeting, but a longer-term plan for us all may require more formality. a) How should we formalize this group? b) Does it need a charter in the short or long term? c) Who would be willing to help contribute to that effort over the longer term? Thanks for entertaining these preliminary questions as the planning process gets going. I will collect and summarize all responses and we’ll shortly be working to schedule a discussion/planning call. As we work to continue together to evolve our collaborative meeting planning methodologies, we’ll likely face additional process or operational questions. I look forward to continuing this dialogue with all of you! Best regards, David SOAC ICANN59 e-mail list alan.greenberg(a)mcgill.ca alejandra.reynoso(a)cctld.gt andrei(a)rol.ru aso-chairs(a)aso.icann.org bverd(a)verisign.com cwilson(a)21cf.com donna.austin(a)neustar.biz el(a)lisse.na farzaneh.badii(a)gmail.com gbunton(a)tucows.com german(a)nro.net gregshatanipc(a)gmail.com h.raiche(a)internode.on.net haforrestesq(a)gmail.com hcarrascob(a)gmail.com hilaliaziz(a)yahoo.fr jbladel(a)godaddy.com katrina(a)nic.lv kdrstoll(a)gmail.com leonfelipe(a)sanchez.mx mcknight.glenn(a)gmail.com ncsg(a)tapani.tarvainen.info ocl(a)gih.com patrik(a)frobbit.se pdiaz(a)pir.org rafik.dammak(a)gmail.com rysgsecretariat(a)gmail.com sb.inapp(a)gmail.com secretariat(a)icannregistrars.org thomas.schneider(a)bakom.admin.ch tom(a)acig.com.au tonyarholmes(a)btinternet.com wolf-ulrich.knoben(a)t-online.de David A. Olive Senior Vice President Policy Development Support Managing Director, ICANN Regional Headquarters –Istanbul Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +90.212.999.6212 Mobile: + 1. 202.341.3611 Mobile: +90.533.341.6550

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ICANN59 Preparation Conference call - Wednesday, 5 April 2017 @14:00 UTC;
by Susie Johnson March 29, 2017

March 29, 2017

Dear Community Leaders: Following up on David Olive's email to you, below you will find the details for the call scheduled for Wednesday, 5 April 2017 at 14:00 UTC. The agenda will follow. CALL DETAILS: Conference Provider: Adigo - Conference Number: U.S. / Canada: 1-800-550-6865 - Conference ID: 2569 For International numbers, please refer to: http://adigo.com/ICANN/ Adobe Connect: https://participate.icann.org/icann-soac Additional information: 1) This call will be recorded and transcribed 2) If you cannot attend, please provide an alternate (provide e-mail address off-list) 3) If you would like a dial out, please provide the phone number, off list 4) If you would like assistance locating an international number, please send me a request, off list. Please let me know if you need additional information or clarification. As always, I'm available at your convenience. Kind regards, Susie Susie Johnson Policy Operations Specialist and Executive Assistant to Senior Vice President Policy Development ICANN (Internet Corporation for Assigned Names and Numbers) Direct: 310-301-3863 Mobile: 310-383-1240 Skype: Susie.johnson.icann

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SAVE THE DATE: Next call Wednesday, 5 April at 1400 UTC
by David Olive March 29, 2017

March 29, 2017

Dear Community Leaders and Representatives: Our first planning call for ICANN59 will be Wednesday, 5 April at 1400UTC. A calendar invite with the agenda will be circulate shortly. Below is the link to the community wiki page where the transcript from our Copenhagen meeting can be found. https://community.icann.org/display/soaceinputfeedback/Event+Calendar Best regards, David David A. Olive Senior Vice President Policy Development Support Managing Director, ICANN Regional Headquarters –Istanbul Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +90.212.999.6212 Mobile: + 1. 202.341.3611 Mobile: +90.533.341.6550

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