April 2017 - Soac-leaders-icann59

ICANN59 Block Schedule
by Tanzanica S. King April 28, 2017

April 28, 2017

Dear Community Leaders: A current draft of the block schedule is posted at https://meetings.icann.org/sites/default/files/icann59_block-schedule-plann… and attached for your convenience. Please review the document and let me know if there are any questions or concerns. Changes to this draft include: · Rejection Action Petitions: Is the EC able to Exercise its Rights under the ICANN Bylaws? (previously on Tuesday) – Moved to Monday, 0900-1015 · Community Forum on Proposed Fundamental Bylaws Amendments (previously on Monday) – Moved to Tuesday, 0800-0900 · DNSSEC Workshop added to the schedule on Monday 0900-1200 and joint lunch with Tech Day participants from 1215-1315 · Local Host Reception added on Monday evening · Fellowship Program 10th Anniversary Reception on Tuesday evening · Lunch sessions with catering may now be scheduled from 1215-1315. All other lunch sessions may be scheduled 1230-1330 to allow participants reasonable time to buy lunch and bring it to the room · GAC Communiqué to run late on Wednesday evening to avoid conflict with Who Sets ICANN’s Priorities? · GNSO Council Meeting added to Wednesday 1300-1500. · Process Flow and Impasse Resolution session tentatively slotted on Thursday morning (for your consideration during our next call May 9th) · I also want to note a request from the BC for an outreach session to be held during the week. This is not currently on the schedule, but I want to bring it to the attention of the GNSO for consideration and scheduling. Now that the cross-community discussion topics have been finalized, we’d like to keep the group equally informed on the planning for each topic session. That said, we will include some time in the agenda for our next call on May 9th for the group to discuss your planning for each session. Lastly, our EMS session request form is now open and staff will be asked to start submitting forms on your behalf by EOD. As a reminder, the submission period will last now through Friday, May 12th. I’m anxious to start building the comprehensive schedule for you, and look forward to sharing a first draft on our next call. Best regards, Tanzanica -------------------------------------------------------- Tanzanica S. King Sr. Manager, Meeting Strategy and Design ICANN Office +1 310 301 5800 Mobile +1 310 995 3038 Email king(a)icann.org<mailto:king@icann.org> www.icann.org

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ICANN59 Preparation/Planning Conference call - Tuesday, 9 May 2017 at 14:00 UTC
by Susie Johnson April 27, 2017

April 27, 2017

Dear Community Leaders: Please save the date for the next ICANN59 Preparation/Planning Conference call. Agenda to follow. CALL DETAILS: Conference Provider: Adigo - Conference Number: U.S. / Canada: 1-800-550-6865 - Conference ID: 2569 For International numbers, please refer to: http://adigo.com/ICANN/ Adobe Connect: https://participate.icann.org/icann-soac Additional information: 1) This call will be recorded and transcribed 2) If you cannot attend, please provide an alternate (provide e-mail address off-list) 3) If you would like a dial out, please provide the phone number, off list 4) If you would like assistance locating an international number, please send me a request, off list. Please let me know if you need additional information or clarification. As always, I'm available at your convenience. Kind regards, Susie Susie Johnson Policy Operations Specialist and Executive Assistant to Senior Vice President Policy Development ICANN (Internet Corporation for Assigned Names and Numbers) Direct: 310-301-3863 Mobile: 310-383-1240 Skype: Susie.johnson.icann

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ICANN59 Block Schedule v2 - Cross Community Topics
by Tanzanica S. King April 27, 2017

April 27, 2017

Dear Community Leaders: Thank you everyone for participating in the call today. As promised, I’m attaching an updated draft of the block schedule for review. Please check the scheduling of the cross-community topic sessions in yellow and share any comments or proposed changes on this list ASAP. The final block schedule will be posted on the meeting website by EOD Friday, 21 April. Best regards, Tanzanica -------------------------------------------------------- Tanzanica S. King Sr. Manager, Meeting Strategy and Design ICANN Office +1 310 301 5800 Mobile +1 310 995 3038 Email king(a)icann.org<mailto:king@icann.org> www.icann.org

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Chat, Transcript and Audio file (ICANN59 Preparation/Planning Call - 18 April 2017
by David Olive April 20, 2017

April 20, 2017

Dear Community Leaders and Representatives: Below are two links: one for the audio file and the second one for the SOAC Wiki. http://audio.icann.org/so-ac-icann59-planning-18apr17-en.mp3 https://community.icann.org/display/soaceinputfeedback/Event+Calendar Sent from my iPhone David A. Olive Senior Vice President, Policy Development Support Managing Director, ICANN Regional Headquarters -Istanbul Hakki Yeten Cad. Selenium Plaza No:10/C K:10 34349<tel:10%2034349> Fulya, Besiktas, Istanbul Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +90.212.999.6212<tel:+90.212.999.6212> Mobile: + 1. 202.341.3611<tel:+%201.%20202.341.3611> Mobile: +90.533.341.6550<tel:+90.533.341.6550>

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Our Call and Agenda - 18 April -1400 UTC
by David Olive April 17, 2017

April 17, 2017

Dear Community Leaders and Representatives Here is the draft agenda for our call on 18 April. 1. Welcome – David 2. Open Remarks – Nick and/or Sally 3. Discussion of Cross-Community session requests - Tanzanica 4. Other requests for sessions – Tanzanica 5. Other actions needed – All 6. AOB Materials are attached. CALL DETAILS: Conference Provider: Adigo - Conference Number: U.S. / Canada: 1-800-550-6865<tel:1-800-550-6865> – Conference ID: 2569 For International numbers, please refer to: http://adigo.com/ICANN/ Adobe Connect: https://participate.icann.org/icann-soac Additional information: 1. This call will be recorded and transcribed 2. If you cannot attend, please provide an alternate (provide e-mail address off-list) 3. If you would like a dial out, please provide the phone number, off list 4. If you would like assistance locating an international number, please send me a request, off list.

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ICANN59 Preparation/Planning Conference call - Tuesday, 18 April 2017 at 14:00 UTC
by David Olive April 11, 2017

April 11, 2017

Dear Community Leaders and Representatives: Our next call ICANN59 Preparation/Planning Conference call - Tuesday, 18 April 2017 at 14:00 UTC Please find the recording/transcript from the 5 April meeting here: https://community.icann.org/display/soaceinputfeedback/Event+Calendar Best regards, David David A. Olive Senior Vice President Policy Development Support Managing Director, ICANN Regional Headquarters –Istanbul Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +90.212.999.6212 Mobile: + 1. 202.341.3611 Mobile: +90.533.341.6550

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ICANN59 Preparation/Planning Conference call - Tuesday, 18 April 2017 at 14:00 UTC
by Susie Johnson April 10, 2017

April 10, 2017

Dear Community Leaders: Please save the date for the next ICANN59 Preparation/Planning Conference call. Agenda to follow. CALL DETAILS: Conference Provider: Adigo - Conference Number: U.S. / Canada: 1-800-550-6865 - Conference ID: 2569 For International numbers, please refer to: http://adigo.com/ICANN/ Adobe Connect: https://participate.icann.org/icann-soac Additional information: 1) This call will be recorded and transcribed 2) If you cannot attend, please provide an alternate (provide e-mail address off-list) 3) If you would like a dial out, please provide the phone number, off list 4) If you would like assistance locating an international number, please send me a request, off list. Please let me know if you need additional information or clarification. As always, I'm available at your convenience. Kind regards, Susie Susie Johnson Policy Operations Specialist and Executive Assistant to Senior Vice President Policy Development ICANN (Internet Corporation for Assigned Names and Numbers) Direct: 310-301-3863 Mobile: 310-383-1240 Skype: Susie.johnson.icann

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Cross Community Topic Submission Form
by Tanzanica S. King April 5, 2017

April 5, 2017

Dear Community Leaders: As discussed, please find a document attached with links to submit your topic proposals as well as a copy of our latest block schedule. Also, I thought it would be helpful to provide this group with the definition of outreach created by the Meeting Strategy Working Group (MSWG). Outreach Activities are defined as activities conducted by SO/AC groups or cross-community groups with the intention of increasing awareness and interest in ICANN with individuals and organizations outside of the ICANN community. ● These activities are consistent with ICANN’s function and mission. In ICANN’s global multistakeholder model, policy is developed in a bottom-up fashion, a process that is enhanced and strengthened by reaching out to external communities, educating them about ICANN and encouraging them to participate if they wish. Outreach takes many forms; Fellowships, NextGen, Newcomer’s Day, Tech Day, DNSSEC Workshops, OCTO Trainings, Regional Engagement, and more. Thanks again for your participation on today’s call. Best regards, Tanzanica -------------------------------------------------------- Tanzanica S. King Sr. Manager, Meeting Strategy and Design ICANN Office +1 310 301 5800 Mobile +1 310 995 3038 Email king(a)icann.org<mailto:king@icann.org> www.icann.org

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Re: [Soac-leaders-icann59] Reminder and Agenda - ICANN59 Planning Call - Wednesday, 5 April 2017 at 14:00 UTC
by Alan Greenberg April 5, 2017

April 5, 2017

I will be on a flight at the time of the call and cannot attend. I disagree with Donna. Carving out a significant (and 8 is VERY significant) sessions (from a short 4-day meeting) that may not be opposed makes no sense. Not all of the topics will be of interest to the entire set of attendees at the meeting. Moreover, even if a topic is of great interest, only a tiny fraction of the people attending will ever get a chance to speak. And in Helsinki, the rooms were too small to allow even a fraction of meeting attendees to participate. Any such "high interest" sessions must be decided on AND scheduled well before AC/SOs need to submit their details session requests. Then each can decide if the session is truly of interest to them and decide not to schedule against the session. The high interest session needs to be truly locked in, with a detailed agenda and speakers. Otherwise, as has happened several times, they can be cancelled at the last moment and then we have open slots. Once the full set of sessions are scheduled, these high interest sessions can be slotted into an appropriately sized room based on how unopposed they are. We are grown-ups and professionals. We do not need to be told what we need to do. If the topic warrants our attention, it will get it. Alan At 04/04/2017 11:50 AM, Austin, Donna wrote: >Hi All > >I know we share a lot of common angst about the >cross-community or high interest topic sessions >as a result of our collective experiences from >Hyderabad and Copenhagen. However, I think we >did manage to get the formula reasonably right for the Helsinki meeting. > >The following wiki link serves to refresh our >memory: ><https://community.icann.org/display/ccmeetschedplan/Meeting+Schedule+Planni…>https://community.icann.org/display/ccmeetschedplan/Meeting+Schedule+Planni… > >It seems that each SO/AC suggested possible >topics for cross-community discussion and the >then planning committee agreed on 8 >cross-community discussions that were almost truly non-conflicted sessions. > >Given that Johannesburg will be a repeat of the >Helsinki format in that it will be a Policy >Meeting, perhaps we can try to repeat that previous success. > >The GNSO has a number of formal policy >development efforts currently under way and we >would like to use the Johannesburg meeting to >progress these efforts, the same as we did in >Helsinki. A number of the PDP WG Chairs have >already requested the opportunity to have >cross-community discussions on a number of >issues currently being discussed within their >respective WG and as such these discussions >would optimally be non-conflicted sessions. > >It would be helpful to understand if other >SO/ACs have similar requests for Johannesburg so >that we can understand what the requirements are >for the meeting and start discussing what is >manageable in order to set expectations. > >Thanks > >Donna > >From: soac-leaders-icann59-bounces(a)icann.org >[mailto:soac-leaders-icann59-bounces@icann.org] On Behalf Of farzaneh badii >Sent: Tuesday, April 04, 2017 3:22 PM >To: David Olive <david.olive(a)icann.org> >Cc: soac-leaders-icann59(a)icann.org >Subject: Re: [Soac-leaders-icann59] Reminder and >Agenda - ICANN59 Planning Call - Wednesday, 5 April 2017 at 14:00 UTC > >Thank you David. > >I will attend the call, but I would like to >raise a point here which I will reiterate during the call too > >corss -community sessions: From my limited >observation I have gathered that, >cross-community sessions are not really >cross-community . The group that submits the >request normally decides on the format, who to >invite and what to discuss. If that is how we >want to hold such meetings, we can't call them >cross-community. It is misleading. > >we could make a change in format: the submission >has to be made by at least to members of >different SO/ACs. They should have a planning >team open to anyone who would like to join. Does >this sound impossible? Has it been done before? Do we even need such sessions? > > > >Best > >Farzaneh > >Farzaneh > >On Tue, Apr 4, 2017 at 10:04 AM, David Olive ><<mailto:david.olive@icann.org>david.olive(a)icann.org> wrote: >Dear Community Leaders: > >Here is the draft agenda for our call on Wednesday : > >ICANN59 SO/AC Schedule Planning Group >5 April 1400 1500 UTC > >PROPOSED AGENDA > >Welcome and Introduction - David Olive >Opening Remarks ICANN559 Community Planning Group Sally Costerton >Update ICANN59 Program Nick Tomasso >Schedule Production Timeline & Process Review Tanzanica King >Block Schedule Overview Tanzanica King > - ICANN59 Preliminary Block Schedule >Current Requests Tanzanicaa King/Nick Tomasso > - Jeff Neuman - > Geographic Names Working Group/new gTLD Subsequent Round PDP > -Other requests to date or expected > -Outreach sessions at ICANN59 > 7. Process/Forms for Cross Community Discussion Sessions/Topics > - Afternoon Sessions > >8. AOB >Closing Remarks and Next Call David Olive > > >REMINDER: >The call scheduled for Wednesday, 5 April 2017 at 14:00 UTC. > >CALL DETAILS: > >Conference Provider: Adigo - Conference Number: >U.S. / Canada: <tel:(800)%20550-6865>1-800-550-6865 Conference ID: 25699 >For International numbers, please refer to: ><https://urldefense.proofpoint.com/v2/url?u=http-3A__adigo.com_ICANN_&d=DwMF…>http://adigo.com/ICANN/[adigo.com] >Adobe Connect: ><https://urldefense.proofpoint.com/v2/url?u=https-3A__participate.icann.org_…>https://participate.icann.org/icann-soac >Additional information: >This call will be recorded and transcribed >If you cannot attend, please provide an >alternate (provide e-mail address off-list) >If you would like a dial out, please provide the phone number, off list >If you would like assistance locating an >international number, please send me a request, off list. > >Regards, David > >David A. Olive >Senior Vice President >Policy Development Support >Managing Director, ICANN Regional Headquarters Istanbul >Internet Corporation for Assigned Names and Numbers (ICANN) > >Direct Line: <tel:+90.212.999.6212>+90.212.999.6212 >Mobile: <tel:+%201.%20202.341.3611>+ 1. 202.341.3611 >Mobile: <tel:+90.533.341.6550>+90.533.341.6550 > > >_______________________________________________ >Soac-leaders-icann59 mailing list ><mailto:Soac-leaders-icann59@icann.org>Soac-leaders-icann59(a)icann.org >https://mm.icann.org/mailman/listinfo/soac-leaders-icann59 > > >Content-Type: text/plain; charset="us-ascii" >Content-Transfer-Encoding: 7bit >Content-Disposition: inline >X-Microsoft-Exchange-Diagnostics: > >1;DM5PR03MB2714;27:1y8RQ8NW9j9oFODFtgxFSVG3DZAiWEcNrGe8clqzH/TN4JFLO0QFE82G9sQpEMF5HY0BEcShenHNF9TybjfQU194DBtBPWkbhTb8iBhlh+psCLfAIg+MUP/EU/rL+T1C3KPl4nweP7zcWdvIjiGsBA== >X-Microsoft-Antispam-Mailbox-Delivery: > ex:0;auth:0;dest:I;ENG:(20160514016)(520000050)(520002050)(750028); > >_______________________________________________ >Soac-leaders-icann59 mailing list >Soac-leaders-icann59(a)icann.org >https://mm.icann.org/mailman/listinfo/soac-leaders-icann59

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Reminder and Agenda - ICANN59 Planning Call - Wednesday, 5 April 2017 at 14:00 UTC
by David Olive April 4, 2017

April 4, 2017

Dear Community Leaders: Here is the draft agenda for our call on Wednesday : ICANN59 SO/AC Schedule Planning Group 5 April 1400 – 1500 UTC PROPOSED AGENDA Welcome and Introduction - David Olive Opening Remarks – ICANN59 Community Planning Group – Sally Costerton Update ICANN59 Program – Nick Tomasso Schedule Production Timeline & Process Review – Tanzanica King Block Schedule Overview – Tanzanica King - ICANN59 Preliminary Block Schedule Current Requests – Tanzanica King/Nick Tomasso - Jeff Neuman - Geographic Names Working Group/new gTLD Subsequent Round PDP -Other requests to date or expected -Outreach sessions at ICANN59 7. Process/Forms for Cross Community Discussion Sessions/Topics - Afternoon Sessions 8. AOB Closing Remarks and Next Call – David Olive REMINDER: The call scheduled for Wednesday, 5 April 2017 at 14:00 UTC. CALL DETAILS: Conference Provider: Adigo - Conference Number: U.S. / Canada: 1-800-550-6865 – Conference ID: 2569 For International numbers, please refer to: http://adigo.com/ICANN/[adigo.com] Adobe Connect: https://participate.icann.org/icann-soac Additional information: This call will be recorded and transcribed If you cannot attend, please provide an alternate (provide e-mail address off-list) If you would like a dial out, please provide the phone number, off list If you would like assistance locating an international number, please send me a request, off list. Regards, David David A. Olive Senior Vice President Policy Development Support Managing Director, ICANN Regional Headquarters –Istanbul Internet Corporation for Assigned Names and Numbers (ICANN) Direct Line: +90.212.999.6212 Mobile: + 1. 202.341.3611 Mobile: +90.533.341.6550

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