- workstream1-atrt2 - lists.icann.org

WS 1 Staf Notes
by Larisa B. Gurnick Aug. 16, 2013

Aug. 16, 2013

Olivier, As promised, attached are spreadsheets containing my notes - discussion, actions, conclusions - for a), c) and d). Section b), dealing with GAC, had a robust discussion which will be best reflected in the transcript. The only action item that I picked up on was that Larry and Fiona were going to revise their paper based on feedback from Jorgen and others, and circulate it to the Review Team. Please let me know if you have questions. Larisa B. Gurnick Consultant/Senior Director, Organizational Reviews Internet Corporation for Assigned Names and Numbers (ICANN) larisa.gurnick(a)icann.org<mailto:larisa.gurnick@icann.org> 310 383-8995

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WorkStream Simplification of Staff input documents
by Olivier MJ Crepin-Leblond Aug. 13, 2013

Aug. 13, 2013

Dear WS1, for the record, I have recently sent out suggestions for simplification/evaluation of the Staff input document by private email to each of the people in the WS1(a)-(d) sub-groups. All four spreadsheets are attached to this email. I hope that this will be helpful in our focussing on the identification of the sticky, outstanding issues. Let me know if you can't open the files (re: Excel version) and I'll email them to you directly in another format of your choice. Kind regards, Olivier

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Notes - Call 05 - Thursday, 4 July
by Alice Jansen July 9, 2013

July 9, 2013

Dear Work-Stream 1 Members, Enclosed you will the notes of your call held on Thursday, 4 July. Please note that they are available on your wiki page at: https://community.icann.org/display/ATRT2/ATRT2+WorkStream+1+2013.07.04+Tel… Thank you so much Very best Alice Work-Stream 1 Call 05 – Thursday, 4 July 2013 - No updates to SoIs. - Agenda adopted. - Review of Open Action Items: o Alan Greenberg to post materials pertaining to the GNSO’s discussion held on the original BGC response to the NCUC. Alan Greenberg will also post the BGC response that followed and will reference the recording and transcript of the discussion held within the GNSO. o Questions on 9.1.e PDP Ø Alan Greenberg will echo questions to CSG on full list. Ø Olivier Crépin-Leblond encouraged all to send questions to full list and noted that work would be conducted on this face-to-face in Durban if no questions circulated. Ø Fiona Alexander noted that the format used during the session with CSG was effective, i.e. 2 or 3 questions to kick off discussions, and that a full set of questions might not be needed as a result. Fiona requested that the following question be asked: do people believe subdivisions within the ICANN Community, GNSO etc help or hinder participation in the process? Ø Concerns that framing debate with too many questions might decrease participation. Ø Alan’s questions: Do you have concerns about ICANN’s overall transparency and accountability? Do you have issues that are specific to your group? o Olivier Crépin-Leblond noted improvement in ICANN multilingualism but raised concerns about capacity. Alan Greenberg stressed that funding is the issue and that ICANN has committed to fund that properly. Strategic decisions remain to be made and the status cannot be considered as complete. Issue to explore. Avri Doria recommended working group’s early involvement in language process. o No additional reading material to add. o Cross-cutting issues will be discussed face-to-face. - Documents added to organizational page: checklist, discussion of public comment process (material discussed + minutes) - Olivier Crépin-Leblond walked work-stream 1 Members through summaries of Excel document. Olivier will put this forward to the list. ---- Alice Jansen Strategic Initiatives Manager ICANN Rond Point Schuman 6, Bt.1 B-1040 Brussels, Belgium Office: +32 289 474 03 Mobile: +32 4 73 31 76 56 Skype: alice_jansen_icann Email: alice.jansen(a)icann.org<mailto:alice.jansen@icann.org>

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FW: [SUPPORT #73530] Request from ATRT 2 - accessing wiki/documents in offline mode
by Larisa B. Gurnick July 6, 2013

July 6, 2013

Dear WS 1 members, Some of you had inquired about options available to access ATRT2 wiki pages and documents in offline mode, particularly as you travel to Durban. Please see the information below, along with the supporting graphics (attached). I hope that you will find this information useful. Larisa -----Original Message----- From: Larisa B. Gurnick Sent: Friday, July 05, 2013 11:13 AM To: Olivier MJ Crepin-Leblond (ocl(a)gih.com) Cc: Alice Jansen (alice.jansen(a)icann.org) Subject: FW: [SUPPORT #73530] Request from ATRT 2 Olivier, Here is the information that you had requested. Given that these options may not be as simple as you would like, your best option may be to use internet access on the flight, as this functionality is now being offered by several airlines. Best regards, Larisa -----Original Message----- From: Brian Martin via RT [mailto:tech-support@icann.org] Sent: Friday, July 05, 2013 11:02 AM To: Larisa B. Gurnick Subject: [SUPPORT #73530] Request from ATRT 2 Hi Larisa, There are multiple ways that you can do this, though none of them will present a user friendly way to access them offline. Method 1) Go to the ATRT2 space and from the Confluence menu and select Browse > Advanced. On the left hand side, select PDF Export. Use the default settings and select Export. It will export the pages and then allow you to download the PDF. This is the best way to export the pages, but it won't give you all the attaches. I attached screen shots to do this. Method 2) Go to the ATRT2 space and from the Confluence menu and select Browse > Advanced. On the left hand side, select HTML Export. Use the default settings and select Export. It will export the pages and then allow you to download a zip of the HTML. This way will export each page, which you have to pen manually with a browser. It also exports the attachments, but not in a easy to access way. Method 3) Go to the specific ATRT2 page in your browser. From the web browser menue, select File > Save Page As > Webpage Complete. This will save an offline full HTML page of only the page you are on. This is the most tedious method as you would need to do it from every page you wanted to go to. Method 4) There may be a way to view them using a third party browser extension, such as Pocket or Send to Kindle, however I have not had good luck with them saving our wiki pages. -brain On Fri Jul 05 05:20:01 2013, larisa.gurnick wrote: > Members of the Accountability and Transparency Review Team are seeking > a solution that will help them access the documents on the ATRT 2 > wiki pages in an offline mode. > Is there software that could perform this and allow them to go through > the WIKI pages and all attached documents stored there, offline? > Alternatively, can you suggest an efficient method for saving > attachments posted on the WIKI onto members' hard drives/devices? > They would like to have access to the WIKI pages and documents > while in flight to Durban. > > Thank you, > > Larisa B. Gurnick > Consultant/Senior Director, Organizational Reviews Internet > Corporation for Assigned Names and Numbers (ICANN) > larisa.gurnick(a)icann.org<mailto:larisa.gurnick@icann.org> > 310 383-8995 >

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Language Services Policy and Procedures
by Larisa B. Gurnick July 5, 2013

July 5, 2013

Dear WS 1 members, To follow up on your request to Christina Rodriguez, staff has added a link to the ICANN Language Services Policy and Procedures, May 2012 on the Other Information - WS1 (AoC 9.1 c) wiki page - https://community.icann.org/pages/viewpage.action?pageId=41890793. Best regards, Larisa B. Gurnick Consultant/Senior Director, Organizational Reviews Internet Corporation for Assigned Names and Numbers (ICANN) larisa.gurnick(a)icann.org<mailto:larisa.gurnick@icann.org> 310 383-8995

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Simplification of Staff input documents
by Olivier MJ Crepin-Leblond July 4, 2013

July 4, 2013

Dear Work Stream 1 members, a large MS Excel document was provided in response to the questions which we have asked Staff concerning the implementation of ATRT1 recommendations. Staff input Document <https://community.icann.org/download/attachments/41880363/Consolidated+Resp…> Whilst this document contains a wealth of information, many of us, myself included, have found the document somehow hard to navigate. As a result, a first step was for Staff to divide the document according to the WS1 sub-streams (a-d). * 9.1(a) the relevant staff answers to questions <https://community.icann.org/download/attachments/41887587/WS+1+%289.1a%29+C…> * 9.1(b) the relevant staff answers to questions <https://community.icann.org/download/attachments/41887587/WS+1+%289.1b%29+C…> * 9.1(c) the relevant staff answers to questions <https://community.icann.org/download/attachments/41887587/WS+1+%289.1c%29+C…> * 9.1(d) the relevant staff answers to questions <https://community.icann.org/download/attachments/41887587/WS+1+%289.1d%29+C…> This was still hard to follow because the number of columns still made it impossible for the document to be printed or read without needing to scroll across a line in addition to pagination - thus impossible to be absorbed easily. I figured that at this stage, whilst all information supplied by staff is very useful, we wanted to be able to determine more easily what information was pertinent to our immediate needs: the focussing on finding: * if more information is needed on a particular subject and * the identification of those questions we might decide to pursue further due to an incomplete or unsatisfactory implementation, or * an implementation that raised new potential issues or opened new doors to our analysis. As a result, some of the questions the ATRT2 group asked looked more pertinent for our immediate needs than others that would be of use only if we focussed on a particular ATRT1 recommendation. I am suggesting those more pertinent questions in red on this WIKI page: https://community.icann.org/display/ATRT2/Work+Stream+1+Questions+about+ATR… Taking each segment of the sub-streams ExCel document in turn and only keeping the pertinent columns, we end up with a document which, although printed in a small font, is still readable and can be printed - so we can all read through out respective sections on the flight, if we want. 9.1(a) WS1 9.1(a) staff answers Summary <https://community.icann.org/download/attachments/41896058/WS1+%289.1a%29+Su…> 9.1(b) WS1 9.1(b) staff answers Summary <https://community.icann.org/download/attachments/41896058/WS+1+%289.1b%29+S…> 9.1(c) WS1 9.1(c) staff answers Summary <https://community.icann.org/download/attachments/41896058/WS+1+%289.1c%29+S…> 9.1(d) WS1 9.1(d) staff answers Summary <https://community.icann.org/download/attachments/41896058/WS+1+%289.1d%29+S…> In 9.1(a) I have also started to colour the boxes as a suggestion for us to get pertinent information to stand out. Colour is a great way to help us focus & immediately realise where our priorities are likely to be. Colours I have used are: * yellow/amber background: something that appears incomplete and needs to be investigated * purple/pink background: something of interest that points to a general document (in fact, mostly two external documents are often referred to, that's: o http://www.icann.org/en/news/in-focus/accountability/atrt-project-list-work… o http://www.icann.org/en/news/in-focus/accountability/atrt-implementation-re… o (it is worth noting that for ease of navigation, I would probably prefer a pointer to the correct page of the general document rather than a pointer to the document as a whole.) * red writing: something of special interest if a follow-up recommendation was to be made by ATRT2 Suggested colours: * Red background: critical shortfall of the ATRT1 recommendation cycle of implementation that needs to be investigated and analysed by ATRT2 * Green background: to be added at the end of lines where there appears to be no more work needed from ATRT2 - recommendation fully implemented and no more work desired I guess we could make use of more colours but let's start with only a few and see if that helps us grasp the data with more ease. Please be so kind to look at these documents and let me know if these are more helpful. They are all in MS Excel format. If you'd rather have a PDF copy, I'd be happy to upload it too. *Downloading of complete Web Site Repository* I am mindful of a question that was asked in the previous conference call, whether all documents to be read could be downloaded to a disk or a USB key since most of us will be in the air for quite a few hours and could make use of that airtime to catch up on our reading. I am currently testing a couple of free softwares, but they don't work too well with the Confluence WIKI. Could Staff please ask ICANN IT dept. if they know of a good piece of software that could perform this and allow us to go through the WIKI pages and all attached documents stored there, offline? Kind regards, Olivier

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Reminder - Call today @ 16:00 UTC
by Alice Jansen July 4, 2013

July 4, 2013

Dear Work-Stream 1, This is to kindly remind you that you have a call Today at 16:00-17:00 UTC. Please check you local time via: http://www.timeanddate.com/worldclock/fixedtime.html?msg=WS1+-+Call+05&iso=… Enclosed you will find the dial-in details for your convenience. Thanks, Kind regards Alice --- Dear WS 1, Your call 05 is scheduled for: **Thursday, 4 July 2013** 16:00-17:00 UTC Please check your local time at: http://www.timeanddate.com/worldclock/fixedtime.html?msg=WS1+-+Call+05&iso=… CONFERENCE ID: 27318 Adobe Connect: http://icann.adobeconnect.com/atrt2/ Dial-in numbers: are listed below according to your country of residence. Should you be traveling, please refer to the full list available at: http://adigo.com/icann/ Should you require a dial-out, please provide us with your phone number. Australia 1 800 009 820 1 800 036 775 Sydney – T - +61 290 372 962 Melbourne – T – +61 399 996 500 Brisbane – T – +61 731 777 546 Brazil L - 0800 891 1597 M - 0800 891 1598 T - +55 613 717 2040 New - 0800 892 3882 Canada 1 800 550 6865 T - +1 213 233 3193 China North - 10 800 712 1212 South - 10 800 120 1212 All - 400 120 0691 Costa Rica 0 800 0 121 513 Denmark L - 8088 7326 M - 8088 6280 T - +45 89 880 470 France 0800 913 680 0800 90 25 56 T -+33 975 181 806 Kenya No dial-in number available. Kindly provide your number and we will dial out to you. Russia New - 8 10 8002 2085011 T - 7 499 5042850 United Kingdom 0800 056 9431 0800 032 6646 T - +44 207 099 0867 United States 1 800 550 6865 T - +1 213 233 3193

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ATRT2 - WS1 - Call 05 - 4 July @ 16:00-17:00 UTC
by Charla Shambley July 3, 2013

July 3, 2013

Dear WS 1, Your call 05 is scheduled for: **Thursday, 4 July 2013** 16:00-17:00 UTC Please check your local time at: http://www.timeanddate.com/worldclock/fixedtime.html?msg=WS1+-+Call+05&iso=… CONFERENCE ID: 27318 Adobe Connect: http://icann.adobeconnect.com/atrt2/ Dial-in numbers: are listed below according to your country of residence. Should you be traveling, please refer to the full list available at: http://adigo.com/icann/ Should you require a dial-out, please provide us with your phone number. Australia 1 800 009 820 1 800 036 775 Sydney – T - +61 290 372 962 Melbourne – T – +61 399 996 500 Brisbane – T – +61 731 777 546 Brazil L - 0800 891 1597 M - 0800 891 1598 T - +55 613 717 2040 New - 0800 892 3882 Canada 1 800 550 6865 T - +1 213 233 3193 China North - 10 800 712 1212 South - 10 800 120 1212 All - 400 120 0691 Costa Rica 0 800 0 121 513 Denmark L - 8088 7326 M - 8088 6280 T - +45 89 880 470 France 0800 913 680 0800 90 25 56 T -+33 975 181 806 Kenya No dial-in number available. Kindly provide your number and we will dial out to you. Russia New - 8 10 8002 2085011 T - 7 499 5042850 United Kingdom 0800 056 9431 0800 032 6646 T - +44 207 099 0867 United States 1 800 550 6865 T - +1 213 233 3193

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Re: [Work Stream 1 ATRT 2] ATRT2 - WS1 - Call 05 Doodle Poll for 4 July
by Charla Shambley July 1, 2013

July 1, 2013

Just a reminder to please take a moment to complete the doodle poll for a WS1 call on Thursday 4 July. Thank you! From: Charla Shambley Sent: Saturday, June 29, 2013 3:58 PM To: workstream1-atrt2(a)icann.org Cc: Gisella Gruber; Kim Van Wyngaardt (kvanwyngaardt(a)pir.org) guofeng(a)catr.cn; warren.tegg(a)dbcde.gov.au; anmano(a)erst.dk Subject: ATRT2 - WS1 - Call 05 Doodle Poll for 4 July Dear WS1, Please take a moment to participate in the Doodle poll as soon as possible so that we can determine the date and time of your call on Thursday, 4 July. Please use the following link to participate: http://doodle.com/mibhg6fkxcibth9v Thank you! Charla K. Shambley Strategic Initiatives Executive Assistant ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 310-578-8921

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ATRT2 - WS1 - Call 05 Doodle Poll for 4 July
by Charla Shambley June 29, 2013

June 29, 2013

Dear WS1, Please take a moment to participate in the Doodle poll as soon as possible so that we can determine the date and time of your call on Thursday, 4 July. Please use the following link to participate: http://doodle.com/mibhg6fkxcibth9v Thank you! Charla K. Shambley Strategic Initiatives Executive Assistant ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 310-578-8921

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