May 2013 - workstream4-atrt2

Adobe Connect - your 13:00 UTC call
by Alice Jansen May 31, 2013

May 31, 2013

Dear WS4, We have requested technical support for your upcoming call. The call will be streamed via two avenues: * Your adobe Connect room: http://icann.adobeconnect.com/atrt2/; and * Your stream link http://stream.ica<http://stream.icann.org:8000/atrt>nn.org:8000/atrt<http://stream.icann.org:8000/atrt> Note that the mic function in the adobe connect will be switched on. The streaming information is available on your wiki at: https://community.icann.org/display/ATRT2/Call+01+-+31+May Thanks, Kind regards Alice ---- Alice Jansen Strategic Initiatives Manager ICANN Rond Point Schuman 6, Bt.1 B-1040 Brussels, Belgium Office: +32 289 474 03 Mobile: +32 4 73 31 76 56 Skype: alice_jansen_icann Email: alice.jansen(a)icann.org<mailto:alice.jansen@icann.org>

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Reminder - Call 01 today @ 13:00 UTC
by Alice Jansen May 31, 2013

May 31, 2013

Dear Work Stream 4, This is to kindly remind you that you have your first call scheduled for today at 13:00-14:00 UTC (time converter: http://www.timeanddate.com/worldclock/fixedtime.html?msg=WS4+-+Call+01&iso=… ). The dial-in details are included below for your convenience. Should you wish to use the Adobe Connect during your call, please go to: http://icann.adobeconnect.com/atrt2/ Agenda (circulated by Fiona): 1. Confirmation of Attendance 2. Review the re-wording of work stream 4 theme 3. Review of Issues from previous meeting on Work Stream 4 4. Identify areas that require additional information from ICANN staff 5. A.O.B Thanks, Kind regards Alice **** Dear WS 4, Your call 01 is scheduled for: **Friday, 31 May 2013** 13:00-14:00 UTC Please check your local time at: http://www.timeanddate.com/worldclock/fixedtime.html?msg=WS4+-+Call+01&iso=… CONFERENCE ID: 27318 Dial-in numbers: are listed below according to your country of residence. Should you be traveling, please refer to the full list available at: http://adigo.com/icann/ Should you require a dial-out, please provide us with your phone number. Australia 1 800 009 820 1 800 036 775 Sydney – T - +61 290 372 962 Melbourne – T – +61 399 996 500 Brisbane – T – +61 731 777 546 Brazil L - 0800 891 1597 M - 0800 891 1598 T - +55 613 717 2040 New - 0800 892 3882 Canada 1 800 550 6865 T - +1 213 233 3193 China North - 10 800 712 1212 South - 10 800 120 1212 All - 400 120 0691 Costa Rica 0 800 0 121 513 Denmark L - 8088 7326 M - 8088 6280 T - +45 89 880 470 France 0800 913 680 0800 90 25 56 T -+33 975 181 806 Kenya No dial-in number available. Kindly provide your number and we will dial out to you. Russia New - 8 10 8002 2085011 T - 7 499 5042850 United Kingdom 0800 056 9431 0800 032 6646 T - +44 207 099 0867 United States 1 800 550 6865 T - +1 213 233 3193

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Proposed Agenda Work Stream 4 conference call Friday 31st may 13:00-14:00 UTC
by Fiona Asonga May 30, 2013

May 30, 2013

Hallo All, In preparation for our meeting tomorrow, I would like to propose the following agenda: WORKSTREAM 4 DRAFT AGENDA 1. Confirmation of Attendance 2. Review the re-wording of work stream 4 theme 3. Review of Issues from previous meeting on Work Stream 4 4. Identify areas that require additional information from ICANN staff 5. A.O.B Please advise if there are any other issue we need to look into during this first call. Kind regards Fiona Asonga

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ATRT2 WS4 Call 01 - Fri, 31 May - 13:00-14:00 UTC
by Alice Jansen May 30, 2013

May 30, 2013

When: Friday, May 31, 2013 1:00 PM-2:00 PM. Coordinated Universal Time Where: Adigo Bridge - Conference ID - 27318 *~*~*~*~*~*~*~*~*~* Dear WS 4, Your call 01 is scheduled for: **Friday, 31 May 2013** 13:00-14:00 UTC Please check your local time at: http://www.timeanddate.com/worldclock/fixedtime.html?msg=WS4+-+Call+01&iso=… CONFERENCE ID: 27318 Dial-in numbers: are listed below according to your country of residence. Should you be traveling, please refer to the full list available at: http://adigo.com/icann/ Should you require a dial-out, please provide us with your phone number. Australia 1 800 009 820 1 800 036 775 Sydney – T - +61 290 372 962 Melbourne – T – +61 399 996 500 Brisbane – T – +61 731 777 546 Brazil L - 0800 891 1597 M - 0800 891 1598 T - +55 613 717 2040 New - 0800 892 3882 Canada 1 800 550 6865 T - +1 213 233 3193 China North - 10 800 712 1212 South - 10 800 120 1212 All - 400 120 0691 Costa Rica 0 800 0 121 513 Denmark L - 8088 7326 M - 8088 6280 T - +45 89 880 470 France 0800 913 680 0800 90 25 56 T -+33 975 181 806 Kenya No dial-in number available. Kindly provide your number and we will dial out to you. Russia New - 8 10 8002 2085011 T - 7 499 5042850 United Kingdom 0800 056 9431 0800 032 6646 T - +44 207 099 0867 United States 1 800 550 6865 T - +1 213 233 3193 ---- Alice Jansen Strategic Initiatives Manager ICANN Rond Point Schuman 6, Bt.1 B-1040 Brussels, Belgium Office: +32 289 474 03 Mobile: +32 4 73 31 76 56 Skype: alice_jansen_icann Email: alice.jansen(a)icann.org<mailto:alice.jansen@icann.org>

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Proposed Work Stream Call schedule
by Alice Jansen May 30, 2013

May 30, 2013

Dear Fiona, Dear WS 4, Attached you will find a proposed work stream call schedule for your consideration. Given that a majority of the ATRT 2 Members participate in more than one work stream, the proposal is to: * spread the calls on two days: Wednesday and Thursday; * Establish a Wednesday/Thursday rotation; * Determine the time of the call via doodle poll. Please kindly review the proposed dates and flag problematic dates, if any (bank holiday etc). Should no objection be raised, we will proceed with the creation of a doodle poll to determine the time of your first call (to be held on Thursday, 30 May). Thanks, Very best regards Alice ---- Alice Jansen Strategic Initiatives Manager ICANN Rond Point Schuman 6, Bt.1 B-1040 Brussels, Belgium Office: +32 289 474 03 Mobile: +32 4 73 31 76 56 Skype: alice_jansen_icann Email: alice.jansen(a)icann.org<mailto:alice.jansen@icann.org>

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Input from Carlos - work stream 4
by Fiona Asonga May 15, 2013

May 15, 2013

Hallo All Please find below Carlos' input for work stream 4. Are there any comments to the observations made by Carlos? Regards Fiona Asonga ----- Forwarded Message ----- From: "Carlos Raúl Gutierrez" <carlosraulg(a)gmail.com> To: "Lise Fuhr" <lise.fuhr(a)difo.dk>, "Fiona Asonga" <fasonga(a)kixp.or.ke> Sent: Thursday, May 9, 2013 1:58:38 AM Subject: Re: [atrt2] La Icann abrirá en Montevideo su segundo centro regional a escala global Dear Fiona, our dear e-Lise seems to be suggesting that we don't work enough to deserve Lobster. So let me send you my thoughts on work stream 4, even if it is only a preliminary draft, base on Boston Consulting Groups "Independent Review of the Board of ICANN (Main Report) of November 2008 I would also like to quote some specific paragraphs of the Report in particular as per hereunder: Boston Consulting Group on ICANN Clarifying the accountability of the board: ICANN’s structure is complex and the roles and accountabilities are not always clear. Certainly, there are divergent views in the ICANN community around accountabilities and, while much of this discussion extends beyond the scope of this project, some steps to clarify and better align divergent opinions will be important. Define annually the five most significant issues facing ICANN and build extensive regular discussion of these issues into the board meeting agenda. Recommendation #8: Clarify the board’s accountabilities. Initiate a program of discussions that explore the following propositions: (a) Agree the accountability of ICANN’s board – to ICANN itself, the ICANN community and/or the Internet? (b) Affirm that ICANN directors owe their loyalty to the board and not to their sponsoring organisations. (c) Support proposals for a process to dismiss the board but ensure that the hurdle is quite high. (d) Discuss possible conflict issues in the board's role overseeing the ICANN community where its members are appointed by those who are doing the work. Agree that a key role of the independent directors (via NomCom) is to ensure that the board continues to carries out its role without compromise. (e) Discuss the future work division between paid staff and volunteers and form a view as to what this will look like in five years time. (f) Consider the proposition that the stakeholder groups get together to appoint a board acceptable to all of them – rather than directly appointing their own representatives to the board. ICANN is formally a non-member organisation. In practice however, because ICANN exercises control over important aspects of the internet, the ICANN board needs to be responsive to a very wide range of different stakeholders all with a legitimate interest in influencing ICANN decisions. The organisation is unusual in that its legitimacy, (and that of the board), derives less from its legal basis and more from the collective acceptance and support of the ICANN ‘community’. As such, the ICANN board needs in practice to be responsive to a wide and diverse range of stakeholders. These characteristics surely have an impact on the structure and decision-making of the board. Representation and election rules reflect ICANN’s bottom up principles and support its continued legitimacy as a policy maker. But to whom is the board really accountable? RE: "PARLIAMENT Conditions of the policy making process "? ICANNs governance model is very different to that of public companies. In contrast to conventional public company governance models, ICANN seeks to protect stakeholders and the ‘public trust’ by giving all interested parties, including vested interests, a voice at the policy-making table – and then ensuring that no sectional interest can ‘capture’ the policy making process. Clarify the accountability of the board: In the corporate world, the accountabilities of a board and the constituencies to which the board is accountable are quite clear. But ICANN’s bottom-up and distributed power bases are creating special challenges when aligning accountability and responsibility. Lack of agreement or confusion impedes organisation effectiveness and clarification will bring benefits. In some respects this is due to there being so many layers of accountability. And so it is not a surprise to find that clarity of accountability is an issue. ICANN has neither a full owner nor a membership community with rights but nonetheless is engaged in an activity for which legitimacy is hugely important. RE: To my question on the role of the Board: (Issue #4) Is it really a board? Some don’t really see the ICANN board as a real board. Rather, they see it as a purely representative body overseeing the world of ICANN’s interests. The consultants make two interesting comments : Is the governance structure 'conflicted'? The fourth issue raised involves role confusion – between those who do the work and those who are supposed to oversee that work. Much of the ICANN community’s policy development work is actually done by volunteers in the Supporting Organisations and so the ‘governance’ issue is this: How can proper accountability be exercised when these same organisations place their own nominees on the ICANN board? It mixes the ‘gamekeeper and poacher’ roles. The independence of board members is compromised. Does the policy development process work well? Our second comment is directed more to where the work will be done in future. There seems to be a view that the role of the ICANN paid staff is to service and support the volunteers who will do the actual policy work. We can see where this view started – it was a noble ideal to rely on volunteers and also realistic given that ICANN had no staff. But is it the future? We doubt it. In a world of increasing speed and complexity (in part caused by the Internet!) this structure could prove unsustainable. Increasingly, the ICANN staff will do the actual (policy development We might take it from here tomorrow after the conference call CHEERS!!!!! Carlos Raúl Gutierrez -- crg(a)isoc-cr.org Skype carlos.raulg +506 7070 7176 El 08/05/2013, a las 11:28, "Lise Fuhr" < lise.fuhr(a)difo.dk > escribió: Sí sí señor J See you in Durban – and you and Fiona promised to do some homework on work-stream 4 description. Best, Lise Fra: Carlos Raul [mailto:carlosraulg@ gmail.com ] Sendt: 8. maj 2013 19:22 Til: Lise Fuhr Emne: Re: SV: [atrt2] La Icann abrirá en Montevideo su segundo centro regional a escala global Arriba Aruba ;)

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Fwd: Work stream 4
by Fiona Asonga May 15, 2013

May 15, 2013

Hallo All As Carlos, Lise and I final aisle on the language for the main theme of work stream 4 I have a couple of proposals. 1. Could we share our questions on specific aspects of work stream 4 issues? Carlos had raised some issues but did not copy all I shall forward his input shortly. 2. Could we share on new areas we feel should fall under work stream 4 ? Regards Fiona Asonga ----- Forwarded Message ----- From: Fiona Asonga <fasonga(a)kixp.or.ke> To: workstream4-atrt2(a)icann.org Sent: Thu, 09 May 2013 18:45:06 +0300 (EAT) Subject: [Work Stream 4 ATRT 2] Work stream 4 Hallo All, Following our face to face meeting discussions on Friday 3rd May 2013 I volunteered to Chair Work Stream 4. This work stream is to Consider the extent to which assessments and actions undertaken by ICANN have been successful in ensuring that ICANN is acting transparently, is accountable for its decision-making, and acts in the public interest. Fiona, Lise and Carlos were to re-word the language of work stream 4. After today's call we would like to stay on phone to discuss it further and those who would like to join us should feel free. If you are joining us we shall be discussing the attached diagram. In the meantime, please feel free to send through to the list the specific aspects to consider regarding workstream 4. The issues we had identified in LA were: -Looking at the recommendations of the three other groups – ICANN’s interpretation of review team recommendations – ICANN’s implementation of the recommendations. Asking the question: “Does it satisfy the standard outlined in the affirmation?” -Review the Board process used to review, implement and oversee recommendations of review teams. The cross cutting issues were: -[cross cutting] Metrics, success criteria. How processes can be verified in an accountable and transparent way. -[cross cutting] Review methods for continual assessment -[cross cutting] Accountability + Transparency = Legitimacy towards Governments and the larger Internet. How is ICANN outreach doing? Where its going? -[cross cutting] Efficiency, effectiveness and legitimacy -[cross cutting] Transparency as a default condition -[cross cutting] How ICANN can be effective and efficient while improving full multi-stakeholder participation, accountability and transparency. Alice could you please irculate the updated document. Kind regards Fiona Asonga Chief Executive Officer Telecommunications Service Providers Association of Kenya/ Kenya Internet Exchange Point Board Member Africa Internet Service Providers Association Co-ordinator of Membership and Communication of the Africa Computer Emergency Response Team NRO Number Council http://www.nro.net/about/number-council.html ASO Address Council http://aso.icann.org/ac/ 14 th Floor, Bruce House Standard Street Tel: +254 20 2245 036 Website: www.tespok.or.ke “Industry voice in Telecommunications, Providing Policy and Direction within the Industry and Government”

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Work stream 4
by Fiona Asonga May 9, 2013

May 9, 2013

Hallo All, Following our face to face meeting discussions on Friday 3rd May 2013 I volunteered to Chair Work Stream 4. This work stream is to Consider the extent to which assessments and actions undertaken by ICANN have been successful in ensuring that ICANN is acting transparently, is accountable for its decision-making, and acts in the public interest. Fiona, Lise and Carlos were to re-word the language of work stream 4. After today's call we would like to stay on phone to discuss it further and those who would like to join us should feel free. If you are joining us we shall be discussing the attached diagram. In the meantime, please feel free to send through to the list the specific aspects to consider regarding workstream 4. The issues we had identified in LA were: -Looking at the recommendations of the three other groups – ICANN’s interpretation of review team recommendations – ICANN’s implementation of the recommendations. Asking the question: “Does it satisfy the standard outlined in the affirmation?” -Review the Board process used to review, implement and oversee recommendations of review teams. The cross cutting issues were: -[cross cutting] Metrics, success criteria. How processes can be verified in an accountable and transparent way. -[cross cutting] Review methods for continual assessment -[cross cutting] Accountability + Transparency = Legitimacy towards Governments and the larger Internet. How is ICANN outreach doing? Where its going? -[cross cutting] Efficiency, effectiveness and legitimacy -[cross cutting] Transparency as a default condition -[cross cutting] How ICANN can be effective and efficient while improving full multi-stakeholder participation, accountability and transparency. Alice could you please irculate the updated document. Kind regards Fiona Asonga Chief Executive Officer Telecommunications Service Providers Association of Kenya/ Kenya Internet Exchange Point Board Member Africa Internet Service Providers Association Co-ordinator of Membership and Communication of the Africa Computer Emergency Response Team NRO Number Council http://www.nro.net/about/number-council.html ASO Address Council http://aso.icann.org/ac/ 14 th Floor, Bruce House Standard Street Tel: +254 20 2245 036 Website: www.tespok.or.ke “Industry voice in Telecommunications, Providing Policy and Direction within the Industry and Government”

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