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CEP plenary paper
by Edward Morris June 18, 2017

June 18, 2017

Hello everybody, Building upon Anna's outline, I've uploaded a draft of a proposed paper for our subgroup to present to the CCWG plenary next Sunday. The Google doc link remains: https://docs.google.com/document/d/1scbmZ4VjAk6bgcbRL8y7wckj0763CCPK4GVGJnyy mW4/edit# I've also attached a word version of the paper for the use of those unable to access Google docs due to geographic or other reasons. As agreed at our last meeting we'd like to get this out to the wider CCWG group sometime tomorrow (Monday). Edits / corrections / comments / improvements all welcome. Thanks for your consideration, Edward Morris

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Caption notes, recordings and transcript for Reviewing the CEP Subgroup Meeting #5 – 13 June
by MSSI Secretariat June 13, 2017

June 13, 2017

Hello all, The raw caption notes, recordings and transcripts for CCWG Accountability WS2 Reviewing the CEP Subgroup Meeting #5 – 13 June 2017 will be available here: https://community.icann.org/x/NoXRAw A copy of the raw caption notes and action items may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [cid:image001.png@01D2E439.17CC4EE0] Skype: brenda.brewer.icann Phone: 1-310-745-1107 Action Items: * EM to contact DM regarding impact of CEP vs IRP timelines * EM to develop initial version of 2 pager for plenary for end of the week. Raw Captioning Notes (Note: These these are the unofficial transcripts. Official transcripts will be posted 2-3 days after the call) * Word Doc<https://community.icann.org/download/attachments/64062774/CEP_0613ICANN1300…> * PDF<https://community.icann.org/download/attachments/64062774/CEP_0613ICANN1300…> Decisions: * None Requests: * None Documents Presented * CEP Meeting 4<https://community.icann.org/download/attachments/64062774/CEPMeeting4%20%28…> * CEP Two-Pager Working Doc<https://community.icann.org/download/attachments/64062774/CEPTwo-PagerWorki…> * Notes from CEP Meeting June 6th<https://community.icann.org/download/attachments/64062774/Notes%20from%20CE…> Next Meeting: * None scheduled

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Caption notes, recordings and transcript for Reviewing the CEP Subgroup Meeting #4 – 6 June
by MSSI Secretariat June 12, 2017

June 12, 2017

Hello all, The raw caption notes, recordings and transcripts for CCWG Accountability WS2 Reviewing the CEP Subgroup Meeting #4 – 6 June 2017 will be available here: https://community.icann.org/x/zw7fAw A copy of the raw caption notes and action items may be found below. Thank you. With kind regards, Brenda Brewer, Projects & Operations Assistant Multistakeholder Strategy & Strategic Initiatives (MSSI) Internet Corporation for Assigned Names and Numbers (ICANN) [id:image001.png@01D2DEA5.A102EFA0] Skype: brenda.brewer.icann Phone: 1-310-745-1107 Action Items: * EM to prepare a draft of plenary document for next meeting Raw Captioning Notes (Note: These these are the unofficial transcripts. Official transcripts will be posted 2-3 days after the call) * Word Doc<https://community.icann.org/download/attachments/64949967/CEP_0606ICANN1300…> * PDF<https://community.icann.org/download/attachments/64949967/CEP_0606ICANN1300…> Decisions * Prepare a document for CCWG-Accountability Plenary 25 June. * Next meeting 13 June 1300 to be extended for 30 minutes for a total of 90 minutes. Requests: * All participants read the slide package prior to next meeting Documents Presented * CEP Meeting 4<https://community.icann.org/download/attachments/64949967/CEPMeeting4.pdf?v…>

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CEP Meeting Tomorrow!
by Edward Morris June 5, 2017

June 5, 2017

Hello everyone, I'd like to invite each and every one of you to tomorrow's Reviewing the CEP call at 13:00 UTC. It's been some time since we've met collectively as a few of our sub-team members have been focused on collecting data for our sub-group, interviewing a variety of individuals within the ICANN community who have had past experience with the Co-operative Engagement Process (CEP). You'll recall that we had some difficulty moving forward earlier as only one active participant in our small group had ever been part of a CEP. Attached please find notes from the interviews conducted to date. As you can see, we've had a lot of good input, detailed at times, with a variety of sometimes conflicting perspectives. Our next step as a sub-group will be to analyze the data, bring in our own perspectives and set the principles that we would like the CEP Rules, which we are charged with developing, to reflect. Towards that end I'd propose that the next two meetings (we also have scheduled a meeting a week from tomorrow, June 13th, at 13:00 UTC) be focused on doing just that: guided by the data we've developed I hope we can reach consensus on the CEP principles, which we can then bring to the plenary for consideration in Johannesburg or soon thereafter. I'd like to encourage the active participation of everyone in the group during the next few calls. New voices are definitely welcome! Some of you have mentioned that you feel a bit reticent to speak up during the calls, feeling that you may lack expertise in the subject matter. I hope you'll reconsider that perspective. I don't believe there is any such thing as a CEP expert. :) We now have data to think about and reflect upon from those members of the Board, staff and community with the most experience in the CEP. It's now up to us to sort where we want to go with this accountability process and procedure. The next few calls will likely be the most substantively important of our time together. It would be great if we could have as much input and participation as possible. I hope we can count on your help and assistance. Have a wonderful day and I hope to hear from you on the call tomorrow. Thanks for stepping up and volunteering to be part of this important sub-group. Your work here is very much appreciated. Kind Regards, Ed Morris

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Please Respond: Survey of the ICANN Ombudsman Office
by MSSI Secretariat April 10, 2017

April 10, 2017

Dear all, On behalf of the Rapporteur for WS2 Subgroup 'Ombudsman', Sébastien Bachollet, we would like to encourage you and your peers to participate in the survey<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.surveygizmo.com_s3_…> on the ICANN Ombudsman Office. The survey will take approximately 5-10min. The survey<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.surveygizmo.com_s3_…> is part of the ongoing assessment of the ICANN Ombudsman Office and it has been designed in cooperation with the WS2 Subgroup 'Ombudsman'. The survey<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.surveygizmo.com_s3_…> is available in 6 UN languages and links to the translations, as well as instructions on how to respond to the non-English versions, are provided on the survey wiki page<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_di…>. If you have questions on the assessment of the Ombudsman Office, including the survey, please contact reviews(a)icann.org<mailto:reviews@icann.org>. Best wishes, MSSI Link to the survey: http://www.surveygizmo.com/s3/3462816/ICANN[surveygizmo.com]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.surveygizmo.com_s3_…> Link to the survey wiki page with translations: https://community.icann.org/x/vc3RAw[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…> ________________________________ Kind Regards, Yvette Guigneaux (MSSI) Multistakeholder Strategy & Strategic Initiatives Projects & Operations Assistant. ICANN - Internet Corporation for Assigned Names and Numbers Email: yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> Cell: +1-310-460-8432 Skype: yvette.guigneaux.icann www.icann.org[icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.icann.org_&d=DwMFAw…> [cid:image001.png@01D2B1E5.FA31A3B0]

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Documents for the CEP Group
by Nathalie Vergnolle March 1, 2017

March 1, 2017

Sam Eisner asked me to forward the attached documents to the CEP subgroup. Please see attached. Thank you, Nathalie. Nathalie Vergnolle Sr. Project Manager, Multistakeholder Strategy & Strategic Initiatives ICANN <mailto:nathalie.vergnolle@icann.org> nathalie.vergnolle(a)icann.org Telephone Direct: +1(310) 578-8957 Cell: +1(310) 871-8561 Skype: Nathalie.vergnolle.icann 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536

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Notes, recordings, transcript for Reviewing the CEP Subgroup Meeting #3_ 11 January 17
by MSSI Secretariat Jan. 18, 2017

Jan. 18, 2017

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Staff Accountability Subgroup Meeting #3 – 11 January 17 will be available here: https://community.icann.org/x/JqvDAw A copy of the notes may be found below. Thank you. Kind Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Assistant ICANN | Internet Corporation for Assigned Names & Numbers 12025 Waterfront Drive, Playa Vista, CA 90094 yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> | www.icann.org[icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.icann.org_&d=DgMGaQ…> ________________________________ Notes: (including relevant portions of the chat): Introduction, Attendance, Regrets, SOI’s • Brief agenda, small group • Roll call will be taken from AC room • Apologies: Sam Lanfranco Review • View presented initially that benefit of CEP was that it was informal • Suggestion from plenary for a more structured negotiation, with a 3rd party • Question to this group: is this the direction we want to go? Mediation, Conciliation, Negotiation: Structured Negotiation • Anna: if we go this direction, we'd need more people or review previous CEP to hear their opinion • Structured negotiation: would would pay for it? Examination of past CEPs: What and How • Ed Morris: I asked the question to ICANN Legal and haven't received any response. I will go through Leon and the Legal. Committee to try to get some responses. • How do we want to go about examining past CEPs? • Anna Loup: a targetted survey could work, and I am in LA if it is necessary to be physically present at ICANN at any point • Ed: would you be willing to volunteer to prepare such a survey? • Anna: ok, happy to help. I'll look into alternative methods as well. it's too early for me to think of unique methods. Way Forward • We've had a participation issue from the beginning. Ed will bring it to the plenary today to try to get more folks. • Ed will send an email to the list with questions raised today, and suggested way forward.

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CEP Call today at 13:00 UTC!
by Edward Morris Jan. 10, 2017

Jan. 10, 2017

Hi everybody, I hope you all had a great holiday season and are ready to return to work constructing a new and improved CEP! We’ll have our first call of the new year later today at 13:00 UTC and hopefully we can start making some real progress. At our last meeting I was charged with two tasks: 1) confer with David McAuley to determine whether the conciliation phase of the IRP and the CEP might inadvertently create a situation of accountability paralysis by duplicating efforts and 2) to ask the plenary for guidance concerning what exactly it is we want the CEP to do. As to the former, David and I agreed to keep in touch during the process but there does not appear to be a problem here. The IRP-IOT had not done much with conciliation to date but David envisioned it more as an informal encouragement for the sides to work out their differences rather than as any sort of formal procedure, such as a mediation session within the IRP. I presented to the CCWG plenary meeting number 9 a synopsis of our discussions to date focusing on the mediation versus conciliation versus negotiation process decision. There was some concern about needing to revise the Bylaws if we were to go to a more formal mediation procedure, but there seemed to be agreement that changing the Bylaws should not be an impediment if that was what we wanted to do. There was a building consensus within the plenary that our approach should be neither a formal mediation nor an informal negotiation but rather something that was termed a “structured negotiation”, a negotiation facilitated by a third party. There was also a view that we should try to take a look at past experiences, case studies if you will, to build upon what we’ve done before with the CEP. I’ve attempted to get some information from ICANN Legal about what type of documentation, if any, we could obtain about past CEP’s but they have yet to respond to my request. We were also promised by Legal, at our first meeting, a list of past community members who have participated in CEP’s. That, too, has not been received. Hopefully after today’s meeting we’ll be able to ask more specifically for data from Legal that can help us going forward and it will be delivered. My hope today is that we can have a discussion about the concept of a “structured negotiation” approach to the CEP that was suggested during the plenary, accept or reject, and if the former better define the concept. In addition, if we want to proceed with examining past experiences with the current CEP to better inform our future CEP design, an approach to obtaining the data needed should be developed. I look forward to speaking with everyone later today. Kind Regards, Ed Morris

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Notes & Chat | CCWG Accountability WS2 - REVIEWING THE CEP | 23NOV16
by MSSI Secretariat Nov. 23, 2016

Nov. 23, 2016

Hello all, The notes & the chat for CCWG Accountability WS2 Reviewing the CEP from 23 November 2016 @ 13:00 UTC are available below. Thank you. Kindest Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Assistant ICANN | Internet Corporation for Assigned Names & Numbers 12025 Waterfront Drive, Playa Vista, CA 90094 yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> | www.icann.org[icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.icann.org&d=DQMFAw&…> ________________________________ Notes: I. Introduction, SOI, roll call Ed Morris: No SOI updates. Review of agenda. II. Report from Hyderabad India: Meeting with Becky Burr Ed Morris: Confirmed with BB that the CEP that there remains a financial incentive. Also instead of starting from scratch we should look at mediation providers for their rules. III. Bylaws Ana Lupe:(presentation of slides) Ed Morris: Mediator vs CEP and can a mediator be present at the first meeting. Chris Disspain: It is possible where ICANN would only be a facilitator. (.wine example). Some form of termination must be present so it is not used as a delaying tactic. IV. CEP Rules Farzaneh Badii: usually in arbitration there is a requirement that parties negotiate prior to starting arbitration. So, do we want a mediation process, or negotiation or conciliation. We need to know what is type of conflicts we are looking to resolve. Ed Morris: SE mentioned the value of old CEP was the informal nature. Under the new Bylaws we seem to possibly moving towards mediation. Farzaneh Badii: We have to understand if we want a third party present officially. Also have to consider confidentiality requirements - have to weigh possibility of resolving vs the need for other parties to know in some cases. Ana Loup: worth considering when we engage with parties who have been involved in CEP at ICANN. Chris Disspain: Have you considered if we need CEP at all if there is a potential for mediation. Ed Morris: I have considered in the past. Chris Disspain: We need a process to be a precursor to IRP - it could simply a mediation process for which there are a lot of existing rules and providers for such services. Ed Morris: This is appealing especially given the current CEP is a hybrid which is sometimes difficult to frame and understand. Ana Loup: If CEP was reframed as a conventional mediation it might get more participation. Chris Disspain: If there is a mediation step to IRP is there a need for CEP also - or we can merge mediation with CEP. Alan Greenberg: SOunds like worth at least a discussion. V. How to engage with community members with CEP experience? A discussion / proposed solutions (Not addressed on call). VI. Way forward Ed Morris: we have a problem finding people who have been through CEP. VII. AOB Ed Morris: will reach out to David McAuley on the topic of CEP vs Mediation as a pre IRP and then present some questions to the plenary next week. ________________________________ Chat: Yvette Guigneaux: Welcome all to the WS2 - Reviewing the CEP Subgroup Meeting #2 | Wednesday, 23 November @ 13:00 UTC! Olevie: Good morning from Lome, Togo Yvette Guigneaux: Good morning Olevie Edward Morris: Hello everybody! Anna Loup: Hello! Farzaneh Badii: Hi there. I am listening with one ear here, so apologies in advance if I miss something Farzaneh Badii: oops that came out as odd! I meant I had to combine attending this meeting with other things : ) Bernard Turcotte Staff Support: hello all Chris Disspain: greetings Chris Disspain: I am both on the phone and adobe but will drop off from adobe in 20 minutes or so Farzaneh Badii: if it was a confidential process how can people tell us about their experience? Farzaneh Badii: we have to clarify that Yvette Guigneaux: they do now Ed Yvette Guigneaux: Scrolling available for all Edward Morris: Thanks Yvette Sam Lanfranco, NPOC/csih: Greeting to all Farzaneh Badii: I like the idea of ditching CEP. Anna Loup: agreed Sam Lanfranco, NPOC/csih: From what little I understand at this point, either mediation, or a CEP as a mediation step before an IRP would be both more efficient and more effective. Chris Disspain: Droping from adobe but still on phone Sam Lanfranco, NPOC/csih: Question: Would mediation be manditory or optional prior to IRP? Farzaneh Badii: so we will have a Chinese Med/Arb : ) Alan Greenberg: SOunds like worth at least a discussion. avri doria: i have sent both questions off to the IOT list. Farzaneh Badii: but do they want to share? Farzaneh Badii: next week? Farzaneh Badii: I wont be there Farzaneh Badii: but it's ok. : ) Farzaneh Badii: no questions. thank you avri doria: i guess i should not have sent a note already. oh well. will pull back to background. Sam Lanfranco, NPOC/csih: okay Anna Loup: thanks! Edward Morris: Thanks everyone

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CEP MEETING WEDNESDAY AT 13:00 UTC
by Edward Morris Nov. 22, 2016

Nov. 22, 2016

Hello everybody, A reminder that we are scheduled to have a Reviewing the CEP (CCWG WS2) call tomorrow, Wednesday 23 November at 13:00 UTC. You should have received an appointment reminder with the call details. If you have not received one please let myself or staff know as soon as possible. I look forward to seeing as many of you as possible on the call. I anticipate this will be a very short meeting. Its purpose is to let the full group know what myself and those who volunteered to lead initial efforts on the Bylaws and the CEP Rules have done and to chart a way forward for all of us. I’m also hoping a few more of you will be willing to take on a task or two to help us take the next step forward. The more we have involved the less each one of us will need to do. The proposed Agenda: I. Introduction, SOI, roll call II. Report from India: Meeting with Becky Burr III. Bylaws (Anna) IV. CEP Rules (Farzi) V. How to engage with community members with CEP experience? : a discussion / proposed solutions VI. Way forward Community Input CEP Rules Bylaws VII. AOB I also would like to note that the meeting following this one will take place on December 9th at 19:00. My hope and expectation is that we will have made considerable progress by that time. I look forward to hearing and working with everyone on the call. Kind Regards, Edward Morris

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