September 2016 - Ws2-guidelines

[CCWG-ACCT] Notes, recordings, transcript for WS2 Guidelines for Good Faith Subgroup_ Meeting #2_ 28 September 16
by MSSI Secretariat Sept. 28, 2016

Sept. 28, 2016

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Guidelines for Good Faith, Meeting #2 - 28 September 2016 will be available here: https://community.icann.org/pages/viewpage.action?pageId=62390529 A copy of the notes may be found below. Thank you. Kindest Regards, Yvette Guigneaux Multi-Stakeholder & Strategic Initiative Assistant ICANN | Internet Corporation for Assigned Names & Numbers 12025 Waterfront Drive, Playa Vista, CA 90094 yvette.guigneaux(a)icann.org<mailto:yvette.guigneaux@icann.org> | www.icann.org<http://www.icann.org> ________________________________ Notes Rapporteur: Lori Schulman 1. Administration Overview of the working methods and use of WS1 recommendations and NTIA criteria to assist in determining standards and recommendations from the group. 2. Brainstorming for Guidelines for Standard of Conduct a. How are members removed now? Has anyone ever been removed? Discussion - has anyone every been removed and is the Board the only entity that can remove a member. Up until now only the Board has the right to remove members but they have never removed anyone under the new process the community can also remove members. Do not want to create a cumbersome process and want to keep inline with duties prescribed in the law for Board members and the basic standard may not be enough for ICANN as they may need to be held to a higher standard. It was noted that the Board has incorporated some guidance on how it would consider removal of Board members, such as within the Board Code of Conduct and the Guidelines for that Code of Conduct Each SO/ACs will set own processes to address the process that they will undertake. Trying to put some words around what it means to do something in good faith. Might be a broad standard that applies to the entire community and that people must verify the facts. Is there a standard that applies to the entire community? or does the action come up from the SO/ACs and the process that they set. It was noted from the chat - think we need a degree of expectations not wide variance in the AC/SO processes though Alan thus 'Guidelines' and : sited expectations of the AC or SO for their Members conduct and role not being met' should be OK to action and "without cause per se Need to set up expectation guidelines for SO/ACs to look through as part of their own processes. Might be worth while to establish some guideline principles for fare and reasonable conduct. Should note that SO/AC should note decisions made by formal processes, including the rational for the decision as well as to appoint the formal spokespersons for the group. Note that this could mean that each SO/AC must have a formal process to bring a claim forward, rules of procedure by which they will make decisions to take a formal action. Every SO/AC has a decision making process. and the process needs to include a means to document the decision made and the steps taken to reach the decision. The process should be aligned with the process used to select the groups board member should be similar to the one use to take action to remove a Board member. There may be some exceptions to the applying such a principle, Noncom was used as a example. Should not be too prescriptive in the process. Note - the charged always has a right of response and has the right to end the process by resigning (are we sure there was never any thought of Board on Board removal - or just none ever got all the way ) The Board would still retain the ability to remove a director if convicted of a crime b. What good practices are we trying to promote when making a claim? Discussion: AOB ACTION ITEM Lori will send to the list a summary of the items discussed and possible approaches that could be undertaken.

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Notes, recordings, transcript for WS2 Guidelines for Good Faith Conduct Subgroup Meeting #1 - 21 Sept
by MSSI Secretariat Sept. 28, 2016

Sept. 28, 2016

Hello all, The notes, recordings and transcripts for CCWG Accountability WS2 Guidelines for Good Faith Conduct Subgroup Meeting #1 - 21 September 2016 will be available here: https://community.icann.org/x/-wC4Aw A copy of the notes may be found below. Thank you. With kind regards, Brenda Brewer MSSI Projects & Operations Assistant ICANN - Internet Corporation for Assigned Names and Numbers Notes 1. Introduction of Rapporteur 2. Introduction of Team 3. Explaining the Task 4. Expectations for Deliverables Executive Summary Description of Issue * Current State of Play * Supplemental Report Recommendations * Requirements for recommendation (no wordsmithing expected) * Rationale for recommendation Assessment of Recommendations * How do the recommendations meet the NTIA criteria? * Are the recommendations compliant with WS1 recommendations? 5. Special Concerns of the Group 6. Establishing a Work Plan 7. Regular Calls * Administrative Items - SOI, attendance * Introduction and background of team members present to kick off the subgroup meeting * Discussion of the work plan and scoping of the topic to be discussed in the group. * Task is about standards behavior for community. * Deliverables - review of work and preparing the report to be provided to the CCWG Plenary * Special Concerns - is topic to be scheduled as shorter less complex or more complex. Potentially target to have draft of the work done by Jan 2017. Anticipate having initial draft of the work completed by Hyderabad. * Ask that the group members look at drafting proposals for what should be in guidelines, exchange thoughts on process on the list and then the pints can be pulled together into the rough draft of the report. * Will start with the description of the Issue, include proposals exchanged on the list. Options for proceeding will be proposed to the list so that those who were not participating in the discussion could weigh in on approach the work will take on conducting its assessment of its recommendations and how these should be considered by the group.

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Agenda for Guidelines for Standard of Conduct and a Query to the Group
by Lori Schulman Sept. 28, 2016

Sept. 28, 2016

Attached is the agenda for today's call. I took the liberty of writing down some ideas about how to categorize the discussion with some specific questions we can address. Also, I am interested in knowing whether the group thinks it would be more helpful to: a) Make suggestions for our guidelines and simultaneously assess which meet the NTIA criteria and are compliant with WS1 recommendations or b) Make suggestions for our guidelines, come up with our plan and then do the assessment more toward the end of the exercise I tend to favor option b) but think there is merit in a) because our report would basically be complete when done even though the initial process would be slower and little less free flowing. Please share your thoughts on this list and on the call. Lori Lori Schulman Senior Director, Internet Policy International Trademark Association 1250 Connecticut Avenue, Suite 200 Washington DC, USA +1-202-704-0408, skype: lsschulman www.inta.org<http://www.inta.org/> Find us on: [Description: Description: Description: cid:F361C18F-02FE-4CF0-A43E-AA8566DC2514] Twitter<https://twitter.com/INTA> [Description: Description: LinkedIn] LinkedIn<http://www.linkedin.com/groupInvitation?groupID=69899> [Description: Description: facebook-logo (2)] Facebook<http://www.facebook.com/home.php?#!/GoINTA?ref=ts> [Description: Description: pnpb_sig.png]

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WS2 Guidelines for Good Faith Agenda 09_21_2017
by Lori Schulman Sept. 21, 2016

Sept. 21, 2016

Dear All, Attached is the agenda for this afternoon's call. I look forward to beginning our discussions. Lori

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FW: Welcome to SubGroup - Guidelines for Good Faith Conduct - Redo
by Lori Schulman Sept. 12, 2016

Sept. 12, 2016

Dear All, I am resending my message from last week with a request that the participants in this group send me your preferred days and times for meetings in a private email to lschulman(a)inta.org<mailto:lschulman@inta.org>. Apparently, my Doodle poll got lost in the either. Our open slots are 5 UTC, 13 UTC and 19 UTC during the week. This corresponds to 1 am, 9 am and 3 pm EDT. I will schedule calls based on that information. Also, please respond to this list that you received this message so that I know that communications are going through. Thank you. Lori Lori S. Schulman Senior Director, Internet Policy International Trademark Association (INTA) +1-202-704-0408, Skype: lsschulman From: Lori Schulman Sent: Tuesday, August 02, 2016 1:01 PM To: 'ws2-guidelines(a)ICANN.org' <ws2-guidelines(a)ICANN.org> Subject: Welcome to SubGroup - Guidelines for Good Faith Conduct Dear All, Welcome to our subgroup. I am excited to be working with all of you as we head into the next phase of accountability reforms. I am the volunteer rapporteur and will coordinate our deliverable through to completion. The first order of business is to schedule our calls through to the Hyderabad meeting and you should have received the link to the Doodle Poll via the list. We have open time slots of 5 UTC, 13 UTC and 19 UTC for our calls. My thought is to schedule an initial call and then do most of the work over the list with follow up calls every 2 weeks rather than once a week. As we are geographically diverse, this should lessen the pain. I will also rotate the times. These times correspond to Eastern Daylight time 1 am, 9 am and 3 pm. Please send me your preferred times and days via the Doodle. For future reference: Our subgroup wiki is located at: https://community.icann.org/display/WEIA/Guidelines+for+Good+Faith+Conduct I have also attached the outline for our subgroup deliverable and the slide presentation that the rapporteurs received in our kickoff call last week. It explains our mission very clearly. Our second order of business will be to establish a time and work plan for producing our deliverable which I hope will be achieved on our first call. Lori Lori Schulman Senior Director, Internet Policy International Trademark Association 1250 Connecticut Avenue, Suite 200 Washington DC, USA +1-202-704-0408, skype: lsschulman www.inta.org<http://www.inta.org/> Find us on: [Description: Description: Description: cid:F361C18F-02FE-4CF0-A43E-AA8566DC2514] Twitter<https://twitter.com/INTA> [Description: Description: LinkedIn] LinkedIn<http://www.linkedin.com/groupInvitation?groupID=69899> [Description: Description: facebook-logo (2)] Facebook<http://www.facebook.com/home.php?#!/GoINTA?ref=ts> [Description: Description: pnpb_sig.png]

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