September 2013 - atrt2 - lists.icann.org

Re: [atrt2] ATRT 2 Upcoming In-Person Meetings - Washington DC and Buenos Aires
by Larisa B. Gurnick Sept. 4, 2013

Sept. 4, 2013

Dear Review Team Members, We would like to be sure that we have accurate information regarding your plans to attend the Buenos Aires meeting. Based on the update we received from ICANN Constituency Travel a few minutes ago, they have responses from only a few of you. As you may know, we've had some intermittent issues with our email service over the last few days and apologize if your response was not captured accurately as a result. Please review the summary below and get back to me and ICANN Constituency Travel by 5 PM PST, Wednesday, 4 September if your travel plans are not reflected correctly. Your Travel Request Forms need to be submitted to ICANN Constituent Travel no later than 5 pm PST on 4 September. If you need any assistance, the travel team as well as Alice, Charla and I are here to help you. [cid:image001.png@01CEA8CE.F305B550] Best regards, Larisa From: atrt2-bounces(a)icann.org [mailto:atrt2-bounces@icann.org] On Behalf Of Larisa B. Gurnick Sent: Wednesday, August 28, 2013 11:09 AM To: ATRT2 (atrt2(a)icann.org) Cc: ICANN Constituency Travel Subject: [atrt2] ATRT 2 Upcoming In-Person Meetings - Washington DC and Buenos Aires Dear Review Team Members, I would like to clarify the particulars of your upcoming trips. Washington DC (Thursday, 19 September - Friday, 20 September) To accommodate your request for an additional meeting in Washington DC, while maintaining fiscal responsibility, staff will move forward with travel arrangements on an accelerated basis. The meeting will take place on Thursday and Friday (full days), with the specific agenda to be developed shortly. Participants will arrive on Wednesday, 18 September and depart on Friday night, 20 September, based on flight availability. Members planning to attend the Washington DC meeting in-person will need to finalize their travel arrangements by 5 pm PST on Friday, 30 August. Constituency Travel has already contacted you regarding your travel arrangements. If Constituency Travel does not hear from you before 5:00 pm PST Friday 30 August, they will assume that you plan to participate in the meeting remotely. This aggressive timeline is necessary given the short lead time for your selected meeting date and the high cost of airfares and hotel. Buenos Aires (Monday, 18 November - Wednesday, 20 November) Staff will work to have ATRT 2 sessions scheduled within the timeframe identified during the last Los Angeles meeting - Monday through Wednesday. Participants will arrive on Sunday, 17 November and depart on Wednesday night, 20 November, based on flight availability. While every effort will be made to accommodate in-person meetings with all requested groups, conference calls may be an option in some cases should staff run into scheduling difficulties with other groups. Constituency Travel will be in touch with you as soon as possible regarding your travel arrangements for this trip, and your response will be needed by 5 pm PST on Friday, 30 August. I hope that this information clarifies questions raised in previous communications. Please don't hesitate to contact me, Alice or Charla regarding these meeting schedules. Constituency Travel will address any of your travel related questions. Thank you for your understanding, Larisa B. Gurnick Consultant/Senior Director, Organizational Reviews Internet Corporation for Assigned Names and Numbers (ICANN) larisa.gurnick(a)icann.org<mailto:larisa.gurnick@icann.org> 310 383-8995

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Important - 5 September Call - Response Needed
by Alice Jansen Sept. 4, 2013

Sept. 4, 2013

Dear Review Team Members, Your upcoming weekly call is currently scheduled for Thursday, 5 September – 19:00-20:30 UTC. Please note that to facilitate a discussion with ICANN staff (David Olive and Policy staff) on the following topics: * ATRT 1 Recommendation #15: Implement stratified, prioritized public Notice & Comment * New issue: Effectiveness of cross-community deliberations processes We would like to suggest that the call on Thursday, 5 September be moved to 12:00-13:30 UTC in consideration of staff's availability (local time: http://www.timeanddate.com/worldclock/fixedtime.html?iso=20130905T12&ah=1&a…) Can you join the call at the proposed time? Please confirm your availability via http://doodle.com/kryfu79sap62fqur no later that Wednesday, 4 September – 19:00 UTC. May we also take this opportunity to remind you that you have a call with the ASO scheduled for tomorrow at 12:00-13:00 UTC. We look forward to reading your doodle poll entries. Thank you for your understanding. Best regards Alice ---- Alice Jansen Strategic Initiatives Manager ICANN Rond Point Schuman 6, Bt.1 B-1040 Brussels, Belgium Office: +32 289 474 03 Mobile: +32 4 73 31 76 56 Skype: alice_jansen_icann Email: alice.jansen(a)icann.org<mailto:alice.jansen@icann.org>

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Your call with ASO - Today @ 12:00-13:00 UTC
by Alice Jansen Sept. 4, 2013

Sept. 4, 2013

Dear Review Team Members, This is to kindly remind you that your call with the ASO is scheduled for Today at 12:00-13:00 UTC (time converter: http://www.timeanddate.com/worldclock/fixedtime.html?msg=ATRT2+Call+with+AS…) Please refer to your calendar invitation for dial-in details. Once on the telephone bridge, please make sure to join the adobe connect room (enter as guest) - http://icann.adobeconnect.com/atrt2/ The call will be streamed via http://icann.adobeconnect.com/atrt2/ or http://stream.icann.org:8000/atrt. Thanks, Best regards Alice

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ATRT2><ASO - Wed, 4 Sep - 12:00-13:00 UTC
by Charla Shambley Sept. 3, 2013

Sept. 3, 2013

Dear ATRT2 and ASO Members, Your conference call is scheduled for: Wednesday, 4 September 2013 12:00-13:00 UTC Please check your local time at: http://www.timeanddate.com/worldclock/fixedtime.html?msg=ATRT2+Call+with+AS… Link to Adobe Connect: http://icann.adobeconnect.com/atrt2/ CONFERENCE ID: 27318 Dial-in numbers: are listed below according to your country of residence. Should you be traveling, please refer to the full list available at: http://adigo.com/icann/ Should you require a dial-out, please provide us with your phone number. Australia 1 800 009 820 1 800 036 775 Sydney – T - +61 290 372 962 Melbourne – T – +61 399 996 500 Brisbane – T – +61 731 777 546 Brazil L - 0800 891 1597 M - 0800 891 1598 T - +55 613 717 2040 New - 0800 892 3882 Canada 1 800 550 6865 T - +1 213 233 3193 China North - 10 800 712 1212 South - 10 800 120 1212 All - 400 120 0691 Costa Rica 0 800 0 121 513 Denmark L - 8088 7326 M - 8088 6280 T - +45 89 880 470 France 0800 913 680 0800 90 25 56 T -+33 975 181 806 Kenya No dial-in number available. Kindly provide your number and we will dial out to you. Russia New - 8 10 8002 2085011 T - 7 499 5042850 United Kingdom 0800 056 9431 0800 032 6646 T - +44 207 099 0867 United States 1 800 550 6865 T - +1 213 233 3193 Charla K. Shambley Strategic Initiatives Executive Assistant ICANN 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094 310-745-1943

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Research reference to recommendations not being implemented WS1
by Lise Fuhr Sept. 3, 2013

Sept. 3, 2013

Dear all, According to our schedule for Proposed Observations or Recommendations for Discussion, I should do research for recommendations not being implemented. I have found the following remark from Adam Peake at our NomCom meeting in Durban page 25 - 26 in the transcript: "ADAM PEAKE: I'll ask my own question if I may. I'm interested to know how you're looking at accountability and review. I know there has been a lot of discussion about reconsideration and so on, but the part that interests me from the bylaws there is how you're considering the periodic reviews that should take place of the ICANN structures themselves. They don't seem to be audited. The input doesn't seem to continue. I would think that would be something that your committee might look at given the similarity in terms that you have in your titles there. And the Nominating Committee is a good example of that. There was a Nominating Committee [review?LFU]some years ago and there has been very little implementation. If you look at the GNSO review that happened where we saw a restructuring into contracted and non-contracted parties, the delegates that come from the GNSO to the Nominating Committee do not reflect the structure of the GNSO as it currently exists. So we have quite uncomfortable mismatches going on with what exists with the reality of how the organization works and then how the Nominating Committee reflects that, for example. And so we don't seem to have very much auditing and processing of what happens with this rather important part of accountability and review that is in the bylaws of ICANN. So I wonder if you would like to take a look at that. Thanks." Brian's answer: "BRIAN CUTE: Just a quick response to Adam. One of the things we have to deliver is a recommendation on the Affirmation of Commitments review process itself. We want to make sure that this review process and the three that precede it are improved going forward. In that light, we have heard some comments to the effect that we need to be wary of the organization and not reviewing itself to death. It's comments we've heard. So we're in listening mode. I think those comments tie in to the point you raise about it might be appropriate for this Review Team to look at the other review processes in that broader light." In order to shed more light on the issue one could contact Adam Peake and ask which NomCom review that is not being implemented or audited. It could also be a general recommendation that all reviews need to have a follow up on implementation of recommendation. Best, Lise

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Re: [atrt2] Updated Inventory of Observations and Recommendations
by Jørgen C Abild Andersen Sept. 2, 2013

Sept. 2, 2013

Dear Larisa. No problem. Actually I am the one to apologize. A few hours before my mail to you Larry sent out his proposals for i.a. a set of new recommendations also covering outreach. But unfortunately I only read his mail much later. That was a pity because the item proposed by me on outreach is already very well covered by his Draft new rec. 9 therefore making the addition of an item to the Inventory on Outreach (item #42) superfluous. Please accept my apologies for the incovenience. Best regards Jørgen ________________________________ Fra: Larisa B. Gurnick [mailto:larisa.gurnick@icann.org] Sendt: 1. september 2013 00:33 Til: Jørgen C Abild Andersen Emne: RE: Updated Inventory of Observations and Recommendations Dear Jørgen, I realize now why there was a misunderstanding. You were referencing Rec#29 on Fiona's paper, which is related to the PDP. While you mentioned "Outreach", I was focused on the number, rather than the topic. The outreach comment, which was number #25, has been now added and will be posted shortly, with a note to ATRT 2. Thank you for your patience and the clarification. Best regards, Larisa From: Jørgen C Abild Andersen [mailto:jocaan@erst.dk] Sent: Saturday, August 31, 2013 3:02 AM To: Larisa B. Gurnick; ATRT2 (atrt2(a)icann.org) Subject: SV: Updated Inventory of Observations and Recommendations Dear Larisa I appreciate that you - as agreed in the conference call Thursday - have now inserted Recommendation #7 Finance Accountability and Transparency from Fiona's paper in Item #34 of the revised Inventory. We also agreed that #29 Outreach from Fiona's paper should be reflected in the revised inventory. This, however, is still not the case. In particular it is not covered by Item #28 of the Inventory which is dealing with Effectiveness of the GNSO PDP. Accordingly I urge you to insert a new Item #42 in the Inventory in accordance with the following: Column D: WS4 Column E: Outreach Column F: Jørgen Abild Andersen Column G: ICANN should enhance its activities aiming at making ICANN's work relevant for stakeholders in those parts of the world where stakeholders are less active participants in the work of ICANN than stakeholders in other parts in order to ensure that ICANN's decisions are "embraced, supported and accepted by the public and the Internet community" in all parts of the world in accordance with the provisions of the AOC. Before implementing this recommendation ICANN should establish a baseline and concrete goal to be reached as well as a plan to reach the goal. Best regards Jørgen ________________________________ Fra: atrt2-bounces(a)icann.org<mailto:atrt2-bounces@icann.org> [mailto:atrt2-bounces@icann.org] På vegne af Larisa B. Gurnick Sendt: 30. august 2013 23:03 Til: ATRT2 (atrt2(a)icann.org<mailto:atrt2@icann.org>) Emne: [atrt2] Updated Inventory of Observations and Recommendations Dear Review Team Members, As a follow up from yesterday's call, an updated Inventory of Observations and Recommendations has been posted on the wiki<https://community.icann.org/download/attachments/41899319/ATRT2+Inventory+o…>. Items to note: 1. The two items Jorgen had highlighted had already been included in the earlier version of the Inventory<https://community.icann.org/download/attachments/41899319/ATRT2+Inventory+o…>. a. Specifically, Recommendation #7 Finance Accountability and Transparency and #29 Outreach from Fiona's paper are reflected as Items # 34 and #28, respectively, on the Inventory. 2. New items #38-41 have been added as place holders for potential recommendations regarding SSR RT and WHOIS RT recommendations implementation. Please provide the wording of your observations and potential recommendations when you have it available. 3. Action Items | Responsibility | Schedule column, as well as Additional Information is continuously updated to reflect new information. 4. Specific staff follow up items from yesterday's meeting are: a. WHOIS update is being finalized by staff and will be submitted as soon as possible. b. Organization Chart has been requested and will be provided as soon as it is finalized and approved by Fadi within the next two weeks. c. Timing of publication of budget data by Program/Project on myICANN.org will be provided once Finance and PMO review the details. Please let me know if you have updates or changes to this document. Best regards, Larisa B. Gurnick Consultant/Senior Director, Organizational Reviews Internet Corporation for Assigned Names and Numbers (ICANN) larisa.gurnick(a)icann.org<mailto:larisa.gurnick@icann.org> 310 383-8995

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ATRT 2 Upcoming In-Person Meetings - Washington DC and Buenos Aires
by Larisa B. Gurnick Sept. 2, 2013

Sept. 2, 2013

Dear Review Team Members, I would like to clarify the particulars of your upcoming trips. Washington DC (Thursday, 19 September - Friday, 20 September) To accommodate your request for an additional meeting in Washington DC, while maintaining fiscal responsibility, staff will move forward with travel arrangements on an accelerated basis. The meeting will take place on Thursday and Friday (full days), with the specific agenda to be developed shortly. Participants will arrive on Wednesday, 18 September and depart on Friday night, 20 September, based on flight availability. Members planning to attend the Washington DC meeting in-person will need to finalize their travel arrangements by 5 pm PST on Friday, 30 August. Constituency Travel has already contacted you regarding your travel arrangements. If Constituency Travel does not hear from you before 5:00 pm PST Friday 30 August, they will assume that you plan to participate in the meeting remotely. This aggressive timeline is necessary given the short lead time for your selected meeting date and the high cost of airfares and hotel. Buenos Aires (Monday, 18 November - Wednesday, 20 November) Staff will work to have ATRT 2 sessions scheduled within the timeframe identified during the last Los Angeles meeting - Monday through Wednesday. Participants will arrive on Sunday, 17 November and depart on Wednesday night, 20 November, based on flight availability. While every effort will be made to accommodate in-person meetings with all requested groups, conference calls may be an option in some cases should staff run into scheduling difficulties with other groups. Constituency Travel will be in touch with you as soon as possible regarding your travel arrangements for this trip, and your response will be needed by 5 pm PST on Friday, 30 August. I hope that this information clarifies questions raised in previous communications. Please don't hesitate to contact me, Alice or Charla regarding these meeting schedules. Constituency Travel will address any of your travel related questions. Thank you for your understanding, Larisa B. Gurnick Consultant/Senior Director, Organizational Reviews Internet Corporation for Assigned Names and Numbers (ICANN) larisa.gurnick(a)icann.org<mailto:larisa.gurnick@icann.org> 310 383-8995

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Info: 4 part series on ICANN Accountability
by Avri Doria Sept. 1, 2013

Sept. 1, 2013

Hi, I expect this will be both interesting and illuminating. http://www.internetgovernance.org/2013/08/31/icanns-accountability-meltdown… avri

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