- atrt2 - lists.icann.org

ATRT 2 updated timeline and project management observations
by Larisa B. Gurnick June 7, 2013

June 7, 2013

Dear ATRT 2 members, As you consider several important matters - engaging an independent expert, issues to research and analyze, and outreach to government officials, I would like to provide you with the updated timeline along with a few project management observations. Timeline * 9 weeks remain between now and the Melbourne meeting, excluding one week of Durban meeting. * It typically takes 6-8 weeks to go through an RFP process, select and engage an outside expert at ICANN. [cid:image001.png@01CE6310.6F99F3B0] Scope of work under consideration * Assessing implementation of recommendations from previous review teams involves 71 recommendations: o ATRT 1 - 27 recommendations o WHOIS - 16 recommendations o SSR - 28 recommendations * Potential new issues are numerous and broadly-stated. * 9 weeks remains to review information provided by staff, analyze community feedback, gather and analyze additional feedback from governments, SOs, ACs and other groups and form preliminary conclusions - the time does not appear to be sufficient to cover the large body of work being considered by the Review Team [cid:image003.png@01CE6310.6F99F3B0] *Some issues are repeated across categories Broadly-stated issues As currently stated, potential new issues are broad and multi-faceted. For example, Transparency in Financial Matters may encompass: 1. Operating Plan and Budget process 2. Annual audit and report by independent public accountants 3. Form 990, the required United States return for organizations exempt from income taxes under section 501(c) of the Internal Revenue Code 4. Significant developments since ATRT 1 report, impacting ICANN's financial matters - i.e., New gTLD program finances 5. Substantive work underway by ICANN staff, Board or community impacting Transparency in Financial Matters - i.e., linkage of budget and AtTask Portfolios Using the example of Transparency in Financial Matters, full documentation pertaining just to the five areas identified without full input from all staff would easily translate to a few thousand pages of documentation. Staff would like to provide targeted information that would be useful to the Review Team. Staff suggests that the Review Team consider a more focused and targeted approach, given limited time and resources. Staff is fully committed to supporting the important work of the Review Team and facilitating a productive outcome as part of the continuous improvement of ICANN's accountability and transparency. Larisa B. Gurnick Consultant/Senior Director, Organizational Reviews Internet Corporation for Assigned Names and Numbers (ICANN) larisa.gurnick(a)icann.org<mailto:larisa.gurnick@icann.org> 310 383-8995

1 0

Work Streams and ATRT2 Report
by Brian Cute June 5, 2013

June 5, 2013

Review Team, The first few calls of Work Streams 1 – 4 are progressing well. The Work Stream Chairs have clarified the issues that each Work Stream will address and are in the process of identifying documents and required reading for Work Stream members. Reading the required and relevant documents as requested by the Chairs will be critical to ATRT2's assessment of ICANN's progress on Accountability and Transparency. From an organizational standpoint, Olivier created a Wiki for Work Stream 1 and is organizing the documents that are relevant to WS1's work there. Each Chair should organize with his/her Work Stream in consultation with WS members but I would recommend reviewing the Wiki created by Olivier as a potential tool. Attached is an outline from the Report from ATRT1. It captures the structure of the Report and illustrates how ATRT1 approached background documentation and analysis. This is offered as an illustrative snapshot and ATRT2 will need create its own Report structure collaboratively, perhaps building on this outline. Please provide your suggestions on how ATRT2 should structure its Report to the ATRT2 mail list. Finally, in looking at the membership of the respective Work Streams (and sub work streams), I note that certain sub work streams are not well populated. It would be best if there were at least 3 ATRT2 members on a given work stream. I am calling for ATRT2 members to consider joining work streams that are thinly populated. If you are participating in a work stream that is heavily populated, I ask that you strongly consider offering to participate in a different, thinly populated work stream so we can have optimal coverage. Regards, Brian

1 0

Operationalizing the role of governments in Internet Governance | The ITU Blog
by "Carlos Raúl G." June 5, 2013

June 5, 2013

Dear ATRT2 colleagues! As many, but not all of you where present in Geneva a few weeks ago, I want to share this summary of Brazil's proposal at WTPF13 (the seventh opinion so to say...) http://itu4u.wordpress.com/2013/06/05/operationalizing-the-role-of-governme… The delegation of Costa Rica supported this initiative, considering the appropriateness of the Forum for the discussion of the issue, as opposed to WCIT12, whose Revision of the ITR's Costa Rica opposed and still does. In a related move Brazil has changed his GAC representative, putting GAC higher in their policy agenda I would say. Although not directly related to our task, I consider this increasing interest of Governments in Internet Governance important for ICANN to follow up closely, and from our report to recommend close follow up of their "Government + ITU" outreach efforts over the next few years, as everything is moving forward. Best Carlos Raúl Gutiérrez SUTEL, Costa Rica

1 0

Re: [atrt2] [Work Stream 1 ATRT 2] Reminder - Call today @19:00-20:00 UTC
by carlosraulg＠gmail.com May 30, 2013

May 30, 2013

But I see an adobe connect room open! Is this possible Carlos Raúl Gutiérrez +(506) 8837 7176 -----Original Message----- From: Alice Jansen <alice.jansen(a)icann.org> Date: Thu, 30 May 2013 11:53:55 To: Carlos RaÃºl Gutierrez<carlosraulg(a)gmail.com> Subject: Re: [Work Stream 1 ATRT 2] Reminder - Call today @19:00-20:00 UTC Hi Carlos, We will call you. Very bets Alice ---- Alice Jansen Strategic Initiatives Manager ICANN Rond Point Schuman 6, Bt.1 B-1040 Brussels, Belgium Office: +32 289 474 03 Mobile: +32 4 73 31 76 56 Skype: alice_jansen_icann Email: alice.jansen(a)icann.org<mailto:alice.jansen@icann.org> From: Carlos Raúl Gutierrez <carlosraulg(a)gmail.com<mailto:carlosraulg@gmail.com>> Date: Thursday, May 30, 2013 8:39 PM To: Alice Jansen <alice.jansen(a)icann.org<mailto:alice.jansen@icann.org>> Subject: Re: [Work Stream 1 ATRT 2] Reminder - Call today @19:00-20:00 UTC Dial out for today please +506 2215 3512 Gracias Carlos Raúl Gutierrez -- carlosraulg(a)gmail.com<mailto:carlosraulg@gmail.com> Skype carlos.raulg +506 7070 7176 El 30/05/2013, a las 10:01, Alice Jansen <alice.jansen(a)icann.org<mailto:alice.jansen@icann.org>> escribió: Hi Carlos! We haven't planned to use the adobe connect room for this call. Please let me know if you need a dial-out. Thanks Best Alice Alice E. Jansen ICANN - Strategic Initiatives Manager Sent from my iphone On 30 May 2013, at 17:59, " Carlos Raúl G. " <carlosraulg(a)gmail.com<mailto:carlosraulg@gmail.com>> wrote: Alice Please send the link Cheers! Carlos Raúl Gutiérrez SUTEL, Costa Rica (Checking if Call forwarding works!) +506 8335 2487 +506 8837 7176 +506 7070 7176 +506 6060 7176 Good luck! El 30/05/2013, a las 07:11, Olivier MJ Crepin-Leblond <ocl(a)gih.com<mailto:ocl@gih.com>> escribió: Dear all, I hope that there will be. It makes things a whole lot easier. I am currently building an agenda - apologies for being late for this. Is there any subject that any of you would insist on touching on today? Suggestions welcome. Kindest regards, Olivier On 30/05/2013 14:17, Carlos Raúl G. wrote: No web based call? Carlos Raúl Gutiérrez SUTEL, Costa Rica (Checking if Call forwarding works!) +506 8335 2487 +506 8837 7176 +506 7070 7176 +506 6060 7176 Good luck! El 30/05/2013, a las 03:14, Alice Jansen <alice.jansen(a)icann.org<mailto:alice.jansen@icann.org>> escribió: Dear WS 1, This is to kindly remind you that you have a call scheduled for Today at 19:00-20:00 UTC. Please check your local time at: http://www.timeanddate.com/worldclock/fixedtime.html?msg=WS1+-+Call+01&iso=… Dial-in details are included below for your convenience. Thanks, Kind regards Alice *~*~*~*~*~*~*~*~*~* Dear WS 1, Your call 01 is scheduled for: **Thursday, 30 May 2013** 19:00-20:00 UTC Please check your local time at: http://www.timeanddate.com/worldclock/fixedtime.html?msg=WS1+-+Call+01&iso=… CONFERENCE ID: 27318 Dial-in numbers: are listed below according to your country of residence. Should you be traveling, please refer to the full list available at: http://adigo.com/icann/ Should you require a dial-out, please provide us with your phone number. Australia 1 800 009 820 1 800 036 775 Sydney – T - +61 290 372 962 Melbourne – T – +61 399 996 500 Brisbane – T – +61 731 777 546 Brazil L - 0800 891 1597 M - 0800 891 1598 T - +55 613 717 2040 New - 0800 892 3882 Canada 1 800 550 6865 T - +1 213 233 3193 China North - 10 800 712 1212 South - 10 800 120 1212 All - 400 120 0691 Costa Rica 0 800 0 121 513 Denmark L - 8088 7326 M - 8088 6280 T - +45 89 880 470 France 0800 913 680 0800 90 25 56 T -+33 975 181 806 Kenya No dial-in number available. Kindly provide your number and we will dial out to you. Russia New - 8 10 8002 2085011 T - 7 499 5042850 United Kingdom 0800 056 9431 0800 032 6646 T - +44 207 099 0867 United States 1 800 550 6865 T - +1 213 233 3193 ---- Alice Jansen Strategic Initiatives Manager ICANN Rond Point Schuman 6, Bt.1 B-1040 Brussels, Belgium Office: +32 289 474 03 Mobile: +32 4 73 31 76 56 Skype: alice_jansen_icann Email: alice.jansen(a)icann.org<mailto:alice.jansen@icann.org> _______________________________________________ workstream1-atrt2 mailing list workstream1-atrt2(a)icann.org<mailto:workstream1-atrt2@icann.org> https://mm.icann.org/mailman/listinfo/workstream1-atrt2 _______________________________________________ workstream1-atrt2 mailing list workstream1-atrt2(a)icann.org<mailto:workstream1-atrt2@icann.org>https://mm.icann.org/mailman/listinfo/workstream1-atrt2 -- Olivier MJ Crépin-Leblond, PhD http://www.gih.com/ocl.html _______________________________________________ workstream1-atrt2 mailing list workstream1-atrt2(a)icann.org<mailto:workstream1-atrt2@icann.org> https://mm.icann.org/mailman/listinfo/workstream1-atrt2

1 0

Budget
by Denise Michel May 30, 2013

May 30, 2013

Dear ATRT 2 Members, The purpose of this note is to address your questions regarding the budget set aside for ATRT 2 work. Because the work of the ATRT 2 takes place over two fiscal years, the initial estimate of ATRT 2 costs was included in the fiscal year ending 30 June 2013 (“FY13”), with additional funds to be allocated in the fiscal year ending 30 June 2014 (“FY14”). As you know, the draft Operating Plan and Budget for FY 2014 is currently in the public comment process and consequently, amendments may result leading to a final version to be submitted for Board approval. The methodology used for the Operating Plan and Budget for FY14 incorporates the new management delivery approach (AtTask project management and tracking). The links between the Operating Plan and Budget and the AtTask system used to report management delivery through ICANN’s portfolios of work are still evolving. Thus, the posted, preliminary budget figure on the AtTask Projects List (which Olivier emailed) did not reflect the full proposed budget for the ATRT 2 work during FY14. We apologize for the confusion that this may have caused and hope that the information provided herein will serve as a helpful clarification. The funds included in the ICANN budgets represent the financial estimation of the scope of work of the ATRT 2, as of June 2012 and March 2013 (when the budgeting work concluded for FY13 and was initiated for FY14, respectively). This financial estimation potentially can evolve for FY14 as the ATRT2 determines its scope of work. Note that consulting funds of $64,000 in the FY13 budget must be used within this fiscal year (consulting services must be procured and work performed before 30 June 2013). If unused by this date, these funds do not roll over into the next fiscal year. ** ICANN Staff and Board fully appreciate the importance of the work the ATRT 2 is engaged in and will ensure that appropriate resources are available to conduct this work in the most professional, efficient and productive manner. As the Review Team refines its work plan and identifies specific resources needed - in terms of external experts, staff support and other needs - ICANN will work with the ATRT 2 on the best way to meet these needs to support the ultimate goal of submitting the final report and recommendations to the Board by 31 December 2013. Please keep in mind that, should the Team feel that additional funds are needed beyond what is ultimately included in the FY14 ICANN budget, the Team may ask the ICANN Board for additional support. Please let me or Larisa know if you need additional information. Regards, Denise Denise Michel VP Strategic Initiatives & Advisor to the President ICANN denise.michel(a)icann.org

1 0

Invitation to give ATRT2 update at AFRINIC Meeting in Lusaka Zambia.
by Fiona Asonga May 30, 2013

May 30, 2013

Hallo Brian, I have received a request from AFRINIC staff to share with the African Community at the upcoming AFRINIC Meeting in Lusaka on the progress and plans of ATRT2. It shall be part of a session on Global updates where I shall also share updaates on the Address Supporting Organization. The request to share on ATRT2 is specific to opportunities of involvement and progress so far. I was thinking of using the slides you had prepared for the Beijing interactions as a formal update to the community. I am aware that the public comment period has come to a close and we are or should be in the reply period. I need guidance from the chairs whether any substantive issues raised during the public comments period? If YES and then I would like to update the slide on areas we shall be covering. The main objective of this interaction would be to encourage participation in the opportunities provided by ATRT2 for feedback. It this type of outreach by ATRT2 acceptable? What would you advise? I will be at the meeting either way and shall not require any budgetary allocations for this meeting. Kind regards Fiona Asonga

2 2

Re: [atrt2] [GAC] Durban Planning and Preparation
by Alice Jansen May 29, 2013

May 29, 2013

Dear Carlos, The most recent version of the ATRT 2 Durban schedule is available on the wiki at: https://community.icann.org/display/ATRT2/Durban+-+12+July-18+July+2013 Thanks! Kind regards Alice From: "Carlos Raúl G." <carlosraul.gutierrez(a)sutel.go.cr<mailto:carlosraul.gutierrez@sutel.go.cr>> Date: Monday, May 27, 2013 4:28 PM To: Alice Jansen <alice.jansen(a)icann.org<mailto:alice.jansen@icann.org>>, ATRT2 <atrt2(a)icann.org<mailto:atrt2@icann.org>> Subject: Fwd: [GAC] Durban Planning and Preparation Dear Alice, Please confirm ATRT2 meeting dates in Durban Muchas gracias! Carlos Raúl Gutiérrez SUTEL, Costa Rica (Checking if Call forwarding works!) +506 8335 2487 +506 8837 7176 +506 7070 7176 +506 6060 7176 Good luck! Inicio del mensaje reenviado: De: Mark Carvell <mhcarvell(a)yahoo.co.uk<mailto:mhcarvell@yahoo.co.uk>> Fecha: 27 de mayo de 2013 07:53:55 GMT-06:00 Para: GAC Secretariat <gacsec(a)gac.icann.org<mailto:gacsec@gac.icann.org>>, "gac(a)icann.org<mailto:gac@icann.org>" <gac(a)icann.org<mailto:gac@icann.org>> Asunto: Re: [GAC] Durban Planning and Preparation Responder a: Mark Carvell <mhcarvell(a)yahoo.co.uk<mailto:mhcarvell@yahoo.co.uk>> Many thanks, Jeannie, for confirming the dates. There has been some speculation about a possible two-day Board-GAC meeting specifically on implementation and clarification of the new GTLDs advice, to be held before the start of the GAC meeting, i.e. 11-12 July. So we can now take it that that speculation is not sourced on Board thinking and we can therefore disregard it and book our travel to arrive in time for Saturday 13th. best regards Mark Mark Carvell United Kingdom Representative on the GAC ________________________________ From: GAC Secretariat <gacsec(a)gac.icann.org<mailto:gacsec@gac.icann.org>> To: "gac(a)icann.org<mailto:gac@icann.org>" <gac(a)icann.org<mailto:gac@icann.org>> Sent: Friday, 24 May 2013, 23:16 Subject: [GAC] Durban Planning and Preparation Dear GAC, As we are getting closer to the GAC meetings in Durban, South Africa please note the following information to assist in your planning. The GAC will start meeting at 14:00 on Saturday 13 July. There is a possibility that a capacity building session for interested GAC members may take place on 13 July at 10:30 before the regular GAC meetings being that afternoon. The GAC will meet on its regular schedule, Saturday, Sunday, Tuesday, Wednesday and the morning of Thursday in Durban. On Thursday morning the GAC will have a briefing from Architelos regarding the Domain name market. This session was tentatively scheduled for Beijing, and was postponed in order for the GAC to complete its work on GAC Safeguard Advice. There will be an opportunity for the GAC to compile questions for Architelos and comments on the agenda items and topics to be covered during this briefing. In order to assist with logistics and meeting planning if you plan to attend the GAC meetings either in person or remotely please indicate this by filling out the form on the GAC website here: https://gacweb.icann.org/display/gacmemweb/Durban+Meeting+Registration Setting the GAC Agenda A draft agenda will be circulated to the GAC ahead of the agenda-setting calls that will take place at the times below. Once the availability of interpretation has been scheduled and confirmed, dial information for the interpretation will be circulated. These calls will also be recorded and transcribed and recordings and transcriptions will be posted to the GAC website. If you need a dial out for either call please contact gacsec(a)gac.icann.org<mailto:gacsec@gac.icann.org> and specify which call you would like to attend and two phone numbers the operator can reach you at at the specified time. Best regards, Jeannie Ellers ________________________________ West Call Date: 18 June Time: 14:00 UTC Dial In Numbers: http://adigo.com/icann/ Conference ID: 36456 French Dial In: TBD Spanish Dial In: TBD Please check call times for your timezone at http://www.timeanddate.com<http://www.timeanddate.com/> East Call Date: 19 June Time: 01:00 UTC Dial In Numbers: http://adigo.com/icann/ Conference ID: 36456 French Dial In: TBD Spanish Dial In: TBD Please check call times for your timezone at http://www.timeanddate.com<http://www.timeanddate.com/> _______________________________________________ gac mailing list gac(a)gac.icann.org<mailto:gac@gac.icann.org> https://mm.icann.org/mailman/listinfo/gac _______________________________________________ gac mailing list gac(a)gac.icann.org<mailto:gac@gac.icann.org> https://mm.icann.org/mailman/listinfo/gac

2 2

Workstreams call on Thursday June 20th
by Carlos Raúl Gutierrez May 28, 2013

May 28, 2013

Dear Alice! I already have to get a fixed hour for the call on June 20th, as I have to schedule a flight either before or after that call. Carlos Raúl Gutierrez -- crg(a)isoc-cr.org Skype carlos.raulg +506 7070 7176

2 1

答复: Call for drafters
by zhang xinsheng May 28, 2013

May 28, 2013

Dear all, I would also like to stay and contribute to the drafting work, although I am not native speaker. Warm regards, Xinsheng -----邮件原件----- 发件人: atrt2-bounces(a)icann.org [mailto:atrt2-bounces@icann.org] 代表 J?rgen C Abild Andersen 发送时间: 2013年5月28日 21:39 收件人: 'Brian Cute' 抄送: ATRT2 主题: Re: [atrt2] Call for drafters Dear Brian. Although English is not my mother tongue - a handicap I share with others - I will be happy to volunteer for staying on Saturday. Primarily for reviewing rather than drafting. Best regards Jørgen -----Oprindelig meddelelse----- Fra: atrt2-bounces(a)icann.org [mailto:atrt2-bounces@icann.org] På vegne af Brian Cute Sendt: 24. maj 2013 00:58 Til: ATRT2 Emne: [atrt2] Call for drafters Review Team, As ICANN staff is making preparations for the meeting in Melbourne, they need to make travel arrangements for the "drafters" who will be staying for Saturday to begin the drafting of recommendations. To date, Alan has volunteered to draft for Work Stream 3. We need drafters for Work Streams 1, 2 and 4. Would those interested, please volunteer so Staff can make arrangements. Please do so no later than Monday, May 27. Thank you in advance. Regards, Brian _______________________________________________ atrt2 mailing list atrt2(a)icann.org https://mm.icann.org/mailman/listinfo/atrt2 _______________________________________________ atrt2 mailing list atrt2(a)icann.org https://mm.icann.org/mailman/listinfo/atrt2

1 0

Call for drafters
by Brian Cute May 28, 2013

May 28, 2013

Review Team, As ICANN staff is making preparations for the meeting in Melbourne, they need to make travel arrangements for the "drafters" who will be staying for Saturday to begin the drafting of recommendations. To date, Alan has volunteered to draft for Work Stream 3. We need drafters for Work Streams 1, 2 and 4. Would those interested, please volunteer so Staff can make arrangements. Please do so no later than Monday, May 27. Thank you in advance. Regards, Brian

9 12