Dear all, Please find included a slightly amended agenda: Item 4, which was originally intended to provide an update on the Council Election and Board seat 12 nominations has now been split Item 4 on the agenda is now only on the Council elections. A new item after the AOB has been included on update Board Seat 12 Nomination. In addition background material has been included in this email: Item 6 ( FAQ, was circualted last Sunday by Stephen) Item 13: written update Ben on GNSO meeting Item 5: draft Guideline Travel Funding Kind regards, Bart Draft Agenda ccNSO Council Meeting 19 October 2017 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions Minutes 21 September 2017 have been circulated on Action items Action 133-01: Secretariat is asked to inform the working group on adoption of charter revision. `Completed Action Item 133-02: Chair is asked to draft letter to NomCom. Completed see item 3 on agenda 11 October 2017. Action 133-03: Ongoing – Secretariat (Bart and Kim) is asked to repair missing/bad links on the ccNSO website on an ad hoc basis – focusing initially on the Council section. 3) Overview inter-meeting Council decisions Letter to NomCom on selection process. Decision to defer ccNSO Cocktail and informing community ( 3 October) 4) Update ccNSO Council Elections FY 2018 5) Tentative adoption (for testing) ccNSO Guideline travel funding For decision The GRC has updated the ccNSO travel funding timeline, in light of the additional number travel slots allocated to the ccNSO. The amended Guideline includes criteria to assess applications for travel funding. To gain experience with this mechanism, the GRC suggests that the travel funding committee test the updated guideline and report to Council and GRC on effectiveness of proposed method. Back ground material: Updated draft Guideline Timeline ICANN 61 travel funding Wed 8 Nov – Wed 22 Nov: Call for applications for ICANN61 Thu 23 Nov: Names to be submitted to Travel Fund Committee Thu 30 Nov: Deadline for the Travel Fund Committee to come up with a first suggestion of the distribution of the slots, allowing for one additional week to find a compromise, if needed. Fri 8 Dec: Last day to submit names of funded travelers to ICANN (+1 day) Draft Resolution As suggested by the ccNSO Guideline review Committee, the ccNSO Council requests the ccNSO Travel Funding Committee to test criteria to assess applications for travel funding and related mechanism as included in the latest version of the travel funding guideline proposed by the GRC on its effectiveness. The Travel funding committee is requested to report to Council and the GRC after closure of the next round application round. 6) Progress review GAC initiated FAQ Delegation, Transfer and revocation For discussion & update 7) Review NomCom appointment to ccNSO Council For discussion: Next steps and lessons learned. 8) Update PDP progress (Nigel) For information only 9) CSC, RZERC and ECA update 11.1 CSC update (Byron) 11.2 RZERC update (placeholder) 11.3 Empowered Community Administration update (placeholder) 10) ICANN 60: meeting agenda (Abu Dhabi) 10.1 ICANN 60 Meeting schedule days and Tech day Update Programme WG ( Alejandra Reynoso) 10.2 Council meetings Prep meeting Council Council meeting: Wednesday afternoon 17.00 10.4 Topics for Board – ccNSO meeting confirmed Scheduling ccNSO-Board meetings: ccNSO preference for fixed time slot. ccNSO concerns related to latest NomCom appointment process ccNSO participation in GNSO subsequent procedures Work Track 5 (Geographic names) Joint ccNSO-SSAC Response to the Board letter on EPSRP Guidelines: what are next steps? 10.5 Topics ccNSO-GAC meeting 1. ISO 3166 three letter codes as TLDs 2. next steps: policy development on country & territory names, geo names as TLDs 3. PDP retirement update 4. meeting strategy review 10.6 Topics ccNSO-GNSO Councils meeting (Monday 30 October, lunch) Welcome and roll call (Katrina & James) ccNSO and GNSO as Decional Participants, and EC procedures and processes Progress on Rejection Actions, other items Update of the ccNSO SOP WG charter new committee established by GNSO with respect to ICANN budgets and plans Follow-up: CCWG Country and Territory names, participation of ccNSO in WT Follow-up: CCWG IG charter change discussion - role of ccNSO and GNSO CSC related topics Charter review process, potential change of charter Change of SLA process, role of ccNSO and GNSO Councils and direct customers Other upcoming CSC related reviews Specific & Meeting Reviews Specific reviews: current status and next steps i. Letter from ccNSO wrt RDS, ii. letter SSAC wrt SSR2, iii. discussion Operating Standards etc. Meeting strategy review, both overall and specific SO oriented AOB & Wrap-up 10.7 Topics joint ccNSO Council –ALAC meeting (Sunday 29 October) Specific Review process/Operating Standards: views of the ALAC and ccNSO CCWG IG charter review: does the CCWG IG meets it purpose? Work track 5 new subsequent procedures gPDP: modalities for participation Meeting Strategy review: general and per SO/AC Schedule Council meetings ccNSO Council Preparatory Meeting Sunday, 29 October | 12:15-13:15 | Capital Suite 07 Remote: https://paticipate.icann.org/abu60-capitalsuite7 Joint meeting: ccNSO / ALAC Sunday, 29 October | 17:00-18:00 | Hall B, Sec. A (ALAC) Remote: https://paticipate.icann.org/abu60-hallba Joint meeting: ccNSO / GNSO Councils Monday, 30 October | 12:15-13:30 | Hall B, Sec. B/C (GNSO) Remote: https://participate.icann.org/abu60-hallbc Joint meeting: ccNSO / GAC Tuesday, 31 October | 13:30-14:15 | Hall 3 (GAC) Remote: https://participate.icann.org/abu60-hall3 Joint meeting: ccNSO / ICANN Board Wednesday, 1 November | 13:30-14:30 Remote: https://participate.icann.org/abu60-hallaa ccNSO Council Meeting Wednesday, 1 November | 17:00-18:30 | Hall A, Sec. A (ccNSO) Remote: https://participate.icann.org/abu60-hallaa 11) Council Updates 11.1 Chair Update 11.2 Vice-Chair Update 11.3 Councilors Update 11.4 Regional Organizations Update 11.5 Secretariat update 12) WG update 12.1 GRC update (Katrina) 12.2 CCWG Auction Proceeds (Ching) 12.3 CCWG Internet Governance (Young Eum) 12.4 CCWG Accountability WS 2 12.5 SOPWG update (written update) 13) Liaison Updates 13.1 GNSO Update (written update). In addition to written update Ben notes: The GNSO Council is looking at a standing committee to monitor and evaluate the ICANN Budget and Strategic plan. There are two main reasons for doing so: 1. To ensure that the evaluations required by the GNSO as a member of the EP are completed in a timely fashion. 2. To build some capacity among the members of such a committee on how the budget and strategic plans are structured and drafted. 13.2 ALAC Update (written update). ALAC has recently appointed CHRISTOPHER WILKINSON as co-lead in the PDP Working Group Work Track 5 on geo names at the top level and they are discussing whether they put any conditions on their participation in light of the letter sent by the ccnso to the gnso and if they need to add members to the group. they also appointed Tijani Ben Jemaa as a co-chair of the ccwg-a ccountabilty in replacement of Leon Sanchez who is an incoming member to the board. No SSAC and CCnso liaisons are appointed till now but Maureen (she will be leaving later parhaps in one year) will be the mentor of the next selected ccNSO liaison during this period. About the Review, ALAC submitted to the board the implementation report and had the chance to present it iin the last board meeting in Montevideo (n 30 minutes and now waiting for the board response. The only statement drafted by ALAC is about the proposed dates for ICANN public meetings 2021 to 2023. (https://community.icann.org/pages/viewpage.action?pageId=69278806 ) 14) Next meetings Wednesday 1 November, 17.00 local time. For discussion: reschedule and merge meetings 16 November and 21 December 2017 to meeting on 7 December, 11.00 UTC. 15) AOB 16) Closure Special section Nomination to fill Board Seat 12 FY 2018 Update by Election Manager