Dear all, Please find included background material, updated agenda and draft resolutions for the upcoming Council meeting. Updates to the agenda are appointment of member to SOPC and PDP Retirement ( item 4 and 5 on the agenda) Background material: Election manager report special election European Region FY19 NomCom member selection process Update CSC charter ( friendly amendment) as suggested by Katrina. The CSC Review team Final Report was send to you on 19 June 2012. Tomorrow we will circulate paper copies. Kind regards, Bart -------------------------------------- Draft Agenda and resolutions ccNSO Council Meeting 27 June 2018 Welcome and roll call Consent Agenda Draft Resolution The resolutions proposed under item 4, 5, 6, 7 and 8 on the 28 June 2018 agenda are adopted. Action Items Action Item 141-01: Secretariat to publish guideline on Rejection Action Petition Completed Action Item 141-02: The Secretariat to send out a call for volunteers to Councillors to seek Rejection Action Petition Manager and an alternate. Completed Action Item 141-03: The Secretariat to send out a call for volunteers to Council list to seek two additional Councillors as members of the Rejection Action Petition Review Committee Completed Action Item 141-04: Chair to inform Adebiyi and the GNSO Council of appointment of liaison to the GNSO Completed Action Item 141-05: Further, the ccNSO Council requests the Guideline Review Committee to review and update the relevant liaison appointment guideline to include terms for appointment. Request forwarded Action Item 141-06: The Chair of the ccNSO is requested to inform ICANN Org and SSAC accordingly. The Chair is also requested to extend through the chair of SSAC an invite to members of SSAC to participate in a personal capacity or any other way they find appropriate. Action Item 141-07: The Secretariat is further requested to inform the community as soon as possible on the upcoming CSC member nomination and selection process. Completed Action Item 141-08: The GRC is requested to prepare a draft Statement to be finalized by the Council Request forwarded. Request is forwarded. GRC work is ongoing. Action Item 141-09: The ccNSO Chair to resend the questions asked to the CCWG IG – adding new questions if any. Completed Intermeeting decisions Adjustment CSC call for members timeline Appointment of the Rejection Action Petition Review Committee Selection and Appointment of CSC Selection Committee Appointment of Régis Massé to the position of a vice-chair of the TLD-Ops Committee TLD-OPS requested appointment of Régis Massé as vice-chair to ensure leadership for preparation of workshops and informing the community. Resolution The ccNSO Council appoints Régis Massé (.FR) as vice-chair of the TLD-Ops Committee, taking effect immediately. The secretariat is requested to inform the TLD-OPS Committee. Appointment Jordan Carter (.nz) member SOPC Resolution The ccNSO Council appoints Jordan Carter (.nz) as member of the Strategic and Operational Planning Committee. The Secretariat is requested to inform Jordan and the SOPC. Appointment Brent Carey (.nz) as member ccNSO PDP Retirement WG Resolution The ccNSO Council appoints Jordan Carter (.nz) as member of the ccNSO PDP Retirement WG. The Secretariat is requested to inform Brent and the ccNSO PDP Retirement WG. Adoption of the Election Manager Report on Special Election in the European Region Resolution Background The ccNSO Council Special European Region Election opened 22 May 2018 and closed 12 June 2018. Only one candidate was nominated and seconded, and accepted the nomination. At the ICANN62 meeting Giovanni Seppia (.eu) was interviewed by the members. The Special Election Manager submitted her report, an irregularities were noted. Decision The ccNSO Council adopts the report of the ccNSO Special Election Manager and congratulates Giovanni Seppia with his election to the Council. Giovanni will take his seat at the end of this ccNSO meeting for the remainder of the term of Nigel Robert, until March 2020. . Call for volunteers ccNSO appointee NomCom Background material Resolution Background The ccNSO will need to appoint a ccNSO appointee to the NomCom by August 2018 for the FY 2019 selection process. Currently Pablo Rodriguez is the appointee not term limited. Proposed timeline for selection of member on NomCom Call for volunteers: 6 July 2018 Closure of call for volunteers: 20 July 2018, 17.00UTC Selection process individual Councillors: 23 July 2018 – 27 July 2018 Email appointment (ratification outcome of selection process): 30 July – 3 August 2018. Proposed selection procedure in summary: On 23 July 2018, following the call for volunteers, the secretariat will send Councillors all applications received by 20 July 17.00 UTC. Councillors eligible to select will send an email to the designated member of the secretariat by 27 July 2017, 17.00 UTC. They will then receive an email from the designated member of the secretariat to acknowledge receipt of the email and this acknowledgement email will include a ballot number and the date of receipt. On Monday, 30 July 2018 the designated member of the secretariat will circulate a list to Council with the following format: - Ballot number, - Date ballot was received, - level of preference per candidate. As agreed the candidate with highest level of preference is considered to be selected. Decision The ccNSO Council adopts the timeline and selection procedure as proposed for the appointment of the ccNSO member of FY 19 NomCom. Update PDP: from the meeting Update CSC, RZERC: from the meeting Updates WG (written updates/ updates during the meeting taken from the meeting. Update liaisons 12.1 Update ALAC Liaison (written update) 12.2 Update GNSO Liaison (written update) Council consultation of the amended travel support Guideline Following suggestions on the Council consultation, the GRC reviewed and updated the Guideline: ccNSO Travel Support. After completion of the review in Panama it will be submitted for 2nd consultation to the Council. Regular meeting Update on CCWG Accountability WS 2 recommendations For discussion Adoption of the Final Report of the CSC Charter Review Team, ratification of the amended CSC Charter The CSC Charter review team completed their work and sent a report to the ccNSO Council for adoption. Based on the findings of the review, the review team also proposes amendments to the CSC Charter. To become effective, the amended charter needs to be ratified by both the ccNSO and GNSO (Councils). Background Material: Final Report of the CSC Charter RT. Draft Resolution Background The Customer Standing Committee (CSC) was established as one of the post IANA Transition entities and conducted its first meeting on 6 October 2016. According to the ICANN Bylaws, Section 17.3 (c) and the CSC Charter a review of the CSC Charter is required one year after the first meeting of the CSC. In May 2017, a drafting team appointed by the ccNSO and RySG developed a Terms of Reference for the Charter Review, which was subsequently adopted by the ccNSO and RySG in July 2017. The ccNSO and RySG appointed members to form the Charter Review Team from their respective SO and SG to conduct a review of the CSC Charter in accordance with the Terms of Reference. The Charter Review Team conducted a series of consultations with the CSC, the direct customers of the IANA naming function, the independent PTI Directors, and the community at large and published an Initial Report of their findings and an Amended CSC Charter for public comment on 11 April 2018 until 1 June 2018. The public comment period resulted in a number of comments that were considered and addressed by the Charter Review Team in their Final Report and Amended Charter. The ccNSO Council, along with the GNSO Council, is required to ratify any recommended changes to the CSC Charter. The ccNSO and GNSO Councils discussed the Charter Review process, Final Report and amended Charter during their most recent face-to-face meeting in Panama during ICANN62. Decision The ccNSO Council adopts the Final Report of the CSC Charter Review Team, including its recommendations. The ccNSO Council ratifies the changes made to the CSC Charter as a result of the Charter Review Process. The ccNSO Council requests its Chair to inform the GNSO Council of this decision as soon as is it has become effective in accordance with internal Rules of the ccNSO, and work with the GNSO Council on a way to inform ICANN, PTI and the CSC accordingly on behalf of both the ccNSO and GNSO Councils. The ccNSO Council requests the secretariat to publish this decision as soon as possible. Finally, the ccNSO Council thanks the CSC Review Team wholeheartedly for their hard work and timely conclusion of the CSC Charter Review. Continuation of the ccNSO Onboarding /mentor mentee Programme For discussion Council Updates 17.1 Chair Update 17.2 Vice-Chair Update 17.3 Councilors Update 17.4 Regional Organizations Update 17.5 Secretariat update AOB Next meetings 23 August – 12:00 UTC (July and Aug combined) 20 September 18:00 UTC October – face to face, Barcelona (date tbd’ed) 15 November – 11:00 UTC 13 December – 17:00 UTC Thank You and Welcome Closure