Dear all, Please find included the draft agenda and preliminary resolutions for the upcoming ccNSO Council meeting Agenda and preliminary Draft Resolutions ccNSO Council Meeting 14 February 2019, 12.00 (noon) UTC 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions Minutes, circulated 29 January 2019, no comments received Ongoing/open from meeting prior meeting 147: Action Item 146-08: Secretariat to develop maintenance plan ccTLD World email list, to be presented at the February meeting. Completed, on agenda as item 6. Action Item 146-10: The Chair of the ccNSO Council along with Peter Vergote and the Secretariat to inform the community of the topic of moving the joint meeting with the GAC to Sunday so they can prepare for a more meaningful discussion on this subject. To be send late January or in February Overtaken by events, see item <meeting with GAC> Action Items meeting 147: Action Item 147-01: Chair is requested to inform relevant ICANN staff regarding ccNSO members Ethos Award Panel Completed Action Item 147-02: Call for volunteers for both the ccNSO liaison to the GNSO and the ccNSO Liaison to ALAC. Completed, item 4 on agenda Action Item 147-03: The secretariat is requested to inform the ccTLD community regarding adoption of statement/comment - Supplemental Initial Report of the New gTLD Subsequent Procedures Policy Development Process Working Group Completed Action Item 147-04: Chair/secretariat - create a repository of Bylaw changes that are needed over time and those which are already identified Completed, item 7.1 on the agenda Action Item 147-05: Chair, Secretariat and/or GRC determine recommended path forward by next meeting in February (include description of issue, analysis of what is needed in sense of change, what type of bylaw change is requested [rejection action, pdp, etc]). Repository has been created, discussion item 7.2 and 7.3 on the agenda. 3) Overview inter-meeting Council decisions No Intersessional decisions 4) Appointment ccNSO Liaisons to GNSO and ALAC For decision Background material: Guideline: ccNSO Liaisons and Observers (https://ccnso.icann.org/sites/default/files/field-attached/guideline-liaison...) Draft resolution Background The current liaison to the GNSO (Biyi Oladipo) will take a seat on Council starting after the ccNSO Council meeting in Kobe. The current liaison to the ALAC (Wafa Dahmani), has accepted a position on the ASO AC, and by March 2019 her first 2 years term ends. In order to ensure continuity, the Council is advised to launch a call for volunteers. At meeting 17 January 2019 the Council decided to launch a call for volunteers for both the ccNSO liaison to the GNSO and the ccNSO Liaison to ALAC in accordance with the Guideline: ccNSO Liaisons and Observers. Accordingly the secretariat send the call by Monday 21 January 2019 to the relevant email lists and received 3 application for position GNSO liaison (Maarten Simon (.nl), Luis Diego Espinoza (related to .NA), and Alyssa Moore (.ca)) and 1 application for ALAC liaison (Segun Akano, (.ng)). Council then selected 1 GNSO liaison candidate, following the procedure included in the Guideline, Council selected the GNSO liaison. Decision In accordance with the Guideline: ccNSO Liaisons and Observers (https://ccnso.icann.org/sites/default/files/field-attached/guideline-liaison...) as adopted by Council, the following persons were selected by Council: < insert name > as Liaison to the GNSO <insert name> as liaison to the ALAC. Both Liaisons will take their seat at the end of the ccNSO Council meeting in Kobe, Japan and invited to attend the ccNSO Council workshop. The chair is requested to inform the ALAC and GNSO of the appointments and the secretariat is requested to add them to the relevant ccNSO email lists. 5) Appointment volunteers SOPC For decision. Draft Resolution Background The SOPC has reviews its current membership and would like to seek new members to ensure continuity. The secretariat launched a call for volunteers and the following persons put their name forward: Dmitry Kohmanyuk (.ua) Biyi Oladipo (.ng) Atsushi Endo (.jp) In addition, and for the record, Nicholas Lisse applied to be observer to the group. To become an observer does not require an action from Council. Decision The ccNSO Council appoints the listed candidates as members of the SOPC for a term of 2 years taking effect immediately. The ccNSO Council requests the Secretariat to inform the candidates and include them on the relevant email list and list them on the SOPC webpage. 6) Update ccTLD World email procedure Introduction In preparation of the December Council meeting, the Secretariat prepared a document, listing the issues as identified in the text of the procedural background documentation for the ccTLD world mailing list, and a high-level analysis of the current list of subscribers. To remedy the issues identified with the ccTLD world mailing list two actions are proposed: update of the procedural documentation update procedure to ensure the list of subscribers is up to date The background material provides more details. For decision: adoption of the amended ccTLD world email list procedural documentation. A redline version is available at: https://docs.google.com/document/d/1tVZ3SyeUDMeWHx2KeNZWhOm97Uem1Ol6PiaGjh-t.... Once adopted the secretariat will implement procedure to ensure list of subscribers is up to date. 7) ccNSO related ICANN Bylaw changes 7.1 Repository to be maintained by the ccNSO See Background material 7.2 Change definition of ccNSO membership For discussion & Next steps Background. The membership definition of the ccNSO was changed late in the CWG Stewardship process. Change process. As Article x is not a fundamental Bylaw, it follows the pattern of a regular Bylaw change, open to rejection action by the Decisional participants. Using the post October 2016 change of Article XI (GNSO) as an example (see: GNSO Resolution 20180130-1 Adoption of Revised GNSO Operating Procedures and Proposed Modifications of the ICANN Bylaws consistent with the recommendations of the Bylaws Drafting Team.). Proposed actions. The ccNSO Council consults ccNSO membership on proposed change. Staff is requested to prepare a slide deck. Suggestion is to check whether broader consultation is needed and consult broader community as well (public comment on requested change, requests the Board to change the relevant section in Article X. Note the Board will have to follow its procedure to allow for a standard bylaw change. 7.3 Change ccNSO Council appointed members requirement IFRT(section 18 ICANN Bylaws) For discussion & Next steps Background The IANA naming Function review was launched by the ICANN Board of Directors in September 2018. However, the Review Team has not been formed to date. One of the issue is the requirement that the ccNSO Council appoints a representative from a ccTLD Manager that is not a member of the ccNSO. As indicated before to the ICANN Org and Board, the ccNSO Council anticipates that this problem will only get worse over time, with the increase of members in the ccNSO and in light of the relative small size of the vast majority of the non-ccNSO members and required skill and expertise and time-commitment. As Article 18 is one of the Fundamental Bylaws, and introduced as part of the IAAN Stewardship Transition Process, further discussion with community, ICANN Org and ICANN Board is warranted on next steps. 8) Adoption ccNSO Terms Of Reference ccNSO Internet Governance Liaison Committee For decision Background material. Draft Terms of Reference for Committee Background In November 2018, the ccNSO Council decided to withdraw from the CCWG Interne Governance and not to support the CCEG Charter. However, the ccNSO Council decided that in light of the importance of Internet Governance and interest of ccTLD member is the topic, to create a IG Liaison Committee to further liaise with the members of the CCWG IG / CCEG, ICANN staff and other active participants from the broader ICANN community. If adopted secretariat will send out a call for volunteers. 9) Support Approach joint ccNSO – SSAC Working Party re Risk Mitigation Panel Fast Track Process For discussion and/or decision (Katrina Sataki) Background material: Final draft Guideline Risk Implementation Cover letter 10) CSC Effectiveness Review 10.1 Update of Review (Debbie) 10.2 ccNSO Council statement 11) PDP Retirement Update Informational. Update progress (Stephen Deerhake) 12) ccNSO organizational review Progress to date and next steps (Katrina Sataki) 13) ECA, CSC and RZERC Update 13.1 ECA (Stephen Deerhake) 13.2 CSC (Byron) 13.3 RZERC (placeholder) 14) ICANN64 Kobe 14.1 ccNSO Council meetings Council Workshop (Sunday, block 1 and 2) Council Prep Meeting (Sunday lunch) Council meeting with ALAC (Sunday, 17.00-17.45) Council meeting GNSO (Monday lunch) Council meeting (Wednesday, block 5, other, smaller room) Note that the Council will need to select its chair and two(2) vice-chairs 14.2 Council Workshop: topics for discussion Facilitated workshop - Workplan 2019-2020 - Table top exercises: Rejection Action Process & Triage Committee - Expectations of role of a councilor - Assignment Roles and Responsibilities Councillors Please note the included overview of current roles and responsibilities. 14.3 ICANN64 ccNSO Meetings Agenda (Alejandra) - Members day meetings - Meeting with GAC - Meeting the ICANN Board: Suggest topics for meeting with Board? 14.4 WG & other meetings Tech Day (Monday) CSC meeting ( Monday morning) WG meetings (starting Saturday!!) ccNSO Cocktail 15) Council Updates 15.1 Chair Update Background: notes ccNSo Chair and vice-chairs call with CEO & president ICANN 15.2 Vice-Chair Update 15.3 Councilors Update 15.4 Regional Organizations Update 15.5 Secretariat update 16) WG update 16.1 GRC update (Katrina) 16.2 CCWG Auction Proceeds (Peter Vergote) 16.3 SOPC (Giovanni) 16.4 Emoji Study Group (Alejandra) 17) Liaison Updates 17.1 GNSO Update (written update) 17.2 ALAC update (written update) 18) Next meetings (2019) March – Kobe (9-14 March) April 18th May 16 or 23rd June – Marrakech (24-27 June) July/August – 22 August September 19 October 17th November -Montreal (2-7 November) December 19th 19) AOB 20) Closure