January 2026 - Ccnso-omcommittee

Please review: cleaned up version proposed ToR COP
by Joke Braeken Jan. 26, 2026

Jan. 26, 2026

Hello, I cleaned up the document discussed during today’s OMC meeting. Could you please have a final review, latest by the end of the week? Unless there are major comments or concerns, it will be presented to Council for its consideration at their February meeting. Action item #1, meeting 26 Jan OMC members review the final cleaned up draft of the COP ToR. Comments or concerns should be sent to the OMC mailing list by 30 January, COB. ToR | ccNSO Community Onboarding Program.docx<https://docs.google.com/document/d/16EUev2RbdXgzo0pHBYr6owToFF9QaGVy/edit?u…> Thank you! Best, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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NOTES | OMC | 26 January 2026 at 15:00 UTC
by Joke Braeken Jan. 26, 2026

Jan. 26, 2026

NOTES | OMC | 26 January 2026 at 15:00 UTC ACTION ITEMS Action item #1, meeting 26 Jan OMC members review the final cleaned up draft of the COP ToR. Comments or concerns should be sent to the OMC mailing list by 30 January, COB. ToR | ccNSO Community Onboarding Program.docx<https://docs.google.com/document/d/16EUev2RbdXgzo0pHBYr6owToFF9QaGVy/edit?u…> Action item #2, meeting 26 Jan Secretariat to publish the announcements regarding the newcomer webinar and buddy program by the 9 Feb OMC meeting NOTES 1) Welcome Welcome by Jenifer 2) Administrative matters a) Action items previous meeting (all completed) Action item #1: ccNSO Mentorship Program: OMC to review proposed edits in google doc Action item #2: ccNSO newcomer session. Joke to finalise slot with Biyi Action item #3: OMC to review and comment on the draft info pack for buddies, and the 2 announcements. b) SOI updates Any updates? none 3) Finalising the COP ToR<https://docs.google.com/document/d/16EUev2RbdXgzo0pHBYr6owToFF9QaGVy/edit?u…> & next steps Thanks to all who reviewed and made suggestions for improvements Joke introduced the changes she made earlier to today to the document: * Language edits * Layout edits * Moved the “about this document” section to the introductory paragraph * Added a term limit to the Selection Committee * Simplified the section regarding the application process (removed among other the Annex with the application form, as details are best kept for implementation) * Clarified the selection criteria * Simplified the decision and notification process. Same rationale as for the application process: keep details for implementation * Added a new resources section, with reference to onboarding materials and the travel support The committee briefly discussed the “time commitment requirement” for mentees, and preliminary approved the latest proposed edits. Action item #1, meeting 26 Jan OMC members review the final cleaned up draft of the COP ToR. Comments or concerns should be sent to the OMC mailing list by 30 January, COB. Joke: next steps, sent to Council for adoption at its February meeting, and once adopted, start with implementation 4) Planning for ICANN85 a) OMC-relevant sessions i) Pre-ICANN85 ccNSO newcomer webinar Joke: Biyi selected a date and time. Announcements to follow soon ii) ICANN85 Fellowship Session: Introduction to the ccNSO Sunday in Mumbai. Pablo wishes to join, and is available to chair/moderate any of the sessions in Mumbai iii) Casual meet-up for newcomers: ccNSO Members Meeting Wednesday morning in Mumbai. Pablo and Jenifer will be there, Wafa will be remotely at ICANN85 b) Resources i) Draft newcomers slide deck ii) Draft Info Package for buddies iii) List ccNSO newcomers & buddies iv) Announcements (1) Call for volunteers: seeking buddies (2) Alert newcomers Joke: drafts to be finalised shortly, and calls will go out by the next OMC meeting Action item #2, meeting 26 Jan Secretariat to publish the announcements regarding the newcomer webinar and buddy program by the 9 Feb OMC meeting 5) AOB 6) Next meetings 9 Jan 2026 | 15 UTC 23 Feb 2026 | 15 UTC 7-12 March 2026: ICANN85 Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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Agenda | OMC | 26 January 2026 at 15 UTC
by Joke Braeken Jan. 26, 2026

Jan. 26, 2026

Hello, Please find the agenda for today’s OMC meeting enclosed. Main item is the finalization of the Terms of Reference for the new COP: https://docs.google.com/document/d/16EUev2RbdXgzo0pHBYr6owToFF9QaGVy/edit?u… Best regards, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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Onboarding and Mentoring Committee(OMC) | 26 January 2026 at 15:00 UTC
by ccNSO Calendar Jan. 23, 2026

Jan. 23, 2026

***REMINDER*** Dear all, The next Onboarding and Mentoring Committee (OMC) teleconference is scheduled for 26 January 2026 at 15:00 UTC. Please find the call details below: Join Zoom Meeting https://icann.zoom.us/j/98944273578?pwd=ulgkEWxQmaWYIaMhiOTsJi7J6Bf2S7.1 Meeting ID: 989 4427 3578 Passcode: ccNSO-OMC1 Find your local number: https://icann.zoom.us/u/aFhWMrXIn Thank you!

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NOTES | OMC | 12 January 2026 (15:00 UTC)
by Joke Braeken Jan. 12, 2026

Jan. 12, 2026

OMC | 12 January 2026 (15:00 UTC) ACTION ITEMS Action item #1: ccNSO Mentorship Program: OMC to review proposed edits in the google doc <https://docs.google.com/document/d/16EUev2RbdXgzo0pHBYr6owToFF9QaGVy/edit?u…>Deadline: end of this week Action item #2: ccNSO newcomer session. Joke to finalise slot with Biyi Deadline: end of this week Action item #3: OMC to review and comment on draft info pack for buddies, and the 2 announcements. Deadline: end of this week. See agenda item 3b NOTES 1. Welcome Welcome by Jenifer. Low attendance to 2. Administrative matters a. SOI updates Consult the ccNSO SOI Guideline<https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-2…> Complete the SOI template<https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQ…> Check the ccNSO Statements of Interest<https://community.icann.org/x/doAFEg> 3. ccNSO mentoring program: discussion See google doc<https://docs.google.com/document/d/16EUev2RbdXgzo0pHBYr6owToFF9QaGVy/edit?u…>, circulated 5 December. Bart: I made some edits in the google doc and adjusted among other the purpose. Wafa: agree with the changes Jenifer: me too. Bart: please review the proposed edits by next week. Eventually present to Council for adoption, and launch in Mumbai. Action item #1: ccNSO Mentorship Program: OMC to review proposed edits in the google doc<https://docs.google.com/document/d/16EUev2RbdXgzo0pHBYr6owToFF9QaGVy/edit?u…> Deadline: end of this week 3. Planning for ICANN85 (draft ccNSO block schedule<https://drive.google.com/file/d/1YPrD-ubbixMp9SUePTppFneAeebLksEd/view?usp=…>) a. OMC-relevant sessions i. Pre-ICANN85 ccNSO newcomer webinar Date & Time TBC (slides: see 3.b.i) Joke to reach out to Biyi regarding potential slots. Bart: dedicated regional webinar. Early-mid Feb, have a webinar. Both for the AF and AP-regions. Bart reached out to Alejandra, who proposed it to Barrack and Tayo prior to the break. Action item #2: ccNSO newcomer session. Joke to finalise slot with Biyi Deadline: end of this week ii. ICANN85 Fellowship Session: Introduction to the ccNSO Joke: ccNSO update to ICANN Fellows at ICANN85, pencilled in for Sunday, 8 March 15:00-15:30 local 09:30-10:00 UTC Bart: Jenifer and Biyi usually attend Wafa: ICANN84 was good. Several councillors attended, to support Biyi if needed, Biyi: lower the thresholds for contacts and engagement Bart: ideally one Councillor per region to attend Biyi: especially AF and AP Councillors needed. Those regions usually have more fellows. iii. Casual meet-up for newcomers: ccNSO Members Meeting Wed, 11 March (09:00-10:00 local) Bart: Jenifer to run the session. Staff will be in the room. This is ccTLDs for ccTLDs. Time for OMC to run the session. No need to introduce all at the table, depends on the attendance, and the level of attendance. b. Resources i. Draft newcomers slide deck<https://docs.google.com/presentation/d/16JkRnYR64L61nrcX2Kb5fdf9oQ1gmNOe/ed…> ii. Draft Info Package for buddies<https://docs.google.com/document/d/1bASNTC0NEaAoLkt03t8h_r-1wpceoylqdHoW1DS…> iii. List ccNSO newcomers & buddies iv. Announcements 1. Call for volunteers: seeking buddies<https://docs.google.com/document/d/1jmOAjxeXbLQo8E2rTF0aexfeQ5paNUyA/edit?u…> 2. Alert newcomers<https://docs.google.com/document/d/1YbmM0hTMz5I86MWx7NL8y8a8iutmIBwjyr10xoI…> Bart: regarding the Buddy Program. Any observations? Wafa: no hard challenges. I interacted with 2 people from Japan and a person from Yemen. I confirmed my availability to answer any questions Sami: I referred Yemen person to Joke, to answer questions. Also the guy from Nepal. He was not linked to a ccTLD. Disappeared after ICANN84 Bart: shall we start reaching out to people? Should we continue? Group agrees Joke: see draft announcements under item 3.b Wafa: yes. Let’s try one more time. Jenifer: would be good to match newcomers and buddies during the session. Bart: let’s limit the intro to 30 min. Max. and then use the remaining 30 min for signing up and getting to know each other. Claudia: yes. Limit speaking time, allow more time for discussions and matching. All agree. Joke: will send link to draft announcements again with deadline for comments. Action item #3: OMC to review and comment on draft info pack for buddies, and the 2 announcements. Deadline: end of this week 5. AOB 6. Closure and Next meetings 26 Jan 2026 | 15 UTC 9 Feb 2026 | 15 UTC 23 Feb 2026 | 15 UTC 7-12 March 2026: ICANN85 Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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Agenda | OMC | 12 January 2026 at 15 UTC
by Joke Braeken Jan. 12, 2026

Jan. 12, 2026

Dear OMC members, Please find enclosed the agenda for the next OMC meeting, held on Monday, 12 January 2026 at 15:00 UTC. Best regards, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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Onboarding and Mentoring Committee(OMC) | 12 January 2026 at 15:00 UTC
by ccNSO Calendar Jan. 12, 2026

Jan. 12, 2026

***REMINDER*** Dear all, The next Onboarding and Mentoring Committee (OMC) teleconference is scheduled for 12 January 2026 at 15:00 UTC. Please find the call details below: Join Zoom Meeting https://icann.zoom.us/j/98944273578?pwd=ulgkEWxQmaWYIaMhiOTsJi7J6Bf2S7.1 Meeting ID: 989 4427 3578 Passcode: ccNSO-OMC1 Find your local number: https://icann.zoom.us/u/aFhWMrXIn Thank you!

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