April 2016 - Dt-cwg-auctionproceeds

For your review and input - charter questions and example language
by Marika Konings May 4, 2016

May 4, 2016

Dear All, As discussed during the last meeting, please find attached the updated Charter Questions and Example Language¹ document in which we¹ve added some input in relation to current practices and recent experiences for each of the questions that will hopefully facilitate the DT¹s deliberations. You are encouraged to review this document ahead of next week¹s meeting and share your perspectives on the different questions, especially if those differ from the identified current practices. Best regards, Marika

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Outcomes and action points from Auction proceeds meeting
by David Tait May 3, 2016

May 3, 2016

Dear All I am pleased to attach the Outcomes and Actions Points from the meeting of the New gTLD Auction Proceeds Drafting Team F2F Meeting which took place on 10 March 2016. Kind regards, David Tait David A. Tait Policy Specialist (Solicitor qualified in Scotland) Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: + 44-7864-793776 Email: david.tait(a)icann.org www.icann.org

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mp3 and attendance new gTLD Auction Proceeds Drafting Team 21 April 2016
by Terri Agnew April 21, 2016

April 21, 2016

Dear All, Please find the MP3 recording for the new gTLD Auction Proceeds Drafting Team held on 21 April 2016 at 13:00 UTC: http://audio.icann.org/gnso/gnso-new-gtld-auction-proceeds-21apr16-en.mp3<http://mailer.samanage.com/wf/click?upn=NrFWbrBstcrPWP369qgbqlXiSKeL20xnUXz…> On page: http://gnso.icann.org/en/group-activities/calendar#apr The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/en/group-activities/calendar Mailing list archives: http://mm.icann.org/pipermail/dt-cwg-auctionproceeds/ Wiki page: https://community.icann.org/x/px6AAw Attendees: ALAC Alan Greenberg ASO None ccNSO Will not be participating in the drafting team GAC none GNSO Jonathan Robinson RSSAC Brad Verd Kaveh Ranjbar SSAC Russ Mundy Lyman Chapin Board Board Liaisons Erika Mann Board appointed staff advisors none Apologies: Asha Hemrajani - ICANN Board Tony Harris - GNSO Nora Abusitta - Board appointed staff advisors ICANN staff: Marika Konings Lauren Allison Melissa King Julie Hedlund Glen de Saint Gery David Tait Terri Agnew ** Please let me know if your name has been left off the list ** Thank you. Kind regards, Terri Agnew ------------------------------- Adobe Connect chat transcript for Thursday, 21 April 2016 Terri Agnew:Welcome to the New gTLD Auction Proceeds CCWG Charter Drafting Team held on Thursday, 21 April 2016 RussMundy-SSAC:Hello all RussMundy-SSAC:Since I had trouble on the adobe audio last time, I'm using the dialin bridge this time Lyman Chapin:Hanging on "welcome to the conference calling center" Jonathan Robinson:OK. We'll give it one more minute Erika Mann:I joined Erika Mann:I think I'm still muted Terri Agnew:Welcome Brad Verd Terri Agnew:@Erika, you will either need to join on the telephone or active your AC mic Erika Mann:Russ, I'm still on mute Erika Mann:I hear you Erika Mann:It must be done from the operator side, my audio is fine Erika Mann:Melissa, can you check, it's forced mute from the operators side Lauren Allison:Erika, Terri is going to dial out to you now Erika Mann:Whoever is handling Adobe, put me on non audio, someone just needs to change the settiing Terri Agnew:@Erika, I have sent you a private AC note Erika Mann:I'm now on the phone Marika Konings:No, this one is not Marika Konings:but we can set it up Erika Mann:Jonathan, please put me in the cue Terri Agnew:Welcome Kaveh Ranjbar Alan Greenberg:To be clear, I am happy to NOT worry about gaming and just put in place good business practices. Marika Konings:in google docs the 'suggest' option has the same function? Erika Mann:Good recommendation from Russ Erika Mann:Jonathan +1 Marika Konings:Staff would be happy to provide the default language and then having the DT respond to it? Marika Konings:better said default approach Marika Konings:@Alan - isn't that what would be provided in the charter? Not sure if I recall any other effort in which the (C)WG decided on the scope and deliverables of their work instead of those being baked into the charter? Erika Mann:Jonathan can you put me in the cue Lauren Allison:Sam was working with Xavier and his team on that also Lauren Allison:I am on audio now Erika Mann:Make it a two hour session in two weeks Erika Mann:Jonathan +1 RussMundy-SSAC:I would prefer to skip next week & do 2 hrs in two weeks Lauren Allison:old hand, sorry Lyman Chapin:Cinco de Mayo Lauren Allison:Cinco de Mayo RussMundy-SSAC:I am fine with the 5th Marika Konings:and 2 hours on 5 May, correct? Erika Mann:And let's fix the 12th as well Erika Mann:I'm fine with it Erika Mann:Thank you!

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Auction Proceeds DT Meeting 21/04/16: Outcomes and Action items
by David Tait April 21, 2016

April 21, 2016

Dear All Please find below the outcomes and action items from today’s meeting: Item 2. Update from Sam Eisner (ICANN Legal) re: Briefing note on fiduciary and legal constraints Item held over until next meeting. A briefing note on fiduciary and legal constraints is being prepared by legal staff in consultation with the finance team. Item 3. Update from Erika and Russ review of public comments and identification of which items should be considered in relation to the development of the charter Many of the comments fell into the category of not being clearly an issue for either the DT or the subsequent CCWG. This has been noted in each of the comments. Hope is that this will make it easier to take a view on each comment. Additionally, legal involvement is required on several of these issues. A number of the comments raised issues relating to 'guiding principles' which should shape the process. Finally, this will require to be considered by the DT as a whole. Action items #1: (i) document to be uploaded as google doc by staff, (ii) add additional column to allow for DT comments, (iii) DT to individually review sub-team views and discuss at next meeting including identifying whether there is agreement/disagreement/supplement the sub-team view and considering where issues should be dealt with in the charter. Item 4. Review and consideration of next steps in relation to charter section questions and example language Proposal for DT to discuss key issues on draft charter with default approach on different questions identified to be provided by staff to serve as a strating point for discussion: Action item #2: Staff to provide current default approach to different questions identified for different charter sections Key issues to be determined: - whether the sum of money is considered finite or additional funds may be added to in the future?; - what principles (such as not constraining the CCWG too closely, legal, fiduciary or other important criteria) does the DT wish to include in the charter to direct the CCWG in its work; - consider whether to restrain the CWG to focus on developing the process by which the money is dispensed, not on dispensing the money itself; and - understand legal and financial constraints which must apply to the use of these funds Action item #3: Board liaisons to come back with legal (law and ICANN constitution) and other documentary (i.e. tax and financial report) constraints which apply and must be incorporated in the Charter as constraints that the CCWG will need to respect. Item 5. Confirm meeting schedule and discuss possible meeting in Helsinki Agreed to skip meeting on 28 April to following week (5 May 2016 @ 1300 UTC) and to meet for 2 hours. (12 May 2016 @ 2100 UTC to remain as scheduled) Action item #3: Staff to calendar next appointments for meetings David A. Tait Policy Specialist (Solicitor qualified in Scotland) Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: + 44-7864-793776 Email: david.tait(a)icann.org www.icann.org

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Proposed Agenda - new gTLD Auction Proceeds Drafting Team
by Marika Konings April 20, 2016

April 20, 2016

Dear All, Please find below the proposed agenda for the next new gTLD Auction Proceeds Drafting Team meeting which has been scheduled for Thursday 21 April at 13.00 UTC. Best regards, Marika New gTLD Auction Proceeds Drafting Team Proposed Agenda 21 April at 13.00 UTC 1. Roll call & Welcome 2. Update from Sam Eisner (ICANN Legal) re: Briefing note on fiduciary and legal constraints 3. Update from Erika and Russ review of public comments and identification of which items should be considered in relation to the development of the charter 4. (see review circulated on the mailing list see http://mm.icann.org/pipermail/dt-cwg-auctionproceeds/2016-April/000029.html) 5. Review and consideration of next steps in relation to charter section questions and example language 6. (see http://mm.icann.org/pipermail/dt-cwg-auctionproceeds/2016-April/000028.html) 7. Confirm meeting schedule and discuss possible meeting in Helsinki (next meeting scheduled for 28 April at 21.00 UTC) 8. AOB

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REMINDER: FW: For your review - charter template sections & questions
by Marika Konings April 19, 2016

April 19, 2016

Reminder please identify whether there are any questions and/or example language from other CWG charters that you think is better suited or missing from the attached document ahead of Thursday¹s meeting. Best regards, Marika From: <dt-cwg-auctionproceeds-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Thursday 7 April 2016 at 07:06 To: "dt-cwg-auctionproceeds(a)icann.org" <dt-cwg-auctionproceeds(a)icann.org> Subject: [Dt-cwg-auctionproceeds] For your review - charter template sections & questions Dear All, Per the action item outlined below, please find attached a first draft of the Charter Template Sections & Questions. Note, this document focuses on sections III of the charter template and onwards, as section II will be discussed and reviewed following the updates on item 3 and 4 identified below. For each of the sections we¹ve attempted to identify a number of questions that may help guide the conversation and facilitate the DT finding agreement on the general approach for each section which can then be translated into draft language. There where available, we¹ve included example language either from existing CWG Charters or the CWG Principles Charter that may provide you with an idea of how it is addressed elsewhere as well as a possible starting point for review and edits based on the DT feedback on the related questions. As a first step the DT is requested to review this document and identify whether there are any questions and/or example language from other CWG charters that you think is better suited or missing. A next step would then be to discuss during next week¹s meeting how to go about deliberating on these questions is it helpful to send these out as separate email threats, are these the dedicated subject of upcoming DT meetings, etc. Thanks, Marika From: < dt-cwg-auctionproceeds-bounces(a)icann.org > on behalf of Marika Konings < marika.konings(a)icann.org > Date: Thursday 31 March 2016 at 15:43 To: " dt-cwg-auctionproceeds(a)icann.org " < dt-cwg-auctionproceeds(a)icann.org > Subject: [Dt-cwg-auctionproceeds] Notes & action item from today's meeting Dear All, Please find below the notes and action item from today¹s new gTLD Auction Proceeds Drafting Team meeting. The next meeting will be scheduled for Thursday 14 April at 13.00 UTC . Best regards, Marika Notes 31/3 Meeting * Item 3 (Update from Erika and Russ on review of public comments and identification of which items should be considered in relation to the development of the charter) to be deferred to next meeting * Item 4 (Update from Sam on briefing note on fiduciary and legal constraints) to be deferred to next meeting 2. Review of draft work plan * See draft circulated on the list. Work plan provides a lot of flexibility to allow to move faster if progress allows. * If sufficient progress is made, it might even be possible to have a kick-off meeting during ICANN57? * Taking into account current workload, more time may be needed. Need to take care when communicating the work plan to manage expectations. * Use sections / questions work as a possible guiding mechanism for topics for upcoming meeting * Work on problem statement, goal and objectives may need to wait until memo on legal and fidicuary constraint as well review of public comments * Some of the public comments will need to be discussed / reviewed to see whether these need to go into the charter Action item : Staff to circulate questions for different sections as well as example language from other CWG charters to facilitate discussion

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Sub-team review of public comments
by David Tait April 12, 2016

April 12, 2016

Dear All I am pleased to enclose the views of a sub-team of Erika Mann and Russ Mundy who were asked to review the public comments received in relation on New gTLD Auction Proceeds Discussion Papers. Kind regards, David David A. Tait Policy Specialist (Solicitor qualified in Scotland) Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: + 44-7864-793776 Email: david.tait(a)icann.org www.icann.org

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For your review - charter template sections & questions
by Marika Konings April 7, 2016

April 7, 2016

Dear All, Per the action item outlined below, please find attached a first draft of the Charter Template Sections & Questions. Note, this document focuses on sections III of the charter template and onwards, as section II will be discussed and reviewed following the updates on item 3 and 4 identified below. For each of the sections we¹ve attempted to identify a number of questions that may help guide the conversation and facilitate the DT finding agreement on the general approach for each section which can then be translated into draft language. There where available, we¹ve included example language either from existing CWG Charters or the CWG Principles Charter that may provide you with an idea of how it is addressed elsewhere as well as a possible starting point for review and edits based on the DT feedback on the related questions. As a first step the DT is requested to review this document and identify whether there are any questions and/or example language from other CWG charters that you think is better suited or missing. A next step would then be to discuss during next week¹s meeting how to go about deliberating on these questions is it helpful to send these out as separate email threats, are these the dedicated subject of upcoming DT meetings, etc. Thanks, Marika From: < dt-cwg-auctionproceeds-bounces(a)icann.org <mailto:dt-cwg-auctionproceeds-bounces@icann.org> > on behalf of Marika Konings < marika.konings(a)icann.org > Date: Thursday 31 March 2016 at 15:43 To: " dt-cwg-auctionproceeds(a)icann.org <mailto:dt-cwg-auctionproceeds@icann.org> " < dt-cwg-auctionproceeds(a)icann.org <mailto:dt-cwg-auctionproceeds@icann.org> > Subject: [Dt-cwg-auctionproceeds] Notes & action item from today's meeting Dear All, Please find below the notes and action item from today¹s new gTLD Auction Proceeds Drafting Team meeting. The next meeting will be scheduled for Thursday 14 April at 13.00 UTC . Best regards, Marika Notes 31/3 Meeting * Item 3 (Update from Erika and Russ on review of public comments and identification of which items should be considered in relation to the development of the charter) to be deferred to next meeting * Item 4 (Update from Sam on briefing note on fiduciary and legal constraints) to be deferred to next meeting 2. Review of draft work plan * See draft circulated on the list. Work plan provides a lot of flexibility to allow to move faster if progress allows. * If sufficient progress is made, it might even be possible to have a kick-off meeting during ICANN57? * Taking into account current workload, more time may be needed. Need to take care when communicating the work plan to manage expectations. * Use sections / questions work as a possible guiding mechanism for topics for upcoming meeting * Work on problem statement, goal and objectives may need to wait until memo on legal and fidicuary constraint as well review of public comments * Some of the public comments will need to be discussed / reviewed to see whether these need to go into the charter Action item : Staff to circulate questions for different sections as well as example language from other CWG charters to facilitate discussion

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Notes & action item from today's meeting
by Marika Konings April 1, 2016

April 1, 2016

Dear All, Please find below the notes and action item from today¹s new gTLD Auction Proceeds Drafting Team meeting. The next meeting will be scheduled for Thursday 14 April at 13.00 UTC. Best regards, Marika Notes 31/3 Meeting * Item 3 (Update from Erika and Russ on review of public comments and identification of which items should be considered in relation to the development of the charter) to be deferred to next meeting * Item 4 (Update from Sam on briefing note on fiduciary and legal constraints) to be deferred to next meeting 2. Review of draft work plan * See draft circulated on the list. Work plan provides a lot of flexibility to allow to move faster if progress allows. * If sufficient progress is made, it might even be possible to have a kick-off meeting during ICANN57? * Taking into account current workload, more time may be needed. Need to take care when communicating the work plan to manage expectations. * Use sections / questions work as a possible guiding mechanism for topics for upcoming meeting * Work on problem statement, goal and objectives may need to wait until memo on legal and fidicuary constraint as well review of public comments * Some of the public comments will need to be discussed / reviewed to see whether these need to go into the charter Action item: Staff to circulate questions for different sections as well as example language from other CWG charters to facilitate discussion

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mp3 and attendance new gTLD Auction Proceeds Drafting Team 31 March 2016
by Terri Agnew April 1, 2016

April 1, 2016

Dear All, Please find the MP3 recording for the new gTLD Auction Proceeds Drafting Team held on 31 March 2016 at 21.00 UTC: http://audio.icann.org/gnso/gnso-new-gtld-auction-proceeds-31mar16-en.mp3<http://mailer.samanage.com/wf/click?upn=NrFWbrBstcrPWP369qgbqlXiSKeL20xnUXz…> On page: http://gnso.icann.org/en/group-activities/calendar#mar The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/en/group-activities/calendar Mailing list archives: http://mm.icann.org/pipermail/dt-cwg-auctionproceeds/ Wiki page: https://community.icann.org/x/px6AAw Attendees: ALAC Alan Greenberg ASO None ccNSO Will not be participating in the drafting team GAC none GNSO Tony Harris RSSAC Brad Verd SSAC Russ Mundy Lyman Chapin Board Board Liaisons Erika Mann Board appointed staff advisors Nora Abusitta Apologies: Olga Cavalli - GAC Jonathan Robinson - GNSO Samantha Eisner - Board appointed staff advisor ICANN staff: Marika Konings Lauren Allison Melissa King Julie Hedlund Glen de Saint Gery Terri Agnew ** Please let me know if your name has been left off the list ** Thank you. Kind regards, Terri Agnew ------------------------------- Adobe Connect chat transcript for Thursday, 31 March 2016 Terri Agnew:Welcome to the New gTLD Auction Proceeds CCWG Charter Drafting Team held on Thursday, 31 March 2016 Alan Greenberg:I will be on in a moment Terri Agnew:Nora Abusitta has joined on the telephone Lyman Chapin (SSAC):I'm OK with "at the latest by" Terri Agnew:@Russ, we are unable to hear you. Please let me know if assistance is needed bverd (RSSAC):When do you see the draft charter available. RussMundy-SSAC:apologize for the mike not working RussMundy-SSAC:I've been thru the comments also but did not see the email on the 21st RussMundy-SSAC:call out to 410-707-4270 please bverd (RSSAC):Thank you for that clarity. RussMundy-SSAC:@ Terri - please do a dial out to me or grant mike rights on the adobe room bverd (RSSAC):I look forward to seeing the starting point. Terri Agnew:@Russ give the op a moment RussMundy-SSAC:sure bverd (RSSAC):Thanks everyone. Julie Hedlund:Happy to help Erica (and Russ)! Julie Hedlund:Thanks everyone!

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