February 2016 - Dt-cwg-auctionproceeds

Charter template now available in google docs
by Marika Konings Feb. 24, 2016

Feb. 24, 2016

Dear All, Following our call earlier this week, staff has gone ahead and created a google doc to facilitate the DT's work on the charter (see https://docs.google.com/document/d/1h4ODMNZib_3Vx5FkSMnchgv4gBGUb8s5cmK8UFQ…) It should be set up in such a way that any comments / edits you make are tracked as suggestions. Do note that it is possible to log in without a google account, but in that case your comments will come up as anonymous so in that case you may want to add your initials to any suggestions you make. We've also added a column for comments / questions that you may have in relation to the different sections so that these can be reviewed and discussed by the drafting team. As we are Google doc novices, please let us know if any of the settings should be updated. To review examples of recent CWG Charters, please see: * CWG to develop a framework for Country and Territory Names as TLDs created in March 2014 (Working Group Charter<http://ccnso.icann.org/workinggroups/unct-framework-charter-27mar14-en.pdf>) * CWG-Stewardship Aug-Sept 2014 (https://community.icann.org/x/2grxAg) * CCWG-Accountability Nov-Dec 2014 (https://community.icann.org/x/KYMHAw) As discussed before, you are also encouraged to review the Draft Uniform Framework for a Cross Community Working Group (CCWG) Life Cycle: Principles and Recommendations<https://www.icann.org/en/system/files/files/ccwg-framework-principles-draft…> as it may provide further guidance on the charter drafting effort. Please also review the comments that were submitted on the discussion paper in relation to the charter (see attached). The next meeting of the drafting team is scheduled to take place in Marrakech on Thursday 10 March from 7.30 - 9.30 local time (see https://meetings.icann.org/en/marrakech55/schedule/thu-new-gtld-auction-pro…) In the meantime, staff will work with the DT leadership team to identify a possible meeting schedule going forward factoring in the different time zones. Best regards, Marika

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mp3 and attendance new gTLD Auction Proceeds Drafting Team 23 February 2016
by Terri Agnew Feb. 23, 2016

Feb. 23, 2016

Dear All, Please find the MP3 recording for the new gTLD Auction Proceeds Drafting Team held on 23 February 2016 at 17.00 UTC: http://audio.icann.org/gnso/gnso-new-gtld-auction-proceeds-23feb16-en.mp3<http://mailer.samanage.com/wf/click?upn=NrFWbrBstcrPWP369qgbqlXiSKeL20xnUXz…> On page: http://gnso.icann.org/en/group-activities/calendar#feb The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/en/group-activities/calendar Attendees: ALAC Alan Greenberg ASO Sylvia Cadena ccNSO Will not be participating in the drafting team GAC Olga Cavalli GNSO Jonathan Robinson Tony Harris RSSAC Kaveh Ranjbar SSAC Russ Mundy Board Board Liaisons (DT/CCWG or both?) Erika Mann Asha Hemrajani Board appointed staff advisors Samantha Eisner Apologies: none ICANN staff: Marika Konings Lauren Allison David Tait Terri Agnew ** Please let me know if your name has been left off the list ** Thank you. Kind regards, Terri Agnew ------------------------------- Adobe Connect chat transcript for Tuesday, 23 February 2016 Terri Agnew:Welcome to the new gTLD Auction Proceeds Drafting Team held on 23 February 2016 at 17.00 UTC Sylvia Cadena:Hi everyone. Just testing for the conference call in around 30 minutes. Terri Agnew:Hi Sylvia, chat has been received Erika Mann:Testing if connection works Terri Agnew:Hi Erika, chat has been received Sylvia Cadena:I heard you loud and clear, mute my mike for now Erika Mann:Terri, I can hear you but I'm not sure if you can hear me Erika Mann:I will check this Terri Erika Mann:I did this actually Terri but it seems not to be working Terri Agnew:I confirm, it does not Terri Agnew:Are you calling from the US? Erika Mann:Yes, I'm in DC Terri Agnew:I am sending you a private AC chat with the phone number and passcode Erika Mann:I'm back Terri Erika Mann:Adobe is not stable, could the operator call me in the US, Terri Terri Agnew:HI Erika, the op is dialing out Erika Mann:Thanks! Asha Hemrajani:Good morning! Jonathan Robinson:Hello All. olga cavalli:hello all Alan Greenberg:Hi all olga cavalli:olga from gac Alan Greenberg:Leon may be a bit occupied on CCWG matters. He did plan to attend. Erika Mann:Erika Mann, I'm here from the board. Chair of the audit committee. Erika Mann:My connection is super bad ... thanks! olga cavalli:hi sorri im in my mobile and mic is not working olga cavalli:im gac vicechair and very much interested in new gtlds Jonathan Robinson:Sylvia vey soft sound for me olga cavalli:silvia sounds very low RussMundy-SSAC:so soft that I cannot hear her Sylvia Cadena:Thanks. Sylvia, Community Partnerships at APNIC. Working managing grant funds for Asia Pac region and global south collaboration on funding for Internet development Erika Mann:I'm trying to understand time constraints RussMundy-SSAC:I would be happy to have Jonathan chair Sylvia Cadena:Happy to support Jonathan as chair and Alan as vice chair olga cavalli:+-to jonathan and alan olga cavalli:for chair and vicechair Erika Mann:Yes, we would like to Asha Hemrajani:Yes we will would like to participate and give ideas/input to the charter Erika Mann:Would love to chat but can't talk, connection is not working Sylvia Cadena:Yes Erika Mann:We will talk to the board and will come back to you. olga cavalli:+ 1 to tony and asha's comments Terri Agnew:Welcome Kaveh Ranjbar David Tait:https://www.icann.org/public-comments/ccwg-framework-principles-draft-… The public comment period on the Draft Framework of Principles for Cross Community Working Groups opened on 22 Feb 2016 and will close on 2 Apr 2016 Asha Hemrajani:ok thank you Jonathan Sylvia Cadena:Thanks David. Erika Mann:Let us come back to you concerning the board process. Marika Konings:Whatever the DT decides ;-) Sylvia Cadena:I agree to use an online document to work, having changes tracked and version control Marika Konings:with Google docs there is not a single pen holder which may sometimes pose a challenge if there are many edits, but we can go either way. Asha Hemrajani:yes an online document would be good Asha Hemrajani:with tracked changes function? Sylvia Cadena:Yes. Suggestions is how Google calls the track changes. Erika Mann 2:online doc is the best Erika Mann 2:Yes, track changes do function if you enable track change functions olga cavalli:ok with online document Sylvia Cadena:Just to highlight 3 things while we go through the doc: 1) conflict of interests, 2) need for expert advice, 3) need to increase participation for specific topics olga cavalli:in my gnso days we used a wiki for editing Marika Konings:@Olga - the problem with the wiki is that it doesn't allow track changes. You need to review previous versions manually to see what changes have been made. Some do use it but in the form of comments that are made to a text on a wiki page and then the pen holder incorporates those comments. Asha Hemrajani:To add to the list, an area I wanted to suggest we add is a timing/schedule? Asha Hemrajani:To add to the list, an area I wanted to suggest we add is a timing/schedule section Sylvia Cadena:We use a online platform to structure the APrIGF outcomes document that was a wordpress plug in. I can try to find out what it was as a suggestion. Asha Hemrajani:yes Sylvia, I liked the APrIGF outcomes document tool that we used Asha Hemrajani:I cannot remember what it was Marika Konings:@Asha - from past experience, it is usually the CCWG that sets the timing and schedule of meetings (see deliverables & reporting), but of course the chartering organizationis can provide some guidance on this topic or make clear their expectations. Marika Konings:@Sylvia - thanks, we candefinitely look into that if you can provide me with further details. Sylvia Cadena:Agree about the expected standards of behavior Erika Mann:We should at least agree on project schedule/timeline and some kind of costs management Asha Hemrajani:yes exactly there should be some reference to timing/schedule as well as project costs in the charter Marika Konings:To Jonathan's point, all other CWGs have not encountered a similar situation as the transition related efforts. Asha Hemrajani:@alan I meant that we should make a reference that the CCWG should come up with a workplan from the start, but not specify a project timeline Marika Konings:Other CWGs have met F2F, but in the context of ICANN meetings for those present or participating remotely, but with no travel support. Alan Greenberg:@Marika, yes, and it was explicitly recommended by ATRT and as a result explicitly budgeted. (housing per diem only). Sylvia Cadena:Marika, this is the tool we used for the APrIGF http://comment.rigf.asia/title-page/synthesis-document-1/ Alan Greenberg:@Asha, all WGs for a while now have had work plans and (rough) schedules. Alan Greenberg:I do have to leave shortly. Terri Agnew:as a reminder, please mute when not speaking Sylvia Cadena:Maybe better if you write it on the chat Asha Hemrajani:@Alan, good to know, was just asking if we could have a section/short reference in the charter referring to it. Sylvia Cadena:Lots of noise, can't hear you Asha Hemrajani:@marika we cannot hear you at all Alan Greenberg:I heard it... Marika Konings:I am on a phone line so maybe the problem is Adobe audio? Sylvia Cadena:A bus or a plane! Terri Agnew:background noise was on the adobe connect line. It has been resolved Sylvia Cadena:I will not be there, but can join remotely if it is possible. Erika Mann:I have to leave now. Terri Agnew:goodbye Erika Samantha Eisner:Thanks everyone Sylvia Cadena:Thanks for that last point. Greatly appreciate the consideration to rotate time Asha Hemrajani:Thank you everyone Sylvia Cadena:Thank you! olga cavalli:thanks

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Notes and action items from today's DT meeting
by Marika Konings Feb. 23, 2016

Feb. 23, 2016

Dear All, Please find below some notes and the action items from today's meeting. Note that the recording and transcript of the call will be distributed via a separate email when available. For those of you that were not able to attend the meeting, please feel free to share any comments or questions you may have in relation to the notes and/or action items with the mailing list. Best regards, Marika Notes 23/2 Meeting Welcome & Introductions * Each SO/AC was asked to identify up to max 2 representatives for this effort * ccNSO has opted not to designate any representatives to the drafting team Objective of Drafting Team * DT tasked with developing the charter for the CCWG - scoping the work throught he charter. CCWG to discuss substance. * Charter will be put forward to chartering organizations for their consideration. * Template that has been shared is the result of the work of the CWG Principles. That work is not complete yet, but is currently out for public yet and expected to form a helpful basis. Proposal and selection of DT Chair / Vice-Chair * Proposal to have Jonathan Robinson as Chair, Alan Greenberg has volunteered to serve as vice-chair. Support from those on the call. Letter from ICANN Board and Board's expected role in Drafting Team * How do Board members see their role in the drafting team? Active participants, observers? Would like to participate and give ideas/input to the charter. * What is the Board expected to do with the charter? Endorse it similar to the Chartering Organizations? No historic experience of Board members participating in this way. Board is not technically a chartering organization. If the Board decides to receive the CCWG recommendations in a similar manner as for the CCWG-Accountability, they implicitly endorse the charter. * James Bladel, GNSO Chair, will prepare a response to this letter. * Note input provided by Steve Crocker in relation to the charter. Action item: Board representatives to confirm how the Board is expected to deal with the charter. Review template charter * Template provides overview of 'standard' sections for CWGs. In certain cases, template language has been provided reflecting best practices from recent efforts. However, all content in the template is open for review and suggestions. Template is intended to serve as starting point. * Any comments and/or questions on the different sections can be raised via the mailing list or the online version. * Consider how to deal with disruptive behaviour as well as anticipated project costs. * Consider adding section on project schedule and timeline. Note that it traditionally has been the responsibility of the CCWG to develop its workplan an schedule. Consider requiring from the group to set out a schedule and workplan as one of its first actions and seek to identify whether any external costs are anticipated. Action item: Staff to circulate some examples of recent CWG charters that may provide some guidance on how to fill in the blanks of the template. Action item: Staff to create shared online document (taking out current lay-out) to allow for DT members to review and provide input. Review input provided that may be relevant to the DT effort as part of the public comment period on the discussion paper Action item: All to review comments submitted in response to the public comment period to the discussion paper that may be of relevance (see attached). Confirm next steps & next meeting Action item: next meeting of DT has been scheduled to take place in Marrakesh on Thursday 10 March from 7.30 - 9.30 (see https://meetings.icann.org/en/marrakech55/schedule/thu-new-gtld-auction-pro…) Action item: Staff to collect timezones from DT members to work out possible rotation for future DT meetings.

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Proposed Agenda - new gTLD Auction Proceeds Drafting Team meeting on 23 February at 17.00 UTC
by Marika Konings Feb. 22, 2016

Feb. 22, 2016

Dear All, In preparation for the upcoming meeting of the new gTLD Auction Proceeds Drafting Team, please find below the proposed agenda. In order to fully prepare for the work ahead, we would like to ask that everyone review the following materials prior to our first meeting: * Updated Discussion Paper on new gTLD Auction Proceeds - see http://gnso.icann.org/en/drafts/new-gtld-auction-proceeds-07dec15-en.pdf * Comments received on original discussion paper that may be of relevance to the Drafting Team (see attached and http://forum.icann.org/lists/comments-new-gtld-auction-proceeds-08sep15/) * Template CCWG Charter (see attached) * CWG Principles Initial Report (note this report is expected to be published for public comment later today - I will share the link as soon as it is available) Best regards, Marika Proposed Agenda new gTLD Auction Proceeds Drafting Team - 23 February 2016 at 17.00 UTC 1. Welcome & Introductions 2. Proposal and selection of DT Chair / Vice-Chair 3. Objective of the Drafting Team 4. Letter from ICANN Board and Board's expected role in Drafting Team (see attached) 5. Review template charter (see attached) 6. Review input provided that may be relevant to the DT effort as part of the public comment period on the discussion paper (see attached) 7. Confirm next steps & next meeting Volunteers for Drafting Team Chartering Organizations ALAC Olivier Crepin-Leblond Second volunteer still to be appointed ASO Sylvia Cadena Ajay Kumar ccNSO Will not be participating in the drafting team GAC Olga Cavalli GNSO Jonathan Robinson Tony Harris RSSAC Brad Verd Covey Ranjbar SSAC Russ Mundy Lyman Chapin Board Board Liaisons (DT/CCWG or both?) Erika Mann Asha Hemrajani Board appointed staff advisors (role?) Samantha Eisner Nora Abusitta

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Re: [Dt-cwg-auctionproceeds] [Ntfy-dt-cwg-auctionproceeds] Meeting Invitation: new gTLD Auction Proceeds CCWG Charter Drafting Team / Tuesday, 23 February 2016 at 17:00 UTC
by Sylvia Cadena Feb. 19, 2016

Feb. 19, 2016

Thank you Terri for the announcement about the upcoming conference call. I will join in as this is the first time, although it will be 3:00 am for me. I really hope that for future calls, it is possible to administer some sort of rotational mechanism to share the lack of sleep with my fellow drafting team colleagues. All the best, Sylvia Join the conversation | https://blog.apnic.net/ ————————————————————————— Sylvia Cadena | Community Partnerships Specialist | sylvia(a)apnic.net<mailto:sylvia@apnic.net> ISIF Asia Information Society Innovation Fund Asia Pacific Network Information Centre (APNIC) 6 Cordelia Street, South Brisbane, QLD, 4101 Australia | PO Box 3646 Tel: +61 7 3858 3100 | Fax: +61 7 3858 3199 http://www.apnic.net | http://www.isif.asia sip: sylvia(a)voip.apnic.net<mailto:sylvia@voip.apnic.net> skype: sylviacadena https://www.facebook.com/ISIF.asia http://gplusme.at/ISIFAsia Twitter @ISIF_Asia ISIF blog http://discover.isif.asia * Sent by email to save paper. Print only if necessary.

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Reminder: Re: Welcome to the new gTLD Auction Proceeds CCWG Charter Drafting Team
by Marika Konings Feb. 12, 2016

Feb. 12, 2016

Reminder - please complete the doodle poll if you have not done so yet. Thanks, Marika From: <dt-cwg-auctionproceeds-bounces(a)icann.org<mailto:dt-cwg-auctionproceeds-bounces@icann.org>> on behalf of Marika Konings <marika.konings(a)icann.org<mailto:marika.konings@icann.org>> Date: Wednesday 10 February 2016 at 13:25 To: "dt-cwg-auctionproceeds(a)icann.org<mailto:dt-cwg-auctionproceeds@icann.org>" <dt-cwg-auctionproceeds(a)icann.org<mailto:dt-cwg-auctionproceeds@icann.org>> Subject: [Dt-cwg-auctionproceeds] Welcome to the new gTLD Auction Proceeds CCWG Charter Drafting Team Dear All, Drafting Team - A charter for a Cross-Community Working Group on new gTLD Auction Proceeds As the representatives of the GNSO who has initiated this effort, we would like to thank you for your interest and participation in this drafting team. The team has been tasked with developing the charter for a Cross-Community Working Group on new gTLD Auction Proceeds which is then expected to be presented to all the ICANN SO/ACs for their consideration. In order to facilitate this work, we propose to schedule a first meeting of the drafting team prior to the ICANN meeting in Marrakech. To indicate your availability, please complete the following doodle poll: http://doodle.com/poll/k2rz9zuxx7ys4ivg. ICANN Staff has also kindly reserved some time for the DT during the ICANN meeting in Marrakech, currently scheduled for Thursday 10 March from 7.30 - 9.30 local time. We can consider the DT schedule during our first meeting, including whether a face to face meeting feasible and, if so, if this time and date works for most. In order to fully prepare for the work ahead, we would like to ask that everyone to review the attached materials prior to our first meeting: · Updated Discussion Paper on new gTLD Auction Proceeds - see http://gnso.icann.org/en/drafts/new-gtld-auction-proceeds-07dec15-en.pdf · Comments received on original discussion paper (see http://forum.icann.org/lists/comments-new-gtld-auction-proceeds-08sep15/) and Report of public comments received (see http://forum.icann.org/lists/comments-new-gtld-auction-proceeds-08sep15/msg…) You may want to take particular note of those comments that are referred to the DT for further consideration · Template CCWG Charter (see attached). We look forward to working with you. For your information, you will find a list of DT members below. Best regards, Jonathan Robinson & Tony Harris Volunteers for Drafting Team ALAC Olivier Crepin-Leblond Second volunteer still to be appointed ASO Sylvia Cadena Ajay Kumar ccNSO Will not be participating in the drafting team GAC Olga Cavalli RSSAC Brad Verd Covey Ranjbar SSAC Russ Mundy Lyman Chapin

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Welcome to the new gTLD Auction Proceeds CCWG Charter Drafting Team
by Marika Konings Feb. 10, 2016

Feb. 10, 2016

Dear All, Drafting Team - A charter for a Cross-Community Working Group on new gTLD Auction Proceeds As the representatives of the GNSO who has initiated this effort, we would like to thank you for your interest and participation in this drafting team. The team has been tasked with developing the charter for a Cross-Community Working Group on new gTLD Auction Proceeds which is then expected to be presented to all the ICANN SO/ACs for their consideration. In order to facilitate this work, we propose to schedule a first meeting of the drafting team prior to the ICANN meeting in Marrakech. To indicate your availability, please complete the following doodle poll: http://doodle.com/poll/k2rz9zuxx7ys4ivg. ICANN Staff has also kindly reserved some time for the DT during the ICANN meeting in Marrakech, currently scheduled for Thursday 10 March from 7.30 - 9.30 local time. We can consider the DT schedule during our first meeting, including whether a face to face meeting feasible and, if so, if this time and date works for most. In order to fully prepare for the work ahead, we would like to ask that everyone to review the attached materials prior to our first meeting: · Updated Discussion Paper on new gTLD Auction Proceeds - see http://gnso.icann.org/en/drafts/new-gtld-auction-proceeds-07dec15-en.pdf · Comments received on original discussion paper (see http://forum.icann.org/lists/comments-new-gtld-auction-proceeds-08sep15/) and Report of public comments received (see http://forum.icann.org/lists/comments-new-gtld-auction-proceeds-08sep15/msg…) You may want to take particular note of those comments that are referred to the DT for further consideration · Template CCWG Charter (see attached). We look forward to working with you. For your information, you will find a list of DT members below. Best regards, Jonathan Robinson & Tony Harris Volunteers for Drafting Team ALAC Olivier Crepin-Leblond Second volunteer still to be appointed ASO Sylvia Cadena Ajay Kumar ccNSO Will not be participating in the drafting team GAC Olga Cavalli RSSAC Brad Verd Covey Ranjbar SSAC Russ Mundy Lyman Chapin

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