June 2016 - Dt-cwg-auctionproceeds

Proposed agenda - new gTLD Auction Proceeds DT
by Marika Konings June 23, 2016

June 23, 2016

Dear all, Please find below the proposed agenda for the next new gTLD Auction Proceeds DT meeting which is scheduled for Thursday 23 June at 11.00 UTC. You will also find attached a first draft of the slides for the cross-community session (see item 3). Note that, at a minimum, these will need to be updated should further changes be made to the draft charter. Best regards, Marika Proposed Agenda - new gTLD Auction Proceeds Drafting Team meeting - Thursday 23 June at 11.00 UTC 1. Welcome & Roll Call 2. Review latest version of the charter 3. Preparation for cross-community session in Helsinki 4. Confirm next meeting following Helsinki Marika Konings Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

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Notes & Action items new gTLD Auction Proceeds DT meeting
by Julie Hedlund June 16, 2016

June 16, 2016

Dear All, Please find below the notes & action items for today’s meeting. Please also see the attached revised Charter dated 16 June that captures the changes agreed to during today’s meeting. Note that I have left the comments in, but have noted how they have been addressed. Best regards, Julie Julie Hedlund, Policy Director Notes 16 June Meeting These high-level notes are designed to help DT members navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/x/1SmAAw. 23 June Meeting confirmed for 1100 UTC with DT members expected to review the current edits and plan to finalize the charter during the 23 June meeting. Target is to have draft charter ready for discussion in Helsinki 1. Briefing note on fiduciary and legal constraint: a. Update from Sam on modifications to briefing note based on DT input · Made some formatting changes and updated with the comments that came in, but not much substance changed. · Avoid limiting to US entities via geographic limitations. · There is a meeting of the ICANN Board on this issue in Helsinki with a full report about the work we have done. · It would be good to hear from the Board even informally prior to the public meeting. Action Item #1: 1) Sam will circulate a redlined version. 2) DT members should review the document prior to the meeting on 23 June. Erika / Asha to revert on: i. input from board colleagues or external advisors on constraints (audit or tax) on the use of proceeds might be (if at all) and/or ii. to what extent ICANN’s mission constrains the use of funds. · Asha and Erika will know more on the 24th after the Board meeting re: legal and fiduciary responsibility, but mostly covered in the document Sam sent. Similar to what we discussed, such as how to integrate the mission statement, diversity, role of the Board, type of projects, etc. · Re: Logistics -- trying to pin down a draft of the charter ahead of the meeting. No opportunity to review anything from the Board with the group from the 24th meeting, but won't impact the version of the charter to be published after the meeting on 23 June. 2. Review draft charter which has been developed based on deliberations an input received to date General Note: Changes redlined in the 07 June document are taken as read unless noted otherwise. Scope: Agreed to Sylvia’s suggested comment. Action Item #2: Change "in furtherance of" to "in line with". Appointments of Chairs: Sylvia added Alan's previous comment” “Those accepting leadership positions in the CCWG will be taking on substantially higher levels of commitment than that of Members and Participants.” Change accepted. Dissolution: "CCWG Chairs" seems correct. The wording we have is fine. Wording on the result of the request is addressed in the next sentence. No change necessary. Expert Advisors: Re: Sylvia's comment -- Key that the CCWG does seek advice. · Potential issue: If such advice comes at a price and there is push back from the Board. Do we have a provision to allow auction proceeds to be used for this? · Caution about spending auction funds. There would need to be a community discussion. · First priority to get advice in house. If there is a proper budget done and it is sent to the SOs/ACs and approved, then there shouldn't be an issue. · We have had expert advice for many groups and some have volunteered their time. Not binary between in house and not. Action Item #3: Insert new text: "It is strongly recommended that for specific areas of expertise -- financial, legal, or otherwise -- the CCWG does seek expert advice.” In the next sentence replace “from the COs” with “via the appropriate mechanism.” Revised sentence is, “If additional costs are involved prior approval must be obtained via the appropriate mechanism." Staffing & Resources: · Has this comment from Alan been addressed relating to interpretation? Don't know what it would cost and not sure the way forward. · The point is whether we make this a pre-requisite. Even with interpretation, the documents will still be in English. · If we are not explicit in this we will have people appointed who will not be fluent in English. · Need to estimate the costs and get the budget approved. Leaning towards a firmer line. · Prefer to have it in English. Put this requirement in and see the reactions. Action Item #4: Insert new text: 1) "If additional costs are to be incurred prior approval must be obtained via the appropriate processes." And 2) "In line with other CCWGs and mindful of the costs of running such groups, the CCWG will be conducted exclusively in English and this is a consideration driven by costs and operational issues." Board consideration and interaction with CCWG and Chartering Organizations: · Flag a point that will be discussed by the Board. The Board consideration of the CCWG Auction Proceeds proposals (highlighted in the document). · The Board will provide quick informal feedback from its discussion in the Helsinki Workshop. · Not sure we want to mention this in the Charter. Caution about limiting how the outcomes will be taken. Agree not to do it. Board can always reject recommendations. · Could be in the principles for CCWGs. Action Item #5: Change to “It is assumed that after submission of the Board Report, the ICANN Board of Directors will give due consideration to the Proposal(s) contained in this Report.” And strike out “in accordance with the process [to be confirmed by the ICANN Board. See https://www.icann.org/resources/board-material/resolutions-2014-10-16-en#2.d for example].” 3. Helsinki meeting planning – Cross-Community Session Tuesday 28 June from 15.15 to 16.45 Action Item #6: Confirm the process concerning whether a draft charter needs to be reviewed by the Chartering Organizations and/or go out for public comment, noting that there was general agreement that public comment wasn’t necessary.

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mp3 and attendance new gTLD Auction Proceeds Drafting Team 16 June 2016
by Terri Agnew June 16, 2016

June 16, 2016

Dear All, Please find the MP3 recording for the new gTLD Auction Proceeds Drafting Team held on 16 June 2016 at 13:00 UTC: http://audio.icann.org/gnso/gnso-new-gtld-auction-proceeds-16jun16-en.mp3<http://mailer.samanage.com/wf/click?upn=NrFWbrBstcrPWP369qgbqlXiSKeL20xnUXz…> On page: http://gnso.icann.org/en/group-activities/calendar#<http://gnso.icann.org/en/group-activities/calendar> The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/en/group-activities/calendar Mailing list archives: http://mm.icann.org/pipermail/dt-cwg-auctionproceeds/ Wiki page: https://community.icann.org/x/px6AAw Attendees: ALAC Alan Greenberg ASO None ccNSO Will not be participating in the drafting team GAC Olga Cavalli GNSO Jonathan Robinson RSSAC Brad Verd Kaveh Ranjbar SSAC Russ Mundy Board Board Liaisons Erika Mann Asha Hemrajani Board appointed staff advisors Samantha Eisner Apologies: Lyman Chapin Tony Harris Sylvia Cadena Marika Konings (staff) David Tait (staff) ICANN staff: Lauren Allison Julie Hedlund Glen de Saint Gery Vinciane Koenigsfeld Terri Agnew ** Please let me know if your name has been left off the list ** Thank you. Kind regards, Terri Agnew ------------------------------- Adobe Connect chat transcript for Thursday, 16 June 2016 Terri Agnew:Welcome to the New gTLD Auction Proceeds CCWG Charter Drafting Team held on Thursday, 16 June 2016 at 13:00 UTC for 90 minutes Asha Hemrajani:I am sorry, I need to step away for a few minutes Erika Mann:i'm here Julie Hedlund:Note that we will be reviewing the latest version of the charter provided by Marika with the agenda, dated 07 June and with Sylvia's comments (SC initials). Terri Agnew:Welcome Olga olga cavalli:hi sorry I was in a diffeent adobe room olga cavalli::( too many confernces... Julie Hedlund:Erika we can't hear you if you are speaking. Erika Mann:I like to speak but might not be able. It feels like I'm on forced mute Erika Mann:I tried to but it seems to be not working, gives me no option Asha Hemrajani:Ok I am back now Erika Mann:No, got it, thanks, should be working now olga cavalli:yes we can hear you erika´ Asha Hemrajani:yes we can hear you olga cavalli:no good sound from Erika Asha Hemrajani:yes as Erika mentioned, we will have that meeting fairly early - on Friday 24 June Erika Mann:Sorry Olga, I'm in a strange place Erika Mann:Yes, Alan. Asha and I will do this Asha Hemrajani:Yes it will be before our DT meeting Erika Mann:Asha is typing Erika Mann:Asha, we have a workshop in Helsinki Asha Hemrajani:yes I am asking the date and time Asha Hemrajani:yes best if you put that into notes and chat Julie Julie Hedlund:Asha: Next DT meeting is 23 June 11:00 UTC to be confirmed. Julie Hedlund:Workshop in Helsinki is Tuesday, 1515 to 1645. Asha Hemrajani:Yes that is what I was asking. Thanks Julie Erika Mann:Sounds good Asha Hemrajani:very bad echo Jonathan, cannot understand you Asha Hemrajani:better now Asha Hemrajani:yes that sounds about right Jonathan Jonathan Robinson:Thanks Asha Asha Hemrajani:In addition to the legal fiduciary issues that Erika mentioned, we will also be discussing with the Board the diversity text, the role of the Board, type of projects etc Erika Mann:She's writing Erika Mann:Yes Erika Mann:I think we are okay and exactly Sam's note covers the critical points Julie Hedlund:I have unsynced the document so you can move it yourselves if you wish. Erika Mann:Thanks Julie, helpful! Asha Hemrajani:I have my magnifying glass with me today :-) Erika Mann:Jonathan, can you say the page number each time Erika Mann:+1 Asha Hemrajani:I like "in line with" Erika Mann:CCWG chairs Asha Hemrajani:I would think it would be the SO/AC chairs Erika Mann:Jonathan can you read the full text please Erika Mann:I have a very small screen in front of me Asha Hemrajani:yes now that you have explained it that way - I agree "CCWG chairs" Erika Mann:Correct +1 Erika Mann:Indeed Erika Mann:I think it's a good point Asha Hemrajani:I agree with "strongly recommend" - leave the perogative to the CCWG Erika Mann:I would like this RussMundy-SSAC:I think adding "encouraging the use of experts" words is good bverd (RSSAC):Definitely need more language here.. Not sure if "recommend" meets the intent of the comment. Erika Mann:It should relate to highly problematic issues, most advise would probably come from legal/finance Asha Hemrajani:I prefer "appropriate mechanism" because the finance dept may be involved Erika Mann:Alan mentioned a good point, typically a specific budget from such kind of funds are reserved for management and advise costs - but this is something the CCWG will have to look into in the future. Asha Hemrajani:echo Erika Mann:I lost you Erika Mann:I think thats fine Erika Mann:"appropriate processes' is good Erika Mann:... and the wording indicates that procedures/processes must be established Asha Hemrajani:+1 Erika Erika Mann:Change must be still included Asha Hemrajani:Would this be an issue to be pndered after we know the membership? olga cavalli:I must leave the call as I must take a plane, will review documents and follow the list best regards Alan Greenberg:I think we are sending a VERY bad message if we say IDEALLY we work in English.. Isn't the IDEAL answer to support multiple languages? Asha Hemrajani:Bye Olga! Safe travels Erika Mann:Consideration and upon review is good ... I like this! Well said Jonathan bverd (RSSAC):Apologies, but I have a prior committment that requires me to signoff. Erika Mann:Russ Erika Mann:Asha Erika Mann:yes Erika Mann:Asha its you Erika Mann:yes Erika Mann:yes Alan Greenberg:Written docs is less of an issue. People's skills tend to be written , then listening, then speaking in decreasing order. Asha Hemrajani:agree with that Jonathan Terri Agnew:Welcome Kaveh Ranjbar Alan Greenberg:I will ask Gisella who manages my schedule. Alan Greenberg:oops, sorry, wrong chat! Asha Hemrajani:True Alan...but I have heard a lot of feedback from non native speakers on the reams of documentation and the vocabulary used in ICANN documents Alan Greenberg:@Asha, I am talking about the people who would likely be appointed in my case. Asha Hemrajani:@Alan that is a worry if all the members of the CCWG will be the same as in other CCWGs Asha Hemrajani:I would hope for more new faces Asha Hemrajani:But I take your point Erika Mann:Sam is right Erika Mann:I agree Erika Mann:It's risky, I agree Erika Mann:Okay, let's not do it, I agree, your concerns ar right Asha Hemrajani:It's good to know your perspective on this Asha Hemrajani:Jonathan Erika Mann:yes Samantha Eisner:Of course, part of the background to this is the new Empowered Community and the powers within the community to raise concerns for future Board actions. With that background, I support Jonathan's suggestion Erika Mann:Yes, it is Erika Mann:Agree Julie Hedlund:Understood Jonathan. I'll capture that. Terri Agnew:proposed next call: 23 June at 11.00 UTC for 120 minutes Julie Hedlund:@Alan I think that's correct -- no public comment. Julie Hedlund:@Alan -- That does sound right. Samantha Eisner:I will be in transit during the call on the 23rd and will not be in attendance Erika Mann:Thank you all! Asha Hemrajani:I should be able to make the call unless my flight into helsinki is delayed Samantha Eisner:Thank you - have good days Asha Hemrajani:Thank you Julie Hedlund:You are very welcome Jonathan and thank you all! Asha Hemrajani:Safe travels all

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Proposed Agenda - new gTLD Auction Proceeds DT
by Marika Konings June 15, 2016

June 15, 2016

Dear All, Please find below the proposed agenda for the next new gTLD Auction Proceeds Drafting Team meeting which is scheduled for Thursday 15 June at 13.00 UTC. Best regards, Marika Proposed Agenda – new gTLD Auction Proceeds Drafting Team Meeting – Thursday 16 June at 13.00 UTC 1. Roll Call / SOI 2. Briefing note on fiduciary and legal constraint (see attached - carried over from the last meeting) · Update from Sam on modifications to briefing note based on DT input · Erika / Asha to revert on i. input from board colleagues or external advisors on constraints (audit or tax) on the use of proceeds might be (if at all) and/or ii. to what extent ICANN’s mission constrains the use of funds. 3. Review latest draft of the charter (see latest version circulated as edited by Sylvia attached) 4. Confirm time and date of next meeting – 26 June at 11.00 UTC for 120 minutes Marika Konings Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages.

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FW: For your review - updated draft charter
by Marika Konings June 15, 2016

June 15, 2016

Reminder, please share any comments and/or edits you may have ahead of Thursday’s meeting. Best regards, Marika Marika Konings Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages. From: <dt-cwg-auctionproceeds-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Tuesday 7 June 2016 at 16:49 To: "dt-cwg-auctionproceeds(a)icann.org" <dt-cwg-auctionproceeds(a)icann.org> Subject: [Dt-cwg-auctionproceeds] For your review - updated draft charter Dear All, Please find attached for your review, the next iteration of the CCWG-Auction Proceeds draft charter. I’ve made the updates as discussed during the last meeting and deleted all the comments that were discussed and addressed as well as other minor edits that were made for readability / consistency. Note that I’ve flagged a couple of items that will need further consideration by the DT such as expanding on the guiding principles as well as the Board consideration of the final report. Please share any further comments and/or edits you may have with the mailing list ahead of the next meeting which has been scheduled for Thursday 16 June at 13.00 UTC. Best regards, Marika Marika Konings Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages.

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Re: [Dt-cwg-auctionproceeds] For your review - updated draft charter
by Sylvia Cadena June 9, 2016

June 9, 2016

Thanks Marika, greatly appreciate to have this with enough time to work it through. From: <dt-cwg-auctionproceeds-bounces(a)icann.org<mailto:dt-cwg-auctionproceeds-bounces@icann.org>> on behalf of Marika Konings <marika.konings(a)icann.org<mailto:marika.konings@icann.org>> Date: Wednesday, 8 June 2016 at 8:49 AM To: "dt-cwg-auctionproceeds(a)icann.org<mailto:dt-cwg-auctionproceeds@icann.org>" <dt-cwg-auctionproceeds(a)icann.org<mailto:dt-cwg-auctionproceeds@icann.org>> Subject: [Dt-cwg-auctionproceeds] For your review - updated draft charter Dear All, Please find attached for your review, the next iteration of the CCWG-Auction Proceeds draft charter. I’ve made the updates as discussed during the last meeting and deleted all the comments that were discussed and addressed as well as other minor edits that were made for readability / consistency. Note that I’ve flagged a couple of items that will need further consideration by the DT such as expanding on the guiding principles as well as the Board consideration of the final report. Please share any further comments and/or edits you may have with the mailing list ahead of the next meeting which has been scheduled for Thursday 16 June at 13.00 UTC. Best regards, Marika Marika Konings Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>. ————————————————————————— Call for APNIC Internet Operations Research Grants extended until 15 June 2016 http://www.isif.asia/researchgrant Review T&Cs, apply & share with your network! ————————————————————————— Looking for something interesting to read? Get to know our Development Program at https://www.apnic.net/publications/media-library/brochures/files/APNIC-Deve… ————————————————————————— Sylvia Cadena | Community Partnerships Specialist | sylvia(a)apnic.net<mailto:sylvia@apnic.net> ISIF Asia Information Society Innovation Fund sip: sylvia(a)voip.apnic.net<mailto:sylvia@voip.apnic.net> skype: sylviacadena https://www.facebook.com/ISIF.asia http://gplusme.at/ISIFAsia Twitter @ISIF_Asia ISIF blog http://discover.isif.asia<http://discover.isif.asia/> Asia Pacific Network Information Centre (APNIC) 6 Cordelia Street, South Brisbane, QLD, 4101 Australia | PO Box 3646 Tel: +61 7 3858 3100 | Fax: +61 7 3858 3199 http://www.apnic.net<http://www.apnic.net/> | http://www.isif.asia<http://www.isif.asia/> | https://blog.apnic.net/ * Sent by email to save paper. Print only if necessary.

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For your review - updated draft charter
by Marika Konings June 7, 2016

June 7, 2016

Dear All, Please find attached for your review, the next iteration of the CCWG-Auction Proceeds draft charter. I’ve made the updates as discussed during the last meeting and deleted all the comments that were discussed and addressed as well as other minor edits that were made for readability / consistency. Note that I’ve flagged a couple of items that will need further consideration by the DT such as expanding on the guiding principles as well as the Board consideration of the final report. Please share any further comments and/or edits you may have with the mailing list ahead of the next meeting which has been scheduled for Thursday 16 June at 13.00 UTC. Best regards, Marika Marika Konings Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages.

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Re: [Dt-cwg-auctionproceeds] [Ntfy-dt-cwg-auctionproceeds] REMINDER: doodle/ new gTLD Auction Proceeds CCWG Charter Drafting Team
by Sylvia Cadena June 7, 2016

June 7, 2016

Thanks Terri. I have completed the poll. Just to let you know I will be in Colombia for that meeting, so the times might be a bit off compared to previous availability. Warm regards, Sylvia From: <ntfy-dt-cwg-auctionproceeds-bounces(a)icann.org<mailto:ntfy-dt-cwg-auctionproceeds-bounces@icann.org>> on behalf of Terri Agnew <terri.agnew(a)icann.org<mailto:terri.agnew@icann.org>> Date: Monday, 6 June 2016 at 11:42 PM To: "ntfy-dt-cwg-auctionproceeds(a)icann.org<mailto:ntfy-dt-cwg-auctionproceeds@icann.org>" <ntfy-dt-cwg-auctionproceeds(a)icann.org<mailto:ntfy-dt-cwg-auctionproceeds@icann.org>> Cc: "Gnso-secs(a)icann.org<mailto:Gnso-secs@icann.org>" <Gnso-secs(a)icann.org<mailto:Gnso-secs@icann.org>> Subject: [Ntfy-dt-cwg-auctionproceeds] REMINDER: doodle/ new gTLD Auction Proceeds CCWG Charter Drafting Team Dear all, The next New gTLD Auction Proceeds CCWG Charter Drafting Team will be held on Thursday, 16 June 2016 at 13:00 UTC for 90 minutes, however, for the call after that we are trying to determine if we can find a better time to accommodate all time zones that join. Please complete the doodle for the call to be held on Thursday, 23 June 2016. http://doodle.com/poll/vxrkk26u7irq2izu Kind regards, Terri ————————————————————————— Call for APNIC Internet Operations Research Grants extended until 15 June 2016 http://www.isif.asia/researchgrant Review T&Cs, apply & share with your network! ————————————————————————— Looking for something interesting to read? Get to know our Development Program at https://www.apnic.net/publications/media-library/brochures/files/APNIC-Deve… ————————————————————————— Sylvia Cadena | Community Partnerships Specialist | sylvia(a)apnic.net<mailto:sylvia@apnic.net> ISIF Asia Information Society Innovation Fund sip: sylvia(a)voip.apnic.net<mailto:sylvia@voip.apnic.net> skype: sylviacadena https://www.facebook.com/ISIF.asia http://gplusme.at/ISIFAsia Twitter @ISIF_Asia ISIF blog http://discover.isif.asia<http://discover.isif.asia/> Asia Pacific Network Information Centre (APNIC) 6 Cordelia Street, South Brisbane, QLD, 4101 Australia | PO Box 3646 Tel: +61 7 3858 3100 | Fax: +61 7 3858 3199 http://www.apnic.net<http://www.apnic.net/> | http://www.isif.asia<http://www.isif.asia/> | https://blog.apnic.net/ * Sent by email to save paper. Print only if necessary.

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Notes/Action Points from new gTLD Auction Proceeds DT Meeting 2/06/2016
by David Tait June 7, 2016

June 7, 2016

Dear All Please see below the notes/action points from today’s call: 2 Principles derived from review of public comments • Review draft text on ‘diversity’ for inclusion in the charter (utilising references to existing ICANN documents and bylaws) Notes on Principles: Discussion of whether principles should be woven into Draft Charter or comprise a stand-alone portion of the document. Determined to adopt both approaches by ensuring principles to be stated early in the charter and then reiterated as appropriate throughout the Draft Charter. Actions: (1) Insert principles early on in the Charter Document as possible (Staff); (2) Review Charter to ensure it is consistent with the principles as appropriate (EM & RM). Notes on Diversity: Considered during walk through of document at item 4. 3 Briefing note on fiduciary and legal constraint • Update from Sam on modifications to briefing note based on DT input • EM to revert on (a) advice from board colleagues or external advisors on what constraints (audit or tax) on the use of proceeds might be or (b) to what extent does ICANN's mission constrain the use of funds] Notes: Item held over until completion of review of draft charter – DT members encouraged to review updated memo circulated by Sam and communicate any questions / comments on the mailing list. 4 Review revised draft charter (see latest version attached as circulated earlier today by Erika) Notes: Goals & Objectives - Sentence relared to "scope of fund allocation" requires to be reworked. Needs to link more closely to section on 'Scope' below. Scope - Should include reference to Memo from ICANN Legal which should be embedded as a link within the draft Charter. Issue of diversity two bullets: (1) focus on two components (i) utilisation of funds and (ii) composition of CCWG (to be incorporated as a principle in the guiding principles section). (2) CCWG should be specifically asked to consider whether or not under-represented groups should be preferred in the process (this item to be moved to section below, CCWG recommendations for consideration). CCWG requirements: Insert second bullet framed as a question, probably something like: 'should any priority or preference be given to organizations from developing economies and under represented groups? Partitioning funds: Aim being to ensure appropriate segmentation. Insert some form of words as an additional CCWG recommendation to give appropriate consideration to the communities which ICANN serves without prejuding the mechanics or outcomes the CCWG would reach. Additional recommendation, determination on whether the solicitation, evaluation and allocation of funds is to be undertaken by ICANN itself or delegated to a third-party entity such as a foundation. Section III: Needs to be consistent with Section V. Section IV: (1) May be appropriate to define what "applicable subject" means. Could include a non-exhaustive list of examples, i.e. working for a charitable foundation on the dispersal of funds. (Action: AH to revise) (2) "Those yet to be connected", (Action: Add [ ] around text from "and" to "connected", Group to consider but AH and SC to give particular consideration) (3) Need to be clear that detailing of attributes and diversity of CCWG member selection is for consideration by Chartering Organisations and that the selection is for those organisations to make e.g. "give consideration to...". Outreach and promotion: Intention to publicise beyond usual channels i.e. ICANN website. Could be undertaken by staff in collaboration with community. (Action: Group requires to consider this item further) Action: Staff to make further edit to document adopting non-controversial edits and noting areas where further consideration is required by preparing further iteration of document and circulate to DT for review. 5 Confirm schedule going forward: 9 June no meeting, 16 June 13.00 UTC (90 or 120 minutes), 23 June 21.00 UTC (if required) Notes: Both meetings will be required. Kind regards, David David A. Tait Policy Specialist (Solicitor qualified in Scotland) Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: + 44-7864-793776 Email: david.tait(a)icann.org www.icann.org

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Pre-ICANN56 Policy Update Webinar Announcement
by Nathalie Peregrine June 2, 2016

June 2, 2016

PRE-ICANN56 POLICY UPDATE WEBINAR <https://www.icann.org/news/announcement-2016-06-02-en#><https://www.icann.org/news/announcement-2016-06-02-en#><https://www.icann.org/news/announcement-2016-06-02-en#><https://www.icann.org/news/announcement-2016-06-02-en#><https://www.icann.org/news/announcement-2016-06-02-en#><https://www.icann.org/news/announcement-2016-06-02-en#> Please RSVP via this form<http://goo.gl/forms/NEFg46A88QnWK8Z33> by 10 June 2016. Remote participation details will be sent the week of 13 June 2016. The ICANN Policy Development Support Team will provide a Policy Update Webinar on Thursday, 16 June 2016 at 10:00 UTC and 19:00 UTC, in preparation for the upcoming ICANN Policy Forum in Helsinki. The purpose of the webinar is to summarize policy activities across the ICANN policy development community and briefing the community on the Cross-Community sessions taking place in Helsinki. Cross-Community Sessions Briefings: * ICANN Accountability & Cross-Community Working Group (CCWG) Update * Charter for the Cross-Community Working Group (CCWG) on the use of new generic Top Level Domain (gTLD) Auction Proceeds * Draft Framework of Principles for Future Cross-Community Working Groups * New gTLD Subsequent Procedures Policy Development Process (PDP) * Next Generation generic Top Level Domain (gTLD) Registration Directory Service (WHOIS) Policy Development Process (PDP) * Review of All Rights Protection Mechanisms in all generic Top Level Domains (gTLDs) Policy Development Process (PDP) Supporting Organizations & Advisory Committee Updates: * Address Supporting Organization (ASO) and Regional Internet Registries (RIR) Policy Development * Country Code Names Supporting Organization (ccNSO) * ICANN Operational Plan & Budget * Country & Other Geographic Names Forum * Generic Names Supporting Organization (GNSO) * GNSO Review * Possible Modification of the WHOIS Conflicts with Local Law Procedure * At-Large Advisory Committee (ALAC) and At-Large Community * Policy Advice Development * Next Steps on the At-Large Review * Activities at ICANN56, including Outreach and Engagement and Regional At-Large Organizations (RALO) Sessions * Government Advisory Committee (GAC) * 2-Character Labels and Country Names as Second Level Domains in New generic Top Level Domains (gTLDs) * Advice Effectiveness * Privacy and Proxy Services Accreditation * International Governmental Organization (IGO) Acronyms Protections in New generic Top Level Domains (gTLDs) * Root Server System Advisory Committee (RSSAC) Advisory * Security and Stability Advisory Committee (SSAC) * Publications * DNSSEC Workshop The two sessions are duplicates, scheduled to accommodate different time zones. Each session runs for 90 minutes and will be conducted in English. The webinar will be conducted in Adobe Connect along with a dial-in conference bridge for audio. Participants will have the opportunity to ask questions at the end of each session. During the course of the webinar, questions may be submitted using the chat function in Adobe Connect. Recordings of the webinars will be made available here<https://www.icann.org/resources/pages/presentations-2012-08-27-en>. The Policy Development Support Team is always available to answer any questions via email at policyinfo(a)icann.org<mailto:policyinfo@icann.org>. Please RSVP via this form<http://goo.gl/forms/NEFg46A88QnWK8Z33> by 10 June 2016. Remote participation details will be sent the week of 13 June 2016.

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