October 2021 - GNSO-Accuracy-ST

Notes and action items - Accuracy Scoping Team Meeting #1 - 5 Oct 2021
by Caitlin Tubergen Oct. 11, 2021

Oct. 11, 2021

Dear Accuracy Scoping Team Members, Please find the notes and action items from today’s meeting below. Best regards, Marika, Berry, and Caitlin -- Registration Data Accuracy Scoping Team – Meeting #1 Tuesday 5 October at 14.00 UTC Action Items * All team members to review both (a) the Council instructions and assignments<https://community.icann.org/x/QoFaCg> and (b) the Index of relevant resources<https://community.icann.org/x/SoFaCg> in advance of the next meeting. * All team members to review and provide input on the questions identified in assignment background briefing #1 - 4 by the next meeting. * Michael P. to describe third party email address idea to scoping team over email list. * Support Staff to send a Doodle Poll to determine preferred time for standing meeting after next week. Support Staff to also review poll results to determine a possible meeting rotation schedule. 1. Welcome and introductions (30 minutes) * Each team member to introduce themselves and share objectives for this effort (results of survey to be shared in advance of the meeting) * Members were invited to share objectives. * See also, survey results * Consider how objectives align and how obstacles can be avoided. 1. Required documents for review by Scoping Team (10 minutes) * Council instructions and assignments (see https://community.icann.org/x/QoFaCg) * Quite a bit of thought went into what the Scoping Team is expected to do and what it is expected to consider * Please ensure you read the instructions in their entirety * Index of relevant resources (see https://community.icann.org/x/SoFaCg) * Support Staff pulled together a list of resources, dating back to 2003, relating to the history of Whois accuracy * The index highlights the relevant page references and status of documents * Several members have already begun doing homework by flagging missing documents. Please feel free to add additional documents if you believe there are missing documents. * For each of the four assignments identified in the Council instructions, Support Staff has created a background briefing. If you believe relevant information is missing, please add comments in the relevant Google docs. * The documents begin with a description of the assignment, and then the assignment is broken down in smaller pieces. Support staff endeavored to list the relevant information needed for the assignment. If you believe Support Staff missed anything, please point this out in the relevant document. * For each assignment breakdown, Support Staff identified specific questions. * The areas for requested input are highlighted in orange. * The bulk of work, for now, will be Assignments 1 and 2. * Support Staff plans to provide a detailed briefing on the background briefings during the next call. * Assignment Background briefings: · Assignment #1 - https://docs.google.com/document/d/16mFQkzM4tTj84736J-tlZ8T7tFeiFwfx/edit [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/16mFQkzM4tTj8…> · Assignment #2 - https://docs.google.com/document/d/1OyzzAjZgvNkfZ5EekUvJ7PQg80vNZvJ3/edit[d…<https://urldefense.com/v3/__https:/docs.google.com/document/d/1OyzzAjZgvNkf…> · Assignment #3 - https://docs.google.com/document/d/1NiwMk6qHOQRn7VdcW0Paj5OoC3tWAQpm/edit[d…<https://urldefense.com/v3/__https:/docs.google.com/document/d/1NiwMk6qHOQRn…> · Assignment #4 - https://docs.google.com/document/d/1Z8t-uH4gRqXytHOGnIkZ2qMSJctgR_kD/edit [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1Z8t-uH4gRqXy…> 1. Discuss proposed next steps (15 minutes) * Diversity and inclusiveness * The Scoping Team does not have any South American participants. If you know anyone, please think about reaching out to these individuals. It is important to factor in all viewpoints, and geographic diversity is important. * What can the Team do to address this shortcoming in the composition of the group? * 1. Potential use of alternates – would anyone be opposed to the use of alternates? No objections from the group. * 2. For the SSAD ODP, there is a dedicated email address for third parties to provide comments, basically, a form of “drive-by participation”. Because this is a scoping team, there will probably not be a public comment associated with the team’s work. Would like to consider allowing a similar email address for this group. * Feedback from Team: * Do not understand the proposal * Action: Michael P. to articulate proposal in writing to the list * Some organizations have a global representation and perhaps feedback from Latin America can be channeled through the members of this group. * Alternates from Latin American could be identified. * Similar to the SSAD ODP example, the idea would be to set up a link to an email address that interested third parties can send their suggestions to. The email address would be linked on the Scoping Team’s wiki page. The list would be publicly archived. This aims at lowering the barrier for entry for those who may not have the time or the resources to fully participate but could submit comments or questions. * Support diversity of input; however, need to be very clear about what kind of input the team is looking for. To gather useful and actionable input, a targeted survey may be more useful than an email list. * Meeting frequency / timing: proposal is to start with weekly plenary sessions to go through background briefings and develop work plan. Following that, try agile approach and have small teams make progress on work items. * For the first two of three meetings, consider a 90-minute timeframe to work on the project plan and initial scoping. * Proposal to meet next Tuesday for 90 minutes * Feedback: * Consider using small teams only if the full team doesn’t work * May choose to rotate meeting times to be mindful of AP colleagues * All team members are expected to have reviewed the items under #2 by the next meeting. * All team members to provide input on the questions identified in assignment background briefing #1 - 4 by the next meeting – walk through of assignment background briefings and related questions will commence during next week’s meeting. 1. Confirm action items & next meeting (Tuesday 12 October at 14.00 UTC) * All team members to review both (a) the Council instructions and assignments<https://community.icann.org/x/QoFaCg> and (b) the Index of relevant resources<https://community.icann.org/x/SoFaCg> in advance of the next meeting. * All team members to review and provide input on the questions identified in assignment background briefing #1 - 4 by the next meeting. * Michael P. to describe third party email address idea to scoping team over email list. * Support Staff to send a Doodle Poll to determine preferred time for standing meeting after next week. Support Staff to also review poll results to determine a possible meeting rotation schedule.

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**REMINDER** Meeting invitation | Registration Data Accuracy Scoping Team | Tuesday, 12 October 2021 at 14:00 UTC
by Julie Bisland Oct. 11, 2021

Oct. 11, 2021

Dear all, The Registration Data Accuracy Scoping Team meeting is scheduled on Tuesday, 12 October 2021 at 14:00 UTC for 90 minutes. Please click the link below to join the webinar: https://icann.zoom.us/j/94504686990?pwd=MWc2eXZENk9yN0RqOUUzaGx2eGV0QT09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/94504686990?pwd=MWc2eXZE…> Passcode: Vc#0B7$pu8 For Audio only: Or One tap mobile : US: +13017158592,,94504686990#,,,,*4631547480# or +13126266799,,94504686990#,,,,*4631547480# Webinar ID: 945 0468 6990 Passcode: 4631547480 International numbers available: https://icann.zoom.us/u/akRu7JTFd [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/akRu7JTFd__;!!PtGJab4!pY…> If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> Members, participants, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Visit the Wiki agenda page: https://community.icann.org/x/-gmHCg * Check your time zone: https://tinyurl.com/k6newh85 [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/k6newh85__;!!PtGJab4!v0PeJ-e…> ONLY for Members and Participants * Please join via the above Main Zoom Webinar link and staff will promote you to panelist. * Please select Panelists and Attendees, or Everyone, when posting to the chat in order for everyone to see and to be captured afterwards. Only for Observers: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Terri

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Reminder homework assignment & proposed Agenda for Meeting #2 Registration Data Accuracy Scoping Team
by Marika Konings Oct. 11, 2021

Oct. 11, 2021

Dear All, Please find below the proposed agenda for the next meeting of the Registration Data Accuracy Scoping Team which is scheduled for Tuesday 12 October at 14.00 UTC. Note that this is intended to be a running agenda for the next couple of meetings – items not covered will carry over to the next meeting. As a reminder, please respond to the questions identified in the assignment background briefings as soon as possible, but no later than Monday 11 October: * Assignment #1 - https://docs.google.com/document/d/16mFQkzM4tTj84736J-tlZ8T7tFeiFwfx/edit [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/16mFQkzM4tTj8…> * Assignment #2 - https://docs.google.com/document/d/1OyzzAjZgvNkfZ5EekUvJ7PQg80vNZvJ3/edit[d…<https://urldefense.com/v3/__https:/docs.google.com/document/d/1OyzzAjZgvNkf…> * Assignment #3 - https://docs.google.com/document/d/1NiwMk6qHOQRn7VdcW0Paj5OoC3tWAQpm/edit[d…<https://urldefense.com/v3/__https:/docs.google.com/document/d/1NiwMk6qHOQRn…> * Assignment #4 - https://docs.google.com/document/d/1Z8t-uH4gRqXytHOGnIkZ2qMSJctgR_kD/edit [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1Z8t-uH4gRqXy…> Best regards, Caitlin, Berry and Marika Registration Data Accuracy Scoping Team – Meeting #2 Tuesday 12 October at 14.00 UTC 1. Welcome & Chair Updates (10 minutes) * Results of doodle poll & schedule of meetings going forward * Miscellaneous administrative issues 1. Background briefing assignment #1 - see https://docs.googl‌e.com/document/d/16mFQkzM4tTj84736J-tlZ8T7tFeiFwfx/edit<https://docs.google.com/document/d/16mFQkzM4tTj84736J-tlZ8T7tFeiFwfx/edit> * Review assignment #1 * Consider questions and team input received: · What information is missing from the list of existing accuracy obligations? · What follow up questions are there in relation to the information that has been provided on the measures used by ICANN Compliance to monitor, measure, enforce and report on the accuracy obligations? · In relation to the materials provided concerning definitions, are there references sources missing? · What working definition should be used and why? * What next steps and approach should the team take to address this assignment? * Confirm next steps 1. Background briefing assignment #2 – see https://docs.google.c‌om/document/d/1OyzzAjZgvNkfZ5EekUvJ7PQg80vNZvJ3/edit<https://docs.google.com/document/d/1OyzzAjZgvNkfZ5EekUvJ7PQg80vNZvJ3/edit> * Review assignment #2 * Consider questions and team input received: * What information, if any, is missing to support the team’s deliberations on recommendations for how accuracy levels can be determined and measured? * What approach should the team take to develop these recommendations? * What information, if any, is missing to support the team’s deliberations on whether ARS needs a revamp or whether there are other ways in which accuracy levels can/should be measured? * What approach should the team take to develop these recommendations? * How much time and resources are expected to be needed to either revamp ARS or implement other ways in which accuracy levels can/should be measured? * Confirm next steps 1. Background briefing assignment #3 – see https://docs.google.com/document/‌d/1NiwMk6qHOQRn7VdcW0Paj5OoC3tWAQpm/edit<https://docs.google.com/document/d/1NiwMk6qHOQRn7VdcW0Paj5OoC3tWAQpm/edit> * Review assignment #3 * Consider questions and team input received: * What is necessary to undertake such an analysis? * What is the definition of “effective”? * How are “accurate and reliable” to be interpreted (see also assignment #1 re. working definitions)? * What next steps and approach should the team take to address this assignment? * Confirm next steps 1. Background briefing assignment #4 - see https://docs.google.com/document/d/1Z8t-uH4gRqXytHOGnIkZ2qMSJctgR_kD/edit * Review assignment #4 * Consider questions and team input received: * When & how are estimates of benefits and costs expected to be developed? * In addition to outcome of assignment #1-3 and cost/benefit analysis, is there anything further that is needed for the scoping team to deliberate on whether any changes are needed to improve accuracy levels? * Based on response to previous question, what are the options the team can consider for how and by whom these changes would need to be developed? * What next steps and approach should the team take to address this assignment? * Confirm next steps 1. Confirm action items & next meeting (TBC based on responses to doodle poll - https://doodle.com/poll/2p7fpqf4hrmg6si8?utm_source=poll&utm_medium=link)

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Proposed Agenda - Registration Data Accuracy Scoping Team Meeting #1 - Tuesday 5 October at 14.00 UTC
by Marika Konings Oct. 8, 2021

Oct. 8, 2021

Dear All, Please find below the proposed agenda for the first meeting of the Registration Data Accuracy Scoping Team. Best regards, Caitlin, Berry and Marika Registration Data Accuracy Scoping Team – Meeting #1 Tuesday 5 October at 14.00 UTC 1. Welcome and introductions (30 minutes) * Each team member to introduce themselves and share objectives for this effort (results of survey to be shared in advance of the meeting) * Consider how objectives align and how obstacles can be avoided. 2. Required documents for review by Scoping Team (10 minutes) * Council instructions and assignments (see https://community.icann.org/x/QoFaCg) * Index of relevant resources (see https://community.icann.org/x/SoFaCg) * Assignment Background briefings: * Assignment #1 - https://docs.google.com/document/d/16mFQkzM4tTj84736J-tlZ8T7tFeiFwfx/edit * Assignment #2 - https://docs.google.com/document/d/1OyzzAjZgvNkfZ5EekUvJ7PQg80vNZvJ3/edit * Assignment #3 - https://docs.google.com/document/d/1NiwMk6qHOQRn7VdcW0Paj5OoC3tWAQpm/edit * Assignment #4 - https://docs.google.com/document/d/1Z8t-uH4gRqXytHOGnIkZ2qMSJctgR_kD/edit 1. Discuss proposed next steps (15 minutes) * Diversity and inclusiveness * Meeting frequency / timing: proposal is to start with weekly plenary sessions to go through background briefings and develop work plan. Following that, try agile approach and have small teams make progress on work items. * All team members are expected to have reviewed the items under #2 by the next meeting. * All team members to provide input on the questions identified in assignment background briefing #1 - 4 by the next meeting – walk through of assignment background briefings and related questions will commence during next week’s meeting. 2. Confirm action items & next meeting (Tuesday 12 October at 14.00 UTC)

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FINAL REMINDER | Complete Doodle | Registration Data Accuracy Scoping Team meetings
by Terri Agnew Oct. 8, 2021

Oct. 8, 2021

**Final reminder to complete - Thank you to those who have completed the doodle. We are missing nine members, please do so as soon as possible. Dear Team Members, Please complete the doodle to help find a standing meeting day/time for future meetings starting the week of 18 October 2021. Please keep in mind, the doodle options show 90 minute time slots, but as stated on the team call, after the first 2-3 meetings, duration is expected to adjust to 60 minute meetings. Doodle: https://doodle.com/poll/2p7fpqf4hrmg6si8?utm_source=poll&utm_medium=link [doodle.com]<https://urldefense.com/v3/__https:/doodle.com/poll/2p7fpqf4hrmg6si8?utm_sou…> Thank you. With kind regards, Terri --- Terri Agnew Policy Operations Specialist (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Skype ID: terri.agnew.icann Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

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REMINDER | Complete Doodle | Registration Data Accuracy Scoping Team meetings
by Terri Agnew Oct. 7, 2021

Oct. 7, 2021

Dear Team Members, Please complete the doodle to help find a standing meeting day/time for future meetings starting the week of 18 October 2021. Please keep in mind, the doodle options show 90 minute time slots, but as stated on the team call, after the first 2-3 meetings, duration is expected to adjust to 60 minute meetings. Doodle: https://doodle.com/poll/2p7fpqf4hrmg6si8?utm_source=poll&utm_medium=link [doodle.com]<https://urldefense.com/v3/__https:/doodle.com/poll/2p7fpqf4hrmg6si8?utm_sou…> Thank you. With kind regards, Terri --- Terri Agnew Policy Operations Specialist (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Skype ID: terri.agnew.icann Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

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Please read | ICANN72 GNSO Policy Briefing and ICANN72 Policy Outlook Report Available for Download
by Terri Agnew Oct. 6, 2021

Oct. 6, 2021

Dear All, Please find both the GNSO Policy Briefing and Policy Outlook Report links for ICANN72. GNSO Policy Briefing: https://go.icann.org/gnsobriefing [go.icann.org]<https://urldefense.com/v3/__https:/go.icann.org/gnsobriefing__;!!PtGJab4!t9…> ICANN72 Policy Outlook Report: https://go.icann.org/outlook72 [go.icann.org]<https://urldefense.com/v3/__https:/go.icann.org/outlook72__;!!PtGJab4!t9j8H…> Thank you. With kind regards, Terri --- Terri Agnew Policy Operations Specialist (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Skype ID: terri.agnew.icann Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

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Complete Doodle | Registration Data Accuracy Scoping Team meetings
by Terri Agnew Oct. 5, 2021

Oct. 5, 2021

Dear Team Members, Please complete the doodle to help find a standing meeting day/time for future meetings starting the week of 18 October 2021. Please keep in mind, the doodle options show 90 minute time slots, but as stated on today’s team call, after the first 2-3 meetings, duration is expected to adjust to 60 minute meetings. Doodle: https://doodle.com/poll/2p7fpqf4hrmg6si8?utm_source=poll&utm_medium=link Thank you. With kind regards, Terri --- Terri Agnew Policy Operations Specialist (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Skype ID: terri.agnew.icann Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

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Meeting invitation | Registration Data Accuracy Scoping Team | Tuesday, 12 October 2021 at 14:00 UTC
by Terri Agnew Oct. 5, 2021

Oct. 5, 2021

Dear all, The Registration Data Accuracy Scoping Team meeting is scheduled on Tuesday, 12 October 2021 at 14:00 UTC for 90 minutes. Please click the link below to join the webinar: https://icann.zoom.us/j/94504686990?pwd=MWc2eXZENk9yN0RqOUUzaGx2eGV0QT09 Passcode: Vc#0B7$pu8 For Audio only: Or One tap mobile : US: +13017158592,,94504686990#,,,,*4631547480# or +13126266799,,94504686990#,,,,*4631547480# Webinar ID: 945 0468 6990 Passcode: 4631547480 International numbers available: https://icann.zoom.us/u/akRu7JTFd [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/akRu7JTFd__;!!PtGJab4!pY…> If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> Members, participants, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Visit the Wiki agenda page: https://community.icann.org/x/-gmHCg * Check your time zone: https://tinyurl.com/k6newh85 ONLY for Members and Participants * Please join via the above Main Zoom Webinar link and staff will promote you to panelist. * Please select Panelists and Attendees, or Everyone, when posting to the chat in order for everyone to see and to be captured afterwards. Only for Observers: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Terri

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Registration Data Accuracy Scoping Team meeting
by ICANN Policy Calendar Oct. 5, 2021

Oct. 5, 2021

Meeting: Registration Data Accuracy Scoping Team meeting Date/time: Tuesday, 12 October 2021 at 14:00 UTC for 90 minutes Please click the link below to join the webinar: https://icann.zoom.us/j/94504686990?pwd=MWc2eXZENk9yN0RqOUUzaGx2eGV0QT09 Passcode: Vc#0B7$pu8 For Audio only: Or One tap mobile : US: +13017158592,,94504686990#,,,,*4631547480# or +13126266799,,94504686990#,,,,*4631547480# Webinar ID: 945 0468 6990 Passcode: 4631547480 International numbers available: https://icann.zoom.us/u/akRu7JTFd [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/akRu7JTFd__;!!PtGJab4!pY…> If this is your first time with Zoom, please take a look here: Welcome to Zoom [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/polic…> Members, participants, and observers all have different access and participation directions, please read below! ALL: Before joining the call * Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only * Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> * Visit the Wiki agenda page: https://community.icann.org/x/-gmHCg * Check your time zone: https://tinyurl.com/k6newh85 ONLY for Members and Participants * Please join via the above Main Zoom Webinar link and staff will promote you to panelist. * Please select Panelists and Attendees, or Everyone, when posting to the chat in order for everyone to see and to be captured afterwards. Only for Observers: * Observers will have ability to view member chat and information shared in the zoom webinar room. * Observers will not be able to use chat or raise hands. Thank you. Kind regards, Terri

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