- Gnso-csc - lists.icann.org

Re: [Gnso-csc] Doodle re: CSC Selection Committee Helsinki Meeting
by Julie Hedlund June 23, 2016

June 23, 2016

Dear CSC Selection Committee members, Although not everyone has completed the poll, we must move forward in scheduling the meeting. I suggest that we hold it during the lunch break between the GNSO Council meeting and the GNSO Council Wrap Up: 1230-1330 on Thursday, 30 June. Glen has assured me there will be lunch in the room for all Council members. We’ll put together an invite and I will suggest an agenda. Kind regards, Julie From: <gnso-csc-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Monday, June 20, 2016 at 3:07 PM To: "gnso-csc(a)icann.org" <gnso-csc(a)icann.org> Cc: "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, "gnso-csc(a)icann.org" <gnso-csc(a)icann.org>, "Austin, Donna" <Donna.Austin(a)neustar.biz> Subject: Re: [Gnso-csc] Doodle re: CSC Selection Committee Helsinki Meeting Dear CSC Selection Committee members, Just a reminder to please complete the doodle as described below at: http://doodle.com/poll/q2aapd45864rbv99 and/or send suggested additions by COB Wednesday, 22 June or sooner if possible. Kind regards, Julie From: Julie Hedlund <julie.hedlund(a)icann.org> Date: Wednesday, June 15, 2016 at 2:38 PM To: "gnso-csc(a)icann.org" <gnso-csc(a)icann.org> Cc: "Austin, Donna" <Donna.Austin(a)neustar.biz>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org> Subject: Doodle re: CSC Selection Committee Helsinki Meeting Dear CSC Selection Committee members, As you might imagine, non-conflicted time does not seem to exist during the ICANN 56 meeting in Helsinki, particularly for those involved in GNSO meetings. Here are the times that I’ve suggested in the poll and their conflicts. If you have other times to suggest I welcome your inputs and will be happy to adjust the poll according: Monday, 27 June 18:00-19:00 – conflicts with the Host reception from 18:30-20:00 Tuesday, 28 June 18:30-19:30 – conflicts with the President & CEO reception at the same time Thursday, 30 June 12:30-13:30 – conflicts with lunch break (between the GNSO Council public meeting and the GNSO Council Wrap Up) Please complete the poll at http://doodle.com/poll/q2aapd45864rbv99 and/or send suggested additions by COB Wednesday, 22 June or sooner if possible. Thank you very much for your assistance. Kind regards, Julie Julie Hedlund, Policy Director

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FOR REVIEW: DRAFT TEST EVALUATION TOOL -- GNSO CSC Liaison Candidates
by Julie Hedlund June 21, 2016

June 21, 2016

Dear CSC Selection Committee members, Please see the attached PDF of a Draft TEST EVALUATION TOOL for GNSO CSC Liaison Candidates. You also can test the survey tool by going to this link (any answers you provided will be deleted before the final tool is created): https://s.zoomerang.com/r/WVZ239V. I will incorporate any changes you suggest and we can discuss this at our meeting in Helsinki next week. Many thanks to Cherie Stubbs from the RySG who shared the RySG version of the tool, which saved me many hours of work! For reference, I have excerpted below the evaluation procedures from the CSC (attached). Thank you for your review and consideration. Kind regards, Julie Julie Hedlund, Policy Director Excerpt from GNSO CSC Liaison Selection Procedures 23 May 2016: The Selection Committee will develop evaluation criteria based on the CSC Charter requirements and other attributes considered relevant to support the mission of the CSC. The Selection Committee also will develop a matrix of key criteria and agree on a scoring system for candidate evaluations. The GNSO Secretariat to develop doodle poll based on the matrix of key criteria. The Selection Committee members will complete the doodle poll and the Secretariat will make the results available to the Selection Committee. The Selection Committee will meet via teleconference to make final selections. The Selection Committee will rank the candidates and the top four candidates will be presented to the GNSO Council for discussion. The two final candidates will be put forward by the GNSO Council in order to meet the diversity requirement.

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Re: [Gnso-csc] Test
by Julie Hedlund June 21, 2016

June 21, 2016

Dear Heather, Thank you very much for the helpful update. The ccNSO guidelines have been posted on the ccNSO website at: http://ccnso.icann.org/workinggroups/guidelines-ccnso-csc-16jun16-en.pdf. I’ve also attached the document. I’ll send a draft evaluation survey tool to all of you today for our discussion in Helsinki. Kind regards, Julie From: <gnso-csc-bounces(a)icann.org> on behalf of Heather Forrest <Heather.Forrest(a)acu.edu.au> Date: Monday, June 20, 2016 at 10:45 PM To: Glen de Saint Géry <Glen(a)icann.org>, "gnso-csc(a)icann.org" <gnso-csc(a)icann.org> Subject: Re: [Gnso-csc] Test Dear Glen, Your test message arrived to me with no problems, thank you. Dear all, I will seize the opportunity of Glen's test, with apologies for the delay while I've started travel to Helsinki, to provide a quick update on ccNSO's progress in terms of the CSC Selection Committee process. James, Donna and I had a Helsinki prep call with ccNSO leadership last Friday and the majority of our focus was the CSC and related IANA-transition activities. Here are my notes to fill us all in on where the ccNSO is at: Firstly, last Friday the ccNSO leadership adopted a set of selection process guidelines and procedures. If they haven't already been, they will be published on ccNSO website soon. The ccNSO community has 7 days to object. In my view it would be very helpful to review these to see what we can gain without having to re-invent the wheel. The ccNSO plans to form a selection committee, total 6 (1 from each geo region and 1 NomCom appointee). In terms of their timeline, the EOI is anticipated to go out at end of June (after ccNSO has had a chance to discuss this face to face in Helsinki), closing on 15 July. FYI, the ccNSO must appoint 2 members to CSC. It was discussed that ccNSO leadership acknowledges there may be challenges at getting quorum given these things are going on during summer holiday season in the northern hemisphere. James, Donna and I agreed that we could follow up to coordinate with ccNSO in late July with some sort of joint session. I'm in the air all day tomorrow travelling between Singapore and London, but will be back online on Thursday before continuing on to Helsinki. I'll keep an eye out for any questions and do my best to respond or at least ping someone who knows more than I do. Best wishes, safe travels, Heather From: gnso-csc-bounces(a)icann.org <gnso-csc-bounces(a)icann.org> on behalf of Glen de Saint Géry <Glen(a)icann.org> Sent: Monday, June 20, 2016 2:52:55 AM To: gnso-csc(a)icann.org Subject: [Gnso-csc] Test Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org http://gnso.icann.org

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Doodle re: CSC Selection Committee Helsinki Meeting
by Julie Hedlund June 21, 2016

June 21, 2016

Dear CSC Selection Committee members, As you might imagine, non-conflicted time does not seem to exist during the ICANN 56 meeting in Helsinki, particularly for those involved in GNSO meetings. Here are the times that I’ve suggested in the poll and their conflicts. If you have other times to suggest I welcome your inputs and will be happy to adjust the poll according: Monday, 27 June 18:00-19:00 – conflicts with the Host reception from 18:30-20:00 Tuesday, 28 June 18:30-19:30 – conflicts with the President & CEO reception at the same time Thursday, 30 June 12:30-13:30 – conflicts with lunch break (between the GNSO Council public meeting and the GNSO Council Wrap Up) Please complete the poll at http://doodle.com/poll/q2aapd45864rbv99 and/or send suggested additions by COB Wednesday, 22 June or sooner if possible. Thank you very much for your assistance. Kind regards, Julie Julie Hedlund, Policy Director

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Test
by Glen de Saint Géry June 21, 2016

June 21, 2016

Kind regards, Glen Glen de Saint Géry GNSO Secretariat gnso.secretariat(a)gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org<http://gnso.icann.org/>

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Re: [Gnso-csc] FOR REVIEW re: Message to GNSO Council Concerning Expressions of Interest
by Julie Hedlund June 20, 2016

June 20, 2016

Many thanks James. Will do! Kind regards, Julie From: James Bladel <jbladel(a)godaddy.com> Date: Monday, June 20, 2016 at 4:20 PM To: Julie Hedlund <julie.hedlund(a)icann.org> Cc: "Austin, Donna" <Donna.Austin(a)neustar.biz>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, WUKnoben <wolf-ulrich.knoben(a)t-online.de>, Susan Kawaguchi <susank(a)fb.com>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br>, "gnso-csc(a)icann.org" <gnso-csc(a)icann.org> Subject: Re: [Gnso-csc] FOR REVIEW re: Message to GNSO Council Concerning Expressions of Interest Hello Julie and Team: Apologies for the delayed response, as I am only now getting caught up on Council tasks. Please go ahead and send. Thank you, J. From: Julie Hedlund <julie.hedlund(a)icann.org> Date: Monday, June 20, 2016 at 15:15 To: James Bladel <jbladel(a)godaddy.com> Cc: "Austin, Donna" <Donna.Austin(a)neustar.biz>, "'gnso-secs(a)icann.org'" <gnso-secs(a)icann.org>, WUKnoben <wolf-ulrich.knoben(a)t-online.de>, Susan Kawaguchi <susank(a)fb.com>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, Rubens Kuhl <rubensk(a)nic.br>, "gnso-csc(a)icann.org" <gnso-csc(a)icann.org> Subject: Re: [Gnso-csc] FOR REVIEW re: Message to GNSO Council Concerning Expressions of Interest Thank you very much Wolf-Ulrich. James, We are ready to send these on your behalf if that is okay with you. Kind regards, Julie From: WUKnoben <wolf-ulrich.knoben(a)t-online.de> Reply-To: WUKnoben <wolf-ulrich.knoben(a)t-online.de> Date: Monday, June 20, 2016 at 3:00 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, Susan Kawaguchi <susank(a)fb.com>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br>, "gnso-csc(a)icann.org" <gnso-csc(a)icann.org>, James Bladel <jbladel(a)godaddy.com> Cc: "Austin, Donna" <Donna.Austin(a)neustar.biz>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org> Subject: Re: [Gnso-csc] FOR REVIEW re: Message to GNSO Council Concerning Expressions of Interest Thanks very much Julie. I fully agree. Best regards Wolf-Ulrich From: Julie Hedlund Sent: Monday, June 20, 2016 7:57 PM To: WUKnoben ; Susan Kawaguchi ; Heather Forrest ; David Cake ; rubensk(a)nic.br ; gnso-csc(a)icann.org ; James M. Bladel Cc: Austin, Donna ; gnso-secs(a)icann.org Subject: Re: [Gnso-csc] FOR REVIEW re: Message to GNSO Council Concerning Expressions of Interest Dear James and Selection Committee members, I have checked with the GNSO Secretariat and Glen would be willing to send the attachments and letter to each SG/C Chair on behalf of James today. I have attached the letter and its attachments. Please let us know ASAP if you have any changes to the letter or concerns, or concerns about the Secretariat sending it on James’ behalf. Thank you very much, Julie From: <gnso-csc-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Monday, June 20, 2016 at 11:12 AM To: WUKnoben <wolf-ulrich.knoben(a)t-online.de>, Susan Kawaguchi <susank(a)fb.com>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br>, "gnso-csc(a)icann.org" <gnso-csc(a)icann.org> Cc: "Austin, Donna" <Donna.Austin(a)neustar.biz>, James Bladel <jbladel(a)godaddy.com>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org> Subject: Re: [Gnso-csc] FOR REVIEW re: Message to GNSO Council Concerning Expressions of Interest Dear Wolf-Ulrich, Thank you very much for this helpful suggestion. Unless there are alternate ideas from other Selection Committee members I suggest that, if James agrees, we proceed accordingly. I have accepted your suggested changes and produced a clean version of the email/letter below. I’ve also included the attachments. Kind regards, Julie ---------------------------------------------- Begin Draft Message------------------------------ Subject: Call for Expression of Interest (EOI) for the GNSO Liaison to the Customer Standing Committee (CSC) Dear [chair of SG/C], I would like to draw your attention to the request for appointment of the members and liaisons to the Customer Standing Committee (CSC). Per the Cross-Community Working Group (CWG) on Stewardship the CSC is to be established to perform the operational oversight previously performed by the U.S. Department of Commerce’s National Telecommunications and Information Administration as it relates to the monitoring of performance of the IANA naming function. The scope of the CSC is available at https://www.icann.org/iana_imp_docs/43-csc-scope-and-responsibilities-v-v2. >From the GNSO Council membership we have established the GNSO CSC Selection Committee, which per the attached procedures will evaluate the GNSO candidates for the position of the GNSO Liaison to the CSC and submit the top four candidates to the GNSO Council for final selection. The members of the CSC Selection Committee are David Cake, Heather Forrest, Susan Kawaguchi, Wolf-Ulrich Knoben, and Rubens Kuhl. I hereby ask you to circulate the EOI and related documents within your Stakeholder Group and Constituency. Also, I want to note that to allow time for the Selection Committee to submit its selections to be considered by GNSO Council at its meeting on 21 July, Expressions of Interest for the GNSO Liaison position will need to be submitted by interested members of the GNSO community no later than Friday, 15 July to the GNSO Secretariat. To assist candidates, the Selection Committee has created the attached “CSC Expression of Interest GNSO Template 17 June” that can be used to submit the requested information. A final point to call to your attention is that all Expressions of Interests that are received will be forwarded by the GNSO Secretariat to the CSC Selection Committee. Here are the key dates and dependencies from the attached timeline: 20 June Resend Call for GNSO Liaison Candidate Expressions of Interest 30 June Update on the CSC Liaison Selection – GNSO Council Meeting 15 July GNSO Liaison Candidate Expressions of Interest Due 15-20 July GNSO CSC Selection Committee Evaluates Candidates and Submits Selection to GNSO Council 21 July GNSO Council Selects Preferred Liaison Candidate and Alternate 22 July GNSO Liaison Candidate Selection Due to ICANN 23-28 July GNSO/ccNSO/RySG Consultation on CSC Membership 09 August GNSO Vote on CSC Membership (using procedures for voting outside a meeting) 15 August CSC Formation Please let us know if you have any questions and thank you for your assistance. Best regards, James James Bladel, GNSO Council Chair From: WUKnoben <wolf-ulrich.knoben(a)t-online.de> Reply-To: WUKnoben <wolf-ulrich.knoben(a)t-online.de> Date: Saturday, June 18, 2016 at 3:19 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, Susan Kawaguchi <susank(a)fb.com>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br>, "gnso-csc(a)icann.org" <gnso-csc(a)icann.org> Cc: "Austin, Donna" <Donna.Austin(a)neustar.biz>, James Bladel <jbladel(a)godaddy.com> Subject: Re: FOR REVIEW re: Message to GNSO Council Concerning Expressions of Interest Thanks very much, Julie, for the preparation. Due to the time limit and to the fact that people start travelling to Helsinki next week I’d like to suggest that the letter should come from James – I’ve put him on cc - and be sent directly to the SG-/C-chairs with cc to their related secretariats as well as to the council members. The letter should be adapted accordingly (see my suggested modifications attached). I think applications should be forwarded by the secretariat to the SelectCom only. After the 15 July deadline the entire list of applications should be published. Hopefully this doesn’t seem too complicated. Best regards Wolf-Ulrich From: Julie Hedlund Sent: Friday, June 17, 2016 9:14 PM To: WUKnoben ; Susan Kawaguchi ; Heather Forrest ; David Cake ; rubensk(a)nic.br ; gnso-csc(a)icann.org Cc: Austin, Donna Subject: FOR REVIEW re: Message to GNSO Council Concerning Expressions of Interest Dear CSC Selection Committee members, As we discussed earlier this week, the goal is to resend the Request for Appointment announcement and the EoI template to the GNSO Council on Monday, 20 June. With that goal in mind, please see the draft email below for your review. As attachments to the email we might include: 1) the CSC Request for Appointment; 2) the EoI template; 3) the CSC GNSO Procedures; 4) the original message from James; and 5) the timeline. Let me know if there is anything else you think we should include, or if there is anything we should leave off. Also, let me know if one of you would like to volunteer to send this message, or if you would like me to send this on your behalf. In addition, note that the message says, “all Expressions of Interest that are received will be forwarded by the GNSO Secretariat to the GNSO Council list as they are received, as well as submitted to the CSC Selection Committee.” Please let us know whether you agree with this approach or whether you think the submissions should be made available only to the Selection Committee. Finally, you will note that we mention a CSC Update at the GNSO Council meeting in Helsinki on 30 June. It would be helpful if a member of the Selection Committee could give that update (noting that Donna is not on the Selection Committee). Please let us know if you would like to volunteer and I will be happy to assist you with any materials. It would be ideal if we could get this on out on Monday the 20th as that is the deadline for documents for the Helsinki GNSO Council meeting and as noted above this will be an item on the agenda at that meeting. Alternatively, staff can submit the attached documents separately to be posted by the Secretariat and alert the Council list so that at least the document deadline is met. Please respond with any comments or questions and I’ll address them right away, as well as any edits. Thank you for your assistance and I hope you have a nice weekend. Kind regards, Julie Julie Hedlund, Policy Director ---------------------------------------------- Begin Draft Message------------------------------ Subject: Request for Appointment of Members and Liaisons Call for Expression of Interest (EOI) for the GNSO liaison to the Customer Standing Committee (CSC) Dear GNSO Councilors [chair of SG/C], As a member of the GNSO Council Customer Standing Committee (CSC) Selection Committee [or “On behalf of the CWC Selection Committee” if sent by staff] I would like to draw your attention to an important announcement (attached) sent by James Bladel to the GNSO Council list on 01 June concerning the request for appointment of the members and liaisons to the Customer Standing Committee (CSC). Per the Cross-Community Working Group (CWG) on Stewardship the CSC has been is to be established to perform the operational oversight previously performed by the U.S. Department of Commerce’s National Telecommunications and Information Administration as it relates to the monitoring of performance of the IANA naming function. The scope of the CSC is available at https://www.icann.org/iana_imp_docs/43-csc-scope-and-responsibilities-v-v2. As you may know, James had previously asked for volunteers for From the GNSO council membership we have established the GNSO CSC Selection Committee. Per which per the attached procedures, which James had previously sent to the GNSO Council, the Selection Committee will evaluate the GNSO candidates for the position of the GNSO Liaison to the CSC and submit the top four candidates to the GNSO Council for final selection. The members of the CSC Selection Committee are David Cake, Heather Forrest, Susan Kawaguchi, Wolf-Ulrich Knoben, and Rubens Kuhl. There is a short amount of time for the selection process to take place and several dependencies for the full membership of the CSC to be determined, so we thought it was important to bring this announcement to your attention again and to I herewith ask you to circulate it to the EOI and related documents within your Stakeholder Groups and /Constituenciesy. Also, we I want to note that to allow time for the Selection Committee to submit its selections to be considered by GNSO Council at its meeting on 21 July, Expressions of Interest for the GNSO Liaison position will need to be submitted by interested members of the GNSO community no later than Friday, 15 July to the GNSO secretariat. To assist candidates, the Selection Committee has created the attached “CSC Expression of Interest GNSO Template 17 June” that can be used to submit the requested information. A final point to call to your attention is that all Expressions of Interests that are received will be forwarded by the GNSO Secretariat to the GNSO Council list as they are received, as well as submitted to the CSC Selection Committee. Here are the key dates and dependencies from the attached timeline: 20 June Resend Call for GNSO Liaison Candidate Expressions of Interest 30 June Update on the CSC Liaison Selection – GNSO Council Meeting 15 July GNSO Liaison Candidate Expressions of Interest Due 15-20 July GNSO CSC Selection Committee Evaluates Candidates and Submits Selection to GNSO Council 21 July GNSO Council Selects Preferred Liaison Candidate and Alternate 22 July GNSO Liaison Candidate Selection Due to ICANN 23-28 July GNSO/ccNSO/RySG Consultation on CSC Membership 09 August GNSO Vote on CSC Membership (using procedures for voting outside a meeting) 15 August CSC Formation Please let us know if you have any questions and thank you for your assistance. Best regards, [Selection Committee member or staff]

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Re: [Gnso-csc] FOR REVIEW re: Message to GNSO Council Concerning Expressions of Interest
by Julie Hedlund June 20, 2016

June 20, 2016

Dear Wolf-Ulrich, Thank you very much for this helpful suggestion. Unless there are alternate ideas from other Selection Committee members I suggest that, if James agrees, we proceed accordingly. I have accepted your suggested changes and produced a clean version of the email/letter below. I’ve also included the attachments. Kind regards, Julie ---------------------------------------------- Begin Draft Message------------------------------ Subject: Call for Expression of Interest (EOI) for the GNSO Liaison to the Customer Standing Committee (CSC) Dear [chair of SG/C], I would like to draw your attention to the request for appointment of the members and liaisons to the Customer Standing Committee (CSC). Per the Cross-Community Working Group (CWG) on Stewardship the CSC is to be established to perform the operational oversight previously performed by the U.S. Department of Commerce’s National Telecommunications and Information Administration as it relates to the monitoring of performance of the IANA naming function. The scope of the CSC is available at https://www.icann.org/iana_imp_docs/43-csc-scope-and-responsibilities-v-v2. >From the GNSO Council membership we have established the GNSO CSC Selection Committee, which per the attached procedures will evaluate the GNSO candidates for the position of the GNSO Liaison to the CSC and submit the top four candidates to the GNSO Council for final selection. The members of the CSC Selection Committee are David Cake, Heather Forrest, Susan Kawaguchi, Wolf-Ulrich Knoben, and Rubens Kuhl. I hereby ask you to circulate the EOI and related documents within your Stakeholder Group and Constituency. Also, I want to note that to allow time for the Selection Committee to submit its selections to be considered by GNSO Council at its meeting on 21 July, Expressions of Interest for the GNSO Liaison position will need to be submitted by interested members of the GNSO community no later than Friday, 15 July to the GNSO Secretariat. To assist candidates, the Selection Committee has created the attached “CSC Expression of Interest GNSO Template 17 June” that can be used to submit the requested information. A final point to call to your attention is that all Expressions of Interests that are received will be forwarded by the GNSO Secretariat to the CSC Selection Committee. Here are the key dates and dependencies from the attached timeline: 20 June Resend Call for GNSO Liaison Candidate Expressions of Interest 30 June Update on the CSC Liaison Selection – GNSO Council Meeting 15 July GNSO Liaison Candidate Expressions of Interest Due 15-20 July GNSO CSC Selection Committee Evaluates Candidates and Submits Selection to GNSO Council 21 July GNSO Council Selects Preferred Liaison Candidate and Alternate 22 July GNSO Liaison Candidate Selection Due to ICANN 23-28 July GNSO/ccNSO/RySG Consultation on CSC Membership 09 August GNSO Vote on CSC Membership (using procedures for voting outside a meeting) 15 August CSC Formation Please let us know if you have any questions and thank you for your assistance. Best regards, James James Bladel, GNSO Council Chair From: WUKnoben <wolf-ulrich.knoben(a)t-online.de> Reply-To: WUKnoben <wolf-ulrich.knoben(a)t-online.de> Date: Saturday, June 18, 2016 at 3:19 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, Susan Kawaguchi <susank(a)fb.com>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br>, "gnso-csc(a)icann.org" <gnso-csc(a)icann.org> Cc: "Austin, Donna" <Donna.Austin(a)neustar.biz>, James Bladel <jbladel(a)godaddy.com> Subject: Re: FOR REVIEW re: Message to GNSO Council Concerning Expressions of Interest Thanks very much, Julie, for the preparation. Due to the time limit and to the fact that people start travelling to Helsinki next week I’d like to suggest that the letter should come from James – I’ve put him on cc - and be sent directly to the SG-/C-chairs with cc to their related secretariats as well as to the council members. The letter should be adapted accordingly (see my suggested modifications attached). I think applications should be forwarded by the secretariat to the SelectCom only. After the 15 July deadline the entire list of applications should be published. Hopefully this doesn’t seem too complicated. Best regards Wolf-Ulrich From: Julie Hedlund Sent: Friday, June 17, 2016 9:14 PM To: WUKnoben ; Susan Kawaguchi ; Heather Forrest ; David Cake ; rubensk(a)nic.br ; gnso-csc(a)icann.org Cc: Austin, Donna Subject: FOR REVIEW re: Message to GNSO Council Concerning Expressions of Interest Dear CSC Selection Committee members, As we discussed earlier this week, the goal is to resend the Request for Appointment announcement and the EoI template to the GNSO Council on Monday, 20 June. With that goal in mind, please see the draft email below for your review. As attachments to the email we might include: 1) the CSC Request for Appointment; 2) the EoI template; 3) the CSC GNSO Procedures; 4) the original message from James; and 5) the timeline. Let me know if there is anything else you think we should include, or if there is anything we should leave off. Also, let me know if one of you would like to volunteer to send this message, or if you would like me to send this on your behalf. In addition, note that the message says, “all Expressions of Interest that are received will be forwarded by the GNSO Secretariat to the GNSO Council list as they are received, as well as submitted to the CSC Selection Committee.” Please let us know whether you agree with this approach or whether you think the submissions should be made available only to the Selection Committee. Finally, you will note that we mention a CSC Update at the GNSO Council meeting in Helsinki on 30 June. It would be helpful if a member of the Selection Committee could give that update (noting that Donna is not on the Selection Committee). Please let us know if you would like to volunteer and I will be happy to assist you with any materials. It would be ideal if we could get this on out on Monday the 20th as that is the deadline for documents for the Helsinki GNSO Council meeting and as noted above this will be an item on the agenda at that meeting. Alternatively, staff can submit the attached documents separately to be posted by the Secretariat and alert the Council list so that at least the document deadline is met. Please respond with any comments or questions and I’ll address them right away, as well as any edits. Thank you for your assistance and I hope you have a nice weekend. Kind regards, Julie Julie Hedlund, Policy Director ---------------------------------------------- Begin Draft Message------------------------------ Subject: Request for Appointment of Members and Liaisons Call for Expression of Interest (EOI) for the GNSO liaison to the Customer Standing Committee (CSC) Dear GNSO Councilors [chair of SG/C], As a member of the GNSO Council Customer Standing Committee (CSC) Selection Committee [or “On behalf of the CWC Selection Committee” if sent by staff] I would like to draw your attention to an important announcement (attached) sent by James Bladel to the GNSO Council list on 01 June concerning the request for appointment of the members and liaisons to the Customer Standing Committee (CSC). Per the Cross-Community Working Group (CWG) on Stewardship the CSC has been is to be established to perform the operational oversight previously performed by the U.S. Department of Commerce’s National Telecommunications and Information Administration as it relates to the monitoring of performance of the IANA naming function. The scope of the CSC is available at https://www.icann.org/iana_imp_docs/43-csc-scope-and-responsibilities-v-v2. As you may know, James had previously asked for volunteers for From the GNSO council membership we have established the GNSO CSC Selection Committee. Per which per the attached procedures, which James had previously sent to the GNSO Council, the Selection Committee will evaluate the GNSO candidates for the position of the GNSO Liaison to the CSC and submit the top four candidates to the GNSO Council for final selection. The members of the CSC Selection Committee are David Cake, Heather Forrest, Susan Kawaguchi, Wolf-Ulrich Knoben, and Rubens Kuhl. There is a short amount of time for the selection process to take place and several dependencies for the full membership of the CSC to be determined, so we thought it was important to bring this announcement to your attention again and to I herewith ask you to circulate it to the EOI and related documents within your Stakeholder Groups and /Constituenciesy. Also, we I want to note that to allow time for the Selection Committee to submit its selections to be considered by GNSO Council at its meeting on 21 July, Expressions of Interest for the GNSO Liaison position will need to be submitted by interested members of the GNSO community no later than Friday, 15 July to the GNSO secretariat. To assist candidates, the Selection Committee has created the attached “CSC Expression of Interest GNSO Template 17 June” that can be used to submit the requested information. A final point to call to your attention is that all Expressions of Interests that are received will be forwarded by the GNSO Secretariat to the GNSO Council list as they are received, as well as submitted to the CSC Selection Committee. Here are the key dates and dependencies from the attached timeline: 20 June Resend Call for GNSO Liaison Candidate Expressions of Interest 30 June Update on the CSC Liaison Selection – GNSO Council Meeting 15 July GNSO Liaison Candidate Expressions of Interest Due 15-20 July GNSO CSC Selection Committee Evaluates Candidates and Submits Selection to GNSO Council 21 July GNSO Council Selects Preferred Liaison Candidate and Alternate 22 July GNSO Liaison Candidate Selection Due to ICANN 23-28 July GNSO/ccNSO/RySG Consultation on CSC Membership 09 August GNSO Vote on CSC Membership (using procedures for voting outside a meeting) 15 August CSC Formation Please let us know if you have any questions and thank you for your assistance. Best regards, [Selection Committee member or staff]

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FOR REVIEW re: Message to GNSO Council Concerning Expressions of Interest
by Julie Hedlund June 17, 2016

June 17, 2016

Dear CSC Selection Committee members, As we discussed earlier this week, the goal is to resend the Request for Appointment announcement and the EoI template to the GNSO Council on Monday, 20 June. With that goal in mind, please see the draft email below for your review. As attachments to the email we might include: 1) the CSC Request for Appointment; 2) the EoI template; 3) the CSC GNSO Procedures; 4) the original message from James; and 5) the timeline. Let me know if there is anything else you think we should include, or if there is anything we should leave off. Also, let me know if one of you would like to volunteer to send this message, or if you would like me to send this on your behalf. In addition, note that the message says, “all Expressions of Interest that are received will be forwarded by the GNSO Secretariat to the GNSO Council list as they are received, as well as submitted to the CSC Selection Committee.” Please let us know whether you agree with this approach or whether you think the submissions should be made available only to the Selection Committee. Finally, you will note that we mention a CSC Update at the GNSO Council meeting in Helsinki on 30 June. It would be helpful if a member of the Selection Committee could give that update (noting that Donna is not on the Selection Committee). Please let us know if you would like to volunteer and I will be happy to assist you with any materials. It would be ideal if we could get this on out on Monday the 20th as that is the deadline for documents for the Helsinki GNSO Council meeting and as noted above this will be an item on the agenda at that meeting. Alternatively, staff can submit the attached documents separately to be posted by the Secretariat and alert the Council list so that at least the document deadline is met. Please respond with any comments or questions and I’ll address them right away, as well as any edits. Thank you for your assistance and I hope you have a nice weekend. Kind regards, Julie Julie Hedlund, Policy Director ---------------------------------------------- Begin Draft Message------------------------------ Subject: Request for Appointment of Members and Liaisons to the Customer Standing Committee (CSC) Dear GNSO Councilors, As a member of the GNSO Council Customer Standing Committee (CSC) Selection Committee [or “On behalf of the CWC Selection Committee” if sent by staff] I would like to draw your attention to an important announcement (attached) sent by James Bladel to the GNSO Council list on 01 June concerning the request for appointment of the members and liaisons to the CSC. Per the Cross-Community Working Group (CWG) on Stewardship the CSC has been established to perform the operational oversight previously performed by the U.S. Department of Commerce’s National Telecommunications and Information Administration as it relates to the monitoring of performance of the IANA naming function. The scope of the CSC is available at https://www.icann.org/iana_imp_docs/43-csc-scope-and-responsibilities-v-v2. As you may know, James had previously asked for volunteers for the GNSO CSC Selection Committee. Per the attached procedures, which James had previously sent to the GNSO Council, the Selection Committee will evaluate the GNSO candidates for the position of the GNSO Liaison to the CSC and submit the top four candidates to the GNSO Council. The members of the CSC Selection Committee are David Cake, Heather Forrest, Susan Kawaguchi, Wolf-Ulrich Knoben, and Rubens Kuhl. There is a short amount of time for the selection process to take place and several dependencies for the full membership of the CSC to be determined, so we thought it was important to bring this announcement to your attention again and to ask you to circulate it to your Stakeholder Groups and Constituencies. Also, we want to note that to allow time for the Selection Committee to submit its selections to be considered by GNSO Council at its meeting on 21 July, Expressions of Interest for the GNSO Liaison position will need to be submitted by interested members of the GNSO community no later than Friday, 15 July. To assist candidates, the Selection Committee has created the attached “CSC Expression of Interest GNSO Template 17 June” that can be used to submit the requested information. A final point to call to your attention is that all Expressions of Interests that are received will be forwarded by the GNSO Secretariat to the GNSO Council list as they are received, as well as submitted to the CSC Selection Committee. Here are the key dates and dependencies from the attached timeline: 20 June Resend Call for GNSO Liaison Candidate Expressions of Interest 30 June Update on the CSC Liaison Selection – GNSO Council Meeting 15 July GNSO Liaison Candidate Expressions of Interest Due 15-20 July GNSO CSC Selection Committee Evaluates Candidates and Submits Selection to GNSO Council 21 July GNSO Council Selects Preferred Liaison Candidate and Alternate 22 July GNSO Liaison Candidate Selection Due to ICANN 23-28 July GNSO/ccNSO/RySG Consultation on CSC Membership 09 August GNSO Vote on CSC Membership (using procedures for voting outside a meeting) 15 August CSC Formation Please let us know if you have any questions and thank you for your assistance. Best regards, [Selection Committee member or staff]

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Re: [Gnso-csc] Notes/Actions: CSC Selection Committee Meeting 15 June 2016
by Julie Hedlund June 17, 2016

June 17, 2016

Dear Wolf-Ulrich, I would like to refer your question to Donna – I think perhaps it is a reference to only one entity, .arpa, but let me defer to Donna on this. Thanks and have a nice weekend! Best, Julie From: WUKnoben <wolf-ulrich.knoben(a)t-online.de> Reply-To: WUKnoben <wolf-ulrich.knoben(a)t-online.de> Date: Friday, June 17, 2016 at 6:15 AM To: Julie Hedlund <julie.hedlund(a)icann.org>, Susan Kawaguchi <susank(a)fb.com>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br>, "gnso-csc(a)icann.org" <gnso-csc(a)icann.org> Cc: Marika Konings <marika.konings(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, Terri Agnew <terri.agnew(a)icann.org>, "Austin, Donna" <Donna.Austin(a)neustar.biz> Subject: Re: Notes/Actions: CSC Selection Committee Meeting 15 June 2016 Thanks Julie, diving into the CSC charter as well as the GNSO selection process one question comes to my mind re membership/liaison of gTLD registries. The charter, under “Membership Selection Process” says: << While the ccTLD and gTLD members will be appointed by the ccNSO and RySG respectively and liaisons by their applicable groups, ccTLD or gTLD registry operators that are not members of these groups will be eligible to participate in the CSC as members or liaisons. >> Which (non-GNSO) channel these operators can use to apply for a liaison? On the other hand the charter is clear that the GNSO can provide a non-registry liaison (only?). I just want us to avoid running into a situation where potential interested parties claim being excluded from application. Thanks also for sending the transcript of the ccNSO/GNSO leadership call. Very helpful to see the ccNSO approach. Best regards Wolf-Ulrich From: Julie Hedlund Sent: Thursday, June 16, 2016 7:10 PM To: WUKnoben ; Susan Kawaguchi ; Heather Forrest ; David Cake ; rubensk(a)nic.br ; gnso-csc(a)icann.org Cc: Marika Konings ; gnso-secs(a)icann.org ; Terri Agnew ; Austin, Donna Subject: Re: Notes/Actions: CSC Selection Committee Meeting 15 June 2016 Hi Wolf-Ulrich, I updated the form based on yours and Susan’s suggestions. The revised version is attached. Concerning conflicts of interest, perhaps the Selection Committee can decide how to deal with them should they arise. Furthermore, I would think it is possible that if a member of the Selection Committee decided to apply then that person might recuse him/herself from the evaluation and selection process. Concerning the candidates, the procedures (attached) that have been accepted by the GNSO Council state, “The Selection Committee will rank the candidates and the top four candidates will be presented to the GNSO Council for discussion. The two final candidates will be put forward by the GNSO Council in order to meet the diversity requirement.” Please see the attached procedures. Thus, the Selection Committee will select four (of course if there are enough for four) and the Council will send forward two – a preferred candidate and an alternate. Again, assuming there are two candidates. I hope this is helpful, but please let me know if you have further comments or questions. Kind regards, Julie From: WUKnoben <wolf-ulrich.knoben(a)t-online.de> Reply-To: WUKnoben <wolf-ulrich.knoben(a)t-online.de> Date: Thursday, June 16, 2016 at 5:23 AM To: Susan Kawaguchi <susank(a)fb.com>, Julie Hedlund <julie.hedlund(a)icann.org>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br> Cc: Marika Konings <marika.konings(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, Terri Agnew <terri.agnew(a)icann.org>, "Austin, Donna" <Donna.Austin(a)neustar.biz> Subject: Re: Notes/Actions: CSC Selection Committee Meeting 15 June 2016 All, I agree with Susan. In addition, under “affiliation” candidates should indicate the constituency they are affiliated with. Re the 1st sentence in the template I’d like to suggest the following amendment which to my understanding expresses clearer that the liaison is a GNSO liaison (not a RrSG or NCPH one) and the candidates should come from the RrSG and NCPH: << This template is developed specifically for completion by GNSO - CSC liaison candidates (Registrar Stakeholder Group or Non-contracted Parties House of the GNSO). >> How are we going to deal with potential conflicts of interest – just in case a member of our SelectCom is filing an application? Or is this excluded? @Julie: From the notes of our call I read “Note that it is suggested for the GNSO to select 2 candidates: preferred and alternate. The SC members will need to determine the process for determining these candidates and what to do if there is only one or more than 2”. Isn’t my understanding correct that the SC should select 2 candidates and the GNSO (council) should then select one of these 2? Best regards Wolf-Ulrich From: Susan Kawaguchi Sent: Wednesday, June 15, 2016 9:01 PM To: Julie Hedlund ; Heather Forrest ; WUKnoben ; David Cake ; rubensk(a)nic.br Cc: Marika Konings ; gnso-secs(a)icann.org ; Terri Agnew ; Austin, Donna Subject: Re: Notes/Actions: CSC Selection Committee Meeting 15 June 2016 Hello all, I have reviewed the Eol template and would add the option of indicating gender on the form. I also think question 9 is a good question to ensure that the applicant understands the purpose of the CSC. I always favor transparency and think we should provide the applicant’s name to the GNSO council. Best regards, Susan Kawaguchi Domain Name Manager Facebook Legal Dept. From: Julie Hedlund <julie.hedlund(a)icann.org> Date: Wednesday, June 15, 2016 at 7:20 AM To: Heather Forrest <Heather.Forrest(a)acu.edu.au>, Susan kawaguchi <susank(a)fb.com>, WUKnoben <wolf-ulrich.knoben(a)t-online.de>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br> Cc: Marika Konings <marika.konings(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, Terri Agnew <terri.agnew(a)icann.org>, "Austin, Donna" <Donna.Austin(a)neustar.biz> Subject: Notes/Actions: CSC Selection Committee Meeting 15 June 2016 Dear CSC Selection Committee members, Please see below the notes and actions from today’s call with Donna Austin and let me know if there is anything I have missed. I have attached for your reference the presentation Donna provided today. As noted today our next meeting will be a face-to-face meeting during the ICANN 56 meeting in Helsinki. I will separately send a doodle poll to pick a time and based on the results I will schedule a room. Kind regards, Julie Julie Hedlund, Policy Director Notes/Actions: Selection Committee to review the evaluate candidates for the GNSO CSC Liaison process, Wednesday, 15 June 2016 at 12:00 UTC 1. CSC Charter Action Item: SC members should review the CSC Charter at: https://www.icann.org/iana_imp_docs/41-csc-charter-v-v1 (also attached). 2. Expression of Interest (EoI) Template Notes: ? The ICANN deadline for submitting EoIs is 15 July (see the attached Call for EoIs). The deadline for final selections is 22 July, but for the GNSO the Selection Committee should plan to have this occur during the GNSO Council meeting on 21 July (see the attached detailed timeline). ? Although James sent the Call for EoI letter to the GNSO Council on 01 June (see attached email) with a request for the SGs/Cs to circulate it, the SC should send it again more formally, perhaps on Monday, 20 June, along with the EoI template. ? A key point to consider is whether or not to keep the candidates secret. See the GAC Liaison process at: http://gnso.icann.org/en/drafts/request-liaison-gac-30mar16-en.pdf whereby the “GNSO Council Chairs will review the applications received and rank these...” noting that the candidate names are not provided to the GNSO Council during this evaluation process. Note also concerns express on the Council list with respect to lack of transparency in the GAC Liaison selection process. Action Items: 1) Selection Committee members should review the EoI template and provide comments no later than COB for furthest west time zone on Friday, 17 June. 2) Selection Committee members should indicate whether or not candidates’ names should be known only to the Selection Committee members, or also revealed to the GNSO Council during the Selection Committee’s evaluation process (ICANN has left this determination up to each SO/AC). 3) Staff will incorporate changes and prepare the formal Call for EoIs with a goal to send on Monday, 20 June on behalf of the Selection Committee. 3. Candidate Evaluation Process Notes: ? The Selection Committee will need to develop a process for how to evaluate the candidates. ? RySG is developing a Survey Monkey survey for the evaluation of its CSC member. ? Consider whether the GNSO Selection Committee should use a survey tool for evaluation. ? Note that it is suggested for the GNSO to select 2 candidates: preferred and alternate. The SC members will need to determine the process for determining these candidates and what to do if there is only one or more than 2. Action Items: 1) Staff will send a doodle to arrange a 60-minute face-to-face meeting in Helsinki for the discussion of the evaluation process. 2) Staff will liaise with the RySG Secretariat to see if we can get a copy of their evaluation survey to use as a template to develop a GNSO candidate evaluation survey. 3) Staff will provide the survey template to the Selection Committee next week for discussion at the face-to-face meeting in Helsinki.

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Re: [Gnso-csc] ccNSO/GNSO Pre-Helsinki Prep Call
by Julie Hedlund June 16, 2016

June 16, 2016

Dear Wolf-Ulrich, I have attached the transcript. Kind regards, Julie From: "Wolf-Ulrich.Knoben(a)t-online.de" <Wolf-Ulrich.Knoben(a)t-online.de> Date: Thursday, June 16, 2016 at 5:19 PM To: Julie Hedlund <julie.hedlund(a)icann.org> Subject: Re: [Gnso-csc] ccNSO/GNSO Pre-Helsinki Prep Call Julie, Could you send us the link to the transcript, please? Thanks. Wolf-Ulrich Sent from my personal phone Am 16.06.2016 um 23:02 schrieb Julie Hedlund <julie.hedlund(a)icann.org>: Selection Committee members, I’ve reviewed the transcript. The dialog on the CSC begins on page 2 and goes to page 13. It’s not terribly long though and it is a very helpful conversation. Let us know if you have any questions. Kind regards, Julie From: <gnso-csc-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, June 16, 2016 at 4:46 PM To: "Austin, Donna" <Donna.Austin(a)neustar.biz>, WUKnoben <wolf-ulrich.knoben(a)t-online.de>, Susan Kawaguchi <susank(a)fb.com>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br>, "gnso-csc(a)icann.org" <gnso-csc(a)icann.org> Cc: Mary Wong <mary.wong(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, James Bladel <jbladel(a)godaddy.com> Subject: Re: [Gnso-csc] ccNSO/GNSO Pre-Helsinki Prep Call Thanks so much Donna. Julie From: "Austin, Donna" <Donna.Austin(a)neustar.biz> Date: Thursday, June 16, 2016 at 4:43 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, WUKnoben <wolf-ulrich.knoben(a)t-online.de>, Susan Kawaguchi <susank(a)fb.com>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br>, "gnso-csc(a)icann.org" <gnso-csc(a)icann.org> Cc: Marika Konings <marika.konings(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, Terri Agnew <terri.agnew(a)icann.org>, James Bladel <jbladel(a)godaddy.com>, Mary Wong <mary.wong(a)icann.org> Subject: RE: ccNSO/GNSO Pre-Helsinki Prep Call Thanks Julie The transcript of the call has since become available and is attached. From: Julie Hedlund [mailto:julie.hedlund@icann.org] Sent: Thursday, June 16, 2016 1:27 PM To: Austin, Donna <Donna.Austin(a)neustar.biz>; WUKnoben <wolf-ulrich.knoben(a)t-online.de>; Susan Kawaguchi <susank(a)fb.com>; Heather Forrest <Heather.Forrest(a)acu.edu.au>; David Cake <davecake(a)gmail.com>; rubensk(a)nic.br; gnso-csc(a)icann.org Cc: Marika Konings <marika.konings(a)icann.org>; gnso-secs(a)icann.org; Terri Agnew <terri.agnew(a)icann.org>; James M. Bladel <jbladel(a)godaddy.com>; Mary Wong <mary.wong(a)icann.org> Subject: Re: ccNSO/GNSO Pre-Helsinki Prep Call Hi Donna, This is very helpful. I’ll be happy to share the notes from Mary also. Kind regards, Julie From: "Austin, Donna" <Donna.Austin(a)neustar.biz> Date: Thursday, June 16, 2016 at 4:15 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, WUKnoben <wolf-ulrich.knoben(a)t-online.de>, Susan Kawaguchi <susank(a)fb.com>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br>, "gnso-csc(a)icann.org" <gnso-csc(a)icann.org> Cc: Marika Konings <marika.konings(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, Terri Agnew <terri.agnew(a)icann.org>, James Bladel <jbladel(a)godaddy.com> Subject: ccNSO/GNSO Pre-Helsinki Prep Call Hi All Earlier today James, Heather and I had a call with Katrina Sataki and Stephen Deerhake from the ccNSO. One of the topics we discussed in some detail was the CSC and in that regard I think it would be beneficial for the Selection Committee to listen to the MP3, which is provided at the link below (or read the transcript when this becomes available). https://icann.box.com/shared/static/ty46suisxriud2akjukwbdpnhj7nyteb.mp3 Mary also took some notes. Julie, perhaps you could forward those to the group as well. The ccNSO Council approved their Guidelines for CSC appointments earlier today and these are also attached for your information. Thanks Donna

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