- Gnso-csc - lists.icann.org

Re: [Gnso-csc] ccNSO/GNSO Pre-Helsinki Prep Call
by Julie Hedlund June 16, 2016

June 16, 2016

Selection Committee members, I’ve reviewed the transcript. The dialog on the CSC begins on page 2 and goes to page 13. It’s not terribly long though and it is a very helpful conversation. Let us know if you have any questions. Kind regards, Julie From: <gnso-csc-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, June 16, 2016 at 4:46 PM To: "Austin, Donna" <Donna.Austin(a)neustar.biz>, WUKnoben <wolf-ulrich.knoben(a)t-online.de>, Susan Kawaguchi <susank(a)fb.com>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br>, "gnso-csc(a)icann.org" <gnso-csc(a)icann.org> Cc: Mary Wong <mary.wong(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, James Bladel <jbladel(a)godaddy.com> Subject: Re: [Gnso-csc] ccNSO/GNSO Pre-Helsinki Prep Call Thanks so much Donna. Julie From: "Austin, Donna" <Donna.Austin(a)neustar.biz> Date: Thursday, June 16, 2016 at 4:43 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, WUKnoben <wolf-ulrich.knoben(a)t-online.de>, Susan Kawaguchi <susank(a)fb.com>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br>, "gnso-csc(a)icann.org" <gnso-csc(a)icann.org> Cc: Marika Konings <marika.konings(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, Terri Agnew <terri.agnew(a)icann.org>, James Bladel <jbladel(a)godaddy.com>, Mary Wong <mary.wong(a)icann.org> Subject: RE: ccNSO/GNSO Pre-Helsinki Prep Call Thanks Julie The transcript of the call has since become available and is attached. From: Julie Hedlund [mailto:julie.hedlund@icann.org] Sent: Thursday, June 16, 2016 1:27 PM To: Austin, Donna <Donna.Austin(a)neustar.biz>; WUKnoben <wolf-ulrich.knoben(a)t-online.de>; Susan Kawaguchi <susank(a)fb.com>; Heather Forrest <Heather.Forrest(a)acu.edu.au>; David Cake <davecake(a)gmail.com>; rubensk(a)nic.br; gnso-csc(a)icann.org Cc: Marika Konings <marika.konings(a)icann.org>; gnso-secs(a)icann.org; Terri Agnew <terri.agnew(a)icann.org>; James M. Bladel <jbladel(a)godaddy.com>; Mary Wong <mary.wong(a)icann.org> Subject: Re: ccNSO/GNSO Pre-Helsinki Prep Call Hi Donna, This is very helpful. I’ll be happy to share the notes from Mary also. Kind regards, Julie From: "Austin, Donna" <Donna.Austin(a)neustar.biz> Date: Thursday, June 16, 2016 at 4:15 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, WUKnoben <wolf-ulrich.knoben(a)t-online.de>, Susan Kawaguchi <susank(a)fb.com>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br>, "gnso-csc(a)icann.org" <gnso-csc(a)icann.org> Cc: Marika Konings <marika.konings(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, Terri Agnew <terri.agnew(a)icann.org>, James Bladel <jbladel(a)godaddy.com> Subject: ccNSO/GNSO Pre-Helsinki Prep Call Hi All Earlier today James, Heather and I had a call with Katrina Sataki and Stephen Deerhake from the ccNSO. One of the topics we discussed in some detail was the CSC and in that regard I think it would be beneficial for the Selection Committee to listen to the MP3, which is provided at the link below (or read the transcript when this becomes available). https://icann.box.com/shared/static/ty46suisxriud2akjukwbdpnhj7nyteb.mp3 Mary also took some notes. Julie, perhaps you could forward those to the group as well. The ccNSO Council approved their Guidelines for CSC appointments earlier today and these are also attached for your information. Thanks Donna

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Re: [Gnso-csc] ccNSO/GNSO Pre-Helsinki Prep Call
by Julie Hedlund June 16, 2016

June 16, 2016

Thanks so much Donna. Julie From: "Austin, Donna" <Donna.Austin(a)neustar.biz> Date: Thursday, June 16, 2016 at 4:43 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, WUKnoben <wolf-ulrich.knoben(a)t-online.de>, Susan Kawaguchi <susank(a)fb.com>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br>, "gnso-csc(a)icann.org" <gnso-csc(a)icann.org> Cc: Marika Konings <marika.konings(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, Terri Agnew <terri.agnew(a)icann.org>, James Bladel <jbladel(a)godaddy.com>, Mary Wong <mary.wong(a)icann.org> Subject: RE: ccNSO/GNSO Pre-Helsinki Prep Call Thanks Julie The transcript of the call has since become available and is attached. From: Julie Hedlund [mailto:julie.hedlund@icann.org] Sent: Thursday, June 16, 2016 1:27 PM To: Austin, Donna <Donna.Austin(a)neustar.biz>; WUKnoben <wolf-ulrich.knoben(a)t-online.de>; Susan Kawaguchi <susank(a)fb.com>; Heather Forrest <Heather.Forrest(a)acu.edu.au>; David Cake <davecake(a)gmail.com>; rubensk(a)nic.br; gnso-csc(a)icann.org Cc: Marika Konings <marika.konings(a)icann.org>; gnso-secs(a)icann.org; Terri Agnew <terri.agnew(a)icann.org>; James M. Bladel <jbladel(a)godaddy.com>; Mary Wong <mary.wong(a)icann.org> Subject: Re: ccNSO/GNSO Pre-Helsinki Prep Call Hi Donna, This is very helpful. I’ll be happy to share the notes from Mary also. Kind regards, Julie From: "Austin, Donna" <Donna.Austin(a)neustar.biz> Date: Thursday, June 16, 2016 at 4:15 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, WUKnoben <wolf-ulrich.knoben(a)t-online.de>, Susan Kawaguchi <susank(a)fb.com>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br>, "gnso-csc(a)icann.org" <gnso-csc(a)icann.org> Cc: Marika Konings <marika.konings(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, Terri Agnew <terri.agnew(a)icann.org>, James Bladel <jbladel(a)godaddy.com> Subject: ccNSO/GNSO Pre-Helsinki Prep Call Hi All Earlier today James, Heather and I had a call with Katrina Sataki and Stephen Deerhake from the ccNSO. One of the topics we discussed in some detail was the CSC and in that regard I think it would be beneficial for the Selection Committee to listen to the MP3, which is provided at the link below (or read the transcript when this becomes available). https://icann.box.com/shared/static/ty46suisxriud2akjukwbdpnhj7nyteb.mp3 Mary also took some notes. Julie, perhaps you could forward those to the group as well. The ccNSO Council approved their Guidelines for CSC appointments earlier today and these are also attached for your information. Thanks Donna

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Re: [Gnso-csc] ccNSO/GNSO Pre-Helsinki Prep Call
by Julie Hedlund June 16, 2016

June 16, 2016

Hi Donna, This is very helpful. I’ll be happy to share the notes from Mary also. Kind regards, Julie From: "Austin, Donna" <Donna.Austin(a)neustar.biz> Date: Thursday, June 16, 2016 at 4:15 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, WUKnoben <wolf-ulrich.knoben(a)t-online.de>, Susan Kawaguchi <susank(a)fb.com>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br>, "gnso-csc(a)icann.org" <gnso-csc(a)icann.org> Cc: Marika Konings <marika.konings(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, Terri Agnew <terri.agnew(a)icann.org>, James Bladel <jbladel(a)godaddy.com> Subject: ccNSO/GNSO Pre-Helsinki Prep Call Hi All Earlier today James, Heather and I had a call with Katrina Sataki and Stephen Deerhake from the ccNSO. One of the topics we discussed in some detail was the CSC and in that regard I think it would be beneficial for the Selection Committee to listen to the MP3, which is provided at the link below (or read the transcript when this becomes available). https://icann.box.com/shared/static/ty46suisxriud2akjukwbdpnhj7nyteb.mp3 Mary also took some notes. Julie, perhaps you could forward those to the group as well. The ccNSO Council approved their Guidelines for CSC appointments earlier today and these are also attached for your information. Thanks Donna

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Re: [Gnso-csc] Notes/Actions: CSC Selection Committee Meeting 15 June 2016
by Julie Hedlund June 16, 2016

June 16, 2016

Hi Wolf-Ulrich, The Council and the ccNSO must jointly agree on the full membership (liaisons and members). At that point the GNSO would select the primary/preferred GNSO candidate (as you note) assuming that candidate met the diversity requirements. This will be done with the GNSO (and ccNSO) viewing the full slate of CSC members since they must agree on all the members and liaisons. The procedures state, “While it will not be the role of the ccNSO and GNSO to question the validity of any recommended appointments to the CSC they will take into account the overall composition of the proposed CSC in terms of geographic diversity and skill sets.” As for the other SOs/ACs, first I should note that the liaison is not mandatory, so the GNSO does not even need to make a selection, nor to the other SOs/ACs. ICANN assumes that each SO/AC will follow its own procedure for selecting its liaison and these procedures may differ. For example, an SO/AC could submit just one candidate (or none) Let me know if this is helpful, but I’m happy to answer further questions. Kind regards, Julie From: WUKnoben <wolf-ulrich.knoben(a)t-online.de> Reply-To: WUKnoben <wolf-ulrich.knoben(a)t-online.de> Date: Thursday, June 16, 2016 at 1:51 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, Susan Kawaguchi <susank(a)fb.com>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br>, "gnso-csc(a)icann.org" <gnso-csc(a)icann.org> Cc: Marika Konings <marika.konings(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, Terri Agnew <terri.agnew(a)icann.org>, "Austin, Donna" <Donna.Austin(a)neustar.biz> Subject: Re: Notes/Actions: CSC Selection Committee Meeting 15 June 2016 Thanks very much Julie. I should have read the procedure more diligently. So I understand that the GNSO process goes through 3 steps: 4, 2 candidates, and then the council selects 1 (out of 2) to meet the diversity requirements. Q: This requires that the other CSC members are already known. How does this work in case other SO/ACs use a similar modus operandi? Best regards Wolf-Ulrich From: Julie Hedlund Sent: Thursday, June 16, 2016 7:10 PM To: WUKnoben ; Susan Kawaguchi ; Heather Forrest ; David Cake ; rubensk(a)nic.br ; gnso-csc(a)icann.org Cc: Marika Konings ; gnso-secs(a)icann.org ; Terri Agnew ; Austin, Donna Subject: Re: Notes/Actions: CSC Selection Committee Meeting 15 June 2016 Hi Wolf-Ulrich, I updated the form based on yours and Susan’s suggestions. The revised version is attached. Concerning conflicts of interest, perhaps the Selection Committee can decide how to deal with them should they arise. Furthermore, I would think it is possible that if a member of the Selection Committee decided to apply then that person might recuse him/herself from the evaluation and selection process. Concerning the candidates, the procedures (attached) that have been accepted by the GNSO Council state, “The Selection Committee will rank the candidates and the top four candidates will be presented to the GNSO Council for discussion. The two final candidates will be put forward by the GNSO Council in order to meet the diversity requirement.” Please see the attached procedures. Thus, the Selection Committee will select four (of course if there are enough for four) and the Council will send forward two – a preferred candidate and an alternate. Again, assuming there are two candidates. I hope this is helpful, but please let me know if you have further comments or questions. Kind regards, Julie From: WUKnoben <wolf-ulrich.knoben(a)t-online.de> Reply-To: WUKnoben <wolf-ulrich.knoben(a)t-online.de> Date: Thursday, June 16, 2016 at 5:23 AM To: Susan Kawaguchi <susank(a)fb.com>, Julie Hedlund <julie.hedlund(a)icann.org>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br> Cc: Marika Konings <marika.konings(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, Terri Agnew <terri.agnew(a)icann.org>, "Austin, Donna" <Donna.Austin(a)neustar.biz> Subject: Re: Notes/Actions: CSC Selection Committee Meeting 15 June 2016 All, I agree with Susan. In addition, under “affiliation” candidates should indicate the constituency they are affiliated with. Re the 1st sentence in the template I’d like to suggest the following amendment which to my understanding expresses clearer that the liaison is a GNSO liaison (not a RrSG or NCPH one) and the candidates should come from the RrSG and NCPH: << This template is developed specifically for completion by GNSO - CSC liaison candidates (Registrar Stakeholder Group or Non-contracted Parties House of the GNSO). >> How are we going to deal with potential conflicts of interest – just in case a member of our SelectCom is filing an application? Or is this excluded? @Julie: From the notes of our call I read “Note that it is suggested for the GNSO to select 2 candidates: preferred and alternate. The SC members will need to determine the process for determining these candidates and what to do if there is only one or more than 2”. Isn’t my understanding correct that the SC should select 2 candidates and the GNSO (council) should then select one of these 2? Best regards Wolf-Ulrich From: Susan Kawaguchi Sent: Wednesday, June 15, 2016 9:01 PM To: Julie Hedlund ; Heather Forrest ; WUKnoben ; David Cake ; rubensk(a)nic.br Cc: Marika Konings ; gnso-secs(a)icann.org ; Terri Agnew ; Austin, Donna Subject: Re: Notes/Actions: CSC Selection Committee Meeting 15 June 2016 Hello all, I have reviewed the Eol template and would add the option of indicating gender on the form. I also think question 9 is a good question to ensure that the applicant understands the purpose of the CSC. I always favor transparency and think we should provide the applicant’s name to the GNSO council. Best regards, Susan Kawaguchi Domain Name Manager Facebook Legal Dept. From: Julie Hedlund <julie.hedlund(a)icann.org> Date: Wednesday, June 15, 2016 at 7:20 AM To: Heather Forrest <Heather.Forrest(a)acu.edu.au>, Susan kawaguchi <susank(a)fb.com>, WUKnoben <wolf-ulrich.knoben(a)t-online.de>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br> Cc: Marika Konings <marika.konings(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, Terri Agnew <terri.agnew(a)icann.org>, "Austin, Donna" <Donna.Austin(a)neustar.biz> Subject: Notes/Actions: CSC Selection Committee Meeting 15 June 2016 Dear CSC Selection Committee members, Please see below the notes and actions from today’s call with Donna Austin and let me know if there is anything I have missed. I have attached for your reference the presentation Donna provided today. As noted today our next meeting will be a face-to-face meeting during the ICANN 56 meeting in Helsinki. I will separately send a doodle poll to pick a time and based on the results I will schedule a room. Kind regards, Julie Julie Hedlund, Policy Director Notes/Actions: Selection Committee to review the evaluate candidates for the GNSO CSC Liaison process, Wednesday, 15 June 2016 at 12:00 UTC 1. CSC Charter Action Item: SC members should review the CSC Charter at: https://www.icann.org/iana_imp_docs/41-csc-charter-v-v1 (also attached). 2. Expression of Interest (EoI) Template Notes: ? The ICANN deadline for submitting EoIs is 15 July (see the attached Call for EoIs). The deadline for final selections is 22 July, but for the GNSO the Selection Committee should plan to have this occur during the GNSO Council meeting on 21 July (see the attached detailed timeline). ? Although James sent the Call for EoI letter to the GNSO Council on 01 June (see attached email) with a request for the SGs/Cs to circulate it, the SC should send it again more formally, perhaps on Monday, 20 June, along with the EoI template. ? A key point to consider is whether or not to keep the candidates secret. See the GAC Liaison process at: http://gnso.icann.org/en/drafts/request-liaison-gac-30mar16-en.pdf whereby the “GNSO Council Chairs will review the applications received and rank these...” noting that the candidate names are not provided to the GNSO Council during this evaluation process. Note also concerns express on the Council list with respect to lack of transparency in the GAC Liaison selection process. Action Items: 1) Selection Committee members should review the EoI template and provide comments no later than COB for furthest west time zone on Friday, 17 June. 2) Selection Committee members should indicate whether or not candidates’ names should be known only to the Selection Committee members, or also revealed to the GNSO Council during the Selection Committee’s evaluation process (ICANN has left this determination up to each SO/AC). 3) Staff will incorporate changes and prepare the formal Call for EoIs with a goal to send on Monday, 20 June on behalf of the Selection Committee. 3. Candidate Evaluation Process Notes: ? The Selection Committee will need to develop a process for how to evaluate the candidates. ? RySG is developing a Survey Monkey survey for the evaluation of its CSC member. ? Consider whether the GNSO Selection Committee should use a survey tool for evaluation. ? Note that it is suggested for the GNSO to select 2 candidates: preferred and alternate. The SC members will need to determine the process for determining these candidates and what to do if there is only one or more than 2. Action Items: 1) Staff will send a doodle to arrange a 60-minute face-to-face meeting in Helsinki for the discussion of the evaluation process. 2) Staff will liaise with the RySG Secretariat to see if we can get a copy of their evaluation survey to use as a template to develop a GNSO candidate evaluation survey. 3) Staff will provide the survey template to the Selection Committee next week for discussion at the face-to-face meeting in Helsinki.

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Re: [Gnso-csc] Notes/Actions: CSC Selection Committee Meeting 15 June 2016
by Julie Hedlund June 16, 2016

June 16, 2016

Hi Wolf-Ulrich, I updated the form based on yours and Susan’s suggestions. The revised version is attached. Concerning conflicts of interest, perhaps the Selection Committee can decide how to deal with them should they arise. Furthermore, I would think it is possible that if a member of the Selection Committee decided to apply then that person might recuse him/herself from the evaluation and selection process. Concerning the candidates, the procedures (attached) that have been accepted by the GNSO Council state, “The Selection Committee will rank the candidates and the top four candidates will be presented to the GNSO Council for discussion. The two final candidates will be put forward by the GNSO Council in order to meet the diversity requirement.” Please see the attached procedures. Thus, the Selection Committee will select four (of course if there are enough for four) and the Council will send forward two – a preferred candidate and an alternate. Again, assuming there are two candidates. I hope this is helpful, but please let me know if you have further comments or questions. Kind regards, Julie From: WUKnoben <wolf-ulrich.knoben(a)t-online.de> Reply-To: WUKnoben <wolf-ulrich.knoben(a)t-online.de> Date: Thursday, June 16, 2016 at 5:23 AM To: Susan Kawaguchi <susank(a)fb.com>, Julie Hedlund <julie.hedlund(a)icann.org>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br> Cc: Marika Konings <marika.konings(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, Terri Agnew <terri.agnew(a)icann.org>, "Austin, Donna" <Donna.Austin(a)neustar.biz> Subject: Re: Notes/Actions: CSC Selection Committee Meeting 15 June 2016 All, I agree with Susan. In addition, under “affiliation” candidates should indicate the constituency they are affiliated with. Re the 1st sentence in the template I’d like to suggest the following amendment which to my understanding expresses clearer that the liaison is a GNSO liaison (not a RrSG or NCPH one) and the candidates should come from the RrSG and NCPH: << This template is developed specifically for completion by GNSO - CSC liaison candidates (Registrar Stakeholder Group or Non-contracted Parties House of the GNSO). >> How are we going to deal with potential conflicts of interest – just in case a member of our SelectCom is filing an application? Or is this excluded? @Julie: From the notes of our call I read “Note that it is suggested for the GNSO to select 2 candidates: preferred and alternate. The SC members will need to determine the process for determining these candidates and what to do if there is only one or more than 2”. Isn’t my understanding correct that the SC should select 2 candidates and the GNSO (council) should then select one of these 2? Best regards Wolf-Ulrich From: Susan Kawaguchi Sent: Wednesday, June 15, 2016 9:01 PM To: Julie Hedlund ; Heather Forrest ; WUKnoben ; David Cake ; rubensk(a)nic.br Cc: Marika Konings ; gnso-secs(a)icann.org ; Terri Agnew ; Austin, Donna Subject: Re: Notes/Actions: CSC Selection Committee Meeting 15 June 2016 Hello all, I have reviewed the Eol template and would add the option of indicating gender on the form. I also think question 9 is a good question to ensure that the applicant understands the purpose of the CSC. I always favor transparency and think we should provide the applicant’s name to the GNSO council. Best regards, Susan Kawaguchi Domain Name Manager Facebook Legal Dept. From: Julie Hedlund <julie.hedlund(a)icann.org> Date: Wednesday, June 15, 2016 at 7:20 AM To: Heather Forrest <Heather.Forrest(a)acu.edu.au>, Susan kawaguchi <susank(a)fb.com>, WUKnoben <wolf-ulrich.knoben(a)t-online.de>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br> Cc: Marika Konings <marika.konings(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, Terri Agnew <terri.agnew(a)icann.org>, "Austin, Donna" <Donna.Austin(a)neustar.biz> Subject: Notes/Actions: CSC Selection Committee Meeting 15 June 2016 Dear CSC Selection Committee members, Please see below the notes and actions from today’s call with Donna Austin and let me know if there is anything I have missed. I have attached for your reference the presentation Donna provided today. As noted today our next meeting will be a face-to-face meeting during the ICANN 56 meeting in Helsinki. I will separately send a doodle poll to pick a time and based on the results I will schedule a room. Kind regards, Julie Julie Hedlund, Policy Director Notes/Actions: Selection Committee to review the evaluate candidates for the GNSO CSC Liaison process, Wednesday, 15 June 2016 at 12:00 UTC 1. CSC Charter Action Item: SC members should review the CSC Charter at: https://www.icann.org/iana_imp_docs/41-csc-charter-v-v1 (also attached). 2. Expression of Interest (EoI) Template Notes: ? The ICANN deadline for submitting EoIs is 15 July (see the attached Call for EoIs). The deadline for final selections is 22 July, but for the GNSO the Selection Committee should plan to have this occur during the GNSO Council meeting on 21 July (see the attached detailed timeline). ? Although James sent the Call for EoI letter to the GNSO Council on 01 June (see attached email) with a request for the SGs/Cs to circulate it, the SC should send it again more formally, perhaps on Monday, 20 June, along with the EoI template. ? A key point to consider is whether or not to keep the candidates secret. See the GAC Liaison process at: http://gnso.icann.org/en/drafts/request-liaison-gac-30mar16-en.pdf whereby the “GNSO Council Chairs will review the applications received and rank these...” noting that the candidate names are not provided to the GNSO Council during this evaluation process. Note also concerns express on the Council list with respect to lack of transparency in the GAC Liaison selection process. Action Items: 1) Selection Committee members should review the EoI template and provide comments no later than COB for furthest west time zone on Friday, 17 June. 2) Selection Committee members should indicate whether or not candidates’ names should be known only to the Selection Committee members, or also revealed to the GNSO Council during the Selection Committee’s evaluation process (ICANN has left this determination up to each SO/AC). 3) Staff will incorporate changes and prepare the formal Call for EoIs with a goal to send on Monday, 20 June on behalf of the Selection Committee. 3. Candidate Evaluation Process Notes: ? The Selection Committee will need to develop a process for how to evaluate the candidates. ? RySG is developing a Survey Monkey survey for the evaluation of its CSC member. ? Consider whether the GNSO Selection Committee should use a survey tool for evaluation. ? Note that it is suggested for the GNSO to select 2 candidates: preferred and alternate. The SC members will need to determine the process for determining these candidates and what to do if there is only one or more than 2. Action Items: 1) Staff will send a doodle to arrange a 60-minute face-to-face meeting in Helsinki for the discussion of the evaluation process. 2) Staff will liaise with the RySG Secretariat to see if we can get a copy of their evaluation survey to use as a template to develop a GNSO candidate evaluation survey. 3) Staff will provide the survey template to the Selection Committee next week for discussion at the face-to-face meeting in Helsinki.

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Re: [Gnso-csc] Notes/Actions: CSC Selection Committee Meeting 15 June 2016
by Julie Hedlund June 15, 2016

June 15, 2016

Hi Susan, I’ve updated the form to include gender at the bottom of the first page after nationality. I have put it as “optional”. Attached is the updated version. Best regards, Julie From: Susan Kawaguchi <susank(a)fb.com> Date: Wednesday, June 15, 2016 at 3:01 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, Heather Forrest <Heather.Forrest(a)acu.edu.au>, WUKnoben <wolf-ulrich.knoben(a)t-online.de>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br> Cc: Marika Konings <marika.konings(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, Terri Agnew <terri.agnew(a)icann.org>, "Austin, Donna" <Donna.Austin(a)neustar.biz> Subject: Re: Notes/Actions: CSC Selection Committee Meeting 15 June 2016 Hello all, I have reviewed the Eol template and would add the option of indicating gender on the form. I also think question 9 is a good question to ensure that the applicant understands the purpose of the CSC. I always favor transparency and think we should provide the applicant’s name to the GNSO council. Best regards, Susan Kawaguchi Domain Name Manager Facebook Legal Dept. From: Julie Hedlund <julie.hedlund(a)icann.org> Date: Wednesday, June 15, 2016 at 7:20 AM To: Heather Forrest <Heather.Forrest(a)acu.edu.au>, Susan kawaguchi <susank(a)fb.com>, WUKnoben <wolf-ulrich.knoben(a)t-online.de>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br> Cc: Marika Konings <marika.konings(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, Terri Agnew <terri.agnew(a)icann.org>, "Austin, Donna" <Donna.Austin(a)neustar.biz> Subject: Notes/Actions: CSC Selection Committee Meeting 15 June 2016 Dear CSC Selection Committee members, Please see below the notes and actions from today’s call with Donna Austin and let me know if there is anything I have missed. I have attached for your reference the presentation Donna provided today. As noted today our next meeting will be a face-to-face meeting during the ICANN 56 meeting in Helsinki. I will separately send a doodle poll to pick a time and based on the results I will schedule a room. Kind regards, Julie Julie Hedlund, Policy Director Notes/Actions: Selection Committee to review the evaluate candidates for the GNSO CSC Liaison process, Wednesday, 15 June 2016 at 12:00 UTC 1. CSC Charter Action Item: SC members should review the CSC Charter at: https://www.icann.org/iana_imp_docs/41-csc-charter-v-v1 (also attached). 2. Expression of Interest (EoI) Template Notes: ? The ICANN deadline for submitting EoIs is 15 July (see the attached Call for EoIs). The deadline for final selections is 22 July, but for the GNSO the Selection Committee should plan to have this occur during the GNSO Council meeting on 21 July (see the attached detailed timeline). ? Although James sent the Call for EoI letter to the GNSO Council on 01 June (see attached email) with a request for the SGs/Cs to circulate it, the SC should send it again more formally, perhaps on Monday, 20 June, along with the EoI template. ? A key point to consider is whether or not to keep the candidates secret. See the GAC Liaison process at: http://gnso.icann.org/en/drafts/request-liaison-gac-30mar16-en.pdf whereby the “GNSO Council Chairs will review the applications received and rank these...” noting that the candidate names are not provided to the GNSO Council during this evaluation process. Note also concerns express on the Council list with respect to lack of transparency in the GAC Liaison selection process. Action Items: 1) Selection Committee members should review the EoI template and provide comments no later than COB for furthest west time zone on Friday, 17 June. 2) Selection Committee members should indicate whether or not candidates’ names should be known only to the Selection Committee members, or also revealed to the GNSO Council during the Selection Committee’s evaluation process (ICANN has left this determination up to each SO/AC). 3) Staff will incorporate changes and prepare the formal Call for EoIs with a goal to send on Monday, 20 June on behalf of the Selection Committee. 3. Candidate Evaluation Process Notes: ? The Selection Committee will need to develop a process for how to evaluate the candidates. ? RySG is developing a Survey Monkey survey for the evaluation of its CSC member. ? Consider whether the GNSO Selection Committee should use a survey tool for evaluation. ? Note that it is suggested for the GNSO to select 2 candidates: preferred and alternate. The SC members will need to determine the process for determining these candidates and what to do if there is only one or more than 2. Action Items: 1) Staff will send a doodle to arrange a 60-minute face-to-face meeting in Helsinki for the discussion of the evaluation process. 2) Staff will liaise with the RySG Secretariat to see if we can get a copy of their evaluation survey to use as a template to develop a GNSO candidate evaluation survey. 3) Staff will provide the survey template to the Selection Committee next week for discussion at the face-to-face meeting in Helsinki.

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Re: [Gnso-csc] Notes/Actions: CSC Selection Committee Meeting 15 June 2016
by Julie Hedlund June 15, 2016

June 15, 2016

Dear CSC Selection Committee members, Please note that we now have a email distribution list: gnso-csc(a)icann.org for this group. Please send any comments you may have concerning the action items below to this list (also included in this message). Kind regards, Julie Julie Hedlund, Policy Director From: Julie Hedlund <julie.hedlund(a)icann.org> Date: Wednesday, June 15, 2016 at 10:20 AM To: Heather Forrest <Heather.Forrest(a)acu.edu.au>, Susan Kawaguchi <susank(a)fb.com>, WUKnoben <wolf-ulrich.knoben(a)t-online.de>, David Cake <davecake(a)gmail.com>, "rubensk(a)nic.br" <rubensk(a)nic.br> Cc: Marika Konings <marika.konings(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org>, Terri Agnew <terri.agnew(a)icann.org>, "Austin, Donna" <Donna.Austin(a)neustar.biz> Subject: Notes/Actions: CSC Selection Committee Meeting 15 June 2016 Dear CSC Selection Committee members, Please see below the notes and actions from today’s call with Donna Austin and let me know if there is anything I have missed. I have attached for your reference the presentation Donna provided today. As noted today our next meeting will be a face-to-face meeting during the ICANN 56 meeting in Helsinki. I will separately send a doodle poll to pick a time and based on the results I will schedule a room. Kind regards, Julie Julie Hedlund, Policy Director Notes/Actions: Selection Committee to review the evaluate candidates for the GNSO CSC Liaison process, Wednesday, 15 June 2016 at 12:00 UTC 1. CSC Charter Action Item: SC members should review the CSC Charter at: https://www.icann.org/iana_imp_docs/41-csc-charter-v-v1 (also attached). 2. Expression of Interest (EoI) Template Notes: · The ICANN deadline for submitting EoIs is 15 July (see the attached Call for EoIs). The deadline for final selections is 22 July, but for the GNSO the Selection Committee should plan to have this occur during the GNSO Council meeting on 21 July (see the attached detailed timeline). · Although James sent the Call for EoI letter to the GNSO Council on 01 June (see attached email) with a request for the SGs/Cs to circulate it, the SC should send it again more formally, perhaps on Monday, 20 June, along with the EoI template. · A key point to consider is whether or not to keep the candidates secret. See the GAC Liaison process at: http://gnso.icann.org/en/drafts/request-liaison-gac-30mar16-en.pdf whereby the “GNSO Council Chairs will review the applications received and rank these...” noting that the candidate names are not provided to the GNSO Council during this evaluation process. Note also concerns express on the Council list with respect to lack of transparency in the GAC Liaison selection process. Action Items: 1) Selection Committee members should review the EoI template and provide comments no later than COB for furthest west time zone on Friday, 17 June. 2) Selection Committee members should indicate whether or not candidates’ names should be known only to the Selection Committee members, or also revealed to the GNSO Council during the Selection Committee’s evaluation process (ICANN has left this determination up to each SO/AC). 3) Staff will incorporate changes and prepare the formal Call for EoIs with a goal to send on Monday, 20 June on behalf of the Selection Committee. 3. Candidate Evaluation Process Notes: · The Selection Committee will need to develop a process for how to evaluate the candidates. · RySG is developing a Survey Monkey survey for the evaluation of its CSC member. · Consider whether the GNSO Selection Committee should use a survey tool for evaluation. · Note that it is suggested for the GNSO to select 2 candidates: preferred and alternate. The SC members will need to determine the process for determining these candidates and what to do if there is only one or more than 2. Action Items: 1) Staff will send a doodle to arrange a 60-minute face-to-face meeting in Helsinki for the discussion of the evaluation process. 2) Staff will liaise with the RySG Secretariat to see if we can get a copy of their evaluation survey to use as a template to develop a GNSO candidate evaluation survey. 3) Staff will provide the survey template to the Selection Committee next week for discussion at the face-to-face meeting in Helsinki.

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Mp3 & Attendance CSC conference call 15 June 2016 at 12:00 UTC
by Nathalie Peregrine June 15, 2016

June 15, 2016

Dear All, Please find the MP3 recording for the CSC call held on Wednesday 15 June 2016 at 12:00 UTC at: <http://mailer.samanage.com/wf/click?upn=zZ8xDDIU4PY795Cika7Nmy-2FNugFnAwo9a…>https://icann.box.com/shared/static/rwf842qcg1iih6ba1gpsbadyrlfyym12.mp3 Transcription will be sent upon receipt. Attendees: Donna Austin Wolf-Ullrich Knoben Rubens Kuhl David Cake Heather Forrest Apologies: Susan Kawaguchi ICANN staff: Julie Hedlund Glen de St Gery Nathalie Peregrine ** Please let me know if your name has been left off the list ** Thank you. Kind regards, Nathalie Adobe Chat Transcript for Wednesday 15 June 2016 Terri Agnew: (6/14/2016 18:05) Dear all, welcome to the Selection Committee to review the evaluate candidates for the GNSO Liaison process held on Wednesday, 15 June 2016 at 12:00 UTC. Wolf-Ulrich Knoben: (6/15/2016 13:57) Hi Donna and Terri, what's the telephone oasscode, please? Wolf-Ulrich Knoben: (13:57) passcode... Wolf-Ulrich Knoben: (13:57) council??? Nathalie Peregrine: (13:57) CSC Wolf-Ulrich Knoben: (13:58) thanks Donna Austin: (13:58) Morning all,I'm just waiting for my dial out Nathalie Peregrine: (13:58) The operator is setting it up now Glen de Saint Gery: (14:04) I canhear you Donna Julie Hedlund: (14:04) I can too Donna! Glen de Saint Gery: (14:05) They will be added to the schedule - there were a few problems Glen de Saint Gery: (14:05) I spoke to Tanzie about that Julie Hedlund: (14:05) Thanks so much Glen! Glen de Saint Gery: (14:09) yes I do Glen de Saint Gery: (14:09) OK Rubens Kuhl: (14:11) Hi all. Nathalie Peregrine: (14:11) Welcom Rubens! Julie Hedlund: (14:16) Donna I have made you a presenter if you wish to move the slides. Rubens Kuhl: (14:19) It might be too early for that, but I would expect the CSC to have a web presence more linked to PTI than to ICANN, like csc.pti.org. Nathalie Peregrine: (14:20) Heather Forrest has joined the AC room Heather Forrest: (14:21) Apologies, everyone! Call madness this week, just joining now Heather Forrest: (14:22) I'm on the bridge now too Heather Forrest: (14:27) so far so good Rubens Kuhl: (14:27) Nope. Rubens Kuhl: (14:27) TermsCSC appointments, regardless of whether members or liaisons, will be for a two-year periodwith the option to renew for up to two additional two-year terms. The intention is to staggerappointments to provide for continuity and knowledge retention.To facilitate this, at least half of the inaugural CSC appointees will be appointed for an initialterm of three years. Subsequent terms will be for two years.CSC appointees must attend a minimum of nine meetings in a one-year period, and must notbe absent for more than two consecutive meetings. Failure to meet this requirement may resultin the Chair of the CSC requesting a replacement from the respective organisation. Julie Hedlund: (14:35) We can't hear you Heather if you are speaking. Nathalie Peregrine: (14:35) Heather's unmuted on the bridge Heather Forrest: (14:35) Not sure why you can't hear me! I can hear you Heather Forrest: (14:36) Are there any formal requirements for geo diversity? Heather Forrest: (14:36) No idea why you can't hear me Heather Forrest: (14:37) Agree tech knowledge is key - Heather Forrest: (14:37) Thanks Donna, understood Heather Forrest: (14:38) but liaison will still have to have solid understanding of IANA function Heather Forrest: (14:38) to understand what's going on... Rubens Kuhl: (14:41) Although the Council has the option of not appointing a candidate, it would be a sad outcome. Heather Forrest: (14:45) wil do, no problem Heather Forrest: (14:45) Call is 2100 UTC Wolf-Ulrich Knoben: (14:45) @Rubens: the council definitely should appoint somebody! The questio is whether they're give a choice Wolf-Ulrich Knoben: (14:45) given... Rubens Kuhl: (14:50) So, no pressure... ;-) Heather Forrest: (14:52) the challenge will be getting this out to and back from the SGs and Cs in between now and 15th July Donna Austin: (14:52) @Heather, it will be. Julie Hedlund: (14:54) I can work with the Secretariat to set up a call. Heather Forrest: (14:54) I start travelling on Saturday Wolf-Ulrich Knoben: (14:56) Julie, can you circulate the presentation, please? Julie Hedlund: (14:57) Of course Wolf-Ulrich. I'll send it with the notes. Glen de Saint Gery: (15:00) please look at the schedule and let me know when you would like to meet because a room for a small group should not be a problem Wolf-Ulrich Knoben: (15:02) Thanks Glen. I saw some free slots before 8:00 am :-) Rubens Kuhl: (15:04) bye all! Wolf-Ulrich Knoben: (15:04) Thanks very much Donna!

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