November 2018 - Gnso-epdp-team

Meeting Invitation: Alternates & Observers / GNSO Temp Spec gTLD RD EPDP call / Tuesday, 04 December 2018
by Andrea Glandon 27 Nov '18

27 Nov '18

**REMINDER** Please note that a webinar is planned for Thursday 29 November at 14:00 UTC, replacing the EPDP Team meeting, to provide those interested with an overview of the Initial Report as well as more information on how to submit public comments. To sign up for the webinar, please contact gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>. Dear all, Non-members can follow the EPDP call taking place on Tuesdays and Thursdays via the audio cast or view only Adobe Connect room. As requested and discussed on Tuesday's (14 August 2018) meeting, please note that an additional Adobe Connect room has been created for use by interested alternates and observers to be able to view-only the main EPDP Team Adobe Connect room. The view-only room will also broadcast the audio of the EPDP Team AC room, however, those in the view-only room will not be heard. Note that the audio cast stream will also remain available for now for those that prefer to use that option to listen live to the EPDP Team meeting. View-Only Adobe Connect room for alternates and observers: https://participate.icann.org/gnso-epdp-observers Meeting Audio Cast (for alternates and observers) To join the event, click on the link: Listen in browser: http://stream.icann.org:8000/stream01 [stream.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000…> Listen in application such as iTunes: http://stream.icann.org:8000/stream01.m3u [stream.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000…> Agenda wiki page: https://community.icann.org/x/_ArVBQ Thank you. Kind Regards, Andrea

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Draft Letter to EDPB
by Kurt Pritz 27 Nov '18

27 Nov '18

Hi Everyone: I hope you all had a good break from GDPR. Among our next steps is to send a letter to the European Data Protection Board with our questions. After reviewing the questions as posed in the Initial Report, I thought that some background, clarification and additional detail were required so that the EDPB is better able to understand our questions and is also better able to provide helpful responses. In collaboration with the Support team, we drafted the attached letter that we intend to send onto the EDPB shortly. As the EDPB meets monthly and their next meeting is next week, it is important that we send our questions as soon as possible. Thanks in advance for taking time to read and consider this. Best regards, Kurt

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Re: [Gnso-epdp-team] For Final Review - Initial Report - deadline Wednesday 21 November at 18.00 UTC
by Trang Nguyen 27 Nov '18

27 Nov '18

Dear EPDP Team, Regarding recommendation #13, as we flagged today in the chat and previously provided in the ICANN feedback document<https://mm.icann.org/pipermail/gnso-epdp-team/2018-November/000895.html>, there are implementation-related issues and concerns that we look forward to continuing to discuss with the Team. For example, the practicality as well as cost of negotiating, monitoring, supporting, and enforcing 1200+ different agreements with potentially different obligations. We’d also like to flag some additional suggestions and questions on recommendation #13. For easy viewing, we extracted recommendation #13 from the draft Initial report and provided the suggestions and questions in the comment fields. To be clear, we do not believe that these items should delay publication of the Initial Report. We look forward to continued discussion with the EPDP Team on this topic. The one thing that we do want to flag for the EPDP Team’s consideration prior to the publication of the Initial Report is the inconsistency in how recommendation #13 is displayed in Section 2 and Section 4 of the Initial Report. Section 2 only contains 2 paragraphs while Section 4 contains these two paragraphs plus several paragraphs of additional text. Since the additional text does not appear in Section 2 of the report, we assume it is not part of the recommendation. If this assumption is correct, it would be helpful to make the separation of the additional text clearer in Section 4 of the report. Dan and Trang ICANN org liaisons From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Tuesday, November 20, 2018 at 11:46 AM To: "Gnso-epdp-team(a)icann.org" <Gnso-epdp-team(a)icann.org> Subject: [Gnso-epdp-team] For Final Review - Initial Report - deadline Wednesday 21 November at 18.00 UTC Dear EPDP Team, We are pleased to share the proposed Initial Report for publication. Thank you again for attending and constructively contributing to the many hours of meetings over the past few days. * Redline – https://drive.google.com/a/icann.org/file/d/171jOv42nahKFnPW1WhSE8ckr6K00i4… [drive.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__drive.google.com_a_ica…> * Clean – https://drive.google.com/a/icann.org/file/d/1OyG6ExIGkemW902jHYF7V88Y8mu-kO… [drive.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__drive.google.com_a_ica…> Note that in the redline version, you will find highlighted in yellow the updates proposed by Thomas for the responsibilities section. He also spotted some inconsistencies in the related tables that have been updated accordingly (as well as the related data elements workbooks sections). Please also note that per Monday’s discussion, the summary has been split out into an Executive Summary and Overview of Preliminary Recommendations. For your convenience, you will also find attached the clean Word version. However, should you spot any minor issues or show stoppers, please use the line number reference in the pdf version to facilitate locating the language. Minor issues (e.g. grammatical, readability) can be sent to staff off list. Due to internal ICANN processing times and deadlines we require feedback by 1800 UTC, tomorrow, 21 November. If you need additional time (not more than two hours), you must notify us before the 1800 cut off. Best regards, Caitlin, Berry and Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Draft Initial Report webinar slides
by Caitlin Tubergen 27 Nov '18

27 Nov '18

Dear EPDP Team, Please find the draft slides for Thursday’s webinar attached. Best regards, Marika, Berry, and Caitlin

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Re: [Gnso-epdp-team] Proposed Agenda - EPDP Team meeting #30
by Margie Milam 26 Nov '18

26 Nov '18

Hi Marika – Can you circulate the draft questions for the letter to the EDPB? It is hard to prep for the call without having access to the questions. Thanks! Margie From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Monday, November 26, 2018 at 6:03 AM To: "gnso-epdp-team(a)icann.org" <gnso-epdp-team(a)icann.org> Subject: [Gnso-epdp-team] Proposed Agenda - EPDP Team meeting #30 Dear All, Please find below the proposed agenda for the next EPDP Team meeting which is scheduled for Tuesday 27 November at 14.00 UTC. Best regards, Caitlin, Berry and Marika EPDP Meeting #30 Agenda Tuesday, 27 November 2018 1. Roll Call & SOI Updates (5 minutes) 2. Welcome and Updates from EPDP Team Chair (5 minutes) * Publication of Initial Report and public comment forum new style – initial reactions? * Review of outstanding action items * Other updates, if applicable 1. Letter to EDPB (10 minutes): * Confirm questions per Initial Report * Confirm next steps 1. Review list of topics for further discussion (60 minutes) – see attached * Any items missing? * Confirm deadline for reviewing and adding any items missing. * Commence deliberations on topics for further discussion. 1. Preview of Thursday’s webinar (15 minutes): * Outline & proposed approach * Confirm next steps, if any 1. Wrap and confirm next meeting to be scheduled for Tuesday 4 December 2018 at 14.00 UTC (note, on Thursday 29 November a webinar to present the Initial Report and public comment forum has been scheduled) a) Confirm action items b) Confirm questions for ICANN Org, if any Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Proposed Agenda - EPDP Team meeting #30
by Marika Konings 26 Nov '18

26 Nov '18

Dear All, Please find below the proposed agenda for the next EPDP Team meeting which is scheduled for Tuesday 27 November at 14.00 UTC. Best regards, Caitlin, Berry and Marika EPDP Meeting #30 Agenda Tuesday, 27 November 2018 1. Roll Call & SOI Updates (5 minutes) 2. Welcome and Updates from EPDP Team Chair (5 minutes) * Publication of Initial Report and public comment forum new style – initial reactions? * Review of outstanding action items * Other updates, if applicable 1. Letter to EDPB (10 minutes): * Confirm questions per Initial Report * Confirm next steps 1. Review list of topics for further discussion (60 minutes) – see attached * Any items missing? * Confirm deadline for reviewing and adding any items missing. * Commence deliberations on topics for further discussion. 1. Preview of Thursday’s webinar (15 minutes): * Outline & proposed approach * Confirm next steps, if any 1. Wrap and confirm next meeting to be scheduled for Tuesday 4 December 2018 at 14.00 UTC (note, on Thursday 29 November a webinar to present the Initial Report and public comment forum has been scheduled) * Confirm action items * Confirm questions for ICANN Org, if any Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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**Reminder** Meeting Invitation: Alternates & Observers / GNSO Temp Spec gTLD RD EPDP call / Tuesday, 27 November 2018
by Julie Bisland 26 Nov '18

26 Nov '18

Tuesday, 27 November 2018 at 14:00 UTC for 2 hours Dear all, Non-members can follow the EPDP call taking place on Tuesdays and Thursdays via the audio cast or view only Adobe Connect room. As requested and discussed on Tuesday's (14 August 2018) meeting, please note that an additional Adobe Connect room has been created for use by interested alternates and observers to be able to view-only the main EPDP Team Adobe Connect room. The view-only room will also broadcast the audio of the EPDP Team AC room, however, those in the view-only room will not be heard. Note that the audio cast stream will also remain available for now for those that prefer to use that option to listen live to the EPDP Team meeting. View-Only Adobe Connect room for alternates and observers: https://participate.icann.org/gnso-epdp-observers Meeting Audio Cast (for alternates and observers) To join the event, click on the link: Listen in browser: http://stream.icann.org:8000/stream01 [stream.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000…> Listen in application such as iTunes: http://stream.icann.org:8000/stream01.m3u [stream.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000…> Agenda wiki page: https://community.icann.org/x/9ArVBQ Thank you. Kind Regards, Julie

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Reminder: EPDP Webinar replacing EPDP Team meeting on Thursday 29 November at 14:00 UTC
by Nathalie Peregrine 26 Nov '18

26 Nov '18

Dear all, Please note that a webinar is planned for Thursday 29 November at 14.00 UTC, replacing the EPDP Team meeting, to provide those interested with an overview of the Initial Report as well as more information on how to submit public comments. Please inform your respective groups accordingly. To sign up for the webinar, please contact gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>. Kind regards, Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

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Re: [Gnso-epdp-team] Initial Report published
by Marika Konings 23 Nov '18

23 Nov '18

Also note that a webinar is planned for Thursday 29 November at 14.00 UTC, replacing the EPDP Team meeting, to provide those interested with an overview of the Initial Report as well as more information on how to submit public comments. Please inform your respective groups accordingly. To sign up for the webinar, please contact gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>. Best regards, Caitlin, Berry and Marika From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org> on behalf of Caitlin Tubergen <caitlin.tubergen(a)icann.org> Date: Wednesday, November 21, 2018 at 4:16 PM To: "Gnso-epdp-team(a)icann.org" <Gnso-epdp-team(a)icann.org> Subject: [Gnso-epdp-team] Initial Report published Dear EPDP Team, Please note the Initial Report is now published for Public Comment<https://www.icann.org/public-comments/epdp-gtld-registration-data-specs-ini…>. Additionally, Kurt and Rafik published the following blog<https://www.icann.org/news/blog/the-epdp-initial-report-on-gtld-registratio…>. On behalf of the Staff Support Team, thank you so much to everyone for your efforts in getting this published! For all of those celebrating Thanksgiving, have a wonderful holiday! Best regards, Marika, Berry and Caitlin

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EPDP Webinar replacing EPDP Team meeting on Thursday 29 November at 14:00 UTC
by Nathalie Peregrine 22 Nov '18

22 Nov '18

Dear all, Please note that a webinar is planned for Thursday 29 November at 14.00 UTC, replacing the EPDP Team meeting, to provide those interested with an overview of the Initial Report as well as more information on how to submit public comments. Please inform your respective groups accordingly. To sign up for the webinar, please contact gnso-secs(a)icann.org<mailto:gnso-secs@icann.org>. Kind regards, Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

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