July 2018 - Gnso-epdp-team - lists.icann.org

Welcome - EPDP on the Temporary Specification for Registration Data
by Kurt Pritz Aug. 9, 2018

Aug. 9, 2018

Dear All: I am honored to be named chair of this EPDP team. I know many of you well and look forward to working with all of you. I’ve attached some thoughts about the operation of our team. These suggestions are intended to increase our effectiveness and facilitate the building of consensus. I appreciate your comments on any or all of them, either during the meeting or offline. The attached outline tracks to the meeting agenda, which is being sent out simultaneously with this email. If you have questions about the agenda items, please check the document attached here for some degree of explanation. Our first meeting (1 Aug 14:00UTC) will concern mainly process issues but I have reserved some time at the end for substantive discussion as we should get started in some small way. I look forward to seeing you all on Wednesday. Sincerely, Kurt

7 9

Notes prior to the EPDP call
by Kurt Pritz Aug. 2, 2018

Aug. 2, 2018

Hello Everyone: I hope you don’t mind that I write to you informally from time to time on matters that come to mind where I think it would be of benefit to communicate immediately and not wait for meetings. In the interest of the meeting tomorrow going smoothly, I want to call your attention to one item in the agenda and “Welcome” note that were sent yesterday. We have replaced the typical introductory remarks where we go around the table and allow each member to introduce themselves. That would take over an hour of the two-hour session and I want to make better use of your time. Instead, 2-3 minutes will be allotted to each group to describe its goals for this collaboration and whatever else the members want to describe:e.g., the names of the members or any challenges / opportunities they face. Please select a member of your group to speak for all of you. I have also asked that each member send in a brief “bio” (2-4 sentences) that we can post in the team wiki pages. (We have received one so far.) Thank you for making this adjustment. Also, I aspire to start the meeting right at the appointed hour. Please login to the meeting slightly before that time. I have sat through many meetings that start late, calculating the combined hourly rate of attendees waiting for the meeting to start. Thanks in advance for making your best efforts here. I certainly understand you have professional matters that must be addressed and might delay your entry from time to time. I hope you found this useful. I welcome your feedback at anytime. My contact information is below. Sincerely, Kurt Kurt Pritz +1-310-400-4184 kurt(a)kjpritz.com Skype: kjpritz WeChat: kjpritz

25 26

Welcome Letter - updated hyperlinks
by Caitlin Tubergen July 31, 2018

July 31, 2018

Dear All, Thank you to those of you who noted some of the hyperlink errors in the Welcome Letter. Apologies for the inconvenience. The attached, updated Welcome Letter includes corrected links. Please note that the Appendix has not been updated, except to include a link where you can access all background documents: https://community.icann.org/display/EOTSFGRD/Background+Documents. Also, please note that the agenda, including some links not included in the Welcome Letter, can be found on the wiki page here: https://community.icann.org/display/EOTSFGRD/2018-08-01+EPDP+Team+call. Thank you. Best regards, Marika, Berry, and Caitlin

1 0

Draft Agenda - 01 August 2018 EPDP Team Meeting
by Caitlin Tubergen July 30, 2018

July 30, 2018

Dear All, Thank you for your interest in the Expedited Policy Development Process (EPDP) on the Temporary Specification for Registration Data. Attached, please find the proposed agenda for the first meeting of the EPDP Team that has been scheduled for Wednesday 01 August at 14.00 UTC. For an explanation of each agenda item, please see the “Welcome to the EPDP” email from Kurt Pritz. As a reminder, only EPDP Team Members and Liaisons are invited to join the call through the telephone bridge and Adobe Connect room (call details have been circulated separately). All others, observers and alternates not replacing members, are invited to observe the live audio cast. Listen: in browser: http://stream.icann.org:8000/stream01 an application such as iTunes: http://stream.icann.org:8000/stream01.m3u) or to the recording (or read the transcript) following the meeting. If you are not sure about your status, please check https://community.icann.org/x/4IpHBQ. If any members need to designate an alternate for this meeting and have not done so yet, please complete this Alternate Assignment form. If you have any questions, please do not hesitate to reach out to staff at gnso-secs(a)icann.org. Best regards, Marika Konings, Berry Cobb, and Caitlin Tubergen As a reminder, all conference call details will be circulated on the “ntfy” (short for “notify”) mailing list to which EPDP Team members and Liaisons only are subscribed in a read-only mode. These details must not be circulated on the wider public EPDP Team mailing list. To avoid burdening the EPDP Team public mailing list, please send your apologies ahead of time (apologies after the call will no longer be taken into account) and your dial-out requests to the GNSO Secretariat: gnso-secs(a)icann.org in advance of the meeting.

1 0

EPDP Team membership information
by Nathalie Peregrine July 24, 2018

July 24, 2018

Dear all, Welcome to the EPDP Team! The EPDP Team wiki-space can be found here<https://community.icann.org/display/EOTSFGRD/EPDP+on+the+Temporary+Specific…>. Please find below information relevant to EPDP Team membership<https://community.icann.org/x/4IpHBQ>: EPDP Members: Members have been appointed by their Stakeholder Groups, Constituencies and Advisory Committees. Members have posting rights to the mailing list and access to EPDP Team conference calls. They must all complete the Acknowledgment of Terms form<https://goo.gl/forms/Hzkgtql3YEDqZSXC2>. In case of absence, they must assign an appointed Alternate via the Alternate Assignment form<https://goo.gl/forms/xtfYf9mWFZa3AmMM2>. A Statement of Interest<https://community.icann.org/x/cYLg> is a compulsory requirement, having it completed and updated before every conference call is necessary to access the conference call. All members are expected to abide by the EPDP Team Statement of Participation<https://community.icann.org/x/OgFpBQ>. Please ensure you have read it prior to posting to the mailing list or taking part in team conference calls. EPDP Alternates: Alternates have been appointed by their Stakeholder Groups, Constituencies and Advisory Committees. Alternates have read-only rights to the mailing list, and access to the audio stream of the EPDP Team conference calls, as well as to the recordings which are posted publicly on the EPDP Team wiki space<https://community.icann.org/display/EOTSFGRD/EPDP+on+the+Temporary+Specific…>, on the GNSO Master Calendar<https://gnso.icann.org/en/group-activities/calendar> and circulated on the EPDP team mailing list<https://mm.icann.org/pipermail/gnso-epdp-team/>. Alternates cannot therefore access the conference calls directly, nor the Doodle polls sent out to determine conference call scheduling. Alternates will be assigned by Members in case of Member absence for a determined period of time and will therefore replace the aforementioned Member on the mailing list and on conference calls. During this period, the Member will lose his/her posting rights and access to conference calls. This role swap will take effect only upon completion of the Alternate Assignment form<https://goo.gl/forms/xtfYf9mWFZa3AmMM2>. EPDP team observers: The team is composed of appointed members, alternates and liaisons only, but observers will be welcome to join the mailing list on a read-only basis. To subscribe to the mailing list with observer status, please sign up here: https://goo.gl/forms/iZg5JWHOnERsoEMI2. Note that the names of mailing list observers will be published on the EPDP Team’s wiki page. As a reminder, the EPDP Team wiki space<https://community.icann.org/display/EOTSFGRD/EPDP+on+the+Temporary+Specific…> contains all the background documentation necessary to prepare for the EPDP team conference calls. If you have any question regarding membership, conference calls, documentation, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> and we’ll be more than happy to assist! Kind regards, Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

1 0

Reminder MEMBERS ONLY: Doodle poll: first meeting EPDP Team
by Terri Agnew July 24, 2018

July 24, 2018

Dear Members, For those who have not yet filled in the Doodle poll, please do so now. Reminder, this is for MEMBERS only as Alternates, unless designed by a MEMBER via the Alternate Assignment form [goo.gl] <https://urldefense.proofpoint.com/v2/url?u=https-3A__goo.gl_forms_xtfYf9mWF…> , do not have access to conference calls. Thank you! Nathalie From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org <mailto:gnso-epdp-team-bounces@icann.org> > on behalf of Nathalie Peregrine <nathalie.peregrine(a)icann.org <mailto:nathalie.peregrine@icann.org> > Date: Monday, July 23, 2018 at 9:56 AM To: "gnso-epdp-team(a)icann.org <mailto:gnso-epdp-team@icann.org> " <gnso-epdp-team(a)icann.org <mailto:gnso-epdp-team@icann.org> > Cc: "gnso-secs(a)icann.org <mailto:gnso-secs@icann.org> " <gnso-secs(a)icann.org <mailto:gnso-secs@icann.org> > Subject: [Gnso-epdp-team] MEMBERS ONLY: Doodle poll: first meeting EPDP Team Dear EPDP Members, Although we earlier confirmed the proposed date and time of the first meeting, some feedback has indicated that several of you may not be available at the proposed time and date. As such, we would like to ask you to fill out the following doodle poll as soon as possible to determine what day may work best. Based on the time zone spread of members so far, a time has been proposed that hopefully will not be too inconvenient for anyone: Doodle poll: https://doodle.com/poll/vmzqgdv6znfg92r7 [doodle.com] <https://urldefense.proofpoint.com/v2/url?u=https-3A__doodle.com_poll_vmzqgd…> Please note this poll is for MEMBERS ONLY. If a Member will be absent for the period of the first meeting, please assign an Alternate using the Assignment form [goo.gl] <https://urldefense.proofpoint.com/v2/url?u=https-3A__goo.gl_forms_k9SSz92Ey…> . Alternates will not be allowed on the call without the absent Member having completed this form and formally assigned his or her Alternate. Kind regards, Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses <applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages <https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

1 0

Reminder MEMBERS ONLY: Doodle poll: first meeting EPDP Team
by Nathalie Peregrine July 23, 2018

July 23, 2018

Dear Members, For those who have not yet filled in the Doodle poll, please do so now. Reminder, this is for MEMBERS only as Alternates, unless designed by a MEMBER via the Alternate Assignment form<https://goo.gl/forms/xtfYf9mWFZa3AmMM2>, do not have access to conference calls. Thank you! Nathalie From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org> on behalf of Nathalie Peregrine <nathalie.peregrine(a)icann.org> Date: Monday, July 23, 2018 at 9:56 AM To: "gnso-epdp-team(a)icann.org" <gnso-epdp-team(a)icann.org> Cc: "gnso-secs(a)icann.org" <gnso-secs(a)icann.org> Subject: [Gnso-epdp-team] MEMBERS ONLY: Doodle poll: first meeting EPDP Team Dear EPDP Members, Although we earlier confirmed the proposed date and time of the first meeting, some feedback has indicated that several of you may not be available at the proposed time and date. As such, we would like to ask you to fill out the following doodle poll as soon as possible to determine what day may work best. Based on the time zone spread of members so far, a time has been proposed that hopefully will not be too inconvenient for anyone: Doodle poll: https://doodle.com/poll/vmzqgdv6znfg92r7 [doodle.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__doodle.com_poll_vmzqgd…> Please note this poll is for MEMBERS ONLY. If a Member will be absent for the period of the first meeting, please assign an Alternate using the Assignment form [goo.gl]<https://urldefense.proofpoint.com/v2/url?u=https-3A__goo.gl_forms_k9SSz92Ey…>. Alternates will not be allowed on the call without the absent Member having completed this form and formally assigned his or her Alternate. Kind regards, Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

1 0

FOR MEMBERS AND ALTERNATES: Please complete Acknowledgment of Terms form
by Nathalie Peregrine July 23, 2018

July 23, 2018

Dear Members and Alternates, For those of you who have not yet done so, please complete the Acknowledgment of Terms form: https://goo.gl/forms/782HFjvdWYXJThqC3 This is a compulsory requirement for all Members and Alternates of the EPDP Team. Thank you! Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

1 0

MEMBERS ONLY: Doodle poll: first meeting EPDP Team
by Nathalie Peregrine July 23, 2018

July 23, 2018

Dear EPDP Members, Although we earlier confirmed the proposed date and time of the first meeting, some feedback has indicated that several of you may not be available at the proposed time and date. As such, we would like to ask you to fill out the following doodle poll as soon as possible to determine what day may work best. Based on the time zone spread of members so far, a time has been proposed that hopefully will not be too inconvenient for anyone: Doodle poll: https://doodle.com/poll/vmzqgdv6znfg92r7 Please note this poll is for MEMBERS ONLY. If a Member will be absent for the period of the first meeting, please assign an Alternate using the Assignment form<https://goo.gl/forms/k9SSz92EyQco5OK92>. Alternates will not be allowed on the call without the absent Member having completed this form and formally assigned his or her Alternate. Kind regards, Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by taking our interactive courses<applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>

1 0