December 2020 - Gnso-epdp-team

Goodbye EPPD
by TSELENTIS Georgios Jan. 14, 2021

Jan. 14, 2021

Dear EPDP colleagues, I wish to inform you that I had to step down from the GAC as European Commission alternate representative due to my move to another unit in the European Commission dealing with Digital Connectivity in Europe and post COVID Recovery and Resilience Funds. I wish to warmly thank you all for the intense but always professional and collegial way we worked the last years (!) in the EPDP. I still remember the day I was tasked to represent the EC in the EPDP and thought with my naïve mind of engineer: “Sure, WHOIS just one simple Internet protocol…”. I wish to specially thank the ICANN staff who does an amazing and professional job supporting us in the most efficient and kind way always with a smile ☺. I am sad to leave the group almost at the completion of this policy development process but I am confident you will be proud (…and relieved ☺) upon its completion. Hope to meet you again, until then keep safe and well, Georgios Tselentis [cid:image001.gif@01D40705.22489500] European Commission Directorate-General for Communication Networks, Content and Technology B5 Investment in High-Capacity Networks BU33 2/15 B-1049 Brussels/Belgium Office: +32 229 99923 Mobile: +32 498 999923

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Notes and action items - EPDP Phase 2A Meeting #01 - 17 Dec 2020
by Caitlin Tubergen Dec. 18, 2020

Dec. 18, 2020

Dear EPDP Team: Please find the notes and action items from today’s EPDP Phase 2A Call #01. The next meeting will be Thursday, 14 January 2021 at 14:00 UTC. Best regards, Berry, Marika, and Caitlin -- EPDP Phase 2A - Meeting #01 Thursday 17 December 2020 at 14.00 UTC Action Items Please refer to the Google Sheet<https://docs.google.com/spreadsheets/d/17qLMYb3HC7qGYPQveXbUq5ZSzvedrQ3t8Ad…> for Action Items. We will review the action items at the beginning of each call. Notes 1. Roll Call & SOI Updates 2. Welcome and introductions (Chair) (15 minutes) a. Chair introduction b. Each member to briefly introduce themselves 1. Vice-Chair Selection (Chair) (10 minutes) The charter foresees that “The EPDP Team, once formed, will select one or two Vice Chairs to assist the Chair. Should at any point a Vice-Chair need to step into the role of Chair, the same expectations with regards to fulfilling the role of chair as outlined in this charter will apply”. EPDP to consider whether appointing a vice-chair or vice-chairs is deemed necessary, or could, similar to phase 1 and phase 2, the Council liaison serve in this role? a. EPDP Team input * The GNSO Council liaison acting as the vice-chair worked well during Phase 1 and 2, and is likely the cleanest and quickest option available. * Is it procedurally possible to have a vice-chair from a non-GNSO constituency, e.g., ALAC, GAC, SSAC? * There doesn’t seem to be anything in the charter that would prohibit an AC team member from assuming the vice-chair role; however, if stepping in for the chair, the vice-chair would have to act with neutrality (note, this would not prevent a vice-chair for advocating for their respective group’s position when not acting in a vice-chair capacity). * There is a risk of over-advocacy and losing credibility as a vice-chair * Action: Keith to reach out to Philippe about the timing of the GNSO Council’s appointment of an EPDP Phase 2A liaison. * Will defer decision on the role of vice-chair until the next meeting on Thursday, 14 January 2021. b. Decide on next steps (formal decision expected to take place during next meeting) 4. Review of Council instructions to EPDP Team (Staff Support Team) (10 minutes) a. Questions to be addressed * Legal v. Natural * Questions to be addressed: * 1. Whether any updates are required to the EPDP Phase 1 recommendation on this topic (“Registrars and Registry Operators are permitted to differentiate between registrations of legal and natural persons, but are not obligated to do so“); * 2. What guidance, if any, can be provided to Registrars and/or Registries who differentiate between registrations of legal and natural persons. * Note: Per GNSO Council instruction, the EPDP Team is expected to review: * 1. the study undertaken by ICANN org (as requested by the EPDP Team and approved by the GNSO Council during Phase 1); and * 2. the legal guidance provided by Bird & Bird; and * 3. the substantive input provided on this topic during the public comment forum on the addendum and answer: * * Feasibility of unique anonymized contacts * Questions to be addressed: * 1. Whether or not unique contacts to have a uniform anonymized email address is feasible, and if feasible, whether it should be a requirement. * 2. If feasible, but not a requirement, what guidance, if any, can be provided to Contracted Parties who may want to implement uniform anonymized email addresses. * Note: per GNSO Council instruction, the EPDP Team is expected to review the legal guidance and consider specific proposals that provide sufficient safeguards to address issues flagged in the legal memo. Groups that requested additional time to consider this topic, which include ALAC, GAC and SSAC, will be responsible to come forward with concrete proposals to address this topic. EPDP Team Feedback: * For the second topic, common definitions are necessary, as terms such as “unique” and “anonymized” may mean different things to different people in this context. b. Timing * Per the GNSO Council’s instructions, “[a]t the latest 3 months after reconvening, the Chair of the EPDP Team and GNSO Council Liaison to the EPDP will report back to the GNSO Council on the status of deliberations. Based on this report, which is expected to include an update on progress made and the expected likelihood of consensus recommendations, the GNSO Council will decide on next steps, which could include providing additional time for the EPDP to finalize its recommendations or termination of the EPDP if it is clear that no progress is being made or consensus is unlikely”. * The first part of the instruction is time bound, recognizing that these both of these topics have been deliberated in the past, and there's been questions of whether consensus was achievable on these; therefore, the Council proposed three months. * Following the PDP 3.0 implementations, the GNSO Council has taken a more project-management focused approach to PDP management. Accordingly, you’ll see the 31 March milestone, which represents the 3-month marker Phase 2A has been given. * At the end of March will be when the chair and council liaison are to report back to the Council on the EPDP Team’s progress and chances for recommendations receiving broad support. * As in Phase 1 and Phase 2, the Policy Support Team will be working in parallel to construct an initial report in line with the Team’s deliberations and preliminary agreements. * Takeaway: eyes on the prize is end of March 2021. 5. Background Briefing Documents (20 minutes) a. Legal vs. natural: EPDP Team feedback, especially on proposed approach and estimated timing * Section A of both briefing documents provide the questions the EPDP Team was asked by the GNSO Council to address * For example, for legal v. natural, the questions to answer are: * 1. Whether any updates are required to the EPDP Phase 1 recommendation on this topic (“Registrars and Registry Operators are permitted to differentiate between registrations of legal and natural persons, but are not obligated to do so“); * 2. What guidance, if any, can be provided to Registrars and/or Registries who differentiate between registrations of legal and natural persons. * The background briefing also provides the required reading materials for each topic. For legal v. natural, all EPDP Team members are required to read: * 1. the study undertaken by ICANN org (as requested by the EPDP Team and approved by the GNSO Council during Phase 1); and * 2. the legal guidance provided by Bird & Bird; and * 3. the substantive input provided on this topic during the public comment forum on the addendum and answer: * Note: EPDP Team members also suggest reading the new proposal<https://ec.europa.eu/digital-single-market/en/news/proposal-directive-measu…> for a revised Directive on Security of Network and Information Systems (NIS 2 Directive) 1. Feasibility of Unique Anonymized Contacts * Questions to answer: * 1. Whether or not unique contacts to have a uniform anonymized email address is feasible, and if feasible, whether it should be a requirement. * 2. If feasible, but not a requirement, what guidance, if any, can be provided to Contracted Parties who may want to implement uniform anonymized email addresses. * Materials to review: * Legal guidance from B&B, and following review, consider specific proposals that provide sufficient safeguards to address issues flagged in the legal memo. Groups that requested additional time to consider this topic, which include ALAC, GAC and SSAC, will be responsible to come forward with concrete proposals to address this topic. 6. Homework assignments (15 min) a. EPDP Team to review all materials referenced in the background briefings b. Staff support team to circulate links to google docs where EPDP Team members are expected to provide input on: · Legal vs. natural: i. Identify any clarifying questions in relation to legal/natural study and legal memos ii. Review ICANN org study, legal memos and any other information deemed relevant and provide input on what guidance can be provided to Registrars and Registries who differentiate or want to differentiate between registrations of legal and natural persons. · Feasibility of unique contacts: i. Identify any clarifying questions in relation to legal memo ii. Review legal memo and any other information deemed relevant and provide input on what options to require unique contacts to have a uniform anonymized email address across domain name registrations would not result in being treated as publication of personal data. IMPORTANT: Due date for input – Monday 11 January 2021. Subsequent meetings will focus on input that is provided by EPDP Team members. If no input is provided, no further discussion can take place. 7. Wrap and confirm next EPDP Team meeting (5 minutes): a. Meeting #02 Thursday 14 January at 14.00 UTC. b. Confirm action items c. Confirm questions for ICANN Org, if any

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Post Call | GNSO Temp Spec gTLD RD EPDP – Phase 2A | Thursday, 17 December 2020 at 14:00 UTC
by Terri Agnew Dec. 17, 2020

Dec. 17, 2020

Dear all, All recordings for the GNSO Temp Spec gTLD RD EPDP – Phase 2A call held on Thursday, 17 December 2020 at 14:00 UTC can be found on the agenda wiki page <https://community.icann.org/x/doMmCQ> (attendance included) and the GNSO Master calendar <https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_group…> . These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom chat archive * Zoom recording (including audio, visual, rough transcript) * Transcript As a reminder only members and alternates can join the call as a panelist, observers can join as an attendee to listen. For additional information, you may consult the mailing list archives <https://mm.icann.org/pipermail/gnso-epdp-team/> and the main wiki page<https://community.icann.org/x/IYEpBQ>. Thank you. With kind regards, Terri

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Meeting Invitation | Observers | GNSO Temp Spec gTLD RD EPDP-P2A call | Thursday, 14 January 2021 at 14:00 UTC
by Terri Agnew Dec. 17, 2020

Dec. 17, 2020

As a result of various requests to facilitate observers to follow the EPDP Phase 2 deliberations in real time, zoom webinar room will be made available for the EPDP plenary meetings. As a reminder, the zoom recording, audio recording, chat transcript and transcript of the EPDP plenary meetings will be publicly posted as soon as available on the EPDP wiki page and GNSO master calendar. Dear all, The next meeting of the GNSO Temp Spec gTLD RD EPDP – Phase 2A is scheduled on Thursday, 14 January 2021 at 14:00 UTC for 90 minutes. Zoom room information: Main Zoom Webinar link: https://icann.zoom.us/j/92181477886?pwd=TlJHTU5EY1d3bUxLV2s3UStPS2MxZz09 Passcode: Z@S07?t=v5 Going forward, observers will now join via zoom webinar. Observers will have ability to view member chat and information shared in the zoom webinar room. Observers will not be able to use chat or raise hands. Before joining the call: Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only Please be sure you have read the Please be sure you have read the Expected Standards of Behavior [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…> Visit the Wiki agenda page: https://community.icann.org/x/hYgmCQ Check your time zone: https://tinyurl.com/y7kob27h The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: https://gnso.icann.org/en/group-activities/calendar<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…> If you are joining via audio only: One tap mobile US: +13126266799,,92181477886#,,,,,,0#,,3121016458# or +13462487799,,92181477886#,,,,,,0#,,3121016458# Webinar ID: 921 8147 7886 Passcode: 3121016458 International numbers available: https://icann.zoom.us/u/acVxz9PmJI [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/acVxz9PmJI__;!!PtGJab4!p…> Thank you. Kind regards, Terri

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**Reminder** Meeting Invitation | Observers | GNSO Temp Spec gTLD RD EPDP-P2A call | Thursday, 17 December 2020
by Andrea Glandon Dec. 16, 2020

Dec. 16, 2020

As a result of various requests to facilitate observers to follow the EPDP Phase 2 deliberations in real time, zoom webinar room will be made available for the EPDP plenary meetings. As a reminder, the zoom recording, audio recording, chat transcript and transcript of the EPDP plenary meetings will be publicly posted as soon as available on the EPDP wiki page and GNSO master calendar. Dear all, The next meeting of the GNSO Temp Spec gTLD RD EPDP – Phase 2A is scheduled on Thursday, 17 December 2020 at 14:00 UTC for 90 minutes. Zoom room information: Main Zoom Webinar link: https://icann.zoom.us/j/92181477886?pwd=TlJHTU5EY1d3bUxLV2s3UStPS2MxZz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/92181477886?pwd=TlJHTU5E…> Passcode: Z@S07?t=v5 Going forward, observers will now join via zoom webinar. Observers will have ability to view member chat and information shared in the zoom webinar room. Observers will not be able to use chat or raise hands. Before joining the call: Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only Please be sure you have read the Please be sure you have read the Expected Standards of Behavior [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…> Visit the Wiki agenda page: https://community.icann.org/x/doMmCQ Check your time zone: https://tinyurl.com/y5ebbzbz [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/y5ebbzbz__;!!PtGJab4!pmwl0Dh…> The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: https://gnso.icann.org/en/group-activities/calendar<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…> If you are joining via audio only: One tap mobile US: +13126266799,,92181477886#,,,,,,0#,,3121016458# or +13462487799,,92181477886#,,,,,,0#,,3121016458# Webinar ID: 921 8147 7886 Passcode: 3121016458 International numbers available: https://icann.zoom.us/u/acVxz9PmJI [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/acVxz9PmJI__;!!PtGJab4!p…> Thank you. Kind regards, Terri

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Proposed agenda - EPDP 2A Meeting #01 - 17 December 2020
by Caitlin Tubergen Dec. 14, 2020

Dec. 14, 2020

Dear EPDP Team, Please find below the proposed agenda for the first EPDP Team Phase 2A meeting scheduled for Thursday, 17 December at 14:00 UTC (for 90 minutes). Please note that the pre-recorded webinar referenced in the briefing documents will be scheduled in the new year due to scheduling conflicts. Thank you. Best regards, Berry, Marika, and Caitlin EPDP Phase 2A - Meeting #01 Proposed Agenda Thursday 17 December 2020 at 14.00 UTC 1. Roll Call & SOI Updates (5 minutes) 2. Welcome and introductions (Chair) (15 minutes) 1. Chair introduction 2. Each member to briefly introduce themselves 3. Vice-Chair Selection (Chair) (10 minutes) The charter foresees that “The EPDP Team, once formed, will select one or two Vice Chairs to assist the Chair. Should at any point a Vice-Chair need to step into the role of Chair, the same expectations with regards to fulfilling the role of chair as outlined in this charter will apply”. EPDP to consider whether appointing a vice-chair or vice-chairs is deemed necessary, or could, similarly to phase 1 and phase 2, the Council liaison serve in this role? 1. EPDP Team input 2. Decide on next steps (formal decision expected to take place during next meeting) 4. Review of Council instructions to EPDP Team (Staff Support Team) (10 minutes) 1. Questions to be addressed 2. Timing 5. Background Briefing Documents (20 minutes) 1. Legal vs. natural: EPDP Team feedback, especially on proposed approach and estimated timing 2. Feasibility of unique contacts: EPDP Team feedback, especially on proposed approach and estimated timing 6. Homework assignments (15 min) 1. EPDP Team to review all materials referenced in the background briefings 2. Staff support team to circulate links to google docs where EPDP Team members are expected to provide input on: * Legal vs. natural: i. Identify any clarifying questions in relation to legal/natural study and legal memos ii. Review ICANN org study, legal memos and any other information deemed relevant and provide input on what guidance can be provided to Registrars and Registries who differentiate or want to differentiate between registrations of legal and natural persons. * Feasibility of unique contacts: i. Identify any clarifying questions in relation to legal memo ii. Review legal memo and any other information deemed relevant and provide input on what options to require unique contacts to have a uniform anonymized email address across domain name registrations would not result in being treated as publication of personal data. IMPORTANT: Due date for input – Monday 11 January 2021. Subsequent meetings will focus on input that is provided by EPDP Team members. If no input is provided, no further discussion can take place. 7. Wrap and confirm next EPDP Team meeting (5 minutes): 1. Meeting #02 Thursday 14 January at 14.00 UTC. 2. Confirm action items 3. Confirm questions for ICANN Org, if any

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PLEASE SHARE: Nomination Opens for ICANN Community Excellence Award
by Terri Agnew Dec. 14, 2020

Dec. 14, 2020

ICANN.ORG announcement: https://www.icann.org/news/announcement-2020-12-14-en twitter post: https://twitter.com/ICANN/status/1338552129414451201?s=20 Nominations Now Open for the ICANN Community Excellence Award LOS ANGELES – 14 December 2020 – Today, the Internet Corporation for Assigned Names and Numbers (ICANN) opened the nomination period for the ICANN Community Excellence Award. The closing date for submissions is 29 March 2021 23:59 UTC and the winner(s) will be announced at ICANN71. Launched in 2014, the ICANN Community Excellence Award recognizes ICANN community members who have deeply invested in consensus-based solutions and contributed substantively to the ICANN multistakeholder model. The ideal recipient(s) will have: · Participated in the ICANN community for at least five years. · Served in multiple ICANN working groups or committees. · Collaborated with more than one Supporting Organization (SO) and/or Advisory Committee (AC) in a significant capacity. Candidates will be evaluated by a panel of ICANN community members appointed by the SO/AC chairs using a merit-based point system evaluated against three criteria: 1. Demonstrated ability to work across community lines with both familiar and unfamiliar ICANN stakeholders with the aim of building consensus. 2. Facilitator of dialogue and open discussion in a fair and collegial manner, through the spirit of collaboration as shown through empathy, and demonstrating a sincere desire to engage with people from other backgrounds, cultures, and interests. 3. Demonstrated additional support for the ICANN multistakeholder model and its overall effectiveness through volunteer service via working groups or committees. Please submit your nominations via this Nomination Form<https://forms.gle/xzpuHXVaQMXad9ND8> including detailed information outlining why the nominee meets the award criteria. Self-nominations will not be considered. Any additional information in support of nominations and/or questions about the award process may be submitted via email to excellenceaward2021(a)icann.org<mailto:excellenceaward2021@icann.org>. The award recipient(s) will be announced in June 2021 at ICANN71. For more information, please refer to the ICANN Community Wiki.<https://community.icann.org/x/YyOAAw> About ICANN ICANN's mission is to help ensure a stable, secure, and unified global Internet. To reach another person on the Internet, you need to type an address – a name or a number – into your computer or other device. That address must be unique so computers know where to find each other. ICANN helps coordinate and support these unique identifiers across the world. ICANN was formed in 1998 as a not-for-profit public-benefit corporation with a community of participants from all over the world.

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EPDP Phase 2A Welcome!
by Caitlin Tubergen Dec. 8, 2020

Dec. 8, 2020

Dear EPDP Team, Welcome back to phase 2A! We are happy to see that many of you have decided to continue on but we also welcome a couple of new faces to the team (see https://community.icann.org/x/hYjzC) As you may be aware, the Council is expected to confirm the chair for this effort during its upcoming meeting (see https://mm.icann.org/pipermail/council/2020-December/024263.html) The staff support team met with Keith to discuss next steps and preparations. In order to hit the ground running, a first meeting of the EPDP Team will be scheduled for Thursday 17 December at 14.00 UTC. In order to refresh your minds on the topics that are part of the scope of phase 2A, the staff support team has prepared the two briefing papers that are attached to this email. Please review these in advance of the first meeting. The papers also include a proposed approach and estimated timing for your consideration. As always, these are intended to serve as a starting point for the discussion and we look forward to any input or alternative proposals you may have. You can expect to receive an agenda invite and call details shortly. A proposed agenda will be circulated closer to the meeting. Further information can be found on the EPDP Phase 2A wiki: https://community.icann.org/x/VojzC. Best regards, Berry, Marika, and Caitlin

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Meeting Invitation | Observers | GNSO Temp Spec gTLD RD EPDP-P2A call | Thursday, 17 December 2020
by Terri Agnew Dec. 8, 2020

Dec. 8, 2020

As a result of various requests to facilitate observers to follow the EPDP Phase 2 deliberations in real time, zoom webinar room will be made available for the EPDP plenary meetings. As a reminder, the zoom recording, audio recording, chat transcript and transcript of the EPDP plenary meetings will be publicly posted as soon as available on the EPDP wiki page and GNSO master calendar. Dear all, The next meeting of the GNSO Temp Spec gTLD RD EPDP – Phase 2A is scheduled on Thursday, 17 December 2020 at 14:00 UTC for 90 minutes. Zoom room information: Main Zoom Webinar link: https://icann.zoom.us/j/92181477886?pwd=TlJHTU5EY1d3bUxLV2s3UStPS2MxZz09 Passcode: Z@S07?t=v5 Going forward, observers will now join via zoom webinar. Observers will have ability to view member chat and information shared in the zoom webinar room. Observers will not be able to use chat or raise hands. Before joining the call: Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only Please be sure you have read the Please be sure you have read the Expected Standards of Behavior [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resource…> Visit the Wiki agenda page: https://community.icann.org/x/doMmCQ Check your time zone: https://tinyurl.com/y5ebbzbz The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: https://gnso.icann.org/en/group-activities/calendar<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…> If you are joining via audio only: One tap mobile US: +13126266799,,92181477886#,,,,,,0#,,3121016458# or +13462487799,,92181477886#,,,,,,0#,,3121016458# Webinar ID: 921 8147 7886 Passcode: 3121016458 International numbers available: https://icann.zoom.us/u/acVxz9PmJI Thank you. Kind regards, Terri

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**Resending** Mailing list | EPDP P2A
by Julie Bisland Dec. 4, 2020

Dec. 4, 2020

Hi EPDP Observers, We hope all is well with you. The same email distribution list will be used for EPDP-Phase 2A as past EPDP groups. Please let us know at gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> if you would like removed from the mailing list. Observers: Anyone interested in this effort may observe the work of the EPDP -- observers are subscribed to the mailing list on a read-only basis but are NOT able to post. Mailing list: gnso-epdp-team(a)icann.org<mailto:gnso-epdp-team@icann.org> Archives: https://mm.icann.org/pipermail/gnso-epdp-team/ Thank you. With kind regards, Terri --- Terri Agnew Operations Support - GNSO Lead Administrator Internet Corporation for Assigned Names and Numbers (ICANN) Skype ID: terri.agnew.icann Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…>

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