September 2018 - Gnso-epdp-team

Publication of EPDP Team group picture
by Marika Konings Sept. 30, 2018

Sept. 30, 2018

Dear attendees of the F2F meeting in Los Angeles, As mentioned, the leadership team will be posting a blog post about the F2F meeting on ICANN.org shortly (expected publication date: Monday). Comms would like to include the group picture that staff took towards the end of the meeting – are there any concerns about doing so? If so, please share your concerns off-list. Thanks, Caitlin, Berry and Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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FW: [Ext] Question for ICANN org re DPIA
by Marika Konings Sept. 30, 2018

Sept. 30, 2018

FYI (note that Collin sent this email originally before her status on the mailing list was changed back to alternate but it then did not go through) From: Collin Kurre <collin(a)article19.org> Date: Thursday, September 27, 2018 at 5:42 PM To: "gnso-epdp-team(a)icann.org" <gnso-epdp-team(a)icann.org> Cc: Marika Konings <marika.konings(a)icann.org>, Caitlin Tubergen <caitlin.tubergen(a)icann.org> Subject: [Ext] Question for ICANN org re DPIA Dear team, Stemming from conversations this week, would anyone be opposed to posing the following question to ICANN org from the EPDP group? “Why hasn’t a Data Protection Impact Assessment been carried out to clarify data flows and ICANN’s relationship with the data subject in light of its acknowledged role as a joint controller and Article 35 of the GDPR?” GDPR Section 3 Article 35.1, for reference: Where a type of processing in particular using new technologies, and taking into account the nature, scope, context and purposes of the processing, is likely to result in a high risk to the rights and freedoms of natural persons, the controller shall, prior to the processing, carry out an assessment of the impact of the envisaged processing operations on the protection of personal data. A single assessment may address a set of similar processing operations that present similar high risks. Nice seeing everyone in person! Collin -- Collin Kurre ARTICLE 19

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High-level notes from EPDP F2F meeting
by Marika Konings Sept. 28, 2018

Sept. 28, 2018

Dear All, Please find attached the high-level notes from the EPDP Team F2F meeting earlier this week. All recordings, transcripts and documents discussed can be found on the meeting page: https://community.icann.org/x/rQarBQ. We would like to especially draw your attention to the action items and related due dates coming out of this meeting: ACTION ITEMS 1. Support team to post relevant documents to the EPDP Team wiki and/or mailing list following the F2F meeting. 2. If required by their group working models, EPDP Team Members to share F2F work products, e.g., draft data processing workbooks, with their respective Stakeholder Groups, Constituencies, Advisory Committees. Final feedback due by Friday, 5 October 2018. 3. Mark Anderson to work with registry colleagues to fill out the draft data elements currently required for registry data escrow in the workbook for Purpose E (registry data escrow). This could also include recommendations for any modifications to be considered to what is currently required. (due date – Tuesday 2 October) 4. Kristina Rosette to provide first draft of data elements workbook for purpose N. (due date – Tuesday 2 October) 5. Benedict Addis to provide writing for additional purpose, “Research” for consideration by the EPDP team. (due date – Tuesday 2 October) 6. Registrar and Registry teams to develop first draft of data elements workbook for purpose B. (due date – Tuesday 2 October) 7. EPDP Leadership Team to propose updated meeting strategy, i.e., timing, content, etc., taking into account feedback received during the F2F sessions. Best regards, Caitlin, Berry and Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Meeting Invitation / Alternates & Observers / GNSO Temp Spec gTLD RD EPDP call / Tuesday, 02 October 2018 at 13:00 UTC
by Julie Bisland Sept. 28, 2018

Sept. 28, 2018

Dear all, Non-members can follow the EPDP call taking place on Tuesday’s and Thursday’s at 13:00 UTC via the audio cast or view only Adobe Connect room. As requested and discussed on Tuesday's (14 August 2018) meeting, please note that an additional Adobe Connect room has been created for use by interested alternates and observers to be able to view-only the main EPDP Team Adobe Connect room. The view-only room will also broadcast the audio of the EPDP Team AC room, however, those in the view-only room will not be heard. Note that the audio cast stream will also remain available for now for those that prefer to use that option to listen live to the EPDP Team meeting. View-Only Adobe Connect room for alternates and observers: https://participate.icann.org/gnso-epdp-observers Meeting Audio Cast (for alternates and observers) To join the event, click on the link: Listen in browser: http://stream.icann.org:8000/stream01 [stream.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000…> Listen in application such as iTunes: http://stream.icann.org:8000/stream01.m3u [stream.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000…> Agenda wiki page: https://community.icann.org/x/JQWrBQ Thank you. Kind Regards, Julie Bisland

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Recordings, Attendance, AC chat and transcripts from the GNSO Temp Spec gTLD RD EPDP / Monday, 24 - Wednesday, 26 September 2018 LA F2F meetings
by Terri Agnew Sept. 28, 2018

Sept. 28, 2018

Dear all, All recordings, documents and transcripts from the EPDP F2F meeting held on Monday, 24 September - Wednesday, 26 September 2018 are located on the agenda wiki page: https://community.icann.org/x/rQarBQ Mailing list archives of the GNSO Temp Spec gTLD RD EPDP : https://mm.icann.org/pipermail/gnso-epdp-team/ Main wiki page for the working group: https://community.icann.org/x/IYEpBQ Thank you. Kind Regards, Terri Agnew

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Latest versions of data elements work books now posted on the wiki
by Marika Konings Sept. 28, 2018

Sept. 28, 2018

Dear All, As several of you requested the latest versions of the data elements work books and in the interest of time, please note that staff has gone ahead and posted the latest versions on the wiki: https://community.icann.org/x/5AC8BQ. Please review the notes that explain the status, what updates have been made as well as expected next steps. Other documents coming out of the meeting (e.g. action items, questions for Org, high level summary of outcomes) will be shared as these become available. Best regards, Caitlin, Berry and Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Answer from compliance
by Benedict Addis Sept. 26, 2018

Sept. 26, 2018

I asked compliance: > > How does ICANN Contractual Compliance use WHOIS data? For example, in the case of a WHOIS inaccuracy complaint, can ICANN Contractual Compliance retrieve data from escrow, or does ICANN Contractual Compliance typically ask the registrar or the registry operator? And they replied: > > ICANN Contractual Compliance uses WHOIS data to review WHOIS Inaccuracy complaints and other complaints related to domain management (e.g., Transfers, Unauthorized Transfer, Domain Deletion, Renewals, etc.). Depending on the nature of the complaint, ICANN Contractual Compliance may ask the registrar for relevant data to investigate the complaint. Compliance may also look at the Registry public WHOIS to supplement its review or processing. Compliance does not use escrowed data for complaint processing as it is not one of the conditions for escrow deposits release under the data escrow agreements and ICANN agreements. > > This response has also been posted on the Q & A section of the wiki: https://community.icann.org/x/ahppBQ. > > Best regards, > > Marika

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Team physical meeting progress
by Kavouss Arasteh Sept. 26, 2018

Sept. 26, 2018

Dear David Dear Gina Dear rest of CBI The establishment of small group was a wise decision and considerably facilitated and expedited the process of work without that it was not possible to converge on this very sensitive and complex issue I listened the rest of the afternoon and did not intervened any more as the discussions and conduct of the meeting were continuing in the right and efficient direction in spite of various comments and counter comments which were normal in such circumstances I hope that you would continue with the same manner and lead the group to prepare the relevant part of the initial report. By the way, please kindly understand the difficulties that I have had and will have to remotely participate in the live discussion Regards

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Updated worksheets for Purpose A, E, M
by Marika Konings Sept. 25, 2018

Sept. 25, 2018

Dear All, Please find attached the updated worksheets for Purpose A, E and M. These will now be further discussed during our session. Best regards, Caitlin, Marika and Berry

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Re: [Gnso-epdp-team] [Ext] Re: REMINDER: Meeting Invitation / Alternates & Observers / GNSO Temp Spec gTLD RD EPDP call / Monday, 24 - Wednesday, 26 September 2018 LA F2F meetings
by Terri Agnew Sept. 25, 2018

Sept. 25, 2018

Hello, We are currently in breakout sessions and will return in approx. 20 minutes. Best, Terri From: Olga Kyryliuk <olga_kyryliuk(a)ukr.net> Sent: Tuesday, September 25, 2018 12:09 PM To: Terri Agnew <terri.agnew(a)icann.org> Cc: gnso-epdp-team(a)icann.org; gnso-secs(a)icann.org Subject: [Ext] Re: [Gnso-epdp-team] REMINDER: Meeting Invitation / Alternates & Observers / GNSO Temp Spec gTLD RD EPDP call / Monday, 24 - Wednesday, 26 September 2018 LA F2F meetings Hi All, Is it only me who can't connect neither to view-only adobe connect room for observers, nor to auio cast? Or is it a general technical issue? Chat is frozen at comments made by Milton and Thomas at 9:36 and no audio. Is there a way to solve it? Thanks in advance! Best, Olga 24 сентября 2018, 08:19:02, от "Terri Agnew" <terri.agnew(a)icann.org<mailto:terri.agnew@icann.org>>: Dear all, Non-members can follow the EPDP F2F meeting taking place on Monday, 24 September - Wednesday, 26 September 2018 via the audio cast or view only Adobe Connect room. Agenda with UTC times listed can be found on the agenda wiki page: https://community.icann.org/x/rQarBQ As requested and discussed on Tuesday's (14 August 2018) meeting, please note that an additional Adobe Connect room has been created for use by interested alternates and observers to be able to view-only the main EPDP Team Adobe Connect room. The view-only room will also broadcast the audio of the EPDP Team AC room, however, those in the view-only room will not be heard. Note that the audio cast stream will also remain available for now for those that prefer to use that option to listen live to the EPDP Team meeting. View-Only Adobe Connect room for alternates and observers: https://participate.icann.org/gnso-epdp-observers Meeting Audio Cast (for alternates and observers) To join the event, click on the link: Listen in browser: http://stream.icann.org:8000/stream01 [stream.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000…> Listen in application such as iTunes: http://stream.icann.org:8000/stream01.m3u [stream.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000…> Agenda wiki page: https://community.icann.org/x/3gONBQ Kind Regards, Terri _______________________________________________ Gnso-epdp-team mailing list Gnso-epdp-team(a)icann.org<mailto:Gnso-epdp-team@icann.org> https://mm.icann.org/mailman/listinfo/gnso-epdp-team

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