August 2018 - Gnso-epdp-team

Re: [Gnso-epdp-team] Ahead of tomorrow's call
by Marika Konings Aug. 28, 2018

Aug. 28, 2018

Matt, all, The input received to date on the triage report can be found here: https://community.icann.org/x/jxBpBQ. Best regards, Marika From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org> on behalf of Matt Serlin <matt(a)brandsight.com> Date: Monday, August 27, 2018 at 10:13 To: "gnso-epdp-team(a)icann.org" <gnso-epdp-team(a)icann.org>, "gnso-secs(a)icann.org" <gnso-secs(a)icann.org> Subject: [Gnso-epdp-team] Ahead of tomorrow's call Hi All, In looking at the agenda for the call tomorrow, I see we have 5-10 minutes to reconcile input received from each group on the Triage Report. Personally, I think it would help if we could get that input ASAP, so we have an opportunity to review it ahead of the call tomorrow. To that end, I’m attaching the RrSG feedback which was submitted Friday. I know we have an already packed agenda, but I’m concerned that 5-10 minutes on this topic on the call tomorrow will not be sufficient if the input received varied significantly. Look forward to speaking to everyone tomorrow. Regards, Matt

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Responses to early input request
by Marika Konings Aug. 28, 2018

Aug. 28, 2018

For your information, in response to the request for early input, a response was received from the SSAC. Their response, and any further input that may be received has been posted here: https://community.icann.org/x/Ag9pBQ. Staff will make sure to update the background documents section on the wiki with the documents referenced in the SSAC response. Best regards, Caitlin, Berry and Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

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REMINDER: Travel Planning to Los Angeles/ alternates needed by Tuesday, 28 August 2018
by Terri Agnew Aug. 27, 2018

Aug. 27, 2018

Hello all, As a reminder, please confirm by Tuesday, 28 August at the latest whether any alternates are replacing any members for the whole duration of the F2F meeting or a significant period of the F2F meeting (as outlined below) as staff needs a confirmation of number of attendees ASAP. To confirm an alternate replacement for a significant period of the F2F meeting, or the whole duration of the F2F meeting, please complete the following form: https://docs.google.com/forms/d/e/1FAIpQLScuCvS7vKS4MuaXwJmDcUHtOTskg6t5qrS… To date, two confirmations have been received (Lindsay Hamilton-Reid (RrSG) will be replacing Emily Taylor (RrSG) and Fiona Asonga (ISPCP) will be replacing Esteban Lescano (ISPCP) for the whole duration of the F2F meeting) Thank you. Kind regards, Terri -----Original Message----- From: Gnso-secs <gnso-secs-bounces(a)icann.org> On Behalf Of Terri Agnew Sent: Thursday, August 23, 2018 11:56 AM To: GNSO EPDP <gnso-epdp-team(a)icann.org> Cc: gnso-secs(a)icann.org Subject: Re: [gnso-secs] [Gnso-epdp-team] Travel Planning to Los Angeles Hello all, To get travel ready, those members who cannot attend in person and will assign an alternate for travel or a portion of the meeting, please complete the Alternate Assignment form (see below - point 2) by Tuesday, 28 August 2018. Members and Liaisons; ICANN Constituency Travel has sent out emails with your travel information. Please submit air or travel by Friday, 24 August 2018. If you have not received this email, let us know right away at gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> Thank you. Kind regards, Terri -----Original Message----- From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org<mailto:gnso-epdp-team-bounces@icann.org>> On Behalf Of Kurt Pritz Sent: Thursday, August 23, 2018 11:36 AM To: GNSO EPDP <gnso-epdp-team(a)icann.org<mailto:gnso-epdp-team@icann.org>> Subject: [Gnso-epdp-team] Travel Planning to Los Angeles Hello Everyone: After reviewing the chat and content of our call Tuesday, 21 August, it has been decided to proceed with the meeting in Los Angeles as proposed. (See bullet three, below.) 1. Members who are attending in person already should have travel arrangements in process. 2. Members unable to attend should have designated their alternates for attendance, who should be in contact with ICANN regarding travel arrangements. (See Alternate Assignment form, https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_forms_…) Remote participation is available for members that prefer to participate remotely instead of designating an alternate. 3. Members who are attending but will miss a portion of the meeting should designate an alternate who will replace that member when they are gone from the meeting for a significant period. That alternate will be permitted to sit in on the entire three-day meeting but participate only when the member is absent from the meeting. In these cases, alternates will not be provided travel funding. Travel funding is allocated based on the number of members in each group. Remote participation will also be available for those members that prefer to participate remotely instead of designating an alternate. If any of the above is not clear or if you have questions, you can contact me, Rafik or the ICANN Support Team. Through this email, I am asking Terri Agnew to follow up with you to ensure all necessary travel is planned and funded. I am looking forward to the meeting and commit to work with the support staff to make the effort on your part worth your while. Best regards, Kurt _______________________________________________ Gnso-epdp-team mailing list Gnso-epdp-team(a)icann.org<mailto:Gnso-epdp-team@icann.org> https://mm.icann.org/mailman/listinfo/gnso-epdp-team _______________________________________________ Gnso-secs mailing list Gnso-secs(a)icann.org<mailto:Gnso-secs@icann.org> https://mm.icann.org/mailman/listinfo/gnso-secs

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Re: [Gnso-epdp-team] Correction!!
by Mueller, Milton L Aug. 27, 2018

Aug. 27, 2018

> -----Original Message----- > My understanding is EPDP was tasked to find a way > to gain access to WHOIS data without running foul of GDPR and nothing > else..compliance with other laws was not part of the EPDP mandate. > Aslam That is a pretty fundamental misunderstanding of the ePDP's charter. The basic task of ePDP is to ratify or modify the temp spec. Here is the relevant statement from the charter. " This EPDP Team is being chartered to determine if the Temporary Specification for gTLD Registration Data should become an ICANN Consensus Policy, as is or with modifications, while complying with the GDPR and other relevant privacy and data protection law." Regarding access, the charter says, "Work on this topic shall begin once the gating questions above have been answered and finalized in preparation for the Temporary Specification initial report" So: 1) temp spec first; 2) "other relevant privacy and data protection law" is applicable, not just GDPR; 3) we deal with access to redacted Whois data after we have resolved the status of the temp spec. Here's a link to the charter: https://gnso.icann.org/sites/default/files/file/field-file-attach/temp-spec…

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Ahead of tomorrow's call
by Matt Serlin Aug. 27, 2018

Aug. 27, 2018

Hi All, In looking at the agenda for the call tomorrow, I see we have 5-10 minutes to reconcile input received from each group on the Triage Report. Personally, I think it would help if we could get that input ASAP, so we have an opportunity to review it ahead of the call tomorrow. To that end, I’m attaching the RrSG feedback which was submitted Friday. I know we have an already packed agenda, but I’m concerned that 5-10 minutes on this topic on the call tomorrow will not be sufficient if the input received varied significantly. Look forward to speaking to everyone tomorrow. Regards, Matt

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***REMINDER*** Meeting Invitation / Alternates & Observers / GNSO Temp Spec gTLD RD EPDP call / Tuesday, 28 August 2018 at 13:00 UTC
by Julie Bisland Aug. 27, 2018

Aug. 27, 2018

Dear all, Non-members can follow the EPDP call taking place on Tuesday’s and Thursday’s at 13:00 UTC via the audio cast or view only Adobe Connect room. As requested and discussed on Tuesday's (14 August 2018) meeting, please note that an additional Adobe Connect room has been created for use by interested alternates and observers to be able to view-only the main EPDP Team Adobe Connect room. The view-only room will also broadcast the audio of the EPDP Team AC room, however, those in the view-only room will not be heard. Note that the audio cast stream will also remain available for now for those that prefer to use that option to listen live to the EPDP Team meeting. View-Only Adobe Connect room for alternates and observers: https://participate.icann.org/gnso-epdp-observers Meeting Audio Cast (for alternates and observers) To join the event, click on the link: Listen in browser: http://stream.icann.org:8000/stream01 [stream.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000…> Listen in application such as iTunes: http://stream.icann.org:8000/stream01.m3u [stream.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000…> Agenda wiki page: https://community.icann.org/x/UxhpBQ Kind Regards, Andrea Glandon

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Re: [Gnso-epdp-team] Correction!!
by Hadia Abdelsalam Mokhtar EL miniawi Aug. 27, 2018

Aug. 27, 2018

Hi Aslam, The charter says " .. complying with the GDPR and other relevant privacy and data protection law .." However this is not the issue nor will it in my opinion add any hurdles to our mission. Best Hadia _______________________________________ From: Aslam Mohamed <gmohamedaslam(a)gmail.com> Sent: 26 August 2018 19:22 To: Hadia Abdelsalam Mokhtar EL miniawi Cc: Mueller, Milton L; Heineman, Ashley; gnso-epdp-team(a)icann.org; Mohamed Aslam Subject: Re: [Gnso-epdp-team] Correction!! Sorry to interrupt Hadia. My understanding is EPDP was tasked to find a way to gain access to WHOIS data without running foul of GDPR and nothing else..compliance with other laws was not part of the EPDP mandate. Anyone to please correct me if my understanding was wrong? Best > On Aug 26, 2018, at 12:51 PM, Hadia Abdelsalam Mokhtar EL miniawi <Hadia(a)tra.gov.eg> wrote: > > Dear All, > > > First off, I would like to mention that it is highly unlikely that ALAC will have alternates present a the F2F meeting, however I have a couple of remarks. First, and as mentioned by others, none of the members represent their personal views but rather the views of their respective group and thus the request for the presence of the alternates is to ensure that the group is well represented and that the alternates are able to step in efficiently and effectively if required to do so. Second, to assume that the alternates and members are present to lobby for what they think is in the best interest of their stakeholder group is not realistic because the mandate of the Temp Spec EPDP team is to ensure that the temp spec as is, or with modifications complies with the GDPR and other relevant laws, so we are all here to work together to ensure compliance, ultimately we all have the same goal. If there are still unresolved items that do not relate to the compliance issue the EPDP team can always recommend future work to the GNSO. > > > Hadia Elminiawi (M.Sc.) > > Director, DNS Entrepreneurship Center > > ________________________________ > From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org> on behalf of Mueller, Milton L <milton(a)gatech.edu> > Sent: 24 August 2018 21:20 > To: Mueller, Milton L; Heineman, Ashley > Cc: gnso-epdp-team(a)icann.org > Subject: [Gnso-epdp-team] Correction!! > > Facepalm. > > I meant THREE (3) fully participating GAC members, not 2. Lost track of their assigned number. > > > From: Gnso-epdp-team [mailto:gnso-epdp-team-bounces@icann.org] On Behalf Of Mueller, Milton L > Sent: Friday, August 24, 2018 2:41 PM > To: Heineman, Ashley <AHeineman(a)ntia.doc.gov> > Cc: gnso-epdp-team(a)icann.org > Subject: Re: [Gnso-epdp-team] Travel Planning to Los Angeles > > Ashley > I don’t think we need to make a big deal of this. I am fine with letting alternates come, but please let’s stick to the rules in the charter about each unit’s representation. That’s what my colleagues seem to be concerned about, and with good cause. So, e.g., if GAC has 3 or 4 people come, _only_ two of them can participate at a time, and that includes those on the telephone participating remotely. Same deal on our side. Confer all you like in the hallways, chat apps, coffee breaks and Facetime but don’t try to expand the number of full participants assigned to your AC/SG. That’s a basic matter of fairness and of adherence to the group’s charter. > > I really don’t want to have to monitor that during the meeting, but I am telling everyone now I will be watching that like a hawk, and I expect the ePDP chair and ICANN staff to be doing so, also. > > Dr. Milton L Mueller > Professor, School of Public Policy<http://spp.gatech.edu/> > Georgia Institute of Technology > Internet Governance Project > http://internetgovernance.org/ > > > > > From: Gnso-epdp-team [mailto:gnso-epdp-team-bounces@icann.org] On Behalf Of Heineman, Ashley > Sent: Friday, August 24, 2018 10:32 AM > To: Farzaneh Badiei <farzaneh.badii(a)gmail.com<mailto:farzaneh.badii@gmail.com>>; Ayden Férdeline <icann(a)ferdeline.com<mailto:icann@ferdeline.com>> > Cc: Mark Svancarek \ via Gnso-epdp-team <gnso-epdp-team(a)icann.org<mailto:gnso-epdp-team@icann.org>> > Subject: Re: [Gnso-epdp-team] Travel Planning to Los Angeles > > > Dear EPDP colleagues, > > > > The United States is concerned that there appears to be a concerted attempt to block the ability of EPDP members and alternates to communicate and confer with each other in real time whether during the regular teleconferences or face to face meetings. To be clear, no one has requested an expansion of the alternates’ role or that alternates speak in addition to members during formal EPDP meetings. No one has requested additional travel support for alternates. Rather, we request that the procedures and protocols for teleconferences and face to face meetings support the ability of members and alternates to confer in real time as they carry out the important and time-sensitive work of the EPDP. > > > > The EPDP Charter clearly articulates that the members are not to represent individual views or positions and thus requires the ability to confer. Nothing in the Charter bars alternates from real time access to meetings or communicating with their primary member colleagues so long as they do not seek to step into to the primary member’s role by addressing remarks to the entire group. > > > > While we fully appreciate and are happy to comply with the EPDP Charter that has limited participation to prescribed numbers, we cannot support overt attempts to stymie openness and transparency as well as the ability of members to confer with colleagues to ensure we are representing the views/formal positions of our SG/C or SO/AC. In the interest of transparency and to promote the efficient work of the EPDP, we urge the EPDP leadership to take steps to ensure that alternates and members are able to attend face to face meetings and teleconferences. > > > > Thanks and I hope we can reach agreement to ensure the successful engagement and ultimate conclusion of the EPDP. > > > > > > ________________________________ > From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org<mailto:gnso-epdp-team-bounces@icann.org>> on behalf of Ayden Férdeline <icann(a)ferdeline.com<mailto:icann@ferdeline.com>> > Sent: Friday, August 24, 2018 4:59 AM > To: farzaneh badii > Cc: Mark Svancarek \ via Gnso-epdp-team > Subject: Re: [Gnso-epdp-team] Travel Planning to Los Angeles > > +1 Farzaneh. > > This is not the time to re-write the rules and re-define what is the role of the alternate. The distinction between a member and an alternate is important. > > —Ayden > > On 23 Aug 2018, at 19:05, farzaneh badii <farzaneh.badii(a)gmail.com<mailto:farzaneh.badii@gmail.com>> wrote: > > Dear Kurt > > We have been raising objections about alternates being able to be present at the meeting when they do not replace a member. > > We have provided reasons which I reiterate here: > > 1. Principle: the EPDP membership structure was designed carefully to reach the right balance and representation. Presence of alternates even if they do not speak during the meeting meddles with the balance. Here are my reasons: Alternates can discuss face to face outside of the meeting about the issues, discuss with their counterparts and relay their views much easier so that they can be channeled through the meeting. Nothing inherently wrong with that, but it should not be facilitated either. They can do it on chat, but face to face is more effective. > > 2. Setting precedent: we agreed on the balance of representation and the role of members and alternates at GNSO. We are opening the door to meddling in this role. > > > 3. Unclear intention: What is the intention here exactly? Why are we accommodating this request? I would like to hear why this request was made initially. If the presence of alternates in the room makes no difference, then they can just sit behind their computer and discuss with their colleagues through other means. I am not implying at all that there is a bad intention. But the intention is not clear. Is it to easily replace a member if they are tired in the middle of the meeting? I don't think this is a football match. > > 4. Imbalance of power: Bringing the alternates, in my opinion, adds to the strength of a group and makes it easier for them to deliberate spontaneously. Some groups have the funds to bring in their alternates, some don't. So there will be power imbalance. You could argue that I can just bring in NCSG alternates too. That is not possible. Because they live around the world and we don't have funding to bring them. Also it's against the principle I mentioned above. > > > As a group that has had to fight for being given equal representation in this EPDP, I find it puzzling that accommodating such requests that can bring imbalance of representation is being done so easily. > > > Best > > > > Farzaneh > > > On Thu, Aug 23, 2018 at 12:36 PM Kurt Pritz <kurt(a)kjpritz.com<mailto:kurt@kjpritz.com>> wrote: > Hello Everyone: > > After reviewing the chat and content of our call Tuesday, 21 August, it has been decided to proceed with the meeting in Los Angeles as proposed. (See bullet three, below.) > > 1. Members who are attending in person already should have travel arrangements in process. > > 2. Members unable to attend should have designated their alternates for attendance, who should be in contact with ICANN regarding travel arrangements. (See Alternate Assignment form, https://docs.google.com/forms/d/e/1FAIpQLScuCvS7vKS4MuaXwJmDcUHtOTskg6t5qrS…<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.googl…>) Remote participation is available for members that prefer to participate remotely instead of designating an alternate. > > 3. Members who are attending but will miss a portion of the meeting should designate an alternate who will replace that member when they are gone from the meeting for a significant period. That alternate will be permitted to sit in on the entire three-day meeting but participate only when the member is absent from the meeting. In these cases, alternates will not be provided travel funding. Travel funding is allocated based on the number of members in each group. > > Remote participation will also be available for those members that prefer to participate remotely instead of designating an alternate. > > If any of the above is not clear or if you have questions, you can contact me, Rafik or the ICANN Support Team. > > Through this email, I am asking Terri Agnew to follow up with you to ensure all necessary travel is planned and funded. > > I am looking forward to the meeting and commit to work with the support staff to make the effort on your part worth your while. > > Best regards, > > Kurt > > _______________________________________________ > Gnso-epdp-team mailing list > Gnso-epdp-team(a)icann.org<mailto:Gnso-epdp-team@icann.org> > https://mm.icann.org/mailman/listinfo/gnso-epdp-team<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmm.icann.o…> > > _______________________________________________ > Gnso-epdp-team mailing list > Gnso-epdp-team(a)icann.org > https://mm.icann.org/mailman/listinfo/gnso-epdp-team

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Correction!!
by Mueller, Milton L Aug. 26, 2018

Aug. 26, 2018

Facepalm. I meant THREE (3) fully participating GAC members, not 2. Lost track of their assigned number. From: Gnso-epdp-team [mailto:gnso-epdp-team-bounces@icann.org] On Behalf Of Mueller, Milton L Sent: Friday, August 24, 2018 2:41 PM To: Heineman, Ashley <AHeineman(a)ntia.doc.gov> Cc: gnso-epdp-team(a)icann.org Subject: Re: [Gnso-epdp-team] Travel Planning to Los Angeles Ashley I don't think we need to make a big deal of this. I am fine with letting alternates come, but please let's stick to the rules in the charter about each unit's representation. That's what my colleagues seem to be concerned about, and with good cause. So, e.g., if GAC has 3 or 4 people come, _only_ two of them can participate at a time, and that includes those on the telephone participating remotely. Same deal on our side. Confer all you like in the hallways, chat apps, coffee breaks and Facetime but don't try to expand the number of full participants assigned to your AC/SG. That's a basic matter of fairness and of adherence to the group's charter. I really don't want to have to monitor that during the meeting, but I am telling everyone now I will be watching that like a hawk, and I expect the ePDP chair and ICANN staff to be doing so, also. Dr. Milton L Mueller Professor, School of Public Policy<http://spp.gatech.edu/> Georgia Institute of Technology Internet Governance Project http://internetgovernance.org/ From: Gnso-epdp-team [mailto:gnso-epdp-team-bounces@icann.org] On Behalf Of Heineman, Ashley Sent: Friday, August 24, 2018 10:32 AM To: Farzaneh Badiei <farzaneh.badii(a)gmail.com<mailto:farzaneh.badii@gmail.com>>; Ayden Férdeline <icann(a)ferdeline.com<mailto:icann@ferdeline.com>> Cc: Mark Svancarek \ via Gnso-epdp-team <gnso-epdp-team(a)icann.org<mailto:gnso-epdp-team@icann.org>> Subject: Re: [Gnso-epdp-team] Travel Planning to Los Angeles Dear EPDP colleagues, The United States is concerned that there appears to be a concerted attempt to block the ability of EPDP members and alternates to communicate and confer with each other in real time whether during the regular teleconferences or face to face meetings. To be clear, no one has requested an expansion of the alternates' role or that alternates speak in addition to members during formal EPDP meetings. No one has requested additional travel support for alternates. Rather, we request that the procedures and protocols for teleconferences and face to face meetings support the ability of members and alternates to confer in real time as they carry out the important and time-sensitive work of the EPDP. The EPDP Charter clearly articulates that the members are not to represent individual views or positions and thus requires the ability to confer. Nothing in the Charter bars alternates from real time access to meetings or communicating with their primary member colleagues so long as they do not seek to step into to the primary member's role by addressing remarks to the entire group. While we fully appreciate and are happy to comply with the EPDP Charter that has limited participation to prescribed numbers, we cannot support overt attempts to stymie openness and transparency as well as the ability of members to confer with colleagues to ensure we are representing the views/formal positions of our SG/C or SO/AC. In the interest of transparency and to promote the efficient work of the EPDP, we urge the EPDP leadership to take steps to ensure that alternates and members are able to attend face to face meetings and teleconferences. Thanks and I hope we can reach agreement to ensure the successful engagement and ultimate conclusion of the EPDP. ________________________________ From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org<mailto:gnso-epdp-team-bounces@icann.org>> on behalf of Ayden Férdeline <icann(a)ferdeline.com<mailto:icann@ferdeline.com>> Sent: Friday, August 24, 2018 4:59 AM To: farzaneh badii Cc: Mark Svancarek \ via Gnso-epdp-team Subject: Re: [Gnso-epdp-team] Travel Planning to Los Angeles +1 Farzaneh. This is not the time to re-write the rules and re-define what is the role of the alternate. The distinction between a member and an alternate is important. -Ayden On 23 Aug 2018, at 19:05, farzaneh badii <farzaneh.badii(a)gmail.com<mailto:farzaneh.badii@gmail.com>> wrote: Dear Kurt We have been raising objections about alternates being able to be present at the meeting when they do not replace a member. We have provided reasons which I reiterate here: 1. Principle: the EPDP membership structure was designed carefully to reach the right balance and representation. Presence of alternates even if they do not speak during the meeting meddles with the balance. Here are my reasons: Alternates can discuss face to face outside of the meeting about the issues, discuss with their counterparts and relay their views much easier so that they can be channeled through the meeting. Nothing inherently wrong with that, but it should not be facilitated either. They can do it on chat, but face to face is more effective. 2. Setting precedent: we agreed on the balance of representation and the role of members and alternates at GNSO. We are opening the door to meddling in this role. 3. Unclear intention: What is the intention here exactly? Why are we accommodating this request? I would like to hear why this request was made initially. If the presence of alternates in the room makes no difference, then they can just sit behind their computer and discuss with their colleagues through other means. I am not implying at all that there is a bad intention. But the intention is not clear. Is it to easily replace a member if they are tired in the middle of the meeting? I don't think this is a football match. 4. Imbalance of power: Bringing the alternates, in my opinion, adds to the strength of a group and makes it easier for them to deliberate spontaneously. Some groups have the funds to bring in their alternates, some don't. So there will be power imbalance. You could argue that I can just bring in NCSG alternates too. That is not possible. Because they live around the world and we don't have funding to bring them. Also it's against the principle I mentioned above. As a group that has had to fight for being given equal representation in this EPDP, I find it puzzling that accommodating such requests that can bring imbalance of representation is being done so easily. Best Farzaneh On Thu, Aug 23, 2018 at 12:36 PM Kurt Pritz <kurt(a)kjpritz.com<mailto:kurt@kjpritz.com>> wrote: Hello Everyone: After reviewing the chat and content of our call Tuesday, 21 August, it has been decided to proceed with the meeting in Los Angeles as proposed. (See bullet three, below.) 1. Members who are attending in person already should have travel arrangements in process. 2. Members unable to attend should have designated their alternates for attendance, who should be in contact with ICANN regarding travel arrangements. (See Alternate Assignment form, https://docs.google.com/forms/d/e/1FAIpQLScuCvS7vKS4MuaXwJmDcUHtOTskg6t5qrS…<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.googl…>) Remote participation is available for members that prefer to participate remotely instead of designating an alternate. 3. Members who are attending but will miss a portion of the meeting should designate an alternate who will replace that member when they are gone from the meeting for a significant period. That alternate will be permitted to sit in on the entire three-day meeting but participate only when the member is absent from the meeting. In these cases, alternates will not be provided travel funding. Travel funding is allocated based on the number of members in each group. Remote participation will also be available for those members that prefer to participate remotely instead of designating an alternate. If any of the above is not clear or if you have questions, you can contact me, Rafik or the ICANN Support Team. Through this email, I am asking Terri Agnew to follow up with you to ensure all necessary travel is planned and funded. I am looking forward to the meeting and commit to work with the support staff to make the effort on your part worth your while. Best regards, Kurt _______________________________________________ Gnso-epdp-team mailing list Gnso-epdp-team(a)icann.org<mailto:Gnso-epdp-team@icann.org> https://mm.icann.org/mailman/listinfo/gnso-epdp-team<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmm.icann.o…>

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Proposed Agenda - EPDP Team Meeting #8 - 28 August at 13.00 UTC
by Marika Konings Aug. 25, 2018

Aug. 25, 2018

Dear All, Please find below the proposed agenda for the next EPDP Team meeting which is scheduled for Tuesday 28 August at 13.00 UTC. Please also take note of the separate message that was sent by Kurt re. homework. Best regards, Caitlin, Berry and Marika EPDP Meeting #8 Agenda Tuesday, 28 August 2018 1. Roll Call & SOI Updates (2 min) 1. Welcome and Updates from EPDP Team Chair (3 min) 1. Reconcile input received on Triage Report, if needed, and confirm report for submission to the GNSO Council (5-10 min) 1. Review of project plan (10 min) (see also section category allocation attached) 1. Touch base on comments received on & review status of: (10-20 min) 1. Appendix D – Uniform Rapid Suspension (see discussion summary index (DSI) at https://community.icann.org/x/ExxpBQ) 1. Appendix E – Uniform Domain Name Resolution Dispute Policy (see DSI at https://community.icann.org/x/ExxpBQ) 1. Appendix G: Supplemental Procedures to the Transfer Policy (see DSI at https://community.icann.org/x/ExxpBQ) 1. Commence deliberations for section 4.4 – Lawfulness and Purpose of Processing gTLD Registration Data (see DSI at https://community.icann.org/x/ExxpBQ) (50 min) 1. Confirm action items and questions for ICANN Org, if any (5 min) 1. Wrap and confirm next meeting to be scheduled for Thursday 30 August at 13.00 UTC.) Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-…>.

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Preparation for next meeting with attachment and link
by Kurt Pritz Aug. 24, 2018

Aug. 24, 2018

Dear All: As mentioned, there is a homework assignment for our next meeting. I apologize for this coming out so late but I hope you recorded some of these from the meeting discussion on homework and have been thinking about them. 1. Temporary Specification sections 4.4.1-4.4.13: Please review the attached discussion summary index (DSI) for section 4.4.1-13, as well as your own notes and the record of the triage discussion. Our discussion’s objective is to redline this section so that it complies with GDPR taking into account: · advice provided by the EDPB, · input that has been provided by other members of the EPDP Team, (All the information cited above is included in the DSI.) It will be very helpful if you share proposals regarding each of the with the mailing list as soon as possible, and particularly by Monday 18.00 UTC. The purpose in gathering written comment is so that commonalities can be identified in your proposals in order to better focus the discussion. 2. Appendix D, E and G: Provide proposed edits (using the DSIs if possible) for Appendix D, E and G, having to do with URS, UDRP and Transfers, respectively. Please share your proposed edits to these sections on the mailing list that would address the comments / issues that have been identified. Understanding that these sections have already been put into operation, please flag specific changes that are required to be addressed in the initial report, i.e., are of an urgent nature, needing to be addressed as a matter of priority. Links to all the DSIs will be posted to: https://community.icann.org/x/ExxpBQ <https://community.icann.org/x/ExxpBQ> For the meeting Tuesday, I think having printouts of the DSIs and your Temporary Specification would be handy. In some cases we might decide that certain sections do not affect Temporary Specification compliance with GDPR and can be placed for later discussion. I am working on a discussion flow for our next meeting to make efficient and meaningful use of your time. If you have thoughts on this please let me know. I will follow up on this with my thoughts in a subsequent email. Thanks in advance for providing your thoughts on these issues. Best regards, Kurt

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