November 2019 - Gnso-epdp-team

Reminder: Re: Proposed agenda - EPDP Team meeting #29 on Thursday 14 November at 14.00 UTC
by Marika Konings Nov. 12, 2019

Nov. 12, 2019

As a reminder: 12 November 2019 Deadline for input / comments / suggestions Logging - https://docs.google.com/document/d/130z5SNuYgGhlH9hnAHJcjuZ_9F5zP7uJ4P4g_Xc… Audit - https://docs.google.com/document/d/1MsvOfYu7tV97tGzQNjh52hZNxSsCw5ps4-dLvfR… Response requirements - https://docs.google.com/document/d/1KqfkWfbC6gBIrmE3OTTw7MYpThciaMc03Lu6M9s… Best regards, Marika From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org> on behalf of "policy(a)bacinblack.com" <policy(a)bacinblack.com> Date: Tuesday, November 12, 2019 at 08:27 To: "gnso-epdp-team(a)icann.org" <gnso-epdp-team(a)icann.org> Subject: [Gnso-epdp-team] Proposed agenda - EPDP Team meeting #29 on Thursday 14 November at 14.00 UTC Dear EPDP Team, Please find below the proposed agenda for the next EPDP Team meeting which is scheduled for Thursday 14 November at 14.00 UTC. Best regards, Caitlin, Berry and Marika ---------------------------------------------------------------------------------------------- EPDP Phase 2 - Meeting #29 Proposed Agenda Thursday, 14 November 2019 at 14.00 UTC 1. Roll Call & SOI Updates (5 minutes) 2. Confirmation of agenda (Chair) 3. Welcome and housekeeping issues (Chair) (5 minutes) a) Take aways from ICANN66 b) Timing of calls going forward c) Status of building blocks<https://community.icann.org/x/k5ICBw> d) Reminder: Confirm with Terri travel funding requirements for ICANN67 4. Logging<https://docs.google.com/document/d/130z5SNuYgGhlH9hnAHJcjuZ_9F5zP7uJ4P4g_Xc…> (building block new) – second reading continued (30 minutes) a) Review comments & input provided b) Feedback from EPDP Team c) Confirm next steps 5. Auditing<https://docs.google.com/document/d/1MsvOfYu7tV97tGzQNjh52hZNxSsCw5ps4-dLvfR…> Requirements (building block new) – second reading (30 minutes) a) Review building block b) Feedback from EPDP Team c) Confirm next steps 6. Response requirements<https://docs.google.com/document/d/130z5SNuYgGhlH9hnAHJcjuZ_9F5zP7uJ4P4g_Xc…> (building block g) – second reading a) Review building block b) Feedback from EPDP Team c) Confirm next steps 7. Wrap and confirm next EPDP Team meeting (5 minutes): a) Thursday 21 November at 14.00 UTC b) Confirm action items c) Confirm questions for ICANN Org, if any Berry Cobb @berrycobb GNSO Policy Consultant

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Proposed agenda - EPDP Team meeting #29 on Thursday 14 November at 14.00 UTC
by policy＠bacinblack.com Nov. 12, 2019

Nov. 12, 2019

Dear EPDP Team, Please find below the proposed agenda for the next EPDP Team meeting which is scheduled for Thursday 14 November at 14.00 UTC. Best regards, Caitlin, Berry and Marika ---------------------------------------------------------------------------- ------------------ EPDP Phase 2 - Meeting #29 Proposed Agenda Thursday, 14 November 2019 at 14.00 UTC 1. Roll Call & SOI Updates (5 minutes) 2. Confirmation of agenda (Chair) 3. Welcome and housekeeping issues (Chair) (5 minutes) a) Take aways from ICANN66 b) Timing of calls going forward c) <https://community.icann.org/x/k5ICBw> Status of building blocks d) Reminder: Confirm with Terri travel funding requirements for ICANN67 4. <https://docs.google.com/document/d/130z5SNuYgGhlH9hnAHJcjuZ_9F5zP7uJ4P4g_Xc ILpU/edit> Logging (building block new) - second reading continued (30 minutes) a) Review comments & input provided b) Feedback from EPDP Team c) Confirm next steps 5. <https://docs.google.com/document/d/1MsvOfYu7tV97tGzQNjh52hZNxSsCw5ps4-dLvfR iAyk/edit> Auditing Requirements (building block new) - second reading (30 minutes) a) Review building block b) Feedback from EPDP Team c) Confirm next steps 6. <https://docs.google.com/document/d/130z5SNuYgGhlH9hnAHJcjuZ_9F5zP7uJ4P4g_Xc ILpU/edit> Response requirements (building block g) - second reading a) Review building block b) Feedback from EPDP Team c) Confirm next steps 7. Wrap and confirm next EPDP Team meeting (5 minutes): a) Thursday 21 November at 14.00 UTC b) Confirm action items c) Confirm questions for ICANN Org, if any Berry Cobb @berrycobb GNSO Policy Consultant

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Proposed schedule of meetings and topics
by Marika Konings Nov. 7, 2019

Nov. 7, 2019

Dear EPDP Team, Please find attached the proposed schedule of meetings and topics to be covered that was shared during today’s meeting. Please take specific note of the upcoming deadline: 12 November 2019 Deadline for input / comments / suggestions Logging - https://docs.google.com/document/d/130z5SNuYgGhlH9hnAHJcjuZ_9F5zP7uJ4P4g_Xc… Audit - https://docs.google.com/document/d/1MsvOfYu7tV97tGzQNjh52hZNxSsCw5ps4-dLvfR… Response requirements - https://docs.google.com/document/d/1KqfkWfbC6gBIrmE3OTTw7MYpThciaMc03Lu6M9s… Best regards and safe travels, Caitlin, Berry and Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Next steps and timing to publish Initial Report
by Marika Konings Nov. 6, 2019

Nov. 6, 2019

Dear EPDP Team, On behalf of leadership, in preparation for tomorrow’s EPDP Team meeting and the discussion on next steps & timing to publish Initial Report for public comment, please find a couple of slides and an overview of different timeline scenarios attached for your review. Best regards, Caitlin, Berry and Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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For your review - updated logging and auditing building blocks
by Marika Konings Nov. 5, 2019

Nov. 5, 2019

Dear EPDP Team, A small group of EPDP Team members reviewed the logging building block yesterday and has made some proposed updates. Please review these proposed updates in advance of Thursday’s meeting: https://docs.google.com/document/d/130z5SNuYgGhlH9hnAHJcjuZ_9F5zP7uJ4P4g_Xc…. The small group also started reviewing the auditing building block (https://docs.google.com/document/d/1MsvOfYu7tV97tGzQNjh52hZNxSsCw5ps4-dLvfR…) but did not manage to complete its review, but everyone committed to do so in advance of Thursday’s meeting. Best regards, Caitlin, Berry and Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Updated language in query building block to address 'abusive nature' description
by Marika Konings Nov. 4, 2019

Nov. 4, 2019

Dear EPDP Team, As discussed during yesterday’s meeting, leadership and the staff support team have made some further edits to the query building block to address the concerns expressed in relation to the description of abusive nature. You will find the updated version attached. To facilitate your review, we accepted all previous redlines and added new language to note the mechanism to seek redress, clarified that a high volume of requests in itself is not considered abusive and added language to the next section to make clear that SSAD should be able to receive and process a high volume of requests. We hope that this finds the appropriate balance between the different positions expressed. We will discuss this further during the EPDP Team meeting later today. Best regards, Caitlin, Berry and Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Updated description of abusive behavior for review
by Marika Konings Nov. 2, 2019

Nov. 2, 2019

Dear EPDP Team, The small team that came together after the meeting developed updated language to address the description of abusive behavior. Please review here: https://docs.google.com/document/d/13boFDslLC00MpuIhQV7yhwq0LPjZ-gz79pTmL-j…. Happy reading! Caitlin, Berry and Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Proposed slides for plenary session
by Marika Konings Nov. 2, 2019

Nov. 2, 2019

Dear EPDP Team, Please find attached for your review the proposed slides for Monday’s plenary session. Preparations for this session will be covered during the first part of Sunday’s EPDP Team meeting. Best regards, Caitlin, Berry and Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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as discussed, proposed language for disclosure caveat
by Stephanie Perrin Nov. 2, 2019

Nov. 2, 2019

When considering the publication of non-public data of legal persons, particularly with respect to NGOS and parties engaged in human rights activities that may be protected by local law (e.g. Constitutional and Charter Rights law), data controllers/processors must consider the impact on identifiable individuals. cheers Stephanie

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FW: [RegDataPolicy.IPT] Status update on EPDP Rec. 15.1
by Caitlin Tubergen Nov. 2, 2019

Nov. 2, 2019

Dear EPDP Team: Please find below a message from Karen Lentz regarding ICANN org’s analysis in response to the EPDP Phase 1 Recommendation 15.1 on data retention. Thank you. Best regards, Marika, Berry, and Caitlin From: Karen Lentz <karen.lentz(a)icann.org> Date: Friday, November 1, 2019 at 12:39 PM To: Caitlin Tubergen <caitlin.tubergen(a)icann.org>, "regdatapolicy.ipt(a)icann.org" <regdatapolicy.ipt(a)icann.org> Cc: "gnso-epdp-lead(a)icann.org" <gnso-epdp-lead(a)icann.org> Subject: Re: [RegDataPolicy.IPT] Status update on EPDP Rec. 15.1 Dear colleagues, Further to this note, attached is ICANN org’s analysis in response to the EPDP Ph 1 Recommendation 15.1 on data retention. A summary of the key points is below: ICANN org was asked to respond to the Phase 1 recommendation 15 to identify and document instances where ICANN org has a need for data beyond the life of a domain name registration, with the intent of informing the Phase 2 deliberations. In the interim, the EPDP Phase 1 team recommended that an 18-month data retention requirement be in place for registrars as part of the Phase 1 policy. Implementation of the 18-month requirement is applicable to the provisions of the RAA Data Retention Specification on retention of registration data elements; other existing retention requirements (e.g., for records of communications) are not changed. We have identified one instance where ICANN org would be requesting data from a registrar beyond the life of the registration. This instance is contractual compliance functions, particularly around expiration and deletion of names. ICANN org cannot investigate registrar compliance with relevant policy and contractual requirements this if data is not retained. Contractual Compliance functions do not prescribe particular data retention periods and ICANN org will perform its compliance function to the extent possible within the applicable period. The RAA Data Retention Specification is not primarily in place for ICANN org to use data retained by registrars, but rather to support other purposes such as registrant protection, technical issue resolution, security and stability, abuse mitigation, and others. The EPDP’s recommendation 15.1 suggests that community members be invited to contribute to this exercise by providing input on other potential use cases for different retention periods. The next step will be for the Phase 2 team to decide how it wants to seek such input on this topic. Note that a related analysis in regard to Recommendation 15.4, a review of the Data Retention Waiver Procedure, is forthcoming. This work is in progress and we hope to be able to provide it this week as well. We hope the above is helpful; please let us know of any additional questions. Best regards, Karen -- Karen Lentz Director, Operations & Policy Research ICANN 12025 Waterfront Drive, Suite 300 Los Angeles CA 90094 +1 310 895 3637

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