February 2019 - Gnso-epdp-team

Please share with your groups / ICANN64 GNSO Policy Briefing Available for Download
by Terri Agnew 27 Feb '19

27 Feb '19

Dear all, GNSO Policy Briefing for ICANN64 is now available for download at http://go.icann.org/gnsobriefing<https://urldefense.proofpoint.com/v2/url?u=http-3A__go.icann.org_gnsobriefi…> If you prefer to download individual sections, you can do so by visiting this page [go.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__go.icann.org_policybrie…>. The policy briefing is intended to facilitate your preparation for ICANN64. Please feel free to share the link with your respective groups and anyone else that may be interested: https://twitter.com/ICANN_GNSO/status/1100428245936291841 Happy reading! Best Regards, Terri

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Kobe Planning
by Kurt Pritz 26 Feb '19

26 Feb '19

Hi Everyone: With our activities in somewhat of a state of flux, we are writing to let you know that we plan to maintain most of the Kobe meeting schedule. During a call with GNSO Council leadership, we agreed to use the opportunity for planning and prep work for Phase 2, while waiting for any additional GNSO Council instructions. We will use the Saturday meeting slot for Phase 2 planning, and a discussion on how to manage the coincident Implementation and Phase 2 efforts. We will plan to start Saturday at 11AM and spend 60-90 minutes reviewing GNSO Council decisions and guidance, take some early input from each group and set meeting objectives. We’ll break for lunch and continue through the afternoon until 18:30. We are hoping to provide some recreative refreshments around 1700 or so. We currently have meeting slots reserved at Sunday 1700-1830; Wednesday 1030-1200; Thursday 0830-1015. It is likely that we will meet the Technical Study Group either Sunday or Wednesday depending on their availability. Thursday, we will meet to review discussions during the GNSO Council meeting and other GDPR-related discussions from earlier in the week. We are using these weeks before the meeting for leadership / support team coordination and to touch base with the GNSO Council leadership to make sure we have adequate planning going into the next phase of our work. See you in Kobe and best regards, Kurt & Rafik

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ICANN64: GNSO Sessions How to Get Organized and Remote Participation Details
by Julie Bisland 25 Feb '19

25 Feb '19

Dear all, The one-stop wiki page for all your Remote Participation queries is now available. This wiki page covers remote participation details for all GNSO open and public meetings. In addition to this, ICANN meetings' team has put together an updated ICANN meeting website which allows you to download all GNSO-related meetings to your inbox calendar in one go. 2 LINKS TO BOOKMARK NOW: ICANN64 Meeting Schedule<https://64.schedule.icann.org/> GNSO Remote Participation Wiki Page<https://community.icann.org/x/-6MWBg> Step 1 - Create a profile and your personalized ICANN64 schedule Go to the Meeting Schedule webpage and create a profile and login. Every session on the schedule can be selected and added to your individual schedule by clicking the Add box to the bottom right of each meeting, this adds it to your individual schedule which you can then email to yourself or add to your calendar. See next step. Step 2 - There are two ways to import your schedule into Outlook: once you've added all your chosen meetings to "My Schedule" go to Export. * Importing creates a one-time snapshot of your schedule and copies it into Outlook. If you subsequently make changes to your Pathable calendar, they will not be reflected in Outlook. * Subscribing creates a live feed of your schedule in Outlook. Outlook checks for changes every few hours and updates your calendar appropriately. Step 3 All Adobe Connect rooms (which can be found on the session information on the ICANN64 Meeting Schedule<https://64.schedule.icann.org/> and on the <https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…> GNSO Remote Participation Wiki Page<https://community.icann.org/x/-6MWBg>) will provide audio streaming only, Adobe Connect room microphones will not be enabled. If you cannot join an Adobe Connect room for a session, and will need to dial in with your phone, please refer to the <https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_…> GNSO Remote Participation Wiki Page<https://community.icann.org/x/-6MWBg> for the audio pass codes and dial in numbers. Please also follow the previous steps if you wish to take part in the session over the phone. Step 4 Please download the mobile app by searching for "ICANN64" in your app stores. Nathalie Peregrine and Terri Agnew will be onsite in Kobe to assist you directly. For all GNSO meeting related queries (RP or others), please email us at: gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> and we will be more than happy to assist! Kind regards, GNSO SO/AC Support team Julie Bisland Secretariat Operations Coordinator for the GNSO Internet Corporation for Assigned Names and Numbers (ICANN) Email: julie.bisland(a)icann.org<mailto:julie.bisland@icann.org> Skype ID: 79613b691cb8a6c1 Find out more about the GNSO by visiting the GNSO Newcomer pages<https://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy…>

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Resignation Redux
by Kurt Pritz 25 Feb '19

25 Feb '19

Hi Everyone: I am sorry that you learned about me resigning my position as EPDP Chair by being copied on the resignation notice. It’s not good form but I thought it better to let my boss know first so that he doesn’t hear it from someone else. I am glad to have worked with you - getting to know some of you for the first time and some of you better than I did before this. I will continue to lead and aid the transition of leadership however it is required. I am also happy to chat informally about any topic. During the last several months, many of you provided signs of support - small and large, inadvertent and intentional. They were always appreciated and important to me, and never went unnoticed. I also appreciated the criticism that was offered, as it was always constructive. To the Support Team, you’ll hear more from me later. I’ll see you on the next call or in Kobe. Best regards, Kurt

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Update from Council meeting
by Rafik Dammak 22 Feb '19

22 Feb '19

Dear EPDP Team, I wanted to provide you with an update of yesterday GNSO Council discussion on the EPDP Team Final Report. After a lengthy exchange of views, the GNSO Chair decided to grant a request received from the BC and IPC for a deferral of the vote on the Final Report to allow those groups additional time to consult with their respective constituencies. As a result, the consideration by GNSO Council of the Final Report is now scheduled for Monday 4 March. For those interested in listening to the recording of the meeting, please see https://participate.icann.org/p8agqudejx6/. I would like to confirm that there are no EPDP Team meetings scheduled until that date (4th March). Further details in relation to Kobe meeting will be shared shortly but that that is still under discussion as a result of the uncertainty in relation to commencement of phase 2 (pending GNSO council instructions) as well as new chair search. Best Regards, Rafik

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Resignation from EPDP
by Kurt Pritz 22 Feb '19

22 Feb '19

Dear Keith: For a set of personal and professional reasons, I am writing to resign my post as Chair of the EPDP for Registration Data. I was honored to be selected by the GNSO Council leadership for the post and attempted to live up to the position expectations and requirements at every moment since I began in July. I will stay on for as long as it takes to find a replacement Chair and smoothly transition the responsibilities. I have several thoughts about the follow-on work that I can share for Council and EPDP Team consideration. I wish to thank the Support Team for their incredibly hard, incredibly excellent work, and the EPDP Team members for their tireless, constructive participation and willingness to compromise. I will remain available to you, the Council Leadership and the EPDP Team as necessary and at your convenience. Thanks for your and the Council Leadership’s support. Sincerely, Kurt Pritz

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For your review - Final EPDP Report
by Marika Konings 21 Feb '19

21 Feb '19

Dear Councilors, As Rafik is traveling and in the interest of time, we are hereby sending you the EPDP Team’s Final Report. Per a request from last week’s Council meeting, we are attaching two versions of the report: (1) a clean version and (2) a red-lined version, which highlights the changes from the draft final report that was sent last week. As you review the Final Report, we would like to highlight the main updates made since the last version: 1. The chair has included the consensus designations in the body of the Report. You may also review the table of consensus designations in Annex E of the Final Report. 2. The following recommendations have been edited for clarification: * Recommendation 6 - registrars may allow registered name holders to consent to publish redacted data elements * Recommendation 7 – the first table has been deleted in order to clarify which data elements are optional for registries to transfer to registrars * Recommendation 9 – the language was been edited slightly to note that Contractual Compliance may request registration data elements under the Purpose 5 table, but the requests will be narrowly-tailored and fit for purpose * Recommendation 11 – the Team notes it is expecting additional legal guidance with respect to the city field, and, accordingly, this recommendation may be revisited in Phase 2 of the Team’s work * Recommendation 12 – the text has been altered to note that publication of the Organization field is a requirement for registrars, not registries. Additionally, registrars must phase into this treatment of the Org field by no later than 29 February 2019. * Recommendation 14 – a note was added to that PPSAI is currently in implementation and it will be important to understand the interplay b/w this recommendation and the PPSAI IRT’s work. Further work may be considered in Phase 2. * Recommendation 15 – the data retention period has been changed to 15 months * Recommendation 17 – text edited for clarity * Recommendation 18 – the text has been clarified to note that registrars and registries must reasonably consider and accommodate requests for lawful disclosure and reasonable requests for disclosure must be responded to within 30 days 3. Group statements, the Minority Statement and responses to Consensus calls were submitted during the week prior to the close of deliberations. Issues raised in those submissions regarding Final Report inconsistencies, errors, and vagueness (as well as several substantive amendments) were discussed following receipt of the reports and amendments were made where the group agreed with those requested edits. Best regards, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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BC and IPC Statement on EPDP Phase 1 Final Report
by Mark Svancarek (CELA) 21 Feb '19

21 Feb '19

Dear Colleagues- Based on outcome of meetings this week, the BC and IPC members are able to share our revised response to the consensus call following today's updates as reflected in the Final Report for EPDP Phase 1<https://nam06.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefens…> that is to be voted on shortly by the GNSO Council. The attached response is less than one page long, and reflects the exceptional collaboration of the EPDP team this week. Only a single blocking item remains. We are grateful for your support and look forward to working with you on Phase 2. All the best, Margie Milam and Mark Svancarek BC Representatives on the EPDP

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Recordings, Attendance & AC Chat / GNSO Temp Spec gTLD RD EPDP / Wednesday, 20 February 2019
by Julie Bisland 20 Feb '19

20 Feb '19

Dear all, Please find the attendance and AC chat attached to this email, and the MP3 and AC recording below from the GNSO Temp Spec gTLD RD EPDP call held on Wednesday, 20 February 2019 at 14:00 UTC. These have also been posted on the agenda wiki page: https://community.icann.org/x/FoU2Bg MP3: https://audio.icann.org/gnso/gnso-epdp-gtld-registration-data-specs-20feb19… AC Recording: https://participate.icann.org/p8l3knhesg9/<https://participate.icann.org/p8l3knhesg9/?OWASP_CSRFTOKEN=9c9b742509a1b3f0…> ** Please let me know if your name has been left off the list ** Mailing list archives of the GNSO Temp Spec gTLD RD EPDP : https://mm.icann.org/pipermail/gnso-epdp-team/ Main wiki page for the working group: https://community.icann.org/x/IYEpBQ Thank you. Kind Regards, Andrea Glandon

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Re: [Gnso-epdp-team] For your review - Final EPDP Report
by Matt Serlin 20 Feb '19

20 Feb '19

I’d like to echo Marc’s sentiments below and especially thank the ICANN staff and all support staff who assisted us in this effort along the way under very condensed timeframes and additional pressure not normally associated with these sorts of things. To those traveling to Kobe, safe travels and look forward to seeing you there. Matt From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org> on behalf of "Anderson, Marc via Gnso-epdp-team" <gnso-epdp-team(a)icann.org> Reply-To: "Anderson, Marc" <mcanderson(a)verisign.com> Date: Wednesday, February 20, 2019 at 2:10 PM To: "marika.konings(a)icann.org" <marika.konings(a)icann.org>, "gnso-epdp-team(a)icann.org" <gnso-epdp-team(a)icann.org> Subject: Re: [Gnso-epdp-team] For your review - Final EPDP Report Congratulations to staff, fellow working group members, Kurt and the leadership team on reaching this milestone. From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org> On Behalf Of Marika Konings Sent: Wednesday, February 20, 2019 3:57 PM To: council(a)gnso.icann.org Cc: gnso-epdp-team(a)icann.org Subject: [EXTERNAL] [Gnso-epdp-team] For your review - Final EPDP Report Dear Councilors, As Rafik is traveling and in the interest of time, we are hereby sending you the EPDP Team’s Final Report. Per a request from last week’s Council meeting, we are attaching two versions of the report: (1) a clean version and (2) a red-lined version, which highlights the changes from the draft final report that was sent last week. As you review the Final Report, we would like to highlight the main updates made since the last version: 1. The chair has included the consensus designations in the body of the Report. You may also review the table of consensus designations in Annex E of the Final Report. 2. The following recommendations have been edited for clarification: * Recommendation 6 - registrars may allow registered name holders to consent to publish redacted data elements * Recommendation 7 – the first table has been deleted in order to clarify which data elements are optional for registries to transfer to registrars * Recommendation 9 – the language was been edited slightly to note that Contractual Compliance may request registration data elements under the Purpose 5 table, but the requests will be narrowly-tailored and fit for purpose * Recommendation 11 – the Team notes it is expecting additional legal guidance with respect to the city field, and, accordingly, this recommendation may be revisited in Phase 2 of the Team’s work * Recommendation 12 – the text has been altered to note that publication of the Organization field is a requirement for registrars, not registries. Additionally, registrars must phase into this treatment of the Org field by no later than 29 February 2019. * Recommendation 14 – a note was added to that PPSAI is currently in implementation and it will be important to understand the interplay b/w this recommendation and the PPSAI IRT’s work. Further work may be considered in Phase 2. * Recommendation 15 – the data retention period has been changed to 15 months * Recommendation 17 – text edited for clarity * Recommendation 18 – the text has been clarified to note that registrars and registries must reasonably consider and accommodate requests for lawful disclosure and reasonable requests for disclosure must be responded to within 30 days 3. Group statements, the Minority Statement and responses to Consensus calls were submitted during the week prior to the close of deliberations. Issues raised in those submissions regarding Final Report inconsistencies, errors, and vagueness (as well as several substantive amendments) were discussed following receipt of the reports and amendments were made where the group agreed with those requested edits. Best regards, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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