March 2019 - Gnso-epdp-team

Fwd: EPDP Team resources request
by Rafik Dammak 27 Mar '19

27 Mar '19

Hi all, Based on our deliberations during Kobe meeting, I sent this letter with request for immediate resources for phase 2 to GNSO Council for consideration. I also included a request for pre-meeting in Marrakesh. The request needed to be made now because the deadline (26th March) for such meeting requests but I still welcome input on whether or not to go ahead with the pre-meeting. Best Regards, Rafik ---------- Forwarded message --------- De : Rafik Dammak <rafik.dammak(a)gmail.com> Date: mar. 26 mars 2019 à 13:12 Subject: EPDP Team resources request To: Drazek, Keith <kdrazek(a)verisign.com> Cc: Council GNSO <council(a)gnso.icann.org> Dear Keith, As directed by the GNSO Council, the EPDP Team has commenced its work on phase 2 by focusing on the development of a work plan and timeline for the phase 2 deliberations. As part of these discussions, the EPDP Team is also expected to identify whether any additional resources are needed, beyond the traditional support that is provided to GNSO policy development activities, to meet the milestones and timeline proposed. The EPDP Team would like to recognize the critical importance of the additional resources provided for phase 1 in facilitating the deliberations and allowing the EPDP Team to deliver a Final Report within the timeframe provided. The EPDP Team wants to ensure that any specific resource requests are fiscally responsible by demonstrating clear alignment with the work plan and timeline, as such, some additional time will be needed to formulate any such requests. Nevertheless, there are some immediate resources that the EPDP Team considers crucial in supporting the initial stages of phase 2 and as such we would like to request that the GNSO Council petition the ICANN Board to provide immediate support for the following resources: · Continued availability of legal counsel, following the same process and approach in phase 1 (any questions are vetted through the legal committee); · Continued support for telecom services and transcriptions, but to reduce costs, transcriptions would have a 72 hour turnaround time (instead of 24 hour); · Mediation support for the EPDP Team meetings at ICANN65 in Marrakesh. Some have also requested that travel support is to be made available for ICANN65 for EPDP Team members who would otherwise not be able to attend and where no alternate is able to step in. We leave it up to the Council’s discretion to determine whether this is a reasonable request to include with the above. In order to take full advantage of the face-to-face opportunity that Marrakesh offers and minimize conflict with other meetings, we would also like to request support for organizing a one day face-to-face meeting on day zero of ICANN65. A request for such a meeting would need to be made by 26 March at the latest and is subject to approval by ICANN Org as well as availability of facilities. If such a request is granted, this would also require funded travelers to arrive a day earlier than normally foreseen, including an additional hotel night. We look forward to receiving your feedback. If you have any questions or would like to discuss this request further, please let me know. Best Regards, Rafik Dammak Interim Chair and GNSO Council liaison to the EPDP Team

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Adobe Connect access for Alternates
by Ayden Férdeline 23 Mar '19

23 Mar '19

Dear all, In Kobe I heard from some Alternates that they found the current Adobe Connect arrangements to be unworkable for them, for a number of legitimate reasons. Ideally we would be able to resolve these issues and be able to provide the Alternates with a separate room with the ability to read the chat history from plenary. But until that happens, I'd like to note that I do not object to Alternates being able to use the main Adobe room. However, if this happens, there do need to be some basic ground rules in place. I do not object to Alternates reading the chat and using the private message function. I do not object to Alternates noting any technical difficulties in the Adobe chat or expressing general non-EPDP related pleasantries at the beginning or end of a call, i.e. saying goodbye. However Alternates must not express opinions on the issues in the main chat, raise their hand to speak, or vote with green or red checkmarks, during the call or main chat unless they are serving as a Member for the purpose of that call. It is crucially important that our Charter's carefully constructed membership composition remains balanced. The second Adobe room should remain in place for Observers. If an Alternate does interfere with the meeting in any way (and I am not suggesting they will, but we need to have some rules in place to prevent misunderstandings), they should be immediately removed from the plenary room and asked to join the Observer room. If this behaviour happens over three or more meetings, the Alternate shall not be permitted to use the main Adobe room for a period of 12 months, unless they are a Member for that call. I think this is a reasonable ask, and I also think our Alternates are reasonable and will not seek to abuse their access to the main Adobe room. I am sharing this message because I was among those who previously opposed the practice of Alternates being in the main Adobe room. I'm not sure how we go about changing this, or even if there is support from others to change this, but I thought I'd share my evolving thoughts on this matter before our Phase 2 work begins. Thanks. Best wishes, Ayden Férdeline

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Input requested on legal questions for phase 2
by Marika Konings 21 Mar '19

21 Mar '19

Dear EPDP Team, In follow up to the action item coming out of the ICANN64 EPDP Team meetings, please find hereby the link to the google doc where you can start adding any legal questions you believe require a response in the context of the phase 2 identified topics: https://docs.google.com/document/d/11fCpx_FxuQSS89Z6H1pGsHy1qZJpSbUSiOzZeEe…. You are also encouraged to highlight any specific legal guidance that has already been provided (see https://community.icann.org/x/thFIBg) that may be of relevance to the upcoming deliberations. Best regards, Caitlin, Berry and Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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WSIS Forum - GDPR & ICANN
by Kurt Pritz 21 Mar '19

21 Mar '19

Hi Everyone: I hope you all had a safe, uneventful trip back home. I have been contacted by Olivier MJ Crépin-Leblond and Nigel Hickson about the upcoming WSIS meeting in Geneva and, in particular, that there will be a session concerning GDPR & ICANN’s work on it. Olivier arranged for such a session with the goal that a couple or few members of the EPDP team could attend and present. The session is on Thursday, 4 April. I have included information regarding the session below. There is no travel support available for this. I have looked into going but the Magic Eight-ball says “doubtful” at this point. If anyone on the team can attend, please let me know at your earliest convenience - we are looking for 2-3 people. Thanks for considering this and best regards, Kurt WSIS FORUM 2019: 8-12 APRIL; GENEVA – WORKSHOP ON ICANN, THE GDPR AND WHOIS The WSIS Forum is a UN organised annual event hosted by ITU to discuss developments since WSIS in 2003/5. Overall information is at https://www.itu.int/net4/wsis/forum/2019/ <https://www.itu.int/net4/wsis/forum/2019/> The Agenda for the Forum in April is at https://www.itu.int/en/itu-wsis/Documents/Agenda2019/WF19_DraftAgenda.pdf?c… <https://www.itu.int/en/itu-wsis/Documents/Agenda2019/WF19_DraftAgenda.pdf?c…> The CCWG IG at ICANN applied for and was granted the following: Thematic workshop: ICANN, the GDPR and WHOIS Thursday, 16.30 – 18.15 This Session (organised with our Cross Community Working Group (CCWG) on Internet Governance) will explore the current developments within ICANN since the coming into force of the European Union’s General Data Protection Regulation (GDPR) in May 2018. It will also provide an update on the current Policy Development process (EPDP) to advise on permanent changes to the way in which registrant data is captured and displayed on the “WHOIS”. The Workshop will be comprised of 3-5 panellists and thus having at least two members of the EPDP would be really constructive.

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Notes and action items - EPDP Meeting #4 - ICANN64
by Caitlin Tubergen 14 Mar '19

14 Mar '19

Dear All, Please find attached the notes and action items from today’s EPDP Team Meeting (4 of 4) at ICANN64. Best regards, Marika, Berry, and Caitlin

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Replacement of ALAC Alternate
by Alan Greenberg 13 Mar '19

13 Mar '19

Please note that Bastiaan Goslings <bastiaan.goslings(a)ams-ix.net> will be replacing Seun Ojedeji as an Alternate for the ALAC, and Seun should become an observer. Alan

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Fwd: steppiong down
by Arasteh 13 Mar '19

13 Mar '19

Dear Keith for your kind attention Kavouss Sent from my iPhone Begin forwarded message: > From: Manal Ismail <manal(a)tra.gov.eg> > Date: 13 March 2019 at 00:07:39 GMT+9 > To: Kavouss Arasteh <kavouss.arasteh(a)gmail.com> > Cc: "Heineman, Ashley" <aheineman(a)ntia.doc.gov>, Fabien Betremieux <fabien.betremieux(a)icann.org>, Georgios TSELENTIS <Georgios.TSELENTIS(a)ec.europa.eu>, Rahul Gosain <rahul.gosain(a)meity.gov.in>, christopher lewis-evans <christopher.lewis-evans(a)nca.x.gsi.gov.uk>, "Kapin, Laureen" <LKAPIN(a)ftc.gov>, "gac-leadership(a)icann.org" <gac-leadership(a)icann.org> > Subject: RE: steppiong down > > Dear Kavouss .. > I very sorry to hear this decision Kavouss .. > Sorry to lose such an active and dedicated member of the group .. Please confirm to me if this is final .. Let’s talk in the morning .. > > Dear All .. > Can you please confirm whether confirmation can be sent through a simple email or a formal letter ? and whether it should be addressed to Keith ? > > Kind Regards > --Manal > > From: Kavouss Arasteh [mailto:kavouss.arasteh@gmail.com] > Sent: Tuesday, March 12, 2019 7:18 AM > To: Manal Ismail > Cc: Heineman, Ashley; Fabien Betremieux; Georgios TSELENTIS; Rahul Gosain; christopher lewis-evans; Kapin, Laureen; gac-leadership(a)icann.org > Subject: steppiong down > > Dear Manal, > > Dear All > > In regard to the continuation of participating at EPDP Team phase 2, I wish to infirm you that after further considerations I have decided to step down and leave the place for my Alternate Mr. Raul Gosain . > > I also suggest that GAC nominate an alternate from either Latin America or Africa since four of the six persons currently nominated ( 3 Members and 3 Alternates ) are from North America And Europe thus Africa or Latin America need to be represented to maintain quasi geographical distribution > > Best regards > > Kavouss

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Slides and updated mind map for EPDP Team meeting on Thursday 14 March
by Marika Konings 13 Mar '19

13 Mar '19

Dear EPDP Team, Please find attached in advance of tomorrow’s EPDP Team meeting the slide deck as well as the updated mind map, for your review. As a reminder, the meeting is scheduled from 8.30 – 10.15 in Ohwada C (see https://64.schedule.icann.org/meetings/961984 for further details). Best regards, Caitlin, Berry and Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Re: [Gnso-epdp-team] Implementation related processes and procedures
by Marika Konings 13 Mar '19

13 Mar '19

Actually, this is the latest version of the CPIF, there were some recent updates that were made in consultation with the GNSO Council: https://www.icann.org/uploads/ckeditor/CPIF_v2.0_2019CLEAN.pdf. Best regards, Caitlin, Berry and Marika From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Wednesday, March 13, 2019 at 10:53 To: "gnso-epdp-team(a)icann.org" <gnso-epdp-team(a)icann.org> Subject: [Gnso-epdp-team] Implementation related processes and procedures Dear EPDP Team, For further information about the processes and procedures in relation to the implementation of adopted GNSO policy recommendations, please see: * Consensus Policy Implementation Framework (CPIF) - https://www.icann.org/en/system/files/files/gdd-consensus-policy-implementa… * Implementation Review Team (IRT) Guidelines - https://www.icann.org/en/system/files/files/irt-principles-guidelines-23aug… For further information on implementation, also see https://www.icann.org/policy/implementation. Best regards, Caitlin, Berry and Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Implementation related processes and procedures
by Marika Konings 13 Mar '19

13 Mar '19

Dear EPDP Team, For further information about the processes and procedures in relation to the implementation of adopted GNSO policy recommendations, please see: * Consensus Policy Implementation Framework (CPIF) - https://www.icann.org/en/system/files/files/gdd-consensus-policy-implementa… * Implementation Review Team (IRT) Guidelines - https://www.icann.org/en/system/files/files/irt-principles-guidelines-23aug… For further information on implementation, also see https://www.icann.org/policy/implementation. Best regards, Caitlin, Berry and Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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