January 2020 - Gnso-epdp-team

Re: [Gnso-epdp-team] For your review - latest version of draft Initial Report, deadline 7 January 2020
by Marika Konings Jan. 13, 2020

Jan. 13, 2020

Happy New Year everyone – here is a quick reminder of the upcoming deadline of 7 January 2020 to provide your group’s input on the latest version of the draft Initial Report (see instructions below). Best regards, Caitlin, Berry and Marika From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Friday, December 20, 2019 at 21:01 To: "gnso-epdp-team(a)icann.org" <gnso-epdp-team(a)icann.org> Subject: [Gnso-epdp-team] For your review - latest version of draft Initial Report, deadline 7 January 2020 Ho, ho, ho, EPDP Team, As promised, your early Christmas present has arrived! The latest version of the draft Initial Report has been posted for your review (see https://community.icann.org/x/BQZxBw) In this clean version, staff has incorporated the latest language of the building blocks that has been reviewed over the last couple of weeks and made a number of minor updates to address input already received. Remaining comments and text highlighted in yellow concern items that will need to be further reviewed and discussed by the EPDP Team in upcoming meetings. For those interested, we have also posted a redline version (pdf document) so you can see all the edits made as well as comments resolved. If there are any comments or edits that have been applied / resolved but which in your group’s opinion should be further considered, please mark these as such in the new google doc. As a reminder: * Please do not reopen previously closed discussions unless there is new information to consider. * If you have concerns about certain section, please provide alternative language to address your concern but also factor in other perspectives expressed to date. * Please do not redline but provide language suggestions in the form of comments so that these can be reviewed by all before being applied. * Minor edits (grammar, style) can be sent to the staff support team directly. Your group’s input is due at the latest by 7 January 2020. Happy reading and happy holidays!! Caitlin, Berry and Marika

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Proposed agenda - EPDP Team Meeting #39 - 14 January 2019
by Caitlin Tubergen Jan. 13, 2020

Jan. 13, 2020

Dear EPDP Team: Please find below the proposed agenda for tomorrow’s EPDP Team meeting. Additionally, please find attached the documents for tomorrow’s meeting, including the updated input summary for the draft Initial Report. Thank you. Best regards, Marika, Berry, and Caitlin -- EPDP Phase 2 - Meeting #39 Proposed Agenda Tuesday, 14 January 2019 at 14.00 UTC 1. Roll Call & SOI Updates (5 minutes) 2. Confirmation of agenda (Chair) 3. Welcome and housekeeping issues (Chair) (5 minutes) 4. Discussion of models for inclusion / recommendation in Initial Report a) CPH Proposal b) EPDP Team reactions c) Possible alternative approaches d) Confirm next steps 5. Preliminary Rec – Audit (see draft Initial Report) a) Review comments / suggestions provided by deadline b) Feedback from EPDP Team c) Confirm next steps 6. Preliminary Rec - Financial sustainability (see updated document) a) Continue review of remaining sections b) Confirm next steps 7. Commence review of input received on draft Initial Report (if time allows) See issues list – https://community.icann.org/display/EOTSFGRD/f.+-+Draft+Initial+Report Confirm next steps 8. Wrap and confirm next EPDP Team meeting (5 minutes): a) Thursday 16 January 2020 at 14.00 UTC b) Confirm action items c) Confirm questions for ICANN Org, if any

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**REMINDER** Meeting Invitation / Observers / GNSO Temp Spec gTLD RD EPDP-P2 call / Tuesday, 14 January 2020
by Julie Bisland Jan. 13, 2020

Jan. 13, 2020

As a result of various requests to facilitate observers to follow the EPDP Phase 2 deliberations in real time, audio cast will be made available for the EPDP plenary meetings. Staff will be monitoring audio cast attendance numbers so that the EPDP leadership can assess its usage. As a reminder, the zoom recording, mp3 recording, chat transcript and transcript of the EPDP plenary meetings will be publicly posted as soon as available on the EPDP wiki page and GNSO master calendar. Dear all, The next meeting of the GNSO Temp Spec gTLD RD EPDP – Phase 2 is scheduled on Tuesday, 14 January 2020 at 14:00 UTC for 120 minutes. (calls will be scheduled for 120 minutes but aim to keep to 90 minutes) For other times: https://tinyurl.com/r2d65t4 [tinyurl.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__tinyurl.com_r2d65t4&d=…> Agenda Wiki: https://community.icann.org/x/VAVxBw The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: https://gnso.icann.org/en/group-activities/calendar<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…> Meeting Audio Cast (for observers) To join the event, click on the link: Listen in browser: http://stream.icann.org:8000/stream01 [stream.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000…> Listen in application such as iTunes: http://stream.icann.org:8000/stream01.m3u<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000…> Kind Regards, Terri If needed, an option to join via telephone has been added for this meeting. **New join information - Conference Bridge: Toll-free access number (US and Canada): 800 550 6865 and Toll 213 233 3193 Other telephone numbers found here: http://www.adigo.com/icann [adigo.com]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.adigo.com_icann&d=D…> Enter passcode on telephone: 7349

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EPDP Ph1 Rec 15.4 Deliverable - Data Retention Waiver Procedure
by Eleeza Agopian Jan. 10, 2020

Jan. 10, 2020

Dear EPDP Phase 2 team, We are sharing the below and attached from Karen Lentz, Senior Director, Policy Research & Data Services. Thank you, Eleeza and Dan ICANN org liaisons ----------------------- Dear colleagues, Attached is ICANN org’s analysis in response to the EPDP Ph 1 Recommendation 15.4 on the data retention waiver procedure. A summary of the key points is below: * ICANN org was asked to perform a review the current data retention waiver procedure. In line with the recommendation, the goal of the analysis is to assess the data retention waiver request process with a particular focus on request response times, GDPR compliance, and overall efficiency of the process. * The analysis shows that waiver request response times decreased significantly since the first request was received in September 2013, from an average of 464 days in the early period of the request process, to 62 days in the latter. * Decreased response times were driven by experience and the ability to evaluate each subsequent request from the same jurisdiction using the same legal grounds as previous requests. In general, a request received from the same jurisdiction as a previous request took less time than the first as familiarity with applicable law increased. * As the EPDP Phase 2 team will be addressing charter questions related to data retention, ICANN org is not recommending any changes to the procedure while this work is ongoing. Note that a related analysis in regard to Recommendation 15.1 on data retention<https://mm.icann.org/pipermail/gnso-epdp-team/2019-November/002747.html>, was shared with the EPDP Phase 2 team in November. We hope the above is helpful; please let us know of any additional questions. -- Karen Lentz Senior Director, Policy Research & Data Services ICANN 12025 Waterfront Drive, Suite 300 Los Angeles CA 90094 +1 310 895 3637

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Regarding the CPH Proposal for a Hybrid Model
by James M. Bladel Jan. 10, 2020

Jan. 10, 2020

Hi Folks - Maybe I’m suffering from some residual midwestern naïveté, but I’m disappointed that the CPH proposal wasn’t more thoughtfully considered. It was put forward as a sincere effort at compromise, towards an outcome that was less than perfect but better than the status quo, and yet still achievable within our timeframe. Unfortunately, we retreated to our usual corners and dug in along party lines. Among some of the criticisms I heard was that hybrid model still left too much control to contracted parties. But let’s be 100% clear - there is no model (central or hybrid or otherwise) where a contracted party’s decision not to disclose registration data can be “over-ruled” by ICANN org or ICANN compliance. Given the dilemma of breaking the law or breaking a contract, we will always choose the latter. I was also dismayed to see the Belgian DPA guidance subjected to further microscopic parsing. The CPH proposal wasn’t predicated on this one bit of advice, but on the body of guidance and legal research done to date. In other words, we shouldn’t ignore a growing body of evidence in the hope that an outside party will bring us an “aha!” insight, clearing away all doubts and uncertainty. We, the EPDP, have to wrestle these questions on our own. And nobody is coming to rescue us. Finally, I want to reiterate that outside parties in industry, academia and governments are watching our work very closely. Some of them are rooting for us to fail. We are on the clock, and the longer we spend circling the same issues, the more we jeopardize what we’ve done to date So I want to make this point unambiguously clear in the historical record of our work: if we somehow find ourselves still discussing these issues 2 or 3 years from now, it will be because we let the Perfect overshadow the Good, and we missed this opportunity in early 2020 to roll up our sleeves and get to work developing a practical, if sub-optimal, solution. But this message isn’t meant as an ultimatum, I simply ask folks to consider our short timeframe, socialize the Hybrid idea with their SGs/Cs, sleep on it, and come back to the CPH Proposal with fresh eyes before rejecting it outright. Thanks— J. ------------- James Bladel GoDaddy

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Post Call | GNSO Temp Spec gTLD RD EPDP – Phase 2 | Thursday, 09 January 2020 at 14:00 UTC
by Terri Agnew Jan. 9, 2020

Jan. 9, 2020

Dear all, All recordings for the GNSO Temp Spec gTLD RD EPDP – Phase 2 held on Thursday, 09 January 2020 at 14:00 UTC can be found on the agenda wiki page <https://community.icann.org/x/LQBhBw> (attendance included) and the GNSO Master calendar <https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_group…> . These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom chat archive * Zoom recording (including audio, visual, rough transcript) * Transcript As a reminder only members and alternates can join the call, observers can join via audio cast, listen to the recordings and read the transcript afterwards. For additional information, you may consult the mailing list archives <https://mm.icann.org/pipermail/gnso-epdp-team/> and the main wiki page<https://community.icann.org/x/IYEpBQ>. Thank you. With kind regards, Terri

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Meeting Invitation / Observers / GNSO Temp Spec gTLD RD EPDP-P2 call / Tuesday, 14 January 2020
by Terri Agnew Jan. 9, 2020

Jan. 9, 2020

As a result of various requests to facilitate observers to follow the EPDP Phase 2 deliberations in real time, audio cast will be made available for the EPDP plenary meetings. Staff will be monitoring audio cast attendance numbers so that the EPDP leadership can assess its usage. As a reminder, the zoom recording, mp3 recording, chat transcript and transcript of the EPDP plenary meetings will be publicly posted as soon as available on the EPDP wiki page and GNSO master calendar. Dear all, The next meeting of the GNSO Temp Spec gTLD RD EPDP – Phase 2 is scheduled on Tuesday, 14 January 2020 at 14:00 UTC for 120 minutes. (calls will be scheduled for 120 minutes but aim to keep to 90 minutes) For other times: https://tinyurl.com/r2d65t4 Agenda Wiki: https://community.icann.org/x/VAVxBw The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: https://gnso.icann.org/en/group-activities/calendar<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…> Meeting Audio Cast (for observers) To join the event, click on the link: Listen in browser: http://stream.icann.org:8000/stream01 Listen in application such as iTunes: http://stream.icann.org:8000/stream01.m3u<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000…> Kind Regards, Terri If needed, an option to join via telephone has been added for this meeting. **New join information - Conference Bridge: Toll-free access number (US and Canada): 800 550 6865 and Toll 213 233 3193 Other telephone numbers found here: http://www.adigo.com/icann Enter passcode on telephone: 7349

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ISPCP Input on draft EPDP Phase 2 initial report
by epdp＠gdpr.ninja Jan. 8, 2020

Jan. 8, 2020

Hi all, Happy New Year and please find attached the ISPCP's input on the draft initial report. Please note that due to time constraints over the holidays we might come up with more feedback. Kind regards, Thomas

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December 2019 - EPDP-P2 Project Package
by policy＠bacinblack.com Jan. 8, 2020

Jan. 8, 2020

Dear All, Please find attached the EPDP-Phase 2 Project package that closes out December of 2019. The project health has returned to "On-Target" with a "Revised Schedule" after the GNSO Council reviewed the revised project plan at its December meeting. The percent complete reports as 59% complete with a 63% elapsed time from when the project started. As a reminder, our Initial Report is due no later than 7 Feb. 2020 with a Final Report delivery date of 11 Jun. 2020. You can find separated work products on the wiki: https://community.icann.org/x/6BdIBg Thank you. B Berry Cobb @berrycobb GNSO Policy Consultant

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Documents for EPDP Meeting #37 - 9 Jan 2020
by Caitlin Tubergen Jan. 8, 2020

Jan. 8, 2020

Dear EPDP Team: Please find attached three documents for our next meeting. The first two documents represent the Financial Sustainability and Auditing text from the draft Initial Report. Please note Support Staff has included both unresolved comments and comments received on the Initial Report by the deadline. The third document organizes all EPDP Team comments on the Initial Report, received by the deadline, into one document. The green highlighting represents seemingly uncontroversial comments that Support Staff will apply to the Initial Report, pending no disagreement from EPDP Team Members. Thank you. Best regards, Marika, Berry, and Caitlin

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