February 2020 - Gnso-epdp-team

Legal advice on pseudonymized vs. anonymized email addresses
by Caitlin Tubergen 10 Feb '20

10 Feb '20

Dear EPDP Team, Please find attached Bird & Bird’s response to the question on pseudonymized vs. anonymized email addresses. Thank you. Best regards, Marika, Berry, and Caitlin

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Post Call | GNSO Temp Spec gTLD RD EPDP – Phase 2 | Thursday, 06 February 2020 at 14:00 UTC
by Terri Agnew 06 Feb '20

06 Feb '20

Dear all, All recordings for the GNSO Temp Spec gTLD RD EPDP – Phase 2 held on Thursday, 06 February 2020 at 14:00 UTC can be found on the agenda wiki page <https://community.icann.org/x/XgVxBw> (attendance included) and the GNSO Master calendar <https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_group…> . These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom chat archive * Zoom recording (including audio, visual, rough transcript) * Transcript As a reminder only members and alternates can join the call, observers can join via audio cast, listen to the recordings and read the transcript afterwards. For additional information, you may consult the mailing list archives <https://mm.icann.org/pipermail/gnso-epdp-team/> and the main wiki page<https://community.icann.org/x/IYEpBQ>. Thank you. With kind regards, Terri

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Draft Google Form for public comment
by Caitlin Tubergen 06 Feb '20

06 Feb '20

Dear EPDP Team: Please find a link to a Google Doc version of the eventual Google Form for public comments. As noted on the call, the Google Form will include hyperlinks to all recommendations, so the reader will have the option to toggle between the recommendations and the Google Form or reference their own copy of the Initial Report. This allows the form to be less text-heavy and presumably easier to navigate. If you have any major concerns with the content of the draft, please flag them by 13:00 tomorrow, 7 February 2020. Support Staff will conduct several more pass-throughs of the text for typographical errors, so no need to provide copy edits to the text in this short timeframe. Please just provide “cannot live with” formatting concerns. Thank you. Best regards, Marika, Berry, and Caitlin

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Meeting Invitation / Observers / GNSO Temp Spec gTLD RD EPDP-P2 call / Thursday, 20 February 2020
by Terri Agnew 06 Feb '20

06 Feb '20

As a result of various requests to facilitate observers to follow the EPDP Phase 2 deliberations in real time, audio cast will be made available for the EPDP plenary meetings. Staff will be monitoring audio cast attendance numbers so that the EPDP leadership can assess its usage. As a reminder, the zoom recording, mp3 recording, chat transcript and transcript of the EPDP plenary meetings will be publicly posted as soon as available on the EPDP wiki page and GNSO master calendar. Dear all, The next meeting of the GNSO Temp Spec gTLD RD EPDP – Phase 2 is scheduled on Thursday, 20 February 2020 at 14:00 UTC for 2 hours. For other times: https://tinyurl.com/snvrxlc Agenda Wiki: https://community.icann.org/x/OQ_JBw The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: https://gnso.icann.org/en/group-activities/calendar<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…> Meeting Audio Cast (for observers) To join the event, click on the link: Listen in browser: http://stream.icann.org:8000/stream01 Listen in application such as iTunes: http://stream.icann.org:8000/stream01.m3u<https://urldefense.proofpoint.com/v2/url?u=http-3A__stream.icann.org-3A8000…> If needed, an option to join via telephone has been added for this meeting. **Join information - Conference Bridge: Toll-free access number (US and Canada): 800 550 6865 and Toll 213 233 3193 Other telephone numbers found here: http://www.adigo.com/icann Enter passcode on telephone: 7349 Kind Regards, Terri

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Latest version of Automated Use Cases document
by Mark Svancarek (CELA) 06 Feb '20

06 Feb '20

Thanks you all for your patience waiting for this, and thanks to everyone who sent me feedback both privately and on-list. Hopefully I have incorporated all the feedback* I've consolidated various use cases and assumptions. Apologies in advance because this resulted in renumbering from the previous version. /marksv *except for the Trademark use case, where the feedback was inconsistent. We'll have fun with that one.

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Updated issues compilation list
by Caitlin Tubergen 06 Feb '20

06 Feb '20

Dear EPDP Team, Please find attached the updated issues compilation list, which now includes orange cells representing the items for further discussion that have been flagged by the deadline. Thank you. Best regards, Marika, Berry, and Caitlin

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Proposed agenda - EPDP Meeting #42
by Caitlin Tubergen 06 Feb '20

06 Feb '20

Dear EPDP Team: Please find below the agenda for the upcoming meeting on Thursday, 6 February at 14:00 UTC. As a reminder, the deadline to provide items your group cannot live with for purposes of publication in the Initial Report is Tuesday, 4 February COB. Please note that only issues provided by the deadline will be considered during Thursday’s meeting; issues received after the deadline can be provided during the public comment period. Similar to the working methods used during the F2F meeting, groups are required to (1) provide a rationale as to why they cannot support the language as written AND (2) propose language to address your concern, factoring in discussions to date. In order to ensure that the focus of Thursday’s meeting is exclusive to “cannot live with” items, please highlight these in red. The Staff Support Team will circulate a compiled list to the EPDP Team on Wednesday so that you can review with your group and flag in advance or at the start of the call which items need further consideration. Any non-substantial edits or suggestions can be sent off-list to the Staff Support Team. Please note EPDP Leadership has requested an additional hour be added to Thursday’s meeting, should we need it. EPDP Support Staff will send an updated calendar invite shortly. Thank you. Best regards, Marika, Berry, and Caitlin -- EPDP Phase 2 - Meeting #42 Proposed Agenda Thursday, 6 February 2020 at 14.00 UTC 1. Roll Call & SOI Updates (5 minutes) 2. Confirmation of agenda (Chair) 3. Welcome and housekeeping issues (Chair) (5 minutes) 4. Review of ‘cannot live with items’ in the Initial Report a) Each group to confirm which items on the compiled list (to be distributed on Wednesday 5 February) they cannot live with b) Commence review of flagged items (any items that cannot be resolved will be marked as such in the Initial Report) c) Confirm next steps 5. Review proposed Use Cases That Support Automated Disclosure Decisions a) Consider input received by 4/2 deadline and confirm which ones can be included in the Initial Report b) For those which there is no agreement, confirm next steps to allow for further consideration in parallel to public comment period c) Confirm next steps 6. Opening of public comment forum a) Confirm dates (7 February – 23 March, 45 days – no extensions possible) b) Review Google Sheet template c) EPDP Team input d) Confirm next steps 7. Work planned to take place in parallel of public comment forum a) Priority 2 items b) Development of additional automation use cases c) Other? d) Confirm next steps – note next week no calls! 8. Wrap and confirm next EPDP Team meeting (5 minutes): a) Thursday 20 February 2020 at 14.00 UTC b) Confirm action items c) Confirm questions for ICANN Org, if any

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Reminder of deadline to flag issues to discuss
by Caitlin Tubergen 05 Feb '20

05 Feb '20

Dear EPDP Team: As a reminder, please provide your group's feedback as soon as possible, but no later than Thursday, 6 February at 13.00 UTC to allow the Staff Support Team sufficient time to organize the items that are flagged for discussion. Please ensure that your group reviews the compilation of issues document carefully and only flags those items where your group cannot live with the proposed changes. Also, please note that items #12 and #13 flag changes that the Staff Support Team inadvertently did not apply following the F2F meeting – hopefully these can be easily corrected and do not require further discussion. Thank you. Best regards, Marika, Berry, and Caitlin

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Re: [Gnso-epdp-team] Compilation of all flagged issues
by Caitlin Tubergen 05 Feb '20

05 Feb '20

Dear EPDP Team, Apologies for the additional email, but we would like to clarify the below instructions. Groups are welcome to flag issues in the second list, i.e., minor typographical or can live with but change suggested; however, Janis has requested that we will not discuss any issues in the second list during tomorrow’s meeting due to timing concerns. Instead, flagged issues in the second list will NOT be incorporated into the Initial Report but will be flagged for discussion following publication. Please provide your groups feedback as soon as possible but no later than Thursday 6 February at 13.00 UTC to allow the staff support team sufficient time to organize the items that are flagged for discussion. You can either send your group’s list directly to the staff support team and/or to the EPDP Team mailing list. Thank you. Best regards, Marika, Berry, and Caitlin From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org> on behalf of Caitlin Tubergen <caitlin.tubergen(a)icann.org> Date: Wednesday, February 5, 2020 at 7:59 AM To: "gnso-epdp-team(a)icann.org" <gnso-epdp-team(a)icann.org> Subject: [Gnso-epdp-team] Compilation of all flagged issues Dear EPDP Team, Please find attached the combined list of all issues flagged by EPDP Team groups. Please review this list, noting, in particular, the proposed changes provided in the rightmost column. If your group cannot live with any of the proposed changes, please flag these using the corresponding numbers, and send the numbers to the Staff Support Team in advance of Thursday’s call. Proposed changes not flagged by any group are deemed to be acceptable for inclusion in the Initial Report. As you will note below, the list is divided into two sections. The first table represents the “cannot live with” items, and the second set of issues (beginning on p. 12) represents either minor typographical changes or proposed changes not rising to the level of cannot live with. However, if there are issues in the second list that your group will not accept for inclusion in the Initial Report, please also flag these using the corresponding numbers. Thank you. Best regards, Marika, Berry, and Caitlin

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Compilation of all flagged issues
by Caitlin Tubergen 05 Feb '20

05 Feb '20

Dear EPDP Team, Please find attached the combined list of all issues flagged by EPDP Team groups. Please review this list, noting, in particular, the proposed changes provided in the rightmost column. If your group cannot live with any of the proposed changes, please flag these using the corresponding numbers, and send the numbers to the Staff Support Team in advance of Thursday’s call. Proposed changes not flagged by any group are deemed to be acceptable for inclusion in the Initial Report. As you will note below, the list is divided into two sections. The first table represents the “cannot live with” items, and the second set of issues (beginning on p. 12) represents either minor typographical changes or proposed changes not rising to the level of cannot live with. However, if there are issues in the second list that your group will not accept for inclusion in the Initial Report, please also flag these using the corresponding numbers. Thank you. Best regards, Marika, Berry, and Caitlin

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