May 2021 - Gnso-epdp-team - lists.icann.org

Re: [Gnso-epdp-team] Recommendation on Web Forms
by King, Brian 25 May '21

25 May '21

Hi all, As noted, we are supposed to “consider specific proposals that provide sufficient safeguards…” The proposal around web forms is such a proposal. As such, we should include it in the initial report so we can solicit public comments. Brian King He/Him/His Head of Policy and Advocacy T +1 443 761 3726 Time zone: US Eastern clarivate.com<http://www.clarivate.com> | Accelerating innovation Follow us on LinkedIn<https://www.linkedin.com/company/clarivate>, Twitter<https://twitter.com/clarivate?ref_src=twsrc%5Egoogle%7Ctwcamp%5Eserp%7Ctwgr…>, Facebook<https://www.facebook.com/clarivate/> and Instagram<https://www.instagram.com/clarivateofficial/?hl=en> From: Gnso-epdp-team <gnso-epdp-team-bounces(a)icann.org> On Behalf Of Sarah Wyld via Gnso-epdp-team Sent: Tuesday, May 25, 2021 2:00 PM To: Alan Greenberg <alan.greenberg(a)mcgill.ca>; Volker Greimann <vgreimann(a)key-systems.net> Cc: gnso-epdp-team(a)icann.org Subject: Re: [Gnso-epdp-team] Recommendation on Web Forms Hello all, The Instructions for this phase were clear: b) In relation to feasibility of unique contacts to have a uniform anonymized email address, the EPDP Team is expected to review the legal guidance and consider specific proposals that provide sufficient safeguards to address issues flagged in the legal memo. Groups that requested additional time to consider this topic, which include ALAC, GAC and SSAC, will be responsible to come forward with concrete proposals to address this topic. This consideration is expected to address: i. Whether or not unique contacts to have a uniform anonymized email address is feasible, and if feasible, whether it should be a requirement. ii. If feasible, but not a requirement, what guidance, if any, can be provided to Contracted Parties who may want to implement uniform anonymized email addresses. For clarity, the GNSO Council is not directing any particular outcome on either topic, but as manager of the PDP, it is sharing its expectations with regards to which questions are expected to be addressed as part of the EPDP Team’s deliberations. Consistent with the PDP Manual, the GNSO Council does expect that all the required steps are followed in the consideration of these issues which may include further public comment on an Initial Report and a Final Report that would be considered an addendum to the EPDP Phase 2 Final Report. Web form requirements are not considered here, and the relevant recommendation is not described as open for review. Web form requirements are out of scope for this EPDP Phase 2a. -- Sarah Wyld, CIPP/E Policy & Privacy Manager Pronouns: she/her swyld(a)tucows.com<mailto:swyld@tucows.com> +1.416 535 0123 Ext. 1392 [cid:image001.png@01D75173.3F1CCD20] From: Alan Greenberg via Gnso-epdp-team<mailto:gnso-epdp-team@icann.org> Sent: May 25, 2021 1:56 PM To: Volker Greimann<mailto:vgreimann@key-systems.net> Cc: gnso-epdp-team(a)icann.org<mailto:gnso-epdp-team@icann.org> Subject: Re: [Gnso-epdp-team] Recommendation on Web Forms Volker, if you and the other registrars agree to be bound by contractual limitations of what a web form should contain as set by the Phase 1 IRT (presuming it agrees to take this on), I would consider it. I have not heard such agreements. Phase 2a is discussing email contact to registrants. That is Phase 1 Recommendation 13. This is not expanding the scope of this PDP phase. Alan At 2021-05-25 01:22 PM, Volker Greimann wrote: Hi Alan, you are correct: This should be addressed as part of the P1 IRT, not this group. We cannot willy-nilly expand the scope of a PDP. Or should we ask to include some transfer issues relating to registration data next? Or change the ICANN bylaws? -- Volker A. Greimann General Counsel and Policy Manager KEY-SYSTEMS GMBH T: +49 6894 9396901 M: +49 6894 9396851 F: +49 6894 9396851 W: www.key-systems.net<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.key-2Dsystems.net_&…> Key-Systems GmbH is a company registered at the local court of Saarbruecken, Germany with the registration no. HR B 18835 CEO: Oliver Fries and Robert Birkner Part of the CentralNic Group PLC (LON: CNIC) a company registered in England and Wales with company number 8576358. This email and any files transmitted are confidential and intended only for the person(s) directly addressed. If you are not the intended recipient, any use, copying, transmission, distribution, or other forms of dissemination is strictly prohibited. If you have received this email in error, please notify the sender immediately and permanently delete this email with any files that may be attached. Virus-free. www.avast.com<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.avast.com_sig-2Dem…> On Tue, May 25, 2021 at 6:45 PM Alan Greenberg <alan.greenberg(a)mcgill.ca<mailto:alan.greenberg@mcgill.ca> > wrote: Volker et al, The Chair suggested that this issue should be addressed, but by the Phase 1 IRT. I believe that he was correct in that the issue does need to be addressed but do not believe that is a real possibility, since the Phase 1 policy did not imply and web form content requirements. So that leaves us with needing to take some other action to remedy the Phase 1 recommendation that is not working. Unless you are recommending starting a new PDP just to address this issue, this is a way to finesse it. We include it in our report and solicit input. And of course discuss it following the comment period. If indeed the instructions from the GNSO Council need to be changed (which I do not believe), that could happen after the public comment period. This Phase 2a DOES have the mandate to require some form of email address be used. So we ARE discussing a change to Recommendation 13. If we choose NOT to do that, we need to make sure the remaining policy is viable. So I believe this recommendation is indeed in scope! Alan At 2021-05-25 12:30 PM, Volker Greimann wrote: Hi Laureen, yes, we did discuss it and always returned to the point that it was out of scope for our group. While I understand the desire to have something on webforms included, discussion was rather one-sided due to the scope. I understand from other registrars that there are many issues with input fields as part of the webforms and they have chosen the format of their forms for a reason. Best, -- Volker A. Greimann General Counsel and Policy Manager KEY-SYSTEMS GMBH T: +49 6894 9396901 M: +49 6894 9396851 F: +49 6894 9396851 W: www.key-systems.net<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.key-2Dsystems.net_&…> Key-Systems GmbH is a company registered at the local court of Saarbruecken, Germany with the registration no. HR B 18835 CEO: Oliver Fries and Robert Birkner Part of the CentralNic Group PLC (LON: CNIC) a company registered in England and Wales with company number 8576358. This email and any files transmitted are confidential and intended only for the person(s) directly addressed. If you are not the intended recipient, any use, copying, transmission, distribution, or other forms of dissemination is strictly prohibited. If you have received this email in error, please notify the sender immediately and permanently delete this email with any files that may be attached. Virus-free. www.avast.com<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.avast.com_sig-2Dem…> On Tue, May 25, 2021 at 6:17 PM Kapin, Laureen <LKAPIN(a)ftc.gov<mailto:LKAPIN@ftc.gov>> wrote: To be fair, this issue has been discussed many times during our meetings. This recommendation merely captures what has already been proposed by certain SGs. Hence I suggest that it be included for the purpose of soliciting public comments. Laureen Kapin Acting Assistant Director Division of Consumer Response and Operations Bureau of Consumer Protection Federal Trade Commission From: Gnso-epdp-team < gnso-epdp-team-bounces(a)icann.org<mailto:gnso-epdp-team-bounces@icann.org>> On Behalf Of Volker Greimann via Gnso-epdp-team Sent: Tuesday, May 25, 2021 11:56 AM To: Alan Greenberg <alan.greenberg(a)mcgill.ca<mailto:alan.greenberg@mcgill.ca> > Cc: EPDP <gnso-epdp-team(a)icann.org<mailto:gnso-epdp-team@icann.org> > Subject: Re: [Gnso-epdp-team] Recommendation on Web Forms Hi, I think it is not appropriate to introduce a new recommendation at the last minute that has not been deliberated and seems to me to be out of scope of this WG. While I have no objection to the content of this recommendation, and KS has already implemented its webforms in a similar manner, I think the process concern must prevail here. Best, -- Volker A. Greimann General Counsel and Policy Manager KEY-SYSTEMS GMBH T: +49 6894 9396901 M: +49 6894 9396851 F: +49 6894 9396851 W: www.key-systems.net<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.key-2Dsystems.net_&…> Key-Systems GmbH is a company registered at the local court of Saarbruecken, Germany with the registration no. HR B 18835 CEO: Oliver Fries and Robert Birkner Part of the CentralNic Group PLC (LON: CNIC) a company registered in England and Wales with company number 8576358. This email and any files transmitted are confidential and intended only for the person(s) directly addressed. If you are not the intended recipient, any use, copying, transmission, distribution, or other forms of dissemination is strictly prohibited. If you have received this email in error, please notify the sender immediately and permanently delete this email with any files that may be attached. <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.avast.com_sig-2Dem…> Virus-free. www.avast.com<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.avast.com_sig-2Dem…> On Tue, May 25, 2021 at 2:45 AM Alan Greenberg via Gnso-epdp-team <gnso-epdp-team(a)icann.org<mailto:gnso-epdp-team@icann.org> > wrote: Unfortunately, Mark and I did not get this in prior to the Friday deadline, but we still believe that it is crucial to include in the Initial Report. Although some form of email address is a far preferable solution for many on this EPDP, it appears that this will not be a recommendation. As it stands, the EPDP Recommendation #13 which is supposed to facilitate communications with the registrant does not achieve its goal. Many registrars are using web forms, and in many cases, they are effectively useless. As an example, one common example is a form that simply lets the requestor select one of three messages (Domain name or content is being used in malware, or for spam or abuse; Domain name or content is infringing on a trademark or violating local laws or regulations; or Research or other purpose). It has been suggested that this matter be referred to the Phase 1 IRT, but without a recommendation saying that the policy may set web form content, there is no way for the IRT to establish such enforceable rules. Accordingly, the Initial Report must include a new Recommendation: Recommendation The Phase 1 Recommendation 13 should be amended to include: Should a Registrar choose to use a web form, that form must allow at the requester to specify the Subject of the email to be send (up to 64 characters) and a free-form text message of up to 512 characters to be included in the communication to the registrant. Alan & Mark _______________________________________________ Gnso-epdp-team mailing list Gnso-epdp-team(a)icann.org<mailto:Gnso-epdp-team@icann.org> https://mm.icann.org/mailman/listinfo/gnso-epdp-team<https://urldefense.proofpoint.com/v2/url?u=https-3A__mm.icann.org_mailman_l…> _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy ( https://www.icann.org/privacy/policy<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_…>) and the website Terms of Service ( https://www.icann.org/privacy/tos<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_…>). You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on. Confidentiality note: This e-mail may contain confidential information from Clarivate. If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of the contents of this e-mail is strictly prohibited. If you have received this e-mail in error, please delete this e-mail and notify the sender immediately.

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Re: [Gnso-epdp-team] Recommendation on Web Forms
by Alan Greenberg 25 May '21

25 May '21

I we had recommended that all registrars use some form of email contact, then this would not be an issue. But we did not, and ensuring viability of the web form is a direct result. Perhaps not one implicitly contemplated by the GNSO Council, but a direct result of our decisions to date. Alan At 2021-05-25 03:48 PM, Volker Greimann via Gnso-epdp-team wrote: >Hi Brian >You conveniently left out half the sentence there. Accidental? >Here it is in its full context: > consider specific proposals that provide >sufficient safeguards to address issues flagged in the legal memo.â > >Stating that the proposals around web forms were >flagged in the legal memo is a stretch at best. > >Volker > > >On Tue 25. May 2021 at 20:35, King, Brian via >Gnso-epdp-team ><<mailto:gnso-epdp-team@icann.org>gnso-epdp-team(a)icann.org> wrote: > >Hi all, > > > >As noted, we are supposed to âconsider >specific proposals that provide sufficient >safeguardsâ Thhe proposal around web forms is such a proposal. > > > >As such, we should include it in the initial >report so we can solicit public comments. > > > >Brian King > >He/Him/His >Head of Policy and Advocacy > >â > >T +1 443 761 3726 > >Time zone: US Eastern > > > ><http://www.clarivate.com>clarivate.com | Accelerating innovation > >Follow us on ><https://www.linkedin.com/company/clarivate>LinkedIn, ><https://twitter.com/clarivate?ref_src=twsrc%5Egoogle%7Ctwcamp%5Eserp%7Ctwgr…>Twitter, ><https://www.facebook.com/clarivate/>Facebook >and <https://www.instagram.com/clarivateofficial/?hl=en>Instagram > > > >From: Gnso-epdp-team ><<mailto:gnso-epdp-team-bounces@icann.org>gnso-epdp-team-bounces(a)icann.org> >On Behalf Of Sarah Wyld via Gnso-epdp-team >Sent: Tuesday, May 25, 2021 2:00 PM >To: Alan Greenberg ><<mailto:alan.greenberg@mcgill.ca>alan.greenberg(a)mcgill.ca>; >Volker Greimann <<mailto:vgreimann@key-systems.net>vgreimann(a)key-systems.net> >Cc: <mailto:gnso-epdp-team@icann.org>gnso-epdp-team(a)icann.org >Subject: Re: [Gnso-epdp-team] Recommendation on Web Forms > > > >Hello all, > > > >The Instructions for this phase were clear: > > > >b) In relation to feasibility of unique contacts >to have a uniform anonymized email address, the >EPDP Team is expected to review the legal >guidance and consider specific proposals that >provide sufficient safeguards to address issues >flagged in the legal memo. Groups that requested >additional time to consider this topic, which >include ALAC, GAC and SSAC, will be responsible >to come forward with concrete proposals to >address this topic. This consideration is expected to address: > >i. Whether or not unique contacts to have a >uniform anonymized email address is feasible, >and if feasible, whether it should be a requirement. > >ii. If feasible, but not a requirement, what >guidance, if any, can be provided to Contracted >Parties who may want to implement uniform >anonymized email addresses. For clarity, the >GNSO Council is not directing any particular >outcome on either topic, but as manager of the >PDP, it is sharing its expectations with regards >to which questions are expected to be addressed >as part of the EPDP Teamâs deliberations. >Consistent with the PDP Manual, the GNSO Council >does expect that all the required steps are >followed in the consideration of these issues >which may include further public comment on an >Initial Report and a Final Report that would be >considered an addendum to the EPDP Phase 2 Final Report. > > > >Web form requirements are not considered here, >and the relevant recommendation is not described >as open for review. Web form requirements are >out of scope for this EPDP Phase 2a. > > > > > >-- > >Sarah Wyld, CIPP/E > > > >Policy & Privacy Manager > >Pronouns: she/her > > > ><mailto:swyld@tucows.com>swyld(a)tucows.com > >+1.416 535 0123 Ext. 1392 > > >[] > > > > >From: <mailto:gnso-epdp-team@icann.org>Alan Greenberg via Gnso-epdp-team >Sent: May 25, 2021 1:56 PM >To: <mailto:vgreimann@key-systems.net>Volker Greimann > >Cc: <mailto:gnso-epdp-team@icann.org>gnso-epdp-team(a)icann.org >Subject: Re: [Gnso-epdp-team] Recommendation on Web Forms > > > >Volker, if you and the other registrars agree to >be bound by contractual limitations of what a >web form should contain as set by the Phase 1 >IRT (presuming it agrees to take this on), I >would consider it. I have not heard such agreements. > >Phase 2a is discussing email contact to >registrants. That is Phase 1 Recommendation 13. >This is not expanding the scope of this PDP phase. > >Alan > > >At 2021-05-25 01:22 PM, Volker Greimann wrote: > >Hi Alan, > >you are correct: This should be addressed as >part of the P1 IRT, not this group. We cannot >willy-nilly expand the scope of a PDP. Or should >we ask to include some transfer issues relating >to registration data next? Or change the ICANN bylaws? >-- >Volker A. Greimann >General Counsel and Policy Manager >KEY-SYSTEMS GMBH > >T: +49 6894 9396901 >M: +49 6894 9396851 >F: +49 6894 9396851 >W: ><https://urldefense.proofpoint.com/v2/url?u=http-3A__www.key-2Dsystems.net_&…>www.key-systems.net > >Key-Systems GmbH is a company registered at the >local court of Saarbruecken, Germany with the registration no. HR B 18835 >CEO: Oliver Fries and Robert Birkner > >Part of the CentralNic Group PLC (LON: CNIC) a >company registered in England and Wales with company number 8576358. > >This email and any files transmitted are >confidential and intended only for the person(s) >directly addressed. If you are not the intended >recipient, any use, copying, transmission, >distribution, or other forms of dissemination is >strictly prohibited. If you have received this >email in error, please notify the sender >immediately and permanently delete this email >with any files that may be attached. > > >Virus-free. ><https://urldefense.proofpoint.com/v2/url?u=https-3A__www.avast.com_sig-2Dem…>www.avast.com > > >On Tue, May 25, 2021 at 6:45 PM Alan Greenberg ><<mailto:alan.greenberg@mcgill.ca>alan.greenberg(a)mcgill.ca > wrote: > >Volker et al, > >The Chair suggested that this issue should be >addressed, but by the Phase 1 IRT. I believe >that he was correct in that the issue does need >to be addressed but do not believe that is a >real possibility, since the Phase 1 policy did >not imply and web form content requirements. > >So that leaves us with needing to take some >other action to remedy the Phase 1 recommendation that is not working. > >Unless you are recommending starting a new PDP >just to address this issue, this is a way to >finesse it. We include it in our report and >solicit input. And of course discuss it following the comment period. > >If indeed the instructions from the GNSO Council >need to be changed (which I do not believe), >that could happen after the public comment period. > >This Phase 2a DOES have the mandate to require >some form of email address be used. So we ARE >discussing a change to Recommendation 13. If we >choose NOT to do that, we need to make sure the >remaining policy is viable. So I believe this >recommendation is indeed in scope! > >Alan > >At 2021-05-25 12:30 PM, Volker Greimann wrote: > >Hi Laureen, > >yes, we did discuss it and always returned to >the point that it was out of scope for our >group. While I understand the desire to have >something on webforms included, discussion was >rather one-sided due to the scope. I understand >from other registrars that there are many issues >with input fields as part of the webforms and >they have chosen the format of their forms for a reason. > >Best, > >-- > >Volker A. Greimann > >General Counsel and Policy Manager > >KEY-SYSTEMS GMBH > >T: +49 6894 9396901 > >M: +49 6894 9396851 > >F: +49 6894 9396851 > >W: ><https://urldefense.proofpoint.com/v2/url?u=http-3A__www.key-2Dsystems.net_&…>www.key-systems.net > >Key-Systems GmbH is a company registered at the >local court of Saarbruecken, Germany with the registration no. HR B 18835 > >CEO: Oliver Fries and Robert Birkner > >Part of the CentralNic Group PLC (LON: CNIC) a >company registered in England and Wales with company number 8576358. > >This email and any files transmitted are >confidential and intended only for the person(s) >directly addressed. If you are not the intended >recipient, any use, copying, transmission, >distribution, or other forms of dissemination is >strictly prohibited. If you have received this >email in error, please notify the sender >immediately and permanently delete this email >with any files that may be attached. > >Virus-free. ><https://urldefense.proofpoint.com/v2/url?u=https-3A__www.avast.com_sig-2Dem…>www.avast.com > > >On Tue, May 25, 2021 at 6:17 PM Kapin, Laureen ><<mailto:LKAPIN@ftc.gov>LKAPIN(a)ftc.gov> wrote: > >To be fair, this issue has been discussed many >times during our meetings. This recommendation >merely captures what has already been proposed >by certain SGs. Hence I suggest that it be >included for the purpose of soliciting public comments. > > > > > >Laureen Kapin > > > >Acting Assistant Director > >Division of Consumer Response and Operations > >Bureau of Consumer Protection > >Federal Trade Commission > > > >From: Gnso-epdp-team ><<mailto:gnso-epdp-team-bounces@icann.org> >gnso-epdp-team-bounces(a)icann.org> On Behalf Of >Volker Greimann via Gnso-epdp-team > >Sent: Tuesday, May 25, 2021 11:56 AM > >To: Alan Greenberg ><<mailto:alan.greenberg@mcgill.ca>alan.greenberg(a)mcgill.ca > > >Cc: EPDP <<mailto:gnso-epdp-team@icann.org>gnso-epdp-team(a)icann.org > > >Subject: Re: [Gnso-epdp-team] Recommendation on Web Forms > > > >Hi, > > > >I think it is not appropriate to introduce a new >recommendation at the last minute that has not >been deliberated and seems to me to be out of >scope of this WG. While I have no objection to >the content of this recommendation, and KS has >already implemented its webforms in a similar >manner, I think the process concern must prevail here. > > > >Best, > > > >-- > >Volker A. Greimann > >General Counsel and Policy Manager > >KEY-SYSTEMS GMBH > >T: +49 6894 9396901 > >M: +49 6894 9396851 > >F: +49 6894 9396851 > >W: ><https://urldefense.proofpoint.com/v2/url?u=http-3A__www.key-2Dsystems.net_&…>www.key-systems.net > >Key-Systems GmbH is a company registered at the >local court of Saarbruecken, Germany with the registration no. HR B 18835 > >CEO: Oliver Fries and Robert Birkner > >Part of the CentralNic Group PLC (LON: CNIC) a >company registered in England and Wales with company number 8576358. > >This email and any files transmitted are >confidential and intended only for the person(s) >directly addressed. If you are not the intended >recipient, any use, copying, transmission, >distribution, or other forms of dissemination is >strictly prohibited. If you have received this >email in error, please notify the sender >immediately and permanently delete this email >with any files that may be attached. > > > > ><https://urldefense.proofpoint.com/v2/url?u=https-3A__www.avast.com_sig-2Dem…> > > >Virus-free. ><https://urldefense.proofpoint.com/v2/url?u=https-3A__www.avast.com_sig-2Dem…>www.avast.com > > > > >On Tue, May 25, 2021 at 2:45 AM Alan Greenberg >via Gnso-epdp-team ><<mailto:gnso-epdp-team@icann.org>gnso-epdp-team(a)icann.org > wrote: > >Unfortunately, Mark and I did not get this in >prior to the Friday deadline, but we still >believe that it is crucial to include in the Initial Report. > >Although some form of email address is a far >preferable solution for many on this EPDP, it >appears that this will not be a recommendation. > >As it stands, the EPDP Recommendation #13 which >is supposed to facilitate communications with >the registrant does not achieve its goal. Many >registrars are using web forms, and in many >cases, they are effectively useless. As an >example, one common example is a form that >simply lets the requestor select one of three >messages (Domain name or content is being used >in malware, or for spam or abuse; Domain name or >content is infringing on a trademark or >violating local laws or regulations; or Research or other purpose). > >It has been suggested that this matter be >referred to the Phase 1 IRT, but without a >recommendation saying that the policy may set >web form content, there is no way for the IRT to >establish such enforceable rules. > >Accordingly, the Initial Report must include a new Recommendation: > >Recommendation > >The Phase 1 Recommendation 13 should be amended >to include: Should a Registrar choose to use a >web form, that form must allow at the requester >to specify the Subject of the email to be send >(up to 64 characters) and a free-form text >message of up to 512 characters to be included >in the communication to the registrant. > >Alan & Mark > >_______________________________________________ > >Gnso-epdp-team mailing list > ><mailto:Gnso-epdp-team@icann.org>Gnso-epdp-team(a)icann.org > >https://mm.icann.org/mailman/listinfo/gnso-epdp-team > >_______________________________________________ > >By submitting your personal data, you consent to >the processing of your personal data for >purposes of subscribing to this mailing list >accordance with the ICANN Privacy Policy ( ><https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_…>https://www.icann.org/privacy/policy) >and the website Terms of Service ( ><https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_…>https://www.icann.org/privacy/tos). >You can visit the Mailman link above to change >your membership status or configuration, >including unsubscribing, setting digest-style >delivery or disabling delivery altogether (e.g., for a vacation), and so on. > > > >Confidentiality note: This e-mail may contain >confidential information from Clarivate. If you >are not the intended recipient, be aware that >any disclosure, copying, distribution or use of >the contents of this e-mail is strictly >prohibited. If you have received this e-mail in >error, please delete this e-mail and notify the sender immediately. >_______________________________________________ >Gnso-epdp-team mailing list ><mailto:Gnso-epdp-team@icann.org>Gnso-epdp-team(a)icann.org >https://mm.icann.org/mailman/listinfo/gnso-epdp-team >_______________________________________________ >By submitting your personal data, you consent to >the processing of your personal data for >purposes of subscribing to this mailing list >accordance with the ICANN Privacy Policy >(<https://www.icann.org/privacy/policy>https://www.icann.org/privacy/policy) >and the website Terms of Service >(<https://www.icann.org/privacy/tos>https://www.icann.org/privacy/tos). >You can visit the Mailman link above to change >your membership status or configuration, >including unsubscribing, setting digest-style >delivery or disabling delivery altogether (e.g., for a vacation), and so on. > >-- >-- >Volker A. Greimann >General Counsel and Policy Manager >KEY-SYSTEMS GMBH > >T: +49 6894 9396901 >M: +49 6894 9396851 >F: +49 6894 9396851 >W: <http://www.key-systems.net/>www.key-systems.net > >Key-Systems GmbH is a company registered at the >local court of Saarbruecken, Germany with the registration no. HR B 18835 >CEO: Oliver Fries and Robert Birkner > >Part of the CentralNic Group PLC (LON: CNIC) a >company registered in England and Wales with company number 8576358. > >This email and any files transmitted are >confidential and intended only for the person(s) >directly addressed. If you are not the intended >recipient, any use, copying, transmission, >distribution, or other forms of dissemination is >strictly prohibited. If you have received this >email in error, please notify the sender >immediately and permanently delete this email >with any files that may be attached. >Content-Type: image/png; name="image001.png" >Content-Disposition: inline; filename="image001.png" >Content-ID: <179a4ff3d52ad7999131> >X-Attachment-Id: 179a4ff3d52ad7999131 > > >_______________________________________________ >Gnso-epdp-team mailing list >Gnso-epdp-team(a)icann.org >https://mm.icann.org/mailman/listinfo/gnso-epdp-team >_______________________________________________ >By submitting your personal data, you consent to >the processing of your personal data for >purposes of subscribing to this mailing list >accordance with the ICANN Privacy Policy >(https://www.icann.org/privacy/policy) and the >website Terms of Service >(https://www.icann.org/privacy/tos). You can >visit the Mailman link above to change your >membership status or configuration, including >unsubscribing, setting digest-style delivery or >disabling delivery altogether (e.g., for a vacation), and so on.

1 0

Re: [Gnso-epdp-team] Recommendation on Web Forms
by Alan Greenberg 25 May '21

25 May '21

Volker, if you and the other registrars agree to be bound by contractual limitations of what a web form should contain as set by the Phase 1 IRT (presuming it agrees to take this on), I would consider it. I have not heard such agreements. Phase 2a is discussing email contact to registrants. That is Phase 1 Recommendation 13. This is not expanding the scope of this PDP phase. Alan At 2021-05-25 01:22 PM, Volker Greimann wrote: >Hi Alan, > >you are correct: This should be addressed as part of the P1 IRT, not >this group. We cannot willy-nilly expand the scope of a PDP. Or >should we ask to include some transfer issues relating to >registration data next? Or change the ICANN bylaws? >-- >Volker A. Greimann >General Counsel and Policy Manager >KEY-SYSTEMS GMBH > >T: +49 6894 9396901 >M: +49 6894 9396851 >F: +49 6894 9396851 >W: <http://www.key-systems.net/>www.key-systems.net > >Key-Systems GmbH is a company registered at the local court of >Saarbruecken, Germany with the registration no. HR B 18835 >CEO: Oliver Fries and Robert Birkner > >Part of the CentralNic Group PLC (LON: CNIC) a company registered in >England and Wales with company number 8576358. > >This email and any files transmitted are confidential and intended >only for the person(s) directly addressed. If you are not the >intended recipient, any use, copying, transmission, distribution, or >other forms of dissemination is strictly prohibited. If you have >received this email in error, please notify the sender immediately >and permanently delete this email with any files that may be attached. > > >Virus-free. ><https://www.avast.com/sig-email?utm_medium=email&utm_source=link&utm_campai…>www.avast.com > > >On Tue, May 25, 2021 at 6:45 PM Alan Greenberg ><<mailto:alan.greenberg@mcgill.ca>alan.greenberg(a)mcgill.ca> wrote: >Volker et al, > >The Chair suggested that this issue should be addressed, but by the >Phase 1 IRT. I believe that he was correct in that the issue does >need to be addressed but do not believe that is a real possibility, >since the Phase 1 policy did not imply and web form content requirements. > >So that leaves us with needing to take some other action to remedy >the Phase 1 recommendation that is not working. > >Unless you are recommending starting a new PDP just to address this >issue, this is a way to finesse it. We include it in our report and >solicit input. And of course discuss it following the comment period. > >If indeed the instructions from the GNSO Council need to be changed >(which I do not believe), that could happen after the public comment period. > >This Phase 2a DOES have the mandate to require some form of email >address be used. So we ARE discussing a change to Recommendation 13. >If we choose NOT to do that, we need to make sure the remaining >policy is viable. So I believe this recommendation is indeed in scope! > >Alan > >At 2021-05-25 12:30 PM, Volker Greimann wrote: >>Hi Laureen, >> >>yes, we did discuss it and always returned to the point that it was >>out of scope for our group. While I understand the desire to have >>something on webforms included, discussion was rather one-sided due >>to the scope. I understand from other registrars that there are >>many issues with input fields as part of the webforms and they have >>chosen the format of their forms for a reason. >> >>Best, >> >>-- >>Volker A. Greimann >>General Counsel and Policy Manager >>KEY-SYSTEMS GMBH >> >>T: +49 6894 9396901 >>M: +49 6894 9396851 >>F: +49 6894 9396851 >>W: <http://www.key-systems.net/>www.key-systems.net >> >>Key-Systems GmbH is a company registered at the local court of >>Saarbruecken, Germany with the registration no. HR B 18835 >>CEO: Oliver Fries and Robert Birkner >> >>Part of the CentralNic Group PLC (LON: CNIC) a company registered >>in England and Wales with company number 8576358. >> >>This email and any files transmitted are confidential and intended >>only for the person(s) directly addressed. If you are not the >>intended recipient, any use, copying, transmission, distribution, >>or other forms of dissemination is strictly prohibited. If you have >>received this email in error, please notify the sender immediately >>and permanently delete this email with any files that may be attached. >> >> >>Virus-free. >><https://www.avast.com/sig-email?utm_medium=email&utm_source=link&utm_campai…>www.avast.com >> >> >>On Tue, May 25, 2021 at 6:17 PM Kapin, Laureen >><<mailto:LKAPIN@ftc.gov>LKAPIN(a)ftc.gov> wrote: >>To be fair, this issue has been discussed many times during our >>meetings. This recommendation merely captures what has already >>been proposed by certain SGs. Hence I suggest that it be included >>for the purpose of soliciting public comments. >> >> >> >>Laureen Kapin >> >>Acting Assistant Director >>Division of Consumer Response and Operations >>Bureau of Consumer Protection >>Federal Trade Commission >> >>From: Gnso-epdp-team <<mailto:gnso-epdp-team-bounces@icann.org> >>gnso-epdp-team-bounces(a)icann.org> On Behalf Of Volker Greimann via >>Gnso-epdp-team >>Sent: Tuesday, May 25, 2021 11:56 AM >>To: Alan Greenberg >><<mailto:alan.greenberg@mcgill.ca>alan.greenberg(a)mcgill.ca > >>Cc: EPDP <<mailto:gnso-epdp-team@icann.org>gnso-epdp-team(a)icann.org > >>Subject: Re: [Gnso-epdp-team] Recommendation on Web Forms >> >>Hi, >> >>I think it is not appropriate to introduce a new recommendation at >>the last minute that has not been deliberated and seems to me to be >>out of scope of this WG. While I have no objection to the content >>of this recommendation, and KS has already implemented its webforms >>in a similar manner, I think the process concern must prevail here. >> >>Best, >> >>-- >>Volker A. Greimann >>General Counsel and Policy Manager >>KEY-SYSTEMS GMBH >> >>T: +49 6894 9396901 >>M: +49 6894 9396851 >>F: +49 6894 9396851 >>W: <http://www.key-systems.net/>www.key-systems.net >>Key-Systems GmbH is a company registered at the local court of >>Saarbruecken, Germany with the registration no. HR B 18835 >>CEO: Oliver Fries and Robert Birkner >>Part of the CentralNic Group PLC (LON: CNIC) a company registered >>in England and Wales with company number 8576358. >>This email and any files transmitted are confidential and intended >>only for the person(s) directly addressed. If you are not the >>intended recipient, any use, copying, transmission, distribution, >>or other forms of dissemination is strictly prohibited. If you have >>received this email in error, please notify the sender immediately >>and permanently delete this email with any files that may be attached. >> >> >><https://www.avast.com/sig-email?utm_medium=email&utm_source=link&utm_campai…> >> >>Virus-free. >><https://www.avast.com/sig-email?utm_medium=email&utm_source=link&utm_campai…>www.avast.com >> >> >>On Tue, May 25, 2021 at 2:45 AM Alan Greenberg via Gnso-epdp-team >><<mailto:gnso-epdp-team@icann.org>gnso-epdp-team(a)icann.org > wrote: >> >>Unfortunately, Mark and I did not get this in prior to the Friday >>deadline, but we still believe that it is crucial to include in the >>Initial Report. >>Although some form of email address is a far preferable solution >>for many on this EPDP, it appears that this will not be a recommendation. >>As it stands, the EPDP Recommendation #13 which is supposed to >>facilitate communications with the registrant does not achieve its >>goal. Many registrars are using web forms, and in many cases, they >>are effectively useless. As an example, one common example is a >>form that simply lets the requestor select one of three messages >>(Domain name or content is being used in malware, or for spam or >>abuse; Domain name or content is infringing on a trademark or >>violating local laws or regulations; or Research or other purpose). >> >>It has been suggested that this matter be referred to the Phase 1 >>IRT, but without a recommendation saying that the policy may set >>web form content, there is no way for the IRT to establish such >>enforceable rules. >>Accordingly, the Initial Report must include a new Recommendation: >>Recommendation >>The Phase 1 Recommendation 13 should be amended to include: Should >>a Registrar choose to use a web form, that form must allow at the >>requester to specify the Subject of the email to be send (up to 64 >>characters) and a free-form text message of up to 512 characters to >>be included in the communication to the registrant. >>Alan & Mark >>_______________________________________________ >>Gnso-epdp-team mailing list >><mailto:Gnso-epdp-team@icann.org>Gnso-epdp-team(a)icann.org >>https://mm.icann.org/mailman/listinfo/gnso-epdp-team >>_______________________________________________ >>By submitting your personal data, you consent to the processing of >>your personal data for purposes of subscribing to this mailing list >>accordance with the ICANN Privacy Policy ( >>https://www.icann.org/privacy/policy) and the website Terms of >>Service ( https://www.icann.org/privacy/tos). You can visit the >>Mailman link above to change your membership status or >>configuration, including unsubscribing, setting digest-style >>delivery or disabling delivery altogether (e.g., for a vacation), and so on.

2 1

Re: [Gnso-epdp-team] Recommendation on Web Forms
by Alan Greenberg 25 May '21

25 May '21

Volker et al, The Chair suggested that this issue should be addressed, but by the Phase 1 IRT. I believe that he was correct in that the issue does need to be addressed but do not believe that is a real possibility, since the Phase 1 policy did not imply and web form content requirements. So that leaves us with needing to take some other action to remedy the Phase 1 recommendation that is not working. Unless you are recommending starting a new PDP just to address this issue, this is a way to finesse it. We include it in our report and solicit input. And of course discuss it following the comment period. If indeed the instructions from the GNSO Council need to be changed (which I do not believe), that could happen after the public comment period. This Phase 2a DOES have the mandate to require some form of email address be used. So we ARE discussing a change to Recommendation 13. If we choose NOT to do that, we need to make sure the remaining policy is viable. So I believe this recommendation is indeed in scope! Alan At 2021-05-25 12:30 PM, Volker Greimann wrote: >Hi Laureen, > >yes, we did discuss it and always returned to the point that it was >out of scope for our group. While I understand the desire to have >something on webforms included, discussion was rather one-sided due >to the scope. I understand from other registrars that there are many >issues with input fields as part of the webforms and they have >chosen the format of their forms for a reason. > >Best, > >-- >Volker A. Greimann >General Counsel and Policy Manager >KEY-SYSTEMS GMBH > >T: +49 6894 9396901 >M: +49 6894 9396851 >F: +49 6894 9396851 >W: <http://www.key-systems.net/>www.key-systems.net > >Key-Systems GmbH is a company registered at the local court of >Saarbruecken, Germany with the registration no. HR B 18835 >CEO: Oliver Fries and Robert Birkner > >Part of the CentralNic Group PLC (LON: CNIC) a company registered in >England and Wales with company number 8576358. > >This email and any files transmitted are confidential and intended >only for the person(s) directly addressed. If you are not the >intended recipient, any use, copying, transmission, distribution, or >other forms of dissemination is strictly prohibited. If you have >received this email in error, please notify the sender immediately >and permanently delete this email with any files that may be attached. > > >Virus-free. ><https://www.avast.com/sig-email?utm_medium=email&utm_source=link&utm_campai…>www.avast.com > > >On Tue, May 25, 2021 at 6:17 PM Kapin, Laureen ><<mailto:LKAPIN@ftc.gov>LKAPIN(a)ftc.gov> wrote: > >To be fair, this issue has been discussed many times during our >meetings. This recommendation merely captures what has already been >proposed by certain SGs. Hence I suggest that it be included for the >purpose of soliciting public comments. > > > > > >Laureen Kapin > > > >Acting Assistant Director > >Division of Consumer Response and Operations > >Bureau of Consumer Protection > >Federal Trade Commission > > > >From: Gnso-epdp-team ><<mailto:gnso-epdp-team-bounces@icann.org>gnso-epdp-team-bounces(a)icann.org> >On Behalf Of Volker Greimann via Gnso-epdp-team >Sent: Tuesday, May 25, 2021 11:56 AM >To: Alan Greenberg <<mailto:alan.greenberg@mcgill.ca>alan.greenberg(a)mcgill.ca> >Cc: EPDP <<mailto:gnso-epdp-team@icann.org>gnso-epdp-team(a)icann.org> >Subject: Re: [Gnso-epdp-team] Recommendation on Web Forms > > > >Hi, > > > >I think it is not appropriate to introduce a new recommendation at >the last minute that has not been deliberated and seems to me to be >out of scope of this WG. While I have no objection to the content of >this recommendation, and KS has already implemented its webforms in >a similar manner, I think the process concern must prevail here. > > > >Best, > > > >-- >Volker A. Greimann >General Counsel and Policy Manager >KEY-SYSTEMS GMBH > >T: +49 6894 9396901 >M: +49 6894 9396851 >F: +49 6894 9396851 >W: <http://www.key-systems.net/>www.key-systems.net > >Key-Systems GmbH is a company registered at the local court of >Saarbruecken, Germany with the registration no. HR B 18835 >CEO: Oliver Fries and Robert Birkner > >Part of the CentralNic Group PLC (LON: CNIC) a company registered in >England and Wales with company number 8576358. > >This email and any files transmitted are confidential and intended >only for the person(s) directly addressed. If you are not the >intended recipient, any use, copying, transmission, distribution, or >other forms of dissemination is strictly prohibited. If you have >received this email in error, please notify the sender immediately >and permanently delete this email with any files that may be attached. > > > > ><https://www.avast.com/sig-email?utm_medium=email&utm_source=link&utm_campai…> >Virus-free. ><https://www.avast.com/sig-email?utm_medium=email&utm_source=link&utm_campai…>www.avast.com > > > > >On Tue, May 25, 2021 at 2:45 AM Alan Greenberg via Gnso-epdp-team ><<mailto:gnso-epdp-team@icann.org>gnso-epdp-team(a)icann.org> wrote: > >Unfortunately, Mark and I did not get this in prior to the Friday >deadline, but we still believe that it is crucial to include in the >Initial Report. > >Although some form of email address is a far preferable solution for >many on this EPDP, it appears that this will not be a recommendation. > >As it stands, the EPDP Recommendation #13 which is supposed to >facilitate communications with the registrant does not achieve its >goal. Many registrars are using web forms, and in many cases, they >are effectively useless. As an example, one common example is a form >that simply lets the requestor select one of three messages (Domain >name or content is being used in malware, or for spam or abuse; >Domain name or content is infringing on a trademark or violating >local laws or regulations; or Research or other purpose). > >It has been suggested that this matter be referred to the Phase 1 >IRT, but without a recommendation saying that the policy may set web >form content, there is no way for the IRT to establish such enforceable rules. > >Accordingly, the Initial Report must include a new Recommendation: > >Recommendation > >The Phase 1 Recommendation 13 should be amended to include: Should >a Registrar choose to use a web form, that form must allow at the >requester to specify the Subject of the email to be send (up to 64 >characters) and a free-form text message of up to 512 characters to >be included in the communication to the registrant. > >Alan & Mark > >_______________________________________________ >Gnso-epdp-team mailing list ><mailto:Gnso-epdp-team@icann.org>Gnso-epdp-team(a)icann.org >https://mm.icann.org/mailman/listinfo/gnso-epdp-team >_______________________________________________ >By submitting your personal data, you consent to the processing of >your personal data for purposes of subscribing to this mailing list >accordance with the ICANN Privacy Policy >(<https://www.icann.org/privacy/policy>https://www.icann.org/privacy/policy) >and the website Terms of Service >(<https://www.icann.org/privacy/tos>https://www.icann.org/privacy/tos). >You can visit the Mailman link above to change your membership >status or configuration, including unsubscribing, setting >digest-style delivery or disabling delivery altogether (e.g., for a >vacation), and so on.

2 1

Recommendation on Web Forms
by Alan Greenberg 25 May '21

25 May '21

Unfortunately, Mark and I did not get this in prior to the Friday deadline, but we still believe that it is crucial to include in the Initial Report. Although some form of email address is a far preferable solution for many on this EPDP, it appears that this will not be a recommendation. As it stands, the EPDP Recommendation #13 which is supposed to facilitate communications with the registrant does not achieve its goal. Many registrars are using web forms, and in many cases, they are effectively useless. As an example, one common example is a form that simply lets the requestor select one of three messages (Domain name or content is being used in malware, or for spam or abuse; Domain name or content is infringing on a trademark or violating local laws or regulations; or Research or other purpose). It has been suggested that this matter be referred to the Phase 1 IRT, but without a recommendation saying that the policy may set web form content, there is no way for the IRT to establish such enforceable rules. Accordingly, the Initial Report must include a new Recommendation: Recommendation The Phase 1 Recommendation 13 should be amended to include: Should a Registrar choose to use a web form, that form must allow at the requester to specify the Subject of the email to be send (up to 64 characters) and a free-form text message of up to 512 characters to be included in the communication to the registrant. Alan & Mark

4 4

Initial Report Review + Deadlines
by Caitlin Tubergen 24 May '21

24 May '21

Sending on behalf of EPDP Team leadership Action Items/Instructions * Review section 3 of the Initial Report: https://drive.google.com/file/d/1Mgh02pxjpDUpdhnOFNg72YhNshk19lef/view (pdf format - please request staff support team if you like to receive a word version to facilitate review) * If necessary, review the reference documents (in pdf format) to see how previous comments / edits have been applied or responded to: * LvN Consensus policy write up: https://drive.google.com/drive/u/0/folders/1TW3Z-s6DzS2QsV_VwJ6iUQTvKVIXQrmG * LvN Guidance write up: https://drive.google.com/drive/u/0/folders/1TW3Z-s6DzS2QsV_VwJ6iUQTvKVIXQrmG * Feasibility write up: https://drive.google.com/drive/u/0/folders/1TW3Z-s6DzS2QsV_VwJ6iUQTvKVIXQrmG * Flag any “cannot live with” items and/or minor edits using this document: https://docs.google.com/document/d/16CrfK1i-Ja-JdN7rTHM_pcWgjlr9tI_Ctp010iK… * 🚨🚨🚨🚨 Deadline for flagging<https://docs.google.com/document/d/16CrfK1i-Ja-JdN7rTHM_pcWgjlr9tI_Ctp010iK…> “cannot live with” items is Wednesday 26 May at 12.00 UTC 🚨🚨🚨🚨 * 🚨🚨🚨🚨 Deadline for flagging<https://docs.google.com/document/d/16CrfK1i-Ja-JdN7rTHM_pcWgjlr9tI_Ctp010iK…> minor / non-substantive edits is Friday 28 May at 16.00 UTC. 🚨🚨🚨🚨 * Note: in response to the recent email from Alan G., Support Staff sent the Initial Report template<https://docs.google.com/document/d/10fnhz7FvAGU069sGop_sQ2L-iZ6GVpurMAVWXsC…> to the Team on Wednesday, 19 May<https://mm.icann.org/pipermail/gnso-epdp-team/2021-May/003911.html>. Dear EPDP Team, As you know, we are rapidly approaching the Initial Report publication deadline. Leadership has worked with the Staff Support Team on producing the final draft versions of the write ups, which have now been combined in clean form as section 3 of the draft Initial Report (see https://drive.google.com/drive/u/0/folders/1TW3Z-s6DzS2QsV_VwJ6iUQTvKVIXQrmG) to allow for a holistic review and allow your groups to identify any “cannot live” with items. In addition, we would like to highlight the following: 1. In those cases where it did not seem we’ve been able to arrive at a common position, we have tried to reflect the positions that have been expressed and are encouraging contributors to the public comment forum to provide specific input on the issue at hand that will hopefully allow the EPDP Team in the next phase of its work to come to a common understanding. This approach has been applied, for example: on the question of whether the adding of a standardized data element should be a requirement (vs a suggestion) and whether those that decide to differentiate must make use of such a standardized data element; whether such a standardized data element should be redacted in the public RDDS, and; whether different terminology (best practices instead of guidance) should be used to refer to the current guidance . 2. Please make sure to review the staff redline version reference documents where you can see how changes were applied as well as responses to some of the comments that were not applied (for example, some comments restated concerns that were considered and addressed by the EPDP Team during its last meeting). 3. A recommendation was included after the deadline by the GAC Team in relation to feasibility of unique contacts. This may mean that not everyone will have had a chance to review this proposal and as such, it has been included in brackets and highlighted in yellow in the version that the group will review. Please use the “cannot live” with table to indicate if you have concerns about including this recommendation. 4. Concerns have been expressed by the GAC Team in relation to the inclusion of references to GDPR principles in the guidance write up, which was included at the request of the Registrar Team to provide further guidance to Contracted Parties. Alternative language has been suggested by the GAC Team to address this concern. We would like to ask the Registrar Team to review this language and to indicate if this works for them (see https://docs.google.com/document/d/103kazmQlFxRmecNosslsZhg6u0MwxoZ5DiZj86j…). If not, the GAC and the Registrar Team should connect with each other to see if/how these concerns can be addressed and report back to the EPDP Team by email by Tuesday 25 May at the latest. 5. Even though the guidance write up was not open for review, several comments/proposed edits were submitted. Those that seemed non-controversial/clarifying edits have been applied, but some others that seemed to be of a substantive nature have not been applied. If these rise to the level of “cannot live with” items, groups should flag these as such. There was also a specific suggestion by the GAC Team for an addition to the guidance. This suggestion has been included in brackets and highlighted in yellow in the version that the group will review. Please use the “cannot live with” table to indicate if you have concerns about including this addition. We appreciate that not all of your group’s concerns may have been addressed, but we would like to remind everyone to keep our deliverable in mind which is publishing an Initial Report for public comment. This is not yet the final stage. Of course, if there are further specific questions you think should be called out as part of the public comment period to allow for new insights to be provided that may help the EPDP Team to come to agreement on some of the outstanding issues, please feel free to suggest these. As we are approaching our publication date, we would also like to encourage you to think about how the EPDP Team can ensure that public comment is focused on new ideas and information that has not been considered previously – we would like to avoid, to the extent possible, the EPDP Team having to spend time on views that have already been expressed and considered in the context of our deliberations. As you are aware, the EPDP Team has in previous phases used a google doc form to guide commenters in their contributions as the number of recommendations in the phase 1 and phase 2 report were substantial. In this case, as the recommendations are limited, this may not be the preferred approach, but at the same time we would like to avoid getting thesis-like submissions which may be difficult for the group to analyze and apply to the preliminary recommendations. We look forward to hearing your ideas and suggestions on how to address the public comment submissions. In order to allow each group time to review section 3 of the Initial Report, there will NOT be a meeting on Tuesday 25 May. Please use your time wisely. The deadline for flagging “cannot live with” items is Wednesday, 26 May at 12.00 UTC to allow the leadership team sufficient time to prepare the agenda and items to be discussed during our meeting on Thursday, 27 May. Best regards, Berry, Marika, and Caitlin

2 1

ICANN71: GNSO Sessions - How to Get Organized and Remote Participation Details
by Julie Bisland 24 May '21

24 May '21

Dear all, All ICANN71 GNSO sessions have been listed for your reference on the ICANN71 GNSO wiki page. For all access information and Zoom details however, please refer to the ICANN71 schedule on the meeting website. Registration is compulsory to access the meeting schedule. Information can be found on this page [events.icann.org]<https://urldefense.com/v3/__https:/events.icann.org/ICANNEventsPortal/icann…> or follow instructions below. Access information will not be circulated via mailing lists. The ICANN meeting website, which ICANN Meetings’ Team has put together, allows you to download all GNSO-related meetings to your inbox calendar in one go. HOW TO DOWNLOAD ICANN71 SESSION INFORMATION TO YOUR CALENDARS Step 1 - Create a profile and your personalized ICANN71 schedule Go to the Meeting Schedule webpage [71.schedule.icann.org]<https://urldefense.com/v3/__https:/71.schedule.icann.org/__;!!PtGJab4!oyjbU…> and create a profile and login. Every session on the Full Agenda can be selected and added to your individual schedule by clicking the [cid:image001.png@01D750B0.C9F6F470] in the upper right corner of each meeting. This adds it to your individual schedule, My Agenda, which you can then add to your calendar. See next step. Step 2 - To import your schedule into your calendar: once you’ve added all your chosen meetings to your schedule, click on [cid:image002.png@01D750B0.C9F6F470] (View My Agenda) * Click the down arrow next to Export * Select Export My Agenda (ics) * Open the exported meetings .ics and add to your chosen calendar * For Microsoft Outlook, right-click on the exported meetings .ics file and choose Show in Folder Right-click on the file, and select Open with Microsoft Outlook. Save & Close. Note: Your Agenda can only be exported from the desktop app; the ICANN Meeting phone app does not offer this feature Step 3 - All remote participation sessions will use Zoom rooms. You can find the Zoom room links for public meetings on the ICANN71 Meeting Schedule [71.schedule.icann.org]<https://urldefense.com/v3/__https:/71.schedule.icann.org/agenda*/?limit=20&…>. PLEASE ENSURE YOU HAVE UPDATED YOUR ZOOM APP TO THE LATEST VERSION TO ACCESS ICANN71 SESSIONS. Please download the latest Zoom app [zoom.us]<https://urldefense.com/v3/__https:/zoom.us/download__;!!PtGJab4!oyjbU-2b3LX…> on your participation device (mobile or desktop computer). Need to learn or brush-up on using Zoom? Check out the Joining a Zoom Meeting Tutorial [support.zoom.us]<https://urldefense.com/v3/__https:/support.zoom.us/hc/en-us/articles/201362…>. Step 4 - Download the mobile app by searching for “ICANN Meetings” in your app stores. There are three options to connect your audio: 1) Via VoIP, choose Computer Audio (from a smartphone choose Call using Internet Audio) 2) Getting a dial out from Zoom to your phone, choose Call Me (from a smartphone choose Call My Phone) 3) Phoning into the audio bridge (access numbers and Meeting ID are provided for that option), choose Telephone Audio (from a smartphone choose Dial in) Registration is compulsory to access the meeting schedule. Access information will not be circulated via mailing lists. 1- REGISTRATION: Information can be found on this page [events.icann.org]<https://urldefense.com/v3/__https:/events.icann.org/ICANNEventsPortal/icann…> or follow instructions below. Please go to this link via an Incognito page if using Google (FILE/NEW INCOGNITO WINDOW): https://events.icann.org/icann71/registration [events.icann.org]<https://urldefense.com/v3/__https:/events.icann.org/icann71/registration__;…> 2- SCHEDULE ACCESS: Once you are registered, you will receive two emails: 1. The first email will be your registration confirmation within the next 5-10 minutes. 2. The second email will come after the schedule is published on 24 May 2021, and will include further instructions on how to access and log into https://71.schedule.icann.org [71.schedule.icann.org]<https://urldefense.com/v3/__https:/71.schedule.icann.org/__;!!PtGJab4!oyjbU…>. The second email will contain a link asking you to "Claim your account". Please follow the steps to create a password for this event, which is not the same as your registration password (for security purposes), previous event passwords will also not work. Access and ability to log into the schedule platform can take up to 30 minutes after completing the registration process. Important Note: Participation links will be posted 24-hours prior to the session start times for security purposes. 3 LINKS TO BOOKMARK NOW: ICANN71 Meeting Schedule [71.schedule.icann.org]<https://urldefense.com/v3/__https:/71.schedule.icann.org/__;!!PtGJab4!oyjbU…> GNSO ICANN71 Wiki Page<https://community.icann.org/x/V4C1CQ> GNSO Session agendas<https://community.icann.org/x/EwKlCQ> For all GNSO meeting related queries (RP or others), please email us at: gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> and we will be more than happy to assist! Kind regards, GNSO SO/AC Support team

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Meeting Invitation | Observers | GNSO Temp Spec gTLD RD EPDP-P2A call | Thursday, 27 May 2021 at 14:00 UTC
by Andrea Glandon 24 May '21

24 May '21

Dear all, The next meeting of the GNSO Temp Spec gTLD RD EPDP – Phase 2A is scheduled on Thursday, 27 May 2021 at 14:00 UTC for 90 minutes. Main Zoom Webinar link: https://icann.zoom.us/j/92181477886?pwd=TlJHTU5EY1d3bUxLV2s3UStPS2MxZz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/92181477886?pwd=TlJHTU5E…> Passcode: Z@S07?t=v5 Observers are able to join via zoom webinar. Observers will have ability to view member chat and information shared in the zoom webinar room. Observers will not be able to use chat or raise hands. Before joining the call: Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> Visit the Wiki agenda page: https://community.icann.org/x/6oSUCQ Check your time zone: https://tinyurl.com/bjpc6b8w [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/bjpc6b8w__;!!PtGJab4!orLnO9p…> The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: https://gnso.icann.org/en/group-activities/calendar/2021 [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…> If you are joining via audio only: One tap mobile US: +13126266799,,92181477886#,,,,,,0#,,3121016458# or +13462487799,,92181477886#,,,,,,0#,,3121016458# Webinar ID: 921 8147 7886 Passcode: 3121016458 International numbers available: https://icann.zoom.us/u/acVxz9PmJI [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/acVxz9PmJI__;!!PtGJab4!p…> Thank you. Kind regards, Andrea

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**CANCELED** Meeting Invitation | Observers | GNSO Temp Spec gTLD RD EPDP-P2A call | Tuesday, 25 May 2021 at 14:00 UTC
by Andrea Glandon 24 May '21

24 May '21

**This meeting is canceled, please remove from your calendar** Dear all, The next meeting of the GNSO Temp Spec gTLD RD EPDP – Phase 2A is scheduled on Tuesday, 25 May 2021 at 14:00 UTC for 90 minutes. Main Zoom Webinar link: https://icann.zoom.us/j/92181477886?pwd=TlJHTU5EY1d3bUxLV2s3UStPS2MxZz09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/92181477886?pwd=TlJHTU5E…> Passcode: Z@S07?t=v5 Observers are able to join via zoom webinar. Observers will have ability to view member chat and information shared in the zoom webinar room. Observers will not be able to use chat or raise hands. Before joining the call: Please send dial out requests to gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> only Please be sure you have read the ICANN Expected Standards of Behavior [icann.org]<https://urldefense.com/v3/__https:/www.icann.org/resources/pages/expected-s…> Visit the Wiki agenda page: https://community.icann.org/x/4QSlCQ Check your time zone: https://tinyurl.com/cthvbs2c [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/cthvbs2c__;!!PtGJab4!vPdO-5_…> The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: https://gnso.icann.org/en/group-activities/calendar/2021 [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/en/group-activities/calen…> If you are joining via audio only: One tap mobile US: +13126266799,,92181477886#,,,,,,0#,,3121016458# or +13462487799,,92181477886#,,,,,,0#,,3121016458# Webinar ID: 921 8147 7886 Passcode: 3121016458 International numbers available: https://icann.zoom.us/u/acVxz9PmJI [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/u/acVxz9PmJI__;!!PtGJab4!p…> Thank you. Kind regards, Andrea

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Full Interim Report Document
by Alan Greenberg 24 May '21

24 May '21

My recollection is that we were supposed to have received the full Interim Report document (perhaps minus the two sections we are working on in Google Docs) by last Friday. Did I miss it? If not, what is the current schedule? Alan

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