November 2019 - GNSO-PDP3Dot0-DT

Final Call: Review Improvements $9 & #15 by Wednesday, 20 November
by Ariel Liang Nov. 19, 2019

Nov. 19, 2019

Dear all, We hope this message finds you well, and hope those who have traveled back home from Montreal had an uneventful trip! Following the working session on Monday, 4 November, staff have updated the documents for Package 4 Improvements #9 and #15, incorporating input and suggestions received from the Small Team: #9 Clarification to Complaint Process in GNSO Working Group Guidelines: https://docs.google.com/document/d/1pIHFupCdXoH3BSgRfu6KbzUm2jt1AQ-_MEk0JeM… #15 Independent Conflict Resolution: https://docs.google.com/document/d/1yq__EGRYmicTGEOoZPqh6FdsXWNzFblqWwZkXhP… Please provide your final input by COB Wednesday, 20 November. In absence of concerns/objections, staff will coordinate with the Small Team lead to finalize the Package 4 documents and send to the GNSO Council no later than Friday, 22 November. == Please note: Improvement #15 has incorporated all Pam’s suggested edits and the document is now in clean format. Improvement #9: * You should be able to see all substantive updates in redline; editorial suggestions have already been accepted directly (e.g., replacing “dispute” with “disagreement” throughout the document). * Per action items<https://community.icann.org/x/vIEzBw> from the 22 October meeting, staff also shared the draft document with the Ombudsman, ICANN Legal, Conflict Resolution Specialist, and Complaints Officer, seeking feedback (if any) for the proposed language about their potential roles in Section 3.7 complaint proceedings. The Conflict Resolution Specialist already provided updated/approved language regarding her job duty/mandate, which has been incorporated in redline. Any further feedback received from the Ombudsman, ICANN Legal, and Complaints Officer should be reflected in the documents for both #9 and #15 for consistency purpose. * Improvement #9 also includes a briefing document<https://drive.google.com/a/icann.org/file/d/1o8732tPyRh6PnER76VlT984HCLfovn…> on the concept of consensus in PDP. This briefing document does not require additional work/review by the Small Team, as it will be absorbed by the consensus playbook to be developed by the external vendor for Improvement #4. Thank you, Julie & Ariel

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Improvement #17 Discussion Paper & Examples
by Berry Cobb Nov. 19, 2019

Nov. 19, 2019

Hi All, Please find attached a discussion paper for Improvement #17 ”Resource Reporting for PDP WGs”. It started out as just trying to gather into one place what was listed in the PDP3.0 paper and the remaining action items flowing from SPSP2019 to get sense of what we’re trying to accomplish. My initial issue with how this was framed in the PDP3.0 workplan is the very broad use of “resources.” From a project management perspective, “resources” can mean several things to me and defining this should probably be one of the first actions to gain clarity and provide direction for what we ultimately declare the deliverable to be. I’ve also included some screen prints as examples of prior work products we’ve produced over the years, but only pieces of them start to address this topic and all these were very much working drafts. I believe this will be the primary agenda item the next time we meet. I think the super-duper-small-team for this improvement will meet prior to better prepare for deliberations on the call. We welcome comments and questions in the meantime. B Berry Cobb @berrycobb GNSO Policy Consultant

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Proposed Agenda GNSO PDP 3.0 - 19 November at 13:00 UTC
by Ariel Liang Nov. 14, 2019

Nov. 14, 2019

Dear All, Below, please find the proposed agenda for the PDP 3.0 Small Team Meeting on Tuesday, 19 November at 13:00 UTC. 1. Welcome and roll call 2. Improvement #17 Resource reporting for PDP working groups: Initial discussion (~Berry & Rafik) 3. PDP 3.0 Webinar Prep 4. AOB Thank you, Ariel

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PDP3.0 meeting times
by Andrea Glandon Nov. 14, 2019

Nov. 14, 2019

Dear all, Thank you for completing the Doodle poll. Per the poll, the PDP3.0 rotating times will be 13:00 UTC and 21:00 UTC, beginning on Tuesday, 19 November 2019. The meeting invitation for the next call will be sent out shortly. Kind Regards, Andrea Glandon From: Gnso-secs <gnso-secs-bounces(a)icann.org> on behalf of Andrea Glandon <andrea.glandon(a)icann.org> Date: Monday, November 11, 2019 at 08:06 To: "gnso-pdp3dot0-dt(a)icann.org" <gnso-pdp3dot0-dt(a)icann.org> Cc: "gnso-secs(a)icann.org" <gnso-secs(a)icann.org> Subject: [gnso-secs] REMINDER--UPDATED Doodle Poll: PDP3.0 meeting times Dear all, Reminder to please complete the Doodle below: https://doodle.com/poll/w3dr8pmed3cyf8g3 [doodle.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__doodle.com_poll_w3dr8p…> Thank you! Kind Regards, Andrea Glandon From: Gnso-secs <gnso-secs-bounces(a)icann.org> on behalf of Andrea Glandon <andrea.glandon(a)icann.org> Date: Wednesday, November 6, 2019 at 09:07 To: "gnso-pdp3dot0-dt(a)icann.org" <gnso-pdp3dot0-dt(a)icann.org> Cc: "gnso-secs(a)icann.org" <gnso-secs(a)icann.org> Subject: [gnso-secs] UPDATED Doodle Poll: PDP3.0 meeting times Dear all, The Doodle poll has been updated and is now using UTC times. Please complete this new poll. With the recent clock changes, those in time-zone locations which were already fairly harshly impacted, have seen the extra hour potentially hinder PDP3.0 meeting attendance. With this in mind, the below Doodle poll offers three options, please choose two at a minimum, to schedule rotating meetings times on Tuesdays, starting on Tuesday 19thNovember 2019. Of the three meeting time choices, one ought to be comfortable, another difficult, and a third horrendous. And this will be the case for all PDP3.0 members. If the majority of members choose all three, we will do a three meeting time rotation which might end up being the fairest solution. If you choose only one, there will still be a rotation, but one which might impact you more negatively than had you voted for a second choice. Doodle Poll: https://doodle.com/poll/w3dr8pmed3cyf8g3 [doodle.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__doodle.com_poll_w3dr8p…> Thank you! Andrea Glandon GNSO SO/AC Support Internet Corporation for Assigned Names and Numbers (ICANN) Email: andrea.glandon(a)icann.org<mailto:andrea.glandon@icann.org> Skype ID: acglandon76 Find out more about the GNSO by visiting: https://learn.icann.org/ [learn.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO [twitter.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…> See All SO and AC events on the ICANN Global Calendar [features.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__features.icann.org_cal…>

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REMINDER--UPDATED Doodle Poll: PDP3.0 meeting times
by Andrea Glandon Nov. 11, 2019

Nov. 11, 2019

Dear all, Reminder to please complete the Doodle below: https://doodle.com/poll/w3dr8pmed3cyf8g3 [doodle.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__doodle.com_poll_w3dr8p…> Thank you! Kind Regards, Andrea Glandon From: Gnso-secs <gnso-secs-bounces(a)icann.org> on behalf of Andrea Glandon <andrea.glandon(a)icann.org> Date: Wednesday, November 6, 2019 at 09:07 To: "gnso-pdp3dot0-dt(a)icann.org" <gnso-pdp3dot0-dt(a)icann.org> Cc: "gnso-secs(a)icann.org" <gnso-secs(a)icann.org> Subject: [gnso-secs] UPDATED Doodle Poll: PDP3.0 meeting times Dear all, The Doodle poll has been updated and is now using UTC times. Please complete this new poll. With the recent clock changes, those in time-zone locations which were already fairly harshly impacted, have seen the extra hour potentially hinder PDP3.0 meeting attendance. With this in mind, the below Doodle poll offers three options, please choose two at a minimum, to schedule rotating meetings times on Tuesdays, starting on Tuesday 19thNovember 2019. Of the three meeting time choices, one ought to be comfortable, another difficult, and a third horrendous. And this will be the case for all PDP3.0 members. If the majority of members choose all three, we will do a three meeting time rotation which might end up being the fairest solution. If you choose only one, there will still be a rotation, but one which might impact you more negatively than had you voted for a second choice. Doodle Poll: https://doodle.com/poll/w3dr8pmed3cyf8g3 [doodle.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__doodle.com_poll_w3dr8p…> Thank you! Andrea Glandon GNSO SO/AC Support Internet Corporation for Assigned Names and Numbers (ICANN) Email: andrea.glandon(a)icann.org<mailto:andrea.glandon@icann.org> Skype ID: acglandon76 Find out more about the GNSO by visiting: https://learn.icann.org/ [learn.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO [twitter.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…> See All SO and AC events on the ICANN Global Calendar [features.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__features.icann.org_cal…>

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UPDATED Doodle Poll: PDP3.0 meeting times
by Andrea Glandon Nov. 6, 2019

Nov. 6, 2019

Dear all, The Doodle poll has been updated and is now using UTC times. Please complete this new poll. With the recent clock changes, those in time-zone locations which were already fairly harshly impacted, have seen the extra hour potentially hinder PDP3.0 meeting attendance. With this in mind, the below Doodle poll offers three options, please choose two at a minimum, to schedule rotating meetings times on Tuesdays, starting on Tuesday 19thNovember 2019. Of the three meeting time choices, one ought to be comfortable, another difficult, and a third horrendous. And this will be the case for all PDP3.0 members. If the majority of members choose all three, we will do a three meeting time rotation which might end up being the fairest solution. If you choose only one, there will still be a rotation, but one which might impact you more negatively than had you voted for a second choice. Doodle Poll: https://doodle.com/poll/w3dr8pmed3cyf8g3 Thank you! Andrea Glandon GNSO SO/AC Support Internet Corporation for Assigned Names and Numbers (ICANN) Email: andrea.glandon(a)icann.org<mailto:andrea.glandon@icann.org> Skype ID: acglandon76 Find out more about the GNSO by visiting: https://learn.icann.org/ Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO [twitter.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…> See All SO and AC events on the ICANN Global Calendar [features.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__features.icann.org_cal…>

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Doodle poll: PDP3.0 meeting times
by Nathalie Peregrine Nov. 4, 2019

Nov. 4, 2019

Dear all, With the recent clock changes, those in time-zone locations which were already fairly harshly impacted, have seen the extra hour potentially hinder PDP3.0 meeting attendance. With this in mind, the below Doodle poll offers three options, please choose two at a minimum, to schedule rotating meetings times on Tuesdays, starting on Tuesday 19th November 2019. Of the three meeting time choices, one ought to be comfortable, another difficult, and a third horrendous. And this will be the case for all PDP3.0 members. If the majority of members choose all three, we will do a three meeting time rotation which might end up being the fairest solution. If you choose only one, there will still be a rotation, but one which might impact you more negatively than had you voted for a second choice. Doodle poll: https://doodle.com/poll/7kr29dmhg9t6h8nn Thank you! Nathalie Nathalie Peregrine Manager, Operations Support (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) Email: nathalie.peregrine(a)icann.org <nathalie.peregrine(a)icann.org%20> Skype: nathalie.peregrine.icann Find out more about the GNSO by visiting: https://learn.icann.org/ <https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO <https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…> See All SO and AC events on the ICANN Global calendar<https://features.icann.org/calendar>

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Reminder: PDP 3.0 Small Team Meeting Today @ 13:30-15:00
by Ariel Liang Nov. 4, 2019

Nov. 4, 2019

Dear All, This is a reminder of the PDP 3.0 Small Team meeting today @ 513D from 13:30-15:00. Schedule page: https://66.schedule.icann.org/meetings/1116967 Meeting Agenda & Document Links: https://community.icann.org/x/HIrkBg Thank you, Ariel

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Re: [GNSO-PDP3Dot0-DT] [Ext] Re: ICANN66 Proposed Agenda & Materials for PDP 3.0 Small Team Meeting & Presentations
by Ariel Liang Nov. 1, 2019

Nov. 1, 2019

Hello Flip, Thank you very much for your review and input! Much appreciate it. To facilitate the Small Team’s review and make sure we are working off the same document, I have converted Flip’s word document into Google Doc, which automatically imported all the comments and suggested edits from Flip. I also responded to some of his comments on the Google Doc: https://docs.google.com/document/d/1pIHFupCdXoH3BSgRfu6KbzUm2jt1AQ-_MEk0JeM… To summarize Flip’s substantive comments (not including editorial ones): * Replace “dispute” with “disagreement” throughout the document; * Add the point that “If one party insists on legal representation, other parties may seek assistance in the proceeding to ensure a level playing field” (page 11); * Note in improvement documents for WG leadership, liaison, and the GNSO Council about their responsibilities in handling 3.7 complaint process; Thank you, Ariel From: Flip Petillion <fpetillion(a)petillion.law> Date: Friday, November 1, 2019 at 1:58 PM To: Ariel Liang <ariel.liang(a)icann.org>, "gnso-pdp3dot0-dt(a)icann.org" <gnso-pdp3dot0-dt(a)icann.org> Subject: [Ext] Re: [GNSO-PDP3Dot0-DT] ICANN66 Proposed Agenda & Materials for PDP 3.0 Small Team Meeting & Presentations Dear All, I have taken the time to review the document in detail. I downloaded the text and worked on it on the plane to Montréal. I have limited changes as much as possible. I have added some comments. Not a big deal. Happy to discuss. The most essential change would be the avoidance of the word ‘dispute’. Curious to know what you think. Best regards to all and I am looking forward to see you all in Montréal. Flip Flip Petillion fpetillion(a)petillion.law +32484652653 www.petillion.law [signature_1731316798][petillion.law]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.petillion.law_&d=Dw…> Attorneys – Advocaten - Avocats From: GNSO-PDP3Dot0-DT <gnso-pdp3dot0-dt-bounces(a)icann.org> on behalf of Ariel Liang <ariel.liang(a)icann.org> Date: Wednesday, 30 October 2019 at 06:54 To: "gnso-pdp3dot0-dt(a)icann.org" <gnso-pdp3dot0-dt(a)icann.org> Subject: [GNSO-PDP3Dot0-DT] ICANN66 Proposed Agenda & Materials for PDP 3.0 Small Team Meeting & Presentations Dear All, Below, please find the proposed agenda for the PDP 3.0 Small Team working session at ICANN66, on Monday, 4 November at 13:30-15:00 local time: https://66.schedule.icann.org/meetings/1116967 [66.schedule.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__66.schedule.icann.org_…> 1. Welcome and roll call 2. Package 4 Improvements: Finalize the draft proposals (~Flip, Ariel & Julie) a. #9 Provide further guidance for section 3.6 and clarification of section 3.7: https://docs.google.com/document/d/1CDwJe7UroRNnou-VGwN6vMCRjVYFyi8RRNlWmtJ… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> (new content on pages 23-28) b. #15 Independent Conflict Resolution: https://docs.google.com/document/d/1dZxdlhXaGqp2zsSkSqjcjFJtDaUv3VIaNzgZ629… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> 3. Package 3 Improvement: a. #17 Resource reporting for PDP working groups: Initial discussion (~Berry & Rafik) 4. Post ICANN66 work planning 5. AOB In addition, please find the slide deck prepared for PDP 3.0 presentations at ICANN66, including: * GNSO Council Working Session (Sunday, 3 November at 13:20 - 14:00 local time); and/or * GNSO Council Public Session (Wednesday, 6 November at 13:00-15:00 local time) Safe travels all and see you soon in Montreal! Best Regards, Ariel

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Re: [GNSO-PDP3Dot0-DT] ICANN66 Proposed Agenda & Materials for PDP 3.0 Small Team Meeting & Presentations
by Flip Petillion Nov. 1, 2019

Nov. 1, 2019

Dear All, I have taken the time to review the document in detail. I downloaded the text and worked on it on the plane to Montréal. I have limited changes as much as possible. I have added some comments. Not a big deal. Happy to discuss. The most essential change would be the avoidance of the word ‘dispute’. Curious to know what you think. Best regards to all and I am looking forward to see you all in Montréal. Flip Flip Petillion fpetillion(a)petillion.law +32484652653 www.petillion.law [signature_1731316798]<http://www.petillion.law/> Attorneys – Advocaten - Avocats From: GNSO-PDP3Dot0-DT <gnso-pdp3dot0-dt-bounces(a)icann.org> on behalf of Ariel Liang <ariel.liang(a)icann.org> Date: Wednesday, 30 October 2019 at 06:54 To: "gnso-pdp3dot0-dt(a)icann.org" <gnso-pdp3dot0-dt(a)icann.org> Subject: [GNSO-PDP3Dot0-DT] ICANN66 Proposed Agenda & Materials for PDP 3.0 Small Team Meeting & Presentations Dear All, Below, please find the proposed agenda for the PDP 3.0 Small Team working session at ICANN66, on Monday, 4 November at 13:30-15:00 local time: https://66.schedule.icann.org/meetings/1116967 1. Welcome and roll call 2. Package 4 Improvements: Finalize the draft proposals (~Flip, Ariel & Julie) a. #9 Provide further guidance for section 3.6 and clarification of section 3.7: https://docs.google.com/document/d/1CDwJe7UroRNnou-VGwN6vMCRjVYFyi8RRNlWmtJ… (new content on pages 23-28) b. #15 Independent Conflict Resolution: https://docs.google.com/document/d/1dZxdlhXaGqp2zsSkSqjcjFJtDaUv3VIaNzgZ629… 3. Package 3 Improvement: a. #17 Resource reporting for PDP working groups: Initial discussion (~Berry & Rafik) 4. Post ICANN66 work planning 5. AOB In addition, please find the slide deck prepared for PDP 3.0 presentations at ICANN66, including: * GNSO Council Working Session (Sunday, 3 November at 13:20 - 14:00 local time); and/or * GNSO Council Public Session (Wednesday, 6 November at 13:00-15:00 local time) Safe travels all and see you soon in Montreal! Best Regards, Ariel

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