June 2019 - GNSO-PDP3Dot0-DT

Recs #9 and #15 Google Docs Re: For your review by Wednesday 19 June - updated implementation plan
by Julie Hedlund July 8, 2019

July 8, 2019

Dear all, Per the request during today’s informal meeting of the small team at ICANN65, please see the following links to the newly created Google docs for Recommendations #9 and #15 using Flip’s text as a start: Recommendation #9: https://docs.google.com/document/d/15k3D_u5STKsbQCzBnWWCYO0UoPb7XRQtJxLt3Zp… Recommendation #15: https://docs.google.com/document/d/1O26UQ3-QSHmJZb0zXZIO0EP1QWCWICU5e-joxn-… Kind regards, Julie From: GNSO-PDP3Dot0-DT <gnso-pdp3dot0-dt-bounces(a)icann.org> on behalf of Flip Petillion <fpetillion(a)petillion.law> Date: Friday, June 21, 2019 at 2:48 PM To: Pam Little <pam.little(a)alibaba-inc.com>, "gnso-pdp3dot0-dt(a)icann.org" <gnso-pdp3dot0-dt(a)icann.org>, GNSO-PDP3Dot0-DT <gnso-pdp3dot0-dt-bounces(a)icann.org> Subject: Re: [GNSO-PDP3Dot0-DT] For your review by Wednesday 19 June - updated implementation plan All, To kick-start the discussion on the appeal process (#9) and the possible establishment of a panel of volunteer mediators (#15), I have prepared a short memo outlining the main implementation challenges that should be addressed in my opinion. I look forward to feedback from the rest of the team and am willing to work out the details once we agree on the approach. Do we have a dedicated time slot to discuss the PDP 3.0 implementation plan with the small team in Marrakesh? I would like your feedback before the end of the Marrakesh meeting, so we can work out the details in July/August. Safe travels ! Best regards, Flip Flip Petillion fpetillion(a)petillion.law +32484652653 www.petillion.law [signature_1440342894][petillion.law]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.petillion.law_&d=Dw…> Attorneys – Advocaten - Avocats From: Pam Little <pam.little(a)alibaba-inc.com> Reply-To: Pam Little <pam.little(a)alibaba-inc.com> Date: Wednesday, 19 June 2019 at 10:37 To: "gnso-pdp3dot0-dt(a)icann.org" <gnso-pdp3dot0-dt(a)icann.org>, GNSO-PDP3Dot0-DT <gnso-pdp3dot0-dt-bounces(a)icann.org>, Flip Petillion <fpetillion(a)petillion.law> Subject: Re: [GNSO-PDP3Dot0-DT] For your review by Wednesday 19 June - updated implementation plan That's wonderful and thank you, Flip. Safe travels! Kind regards, Pam ------------------------------------------------------------------ Sender:Flip Petillion <fpetillion(a)petillion.law> Sent At:2019 Jun. 19 (Wed.) 18:28 Recipient:PAMELALITTLE <pam.little(a)alibaba-inc.com>; gnso-pdp3dot0-dt(a)icann.org <gnso-pdp3dot0-dt(a)icann.org>; GNSO-PDP3Dot0-DT <gnso-pdp3dot0-dt-bounces(a)icann.org> Subject:Re: [GNSO-PDP3Dot0-DT] For your review by Wednesday 19 June - updated implementation plan Hi Pam & all Well noted Pam – I will do. See you soon. Kind regards, Flip Flip Petillion fpetillion(a)petillion.law +32484652653 www.petillion.law [signature_965802581][petillion.law]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.petillion.law_&d=Dw…> Attorneys – Advocaten - Avocats From: Pam Little <pam.little(a)alibaba-inc.com> Reply-To: Pam Little <pam.little(a)alibaba-inc.com> Date: Wednesday, 19 June 2019 at 10:26 To: Flip Petillion <fpetillion(a)petillion.law>, "gnso-pdp3dot0-dt(a)icann.org" <gnso-pdp3dot0-dt(a)icann.org>, GNSO-PDP3Dot0-DT <gnso-pdp3dot0-dt-bounces(a)icann.org> Subject: Re: [GNSO-PDP3Dot0-DT] For your review by Wednesday 19 June - updated implementation plan Hi Marika & all - please see my comments in the attached document. In terms of timeline, my thoughts are: * June - Due to ICANN65, we are unlikely to get any more work done. * July and August - We should try to finalize those Improvements that we have been working on. * Sept and Oct - Tackle those we have not started. * Nov ICANN66 - Present the whole package. Hi Flip, given your expertise, I am wondering whether you would be willing to lead the following two items. If so, I would be happy to assist you in any way I can. #15. Indepenent conflict resolution Consider the establishment of panel of volunteer mediators that can be called upon when appropriate. #9. Provide further guidance for sections 3.6 and clarification of section 3.7 (Appeal Process) (Standard Methodology for decision making) Review current language of GNSO OP in relation to section 3.7 and put forward proposed clarification to indicate a 3.7 appeal does not stop ongoing work. Also consider whether further detail is needed in relation to appeal process? Kind regards, Pam ------------------------------------------------------------------ Sender:Marika Konings <marika.konings(a)icann.org> Sent At:2019 Jun. 18 (Tue.) 23:36 Recipient:gnso-pdp3dot0-dt@icann.org <gnso-pdp3dot0-dt(a)icann.org> Subject:[GNSO-PDP3Dot0-DT] For your review by Wednesday 19 June - updated implementation plan Dear All, As discussed during today’s meeting, please provide your input on the updated implementation plan (see attached) by Wednesday 19 June by 16.00 UTC at the latest. Following that, staff will work with Rafik and Pam to finalize the implementation plan for submission to the GNSO Council before ICANN65. Your input is especially welcomed on setting realistic target dates for the different items for which the due date has already passed. Thanks, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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For your review by Wednesday 19 June - updated implementation plan
by Marika Konings June 21, 2019

June 21, 2019

Dear All, As discussed during today’s meeting, please provide your input on the updated implementation plan (see attached) by Wednesday 19 June by 16.00 UTC at the latest. Following that, staff will work with Rafik and Pam to finalize the implementation plan for submission to the GNSO Council before ICANN65. Your input is especially welcomed on setting realistic target dates for the different items for which the due date has already passed. Thanks, Marika Marika Konings Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org<mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses<https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses…> and visiting the GNSO Newcomer pages<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gn…>.

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Actions & Notes: GNSO PDP 3.0 Small Team Meeting 18 June 13:00 UTC
by Ariel Liang June 18, 2019

June 18, 2019

Dear All, Please find below the action items and notes captured during the small team call on Tuesday, 18 June at 13:00 UTC. Staff has post to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording and chat room records, which are posted on the wiki at: https://community.icann.org/x/KIijBg Best Regards, Ariel Ariel Xinyue Liang GNSO Policy Support Specialist Internet Corporation for Assigned Names and Numbers (ICANN) == ACTION ITEMS For Small Team: * Small team to review and provide input for the revised workplan/timeline, particularly with regard to the revised due dates, by 16:00 UTC on Wednesday, 19 June. * Small Team to review the updated draft for #6, which will be circulated by staff after the call. * Small Team to provide final input on the draft for #1. * Small team members to decide on which improvement items that they wish to lead. For Staff: * Staff to set up weekly calls for the PDP 3.0 small team post ICANN65, starting the week of 8 July and continuing the same schedule of 13:00 UTC. * As much as feasible, Staff to set up google docs for the improvement materials to facilitate input process. NOTES 1. Welcome and roll call 2. Work plan/PDP 3.0 project status mock up - Updated the document in preparation for ICANN65 presentation, reflecting the completed items and outstanding items. Goal is to share with Council today or tomorrow to allow the Council review before ICANN65. - A number of items are behind schedule; the group needs to review a realistic timeline/due date. For the staff items that are behind due date, revised due dates have been suggested. - Improvement items need to be reviewed holistically and going forward, the action items related to the same improvement should be tackled together. -New action items dependent on earlier completed items should be flagged. - Post ICANN65, hold weekly call for the PDP 3.0 small team, as most of the work took place during the call. There are several ongoing items that have not been closed, and they need to be completed before moving forward. - Divide ownership of the different improvements so that the improvements all have a clear lead and someone from the Small Team who drives this to the finish line; staff can team up with a small team member for each improvement. - ACTION ITEM: Staff to set up weekly calls for the PDP 3.0 small team post ICANN65, starting the week of 8 July and continuing the same schedule of 13:00 UTC. - ACTION ITEM: Small team members to decide on which improvement items that they wish to lead. - ACTION ITEM: As much as feasible, Staff to set up google docs for the improvement materials to facilitate input process. - ACTION ITEM: Small team to review and provide input for the revised workplan/timeline, particularly with regard to the revised due dates, by 16:00 UTC on Wednesday, 19 June. - Staff should try to produce the next draft a bit earlier to allow the Small Team to review the work before the next meeting. - Rafik will work with staff to determine which improvement item to cover for each call. - Rafik and staff to check which other improvement items that need input externally in order to factor the consultation time into the overall timeline/work plan. For example, improvement #6 may need input from PDP WG chairs. - Berry presented on the revised project list for PDP 3.0. When reporting to the Council at Marrakech, Small Team needs to propose how to mitigate risks when timeline has been missed. - One Small Team member suggested reporting to the Council via email and copy members of the Small Team. 3. #6 - Co-Chairs model leads to the dissolution of obligations, strongly suggest having a Chair with assistance from Vice Chairs that help with administrative stuff. - Clarify that what responsibility each Vice Chair is responsible, e.g., chairing meetings, administrative stuff, reporting, etc. - Vice Chairs should be all equal and accountable for the work. Making it clear there is a demarcation of Chair and Vice Chairs. - ACTION ITEM: Small Team to review the updated draft for #6, which will be circulated by staff after the call. - As a next step, the finalized document will be circulated to PDP WG leadership for input. - #13 may also need input from PDP WG leadership. 4. #1 - ACTION ITEM: Small Team to provide final input on the draft for #1. 5. AOB

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Attendance and recording PDP3.0 call / Tuesday 18 June 2019 at 13:00 UTC
by Nathalie Peregrine June 18, 2019

June 18, 2019

Dear all, Please find below the attendance attached and below, the Chat, Audio & Zoom recordings of the PDP3.0 call on Tuesday 18 June 2019 at 13:00 UTC. Audio recording: https://icann.zoom.us/recording/play/zjOvrsdk-HDrlGwO-Agi_ADFgpZMgL5vhDM5J3… Zoom Recording (includes visual and rough transcript. To access the rough transcript, select the Audio Transcript tab): https://icann.zoom.us/recording/download/PrAQ5p8WaixuS1gJiMN_m0ZEwqYtY5zAeC… Chat transcript: https://icann.zoom.us/recording/download/UYgOmt_k8HVXX55JJABKCAciZJwOQLHoAf… Thank you! Nathalie

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FW: Proposed Agenda GNSO PDP 3.0
by Steve Chan June 17, 2019

June 17, 2019

Dear Team, Below, please find the slightly revised proposed agenda for the PDP 3.0 Small Team Meeting on Tuesday, 18 June at 13:00 UTC (rescheduled from Monday 10 June at 13:00 UTC). Welcome and roll call Work plan/PDP 3.0 project status mock-up #6. Document expectations for WG leaders (Chairs/Co- Chairs/Leads) that outlines role & responsibilities as well as minimum skills / expertise required. Discussion on initial draft. #1. Terms of participation for WG members. Discussion of input received and next steps. AOB Best, Steve From: GNSO-PDP3Dot0-DT <gnso-pdp3dot0-dt-bounces(a)icann.org> on behalf of Steve Chan <steve.chan(a)icann.org> Date: Friday, June 7, 2019 at 11:21 AM To: "gnso-pdp3dot0-dt(a)icann.org" <gnso-pdp3dot0-dt(a)icann.org> Subject: [GNSO-PDP3Dot0-DT] Proposed Agenda GNSO PDP 3.0 Dear Team, Below, please find the proposed agenda for the PDP 3.0 Small Team Meeting on Monday 10 June at 13:00 UTC. Welcome and roll call #6. Document expectations for WG leaders (Chairs/Co- Chairs/Leads) that outlines role & responsibilities as well as minimum skills / expertise required. Discussion on initial draft. #1. Terms of participation for WG members. Discussion of input received and next steps. AOB In preparation for the meeting, please review the latest documents on Slack for the two items above. In addition, to allow us to continue to make progress, please see the following “homework”: #2. Consider alternatives to open WG model: Review the latest draft on Slack, which incorporates feedback received on the 28 May call and also includes some of the factors that may come into play in determining which model is preferable. #14. Make better use of existing flexibility in PDP to allow for data gathering, chartering and termination when it is clear that no consensus can be achieved: Review the chartering and termination of PDPs sections in the WG Guidelines and consider whether sufficient flexibility has been provided and whether they continue to be fit for purpose (For drafting of PDP Working Group charters, see pp.62-65 and 71 of the GNSO Operating Procedures. For the termination of PDPs (including EPDP), see pp.75-76 and 85 of the GNSO Operating Procedures: https://gnso.icann.org/sites/default/files/file/field-file-attach/op-proced… [gnso.icann.org] Best, Steve Steven Chan  Policy Director, GNSO Support Internet Corporation for Assigned Names and Numbers (ICANN) 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536  Email: steve.chan(a)icann.org Skype: steve.chan55 Mobile: +1.310.339.4410 Find out more about the GNSO by visiting: https://learn.icann.org/ Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar See All SO and AC events on the ICANN Global calendar [features.icann.org]

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Proposed Agenda GNSO PDP 3.0
by Steve Chan June 7, 2019

June 7, 2019

Dear Team, Below, please find the proposed agenda for the PDP 3.0 Small Team Meeting on Monday 10 June at 13:00 UTC. Welcome and roll call #6. Document expectations for WG leaders (Chairs/Co- Chairs/Leads) that outlines role & responsibilities as well as minimum skills / expertise required. Discussion on initial draft. #1. Terms of participation for WG members. Discussion of input received and next steps. AOB In preparation for the meeting, please review the latest documents on Slack for the two items above. In addition, to allow us to continue to make progress, please see the following “homework”: #2. Consider alternatives to open WG model: Review the latest draft on Slack, which incorporates feedback received on the 28 May call and also includes some of the factors that may come into play in determining which model is preferable. #14. Make better use of existing flexibility in PDP to allow for data gathering, chartering and termination when it is clear that no consensus can be achieved: Review the chartering and termination of PDPs sections in the WG Guidelines and consider whether sufficient flexibility has been provided and whether they continue to be fit for purpose (For drafting of PDP Working Group charters, see pp.62-65 and 71 of the GNSO Operating Procedures. For the termination of PDPs (including EPDP), see pp.75-76 and 85 of the GNSO Operating Procedures: https://gnso.icann.org/sites/default/files/file/field-file-attach/op-proced… [gnso.icann.org] Best, Steve Steven Chan  Policy Director, GNSO Support Internet Corporation for Assigned Names and Numbers (ICANN) 12025 Waterfront Drive, Suite 300 Los Angeles, CA 90094-2536  Email: steve.chan(a)icann.org Skype: steve.chan55 Mobile: +1.310.339.4410 Find out more about the GNSO by visiting: https://learn.icann.org/ Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar See All SO and AC events on the ICANN Global calendar [features.icann.org]

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