April 2019 - GNSO-PDP3Dot0-DT

Suggestion for how we work
by Darcy Southwell April 5, 2019

April 5, 2019

All, As we go through this ... I think it may make a great deal of sense to not manage this project in the Word doc with redlines. I'm not suggesting we can't have the written Implementation Plan. But it would be much easier for the members to have access to a sortable chart to identify priorities, due dates, status, who is working on each item, etc. A lot of the chat during today's call points to concerns about how we know what's next, when something is due, how we prioritize what we're doing, etc. A project plan in a Google spreadsheet or an Excel file that offers the ability to prioritize and sort would be helpful. Thoughts? Darcy __________ *Darcy Southwell *| Compliance Officer M: +1 503-453-7305 │ Skype: darcy.enyeart

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Actions & Notes: GNSO PDP 3.0 Small Team Meeting 1 April 13:00 UTC
by Ariel Liang April 2, 2019

April 2, 2019

Dear All, Please find below the action items and notes captured during the small team call on Monday, 1 April at 13:00 UTC. Staff will post to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording and chat room records, which are posted on the wiki at: https://community.icann.org/x/5BhIBg. Best Regards, Ariel Ariel Xinyue Liang GNSO Policy Support Specialist Internet Corporation for Assigned Names and Numbers (ICANN) == Action Items For Small Team: - Small team members to join the implementation channels by clicking on the "+ Add a channel" in the "channels" section OR clicking on "channels" to browse/join all. - Small team to review the immediate action items for #1, #14, and #13 and follow up via the SLACK channels by Monday, 8 April. * #1 (Terms of participation for WG members): Review EPDP Statement of Participation and consult with EPDP Team / leadership what impact, if any, the statement of participation has had & Consult with existing PDP Chairs whether the introduction of such a statement of participation would be deemed helpful, either for existing or future efforts * #14 (flexibility of PDP): small team to review / finalize draft set of criteria and check-list (see slack channel) * #13 (Review of Working Group Leadership): Small group of Councilors to continue work of the SPS sub-group to make specific PDP 3.0 implementation recommendations. (see slack channel) For Staff: - Staff to post the archive at the end of the call on the wiki so members can see what it looks like, but it is intended to be a public archive for transparency purposes; pending small team’s feedback, staff to post archive on a weekly basis. - Staff to send "homework" emails that include action items for the small team on a weekly basis to help members keep track - Staff to create a separate channel in which potential future improvements can be listed so that the small team can collect potential new improvements that come up on the course of the deliberations. These would be listed and reviewed at the end of the implementation process at which time a determination would be made which new improvements to recommend for further Council consideration. - Staff to produce the next version of materials for #1, #14, and #13 by Monday, 15 April. Notes 1. Roll Call 2. Welcome & introductions - Membership confirmed; representation from all SGs/Cs 3. Review Slack workspace - All implementation channels are public and can be joined - ACTION ITEM: Small team members to join the implementation channels by clicking on the "+ Add a channel" in the "channels" section OR clicking on "channels" to browse/join all. - SLACK keeps tracks of each implementation by sharing/storing all documentation in one place and facilitates small team members to follow up on action items - Calls are reserved for items that need to be resolved outside the SLACK channels - Documents to be archived on a weekly basis tentatively, depending on traffic of communications - ACTION ITEM: Staff to post the archive at the end of the call on the wiki so members can see what it looks like, but it is intended to be a public archive for transparency purposes; pending small team’s feedback, staff to post archive on a weekly basis. - ACTION ITEM: Staff to send "homework" emails that include action items for the small team on a weekly basis to help members keep track 4. Review proposed categorization of improvements & discuss possible priority order - "update made" section added to the implementation plan for the Council to keep track of changes - The prioritization of implementation items has not been done within each of the category; future calls will be aligned with the prioritization of implementation items - Staff have tackled some of the implementation items as they can be quickly resolved; some items depend on input from/consultation with the community (e.g., GNSO Council leadership, PDP leadership, etc.), hence the timing for resolving those items is TBD - Small team members can start figuring out prioritization by reviewing the items in the most important category (one item can fall under more than one category)? - The categories of "Council tools to facilitate its role as manager of the PDP" and "PDP leadership tools" can be merged? 5. Review immediate action items for small team and discuss next steps - #1, #14, #13 are the immediate action items derived from the implementation plan and should be addressed/resolved by the small team by April 2019 - ACTION ITEM: Small team to review the immediate action items for #1, #14, and #13 and follow up via the SLACK channels by Monday, 8 April. * #1 (Terms of participation for WG members): Review EPDP Statement of Participation and consult with EPDP Team / leadership what impact, if any, the statement of participation has had & Consult with existing PDP Chairs whether the introduction of such a statement of participation would be deemed helpful, either for existing or future efforts * #14 (flexibility of PDP): small team to review / finalize draft set of criteria and check-list (see slack channel) * #13 (Review of Working Group Leadership): Small group of Councilors to continue work of the SPS sub-group to make specific PDP 3.0 implementation recommendations. (see slack channel) - #1, for example, should be resolved quickly; small team needs to determine at what point the review of statement of participation should be addressed by the GNSO Council (e.g., chartering stage?) - #14, numbering/tracking/searching data also needs to be addressed but this improvement is focused on the data gathering efforts - ACTION ITEM: Staff to create a separate channel in which potential future improvements can be listed so that the small team can collect potential new improvements that come up on the course of the deliberations. These would be listed and reviewed at the end of the implementation process at which time a determination would be made which new improvements to recommend for further Council consideration. - #13, two documents post on SLACK channel for members to review - ACTION ITEM: Staff to produce the next version of materials for #1, #14, and #13 by Monday, 15 April. 6. Confirm frequency of meetings and timing - Small team agreement on meeting every two weeks with most work done via SLACK channels - Small team agreement on current time slot (13-14 UTC) but consideration of future time zone rotation

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Article: Will PDP 3.0 Save the Multi-Stakeholder Model?
by Darcy Southwell April 1, 2019

April 1, 2019

Wanted to share this that was published today: http://www.circleid.com/posts/20190401_dwill_pdp_3_save_the_multi_stakehold… I'm still digesting. __________ *Darcy Southwell *| Compliance Officer M: +1 503-453-7305 │ Skype: darcy.enyeart

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Attendance and recording PDP3.0 call / Monday, 01 April 2019 at 13:00 UTC
by Nathalie Peregrine April 1, 2019

April 1, 2019

Dear all, Please find below the attendance, AC recording and AC chat of the PDP3.0 call on Monday, 01 April 2019 at 13:00 UTC . AC recording: https://participate.icann.org/p1l2jttthwx/<https://participate.icann.org/p1l2jttthwx/?OWASP_CSRFTOKEN=81fd30b0be208277…> Attendance: Rafik Dammak, Pam Little, Elsa Saade, Flip Petillion, Darcy Southwell, Maxim Alzoba, Philippe Fouquart, Arsene Tungali, Staff: Marika Konings, Berry Cobb, Steve Chan, Ariel Liang, Julie Hedlund, Nathalie Peregrine AC Chat: Nathalie Peregrine: Dear all, welcome to the PDP3.0 call on Monday 1 April 2019 at 13:00 UTC Rafik Dammak: hello Nathalie Peregrine 2: Welcome! Nathalie Peregrine 2: Philippe will be a few minutes late. Marie: Bonjour à tous! Pam Little: Hi everyone Flip Petillion: Bonjour à tous - Il fait beau à Paris ! Arsene Tungali: Bonjour a tous, depuis Geneve! Nathalie Peregrine 2: This is a first, where French speakers are a majority! Arsene Tungali: Nathalie, can you please share the link to the wiki page? Nathalie Peregrine 2: https://community.icann.org/display/GCP/2019-04-01+PDP3.0 Arsene Tungali: So, let's conduct the meeting in French and request translation for our English-only colleagues :) Rafik Dammak: we will start in 2 minutes Steve Chan: @Darcy, sorry I almost made this call earlier ;) Marie Pattullo: Il fait beau aussi à Bruxelles - si vous me croyez! Nathalie Peregrine 2: Welcome Maxim! Maxim Alzoba: Hello all Maxim Alzoba: is the plan uploaded to slack? Marika Konings: yes, it is in the implementationplan channel Maxim Alzoba: I see only 3 channels Marika Konings: but it doesn't look like you have signed up to that one yet Nathalie Peregrine 2: You need to click on Channel and join the others. Maxim Alzoba: ok doing this Marika Konings: sorry, it only wants to display it vertically.... Marika Konings: Here we go Steve Chan: i rotated it :) Marie Pattullo: My neck thanks you, Steve. Flip Petillion: :-) Marika Konings: Please make sure to get yourself added to all the channels - as Rafik noted, if you click the 'plus' sign next to 'channels' you should be able to see all available channels. Maxim Alzoba: or clicking word channels and adding one by one Marika Konings: actually if you click on channels, it gives you an option to browse all channels Marika Konings: and that should allow you to join them Pam Little: I can now Pam Little: Maxim just invited me Pam Little: Thanks Maxim Steve Chan: I usually just click on the Channels link and it will show all the Channels you belong to as well as those you can join? Maxim Alzoba: also be aware - notifications are per channel Steve Chan: ...what Rafik just did for a moment. Elsa Saade: i cant hear flip Arsene Tungali: Flip? Maxim Alzoba: to be able to see all new additions -> net to set to all for each channel one by one Maxim Alzoba: I hear Flip Marika Konings: and discuss Berry Cobb: You'll see in #11, I posted a prototype of the project list Flip Petillion: Thanks Rafik Flip Petillion: Thanks Marika, well understood Maxim Alzoba: I'd preffer to have it archived at least once per week (the whole set of data) Arsene Tungali: he is back Maxim Alzoba: I feel things before they come on us :) Arsene Tungali: i am not sure how the archive thing will look like and can't remember why we need to archive? Maxim Alzoba: I would recommend to change notification settigns for channels to -> any Maxim Alzoba: for each channel Elsa Saade 2: as discussed in Kobe, an archive is very important for transparency Maxim Alzoba: and for saving work Arsene Tungali: so this archive will be shared or accessible to the general public? Elsa Saade 2: of course Arsene Tungali: i will probably need to see the archive of week1 to better sense how it looks like, thanks Elsa Marika Konings: I will post the archive at the end of the call on the wiki so you can see what it looks like, but it is intended to be a public archive for transparency purposes. Arsene Tungali: thanks, Marika Arsene Tungali: i think globally, the categorisation looks greta to me Arsene Tungali: we will just need to re order the items of priority Arsene Tungali: something like #1 is straight forward and can be cleared today if we want Marie Pattullo: Been kicked off the bridge - dialling back in Marie Pattullo: That's me with the random numbers! Rafik Dammak: @marie there is nothing random.... Marie Pattullo: ;-) Elsa Saade 2: yes! Maxim Alzoba: yes Maxim Alzoba: #14 Maxim Alzoba: it might be of benefit for WG, Council , Maxim Alzoba: pdp leadership Maxim Alzoba: we might use categories as tags Maxim Alzoba: I was reffering to • Thematic categorization of improvements Maxim Alzoba: and WG itself Marika Konings: ah, ok, got it - so maybe we can cross-reference it? Maxim Alzoba: yes Marie Pattullo: Yes! Nathalie Peregrine 2: welcome Philippe! Marika Konings: Note that the current numbering is derived from the PDP 3.0 final report - maybe we can refer to it in brackets and update the numbering to align with this plan? Darcy Southwell: I think it would be easiest to track if the Slack channels match the work plan, which right now is by Improvement #. Elsa Saade 2: this might be a good idea visually! Elsa Saade 2: it's more work for you guys, sorry Marika!! Darcy Southwell: We can change the categories, but Slack and the workplan should match for ease of association/work. Marika Konings: oh, darcy makes a good point - not sure how easy it is to update the Slack channels.... Marika Konings: so maybe better to leave it as is for now, as long as we make sure to include the short hand title with the improvement # when we refer to it? Elsa Saade 2: could we just "rename" the channels with an additional numbering based on priorities? Marika Konings: there is a limit in characters for the title, but each channel description has the details on the improvement Maxim Alzoba: or to add a short description of an idea after _ Marie Pattullo: Agree with Darcy on this - keep the same numbers for reference Maxim Alzoba: for each channel Maxim Alzoba: +1 for keeping the same #numbers Elsa Saade 2: same numbers as PDP 3.0! Just further numbering to notify prioritization Elsa Saade 2: but understood that there's not much space Elsa Saade 2: so i guess the tags are a good idea Maxim Alzoba: homework ? preferrably to be send via e-mail too? Maxim Alzoba: once per week is fine Maxim Alzoba: not friday night , if possible :) Marie Pattullo: I've uploaded some v basic updates to the EPDP SOP in slack. Maxim Alzoba: URL from the DOCX does not work https://community.icann.org/display/EOTSFGRD/EPDP+Team+State%20ment+of+Part… Maxim Alzoba: %20 (space) should be removed from it Marie Pattullo: Also - when / who re consulting Herb as listed in the "proposed next steps"? Maxim Alzoba: we are trying to slack it Maxim Alzoba: which item are we at? Maxim Alzoba: #14? Steve Chan: Agenda 5.b, recommendation #14 Nathalie Peregrine 2: dialling out to Elsa who has lost audio Maxim Alzoba: numbering , tracking , being able to search Maxim Alzoba: I thought PDP 3.0 was about making the PDPs more efficient and trackable Maxim Alzoba: also it might allow other WGs to use work of previous WGs (if new WG finds it suitable) Maxim Alzoba: Could we add it as a questionable item ? Marika Konings: maybe we can create a list of potential future items for consideration? Maxim Alzoba: with words (we might need to think about it) Marika Konings: we can create a slack channel for it :-) Maxim Alzoba: +1 Marika Rafik Dammak: yes Marika, that is my suggestion to list potential items likely for council discussion. we already have some recommendations which were not improved but still up for further investigation Maxim Alzoba: I will be attending a local IGF next monday, so will try to participate, if we have a meeting on monday, but not sure) Marika Konings: old hand Marie Pattullo: Both work for me - frequency & timing Maxim Alzoba: ok for both Elsa Saade: same here Arsene Tungali: fair point, rafik Maxim Alzoba: it is ok for me Flip Petillion: i have more and more conflicts with other calls of GNSO, IPC, etc. Nathalie Peregrine 2: Darcy started at 5am today. Arsene Tungali: it is 3PM for me, which is goog Darcy Southwell: I'm fine with it. Darcy Southwell: It was 6am for me Elsa Saade: oh no Darcy Darcy Southwell: Nope! Marie Pattullo: Darcy is dedicated. Nathalie Peregrine 2: Oh i was being dramatic! Elsa Saade: rotation should be ok Elsa Saade: no? Maxim Alzoba: for calls from 2-5am I can hear words, but have issues with understanding it Elsa Saade: lol Marie Pattullo: That describes much of my life, Maxim. Flip Petillion: thank you Rafik and all Maxim Alzoba: bye all, do your homework :) Elsa Saade: thanks Rafik! thanks Marika and all! Marie Pattullo: Thanks all! Darcy Southwell: Thanks. Bye. Arsene Tungali: bye everyone Thank you! Nathalie

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