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Re: [Gnso-review-wg] FOR 24-HOUR REVIEW: GNSO Council Update
by Julie Hedlund May 11, 2018

May 11, 2018

Dear GNSO Review Working Group members, As the time has passed for comments, staff will send the update to the GNSO Council list on behalf of the Working Group. Thank you very much and I hope you all have a nice weekend. Best, Julie From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 10, 2018 at 12:05 PM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] FOR 24-HOUR REVIEW: GNSO Council Update Dear GNSO Review Working Group members, Per action item 3 below, please see the attached revised slides for the GNSO Review Working Group Update to the GNSO Council on 24 May. This revised version includes the following changes: Slide 2: Corrected to reflect that there are 8 recommendations with dependencies. Slide 3: Revised the language under recommendation 20 to reflect the agreed approach from today’s call, and to make it consistent with the language in the implementation charter that is out for a consensus call. Please note: Because the slides are due not later than, and ideally before, the document and motion deadline of Monday, 14 May, we ask that you provide comments if any by 1600 UTC tomorrow, Friday, 11 May. Best regards, Julie Julie Hedlund, Policy Director Action Items and Notes GNSO Review Working Group Meeting on Thursday, 10 May 2018 at 13:00 UTC Action Items: Action Item 1: implementation charter for recommendations 1, 2, & 3: Staff will circulate the implementation charter on the mailing list for a two-week consensus call. Action Item 2: revised implementation charter for recommendations 20 and 21: Staff will amend the charter based on the discussion on today’s call and circulate it for a two-week consensus call. Action Item 3: GNSO Council Update: Staff will circulate the revised version of the slides for a 24-hour review, and then send the update to the GNSO Council on behalf of the GNSO Review WG on Friday, 10 May. Action Item 4: Diversity Recommendations 6, 33, 35, and 36: Staff will draft an implementation charter for review. Notes: 1. Review agenda/SOIs: No updates to SOIs. 2. Discussion of the revised implementation charter for recommendations 1, 2, & 3: Staff notes that there were no further comments on the revised charter, so staff will take the action to send this version out for a two-week consensus call. 3. Discussion of the revised implementation charter for recommendations 20 and 21: -- Staff notes comments on the list raising concerns about expanding the SCBO charter and the need for the GNSO Council to take ownership of this activity. -- SCBO: There is a review of the charter to see if it will continue. As to best practices coming out of the SCBO – we were more focused on the actual budget and the numbers behind that budget. What we didn’t do and didn’t have the time to do was to review in detail the changes to the strategic plan for that fiscal year. Each fiscal year each one of the 5 objectives remain the same and the goals under them remain the same. What does change is the portfolios and projects that feed into that plan. These are more dynamic from one fiscal year to the next. When the SCBO reconvenes we will offer for the group to consider how those projects meet those goals. -- Thinking about a way of how to review the strategic objectives. In the Council usually if there is something to be done that may take something more time to prepare it is trying to put it on a kind of team. It is clear that it is the Council in the end who is responsible to review in the end. The question is how to make it practical, how to do that? Does the staff do preparatory work and then finalized in a strategic meeting? Or that there is some preparatory work to be done by the community or a working team out of the Council. If a team is needed why not use the SCBO to do that because it is representative – but we could invite other people who are interested. The Council should have a discussion whether we should go this way or not. Shall we come up with that recommendation? We could recommend it and also put in some arguments that have been discussed here in our group. -- Reserved about the idea of using the SCBO. For this year they drafted two comments. We cannot really try to expand or add more tasks to a standing committee. The Council needs to take the ownership. There is more discussion about strategic planning. There is a focus to do better planning. There will be outlook planning in Panama. It is up to the Council to delegate such a task, but the GNSO Review WG should not try to push a particular direction. We could suggest alternatives – pros and cons. -- Bring up pros and cons in the charter and reflect the discussions. -- And while not directly related to this exercise, I will also remind the group that ICANN Or and the community will be starting its NEW 5 Year Strat Planning cycle. The GNSO and Council should anticpate to be heavily involved to help shape the objectives and goals for the organization.....and as here ensure they fit the policy development mandate for the GNSO. -- from Rafik Dammak to All Participants: the trends outlook exercise managed by MSSI is involving council and SG/C separately. -- The new cycle is to pave the way for the Council to follow what is going to happen with the 5-year cycle. -- The charter could just indicate that the Council will undertake an annual review of its – see several ways on how to do it 1) existing team like the SCBO; 2) or at Council level; 3) staff preparation and addressed by Council and MSSI. -- Staff will update the determination in the charter to reflect the discussion on today’s call (see above). 4. Recommendations 6, 33, 35, and 36 on Diversity and Links to CCWG-Accountability Recommendations -- Recommendation 35 – would be duplicative of what was done in the CCWG-Accountability. We really tried to consult thoroughly with the SOs/ACs. -- Recommendation 8 from the CCWG-Accountability – creating diversity section of the ICANN web site. Not sure if we should create something on the GNSO web site. Need to see how we can link to this. Maybe at some level the work needs to be done at the whole ICANN. -- CCWG-Accountability final report needs to be approved by the GNSO and by the Board. 5. Discussion of the update to the GNSO Council on 24 May: -- Edits: Correct slide 2 to reflect 8 recommendations with dependencies and slide 3 on Recommendation 20 to reflect the discussion on today’s call. -- Send revised version for final review and send to the GNSO Council by Friday, 11 May. 6. Next Meeting: 24 May 1300 UTC: Staff will send implementation charters for recommendations relating to diversity (6, 33, 35, 36) and Statements of Interest/GDPR (26, 27, 28, 29) 7. AOB: None.

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Recordings, attendance & Webex Chat | GNSO Review WG Call | Thursday, 10 May 2018 at 13:00 UTC
by Andrea Glandon May 10, 2018

May 10, 2018

Dear All, Please find the MP3 and attendance below and Webex chat attached for the GNSO Review Working Group held on Thursday, 10 May 2018 at 13:00 UTC. MP3: https://audio.icann.org/gnso/gnso-review-10may18-en.mp3 <https://urldefense.proofpoint.com/v2/url?u=https-3A__audio.icann.org_gnso_g…> The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/en/group-activities/calendar<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_group…> Mailing list archives: http://mm.icann.org/pipermail/gnso-review-wg/ Wiki agenda page: https://community.icann.org/x/FQ8FBQ Attendance Members: Jennifer Wolfe (RySG Primary) Sara Bockey (RrSG Primary) Wolf-Ulrich Knoben (ISPCP Primary) Rafik Dammak (NCSG Primary) Lori Schulman (IPC Primary) Participants: None On Audio Only: Lawrence OlaWale-Roberts (BC primary) Apologies: Marika Konings (Staff) Emily Barabas (Staff) ICANN Staff: Julie Hedlund Berry Cobb Andrea Glandon **Please let me know if your name has been left off of the list** Thank you. Kind Regards, Andrea Glandon

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FOR 24-HOUR REVIEW: GNSO Council Update
by Julie Hedlund May 10, 2018

May 10, 2018

Dear GNSO Review Working Group members, Per action item 3 below, please see the attached revised slides for the GNSO Review Working Group Update to the GNSO Council on 24 May. This revised version includes the following changes: Slide 2: Corrected to reflect that there are 8 recommendations with dependencies. Slide 3: Revised the language under recommendation 20 to reflect the agreed approach from today’s call, and to make it consistent with the language in the implementation charter that is out for a consensus call. Please note: Because the slides are due not later than, and ideally before, the document and motion deadline of Monday, 14 May, we ask that you provide comments if any by 1600 UTC tomorrow, Friday, 11 May. Best regards, Julie Julie Hedlund, Policy Director Action Items and Notes GNSO Review Working Group Meeting on Thursday, 10 May 2018 at 13:00 UTC Action Items: Action Item 1: implementation charter for recommendations 1, 2, & 3: Staff will circulate the implementation charter on the mailing list for a two-week consensus call. Action Item 2: revised implementation charter for recommendations 20 and 21: Staff will amend the charter based on the discussion on today’s call and circulate it for a two-week consensus call. Action Item 3: GNSO Council Update: Staff will circulate the revised version of the slides for a 24-hour review, and then send the update to the GNSO Council on behalf of the GNSO Review WG on Friday, 10 May. Action Item 4: Diversity Recommendations 6, 33, 35, and 36: Staff will draft an implementation charter for review. Notes: 1. Review agenda/SOIs: No updates to SOIs. 2. Discussion of the revised implementation charter for recommendations 1, 2, & 3: Staff notes that there were no further comments on the revised charter, so staff will take the action to send this version out for a two-week consensus call. 3. Discussion of the revised implementation charter for recommendations 20 and 21: -- Staff notes comments on the list raising concerns about expanding the SCBO charter and the need for the GNSO Council to take ownership of this activity. -- SCBO: There is a review of the charter to see if it will continue. As to best practices coming out of the SCBO – we were more focused on the actual budget and the numbers behind that budget. What we didn’t do and didn’t have the time to do was to review in detail the changes to the strategic plan for that fiscal year. Each fiscal year each one of the 5 objectives remain the same and the goals under them remain the same. What does change is the portfolios and projects that feed into that plan. These are more dynamic from one fiscal year to the next. When the SCBO reconvenes we will offer for the group to consider how those projects meet those goals. -- Thinking about a way of how to review the strategic objectives. In the Council usually if there is something to be done that may take something more time to prepare it is trying to put it on a kind of team. It is clear that it is the Council in the end who is responsible to review in the end. The question is how to make it practical, how to do that? Does the staff do preparatory work and then finalized in a strategic meeting? Or that there is some preparatory work to be done by the community or a working team out of the Council. If a team is needed why not use the SCBO to do that because it is representative – but we could invite other people who are interested. The Council should have a discussion whether we should go this way or not. Shall we come up with that recommendation? We could recommend it and also put in some arguments that have been discussed here in our group. -- Reserved about the idea of using the SCBO. For this year they drafted two comments. We cannot really try to expand or add more tasks to a standing committee. The Council needs to take the ownership. There is more discussion about strategic planning. There is a focus to do better planning. There will be outlook planning in Panama. It is up to the Council to delegate such a task, but the GNSO Review WG should not try to push a particular direction. We could suggest alternatives – pros and cons. -- Bring up pros and cons in the charter and reflect the discussions. -- And while not directly related to this exercise, I will also remind the group that ICANN Or and the community will be starting its NEW 5 Year Strat Planning cycle. The GNSO and Council should anticpate to be heavily involved to help shape the objectives and goals for the organization.....and as here ensure they fit the policy development mandate for the GNSO. -- from Rafik Dammak to All Participants: the trends outlook exercise managed by MSSI is involving council and SG/C separately. -- The new cycle is to pave the way for the Council to follow what is going to happen with the 5-year cycle. -- The charter could just indicate that the Council will undertake an annual review of its – see several ways on how to do it 1) existing team like the SCBO; 2) or at Council level; 3) staff preparation and addressed by Council and MSSI. -- Staff will update the determination in the charter to reflect the discussion on today’s call (see above). 4. Recommendations 6, 33, 35, and 36 on Diversity and Links to CCWG-Accountability Recommendations -- Recommendation 35 – would be duplicative of what was done in the CCWG-Accountability. We really tried to consult thoroughly with the SOs/ACs. -- Recommendation 8 from the CCWG-Accountability – creating diversity section of the ICANN web site. Not sure if we should create something on the GNSO web site. Need to see how we can link to this. Maybe at some level the work needs to be done at the whole ICANN. -- CCWG-Accountability final report needs to be approved by the GNSO and by the Board. 5. Discussion of the update to the GNSO Council on 24 May: -- Edits: Correct slide 2 to reflect 8 recommendations with dependencies and slide 3 on Recommendation 20 to reflect the discussion on today’s call. -- Send revised version for final review and send to the GNSO Council by Friday, 11 May. 6. Next Meeting: 24 May 1300 UTC: Staff will send implementation charters for recommendations relating to diversity (6, 33, 35, 36) and Statements of Interest/GDPR (26, 27, 28, 29) 7. AOB: None.

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CONSENSUS CALL: Recommendations 20 & 21 Implementation Charter
by Julie Hedlund May 10, 2018

May 10, 2018

Dear GNSO Review Working Group members, This is a Consensus Call for the GNSO Review Implementation Charter for Recommendations 20 & 21, per the action items from the meeting on 10 May. The redlines in the document reflect the agreed-upon changes during the meeting. As noted in the attached charter, these are the recommendations for implementation: Recommendation 20: That the GNSO Council should review annually ICANN’s Strategic Objectives with a view to planning future policy development that strikes a balance between ICANN’s Strategic Objectives and the GNSO resources available for policy development.  Recommendation 21: That the GNSO Council should regularly undertake or commission analysis of trends in gTLDs in order to forecast likely requirements for policy and to ensure those affected are well- represented in the policy-making process. Staff is circulating the revised version of the charter for a two-week Consensus Call to end on Thursday, 24 May 2018. If there are no objections the recommendation will be deemed to have been implemented by Full Consensus. Best regards, Julie Julie Hedlund, Policy Director

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CONSENSUS CALL: Recommendations 1, 2, & 3 Implementation Charter
by Julie Hedlund May 10, 2018

May 10, 2018

Dear GNSO Review Working Group members, This is a Consensus Call for the GNSO Review Implementation Charter for Recommendations 1, 2, & 3 per the action items from the meeting on 10 May. Note that there were no comments on the version that was sent for review on 26 April. As noted in the attached charter, these are the recommendations for implementation: Recommendation 1: That the GNSO develop and monitor metrics to evaluate the ongoing effectiveness of current outreach strategies and pilot programs with regard to GNSO Working Groups. Recommendation 2: That the GNSO develop and fund more targeted programs to recruit volunteers and broaden participation in PDP Working Groups, given the vital role volunteers play in Working Groups and policy development. Recommendation 3: That the GNSO Council reduce or remove cost barriers to volunteer participation in Working Groups. Staff is circulating the final version of the charter for a two-week Consensus Call to end on Thursday, 24 May 2018. If there are no objections the recommendation will be deemed to have been implemented by Full Consensus. Best regards, Julie Julie Hedlund, Policy Director

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Actions/Discussion Notes for GNSO Review WG Meeting on 10 May 2018
by Julie Hedlund May 10, 2018

May 10, 2018

Dear GNSO Review Working Group members, Please see below and attached the action items and discussion notes captured by staff from the meeting on 10 May 2018. These high-level notes are designed to help WG members navigate through the content of the call and are not meant to be a substitute for the recording or transcript, which are posted on the wiki at: https://community.icann.org/display/GRWG/2018. Please note that the next meeting will occur on 24 May at 1300 UTC. Best regards, Julie Julie Hedlund, Policy Director Action Items and Notes GNSO Review Working Group Meeting on Thursday, 10 May 2018 at 13:00 UTC Action Items: Action Item 1: implementation charter for recommendations 1, 2, & 3: Staff will circulate the implementation charter on the mailing list for a two-week consensus call. Action Item 2: revised implementation charter for recommendations 20 and 21: Staff will amend the charter based on the discussion on today’s call and circulate it for a two-week consensus call. Action Item 3: GNSO Council Update: Staff will circulate the revised version of the slides for a 24-hour review, and then send the update to the GNSO Council on behalf of the GNSO Review WG on Friday, 10 May. Action Item 4: Diversity Recommendations 6, 33, 35, and 36: Staff will draft an implementation charter for review. Notes: 1. Review agenda/SOIs: No updates to SOIs. 2. Discussion of the revised implementation charter for recommendations 1, 2, & 3: Staff notes that there were no further comments on the revised charter, so staff will take the action to send this version out for a two-week consensus call. 3. Discussion of the revised implementation charter for recommendations 20 and 21: -- Staff notes comments on the list raising concerns about expanding the SCBO charter and the need for the GNSO Council to take ownership of this activity. -- SCBO: There is a review of the charter to see if it will continue. As to best practices coming out of the SCBO – we were more focused on the actual budget and the numbers behind that budget. What we didn’t do and didn’t have the time to do was to review in detail the changes to the strategic plan for that fiscal year. Each fiscal year each one of the 5 objectives remain the same and the goals under them remain the same. What does change is the portfolios and projects that feed into that plan. These are more dynamic from one fiscal year to the next. When the SCBO reconvenes we will offer for the group to consider how those projects meet those goals. -- Thinking about a way of how to review the strategic objectives. In the Council usually if there is something to be done that may take something more time to prepare it is trying to put it on a kind of team. It is clear that it is the Council in the end who is responsible to review in the end. The question is how to make it practical, how to do that? Does the staff do preparatory work and then finalized in a strategic meeting? Or that there is some preparatory work to be done by the community or a working team out of the Council. If a team is needed why not use the SCBO to do that because it is representative – but we could invite other people who are interested. The Council should have a discussion whether we should go this way or not. Shall we come up with that recommendation? We could recommend it and also put in some arguments that have been discussed here in our group. -- Reserved about the idea of using the SCBO. For this year they drafted two comments. We cannot really try to expand or add more tasks to a standing committee. The Council needs to take the ownership. There is more discussion about strategic planning. There is a focus to do better planning. There will be outlook planning in Panama. It is up to the Council to delegate such a task, but the GNSO Review WG should not try to push a particular direction. We could suggest alternatives – pros and cons. -- Bring up pros and cons in the charter and reflect the discussions. -- And while not directly related to this exercise, I will also remind the group that ICANN Or and the community will be starting its NEW 5 Year Strat Planning cycle. The GNSO and Council should anticpate to be heavily involved to help shape the objectives and goals for the organization.....and as here ensure they fit the policy development mandate for the GNSO. -- from Rafik Dammak to All Participants: the trends outlook exercise managed by MSSI is involving council and SG/C separately. -- The new cycle is to pave the way for the Council to follow what is going to happen with the 5-year cycle. -- The charter could just indicate that the Council will undertake an annual review of its – see several ways on how to do it 1) existing team like the SCBO; 2) or at Council level; 3) staff preparation and addressed by Council and MSSI. -- Staff will update the determination in the charter to reflect the discussion on today’s call (see above). 4. Recommendations 6, 33, 35, and 36 on Diversity and Links to CCWG-Accountability Recommendations -- Recommendation 35 – would be duplicative of what was done in the CCWG-Accountability. We really tried to consult thoroughly with the SOs/ACs. -- Recommendation 8 from the CCWG-Accountability – creating diversity section of the ICANN web site. Not sure if we should create something on the GNSO web site. Need to see how we can link to this. Maybe at some level the work needs to be done at the whole ICANN. -- CCWG-Accountability final report needs to be approved by the GNSO and by the Board. 5. Discussion of the update to the GNSO Council on 24 May: -- Edits: Correct slide 2 to reflect 8 recommendations with dependencies and slide 3 on Recommendation 20 to reflect the discussion on today’s call. -- Send revised version for final review and send to the GNSO Council by Friday, 11 May. 6. Next Meeting: 24 May 1300 UTC: Staff will send implementation charters for recommendations relating to diversity (6, 33, 35, 36) and Statements of Interest/GDPR (26, 27, 28, 29) 7. AOB: None.

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Agenda & Materials for Meeting on 10 May 2018 1300 UTC
by Julie Hedlund May 7, 2018

May 7, 2018

Dear GNSO Review Working Group members, Please see below the draft agenda for the meeting on Thursday, 10 May at 13:00 UTC. Please also see the attached materials and the action items below with updates from the previous meeting. Draft agenda: Review agenda/SOIs Revised implementation charter for recommendations 1, 2, & 3 Revised implementation charter for recommendations 20 and 21 Recommendations 6, 33, and 36 on Diversity and Links to CCWG-Accountability Recommendations Draft Update to the GNSO Council Next Meeting: 24 May 1300 UTC AOB Best regards, Julie Julie Hedlund, Policy Director Action Items and Notes GNSO Review Working Group Meeting on Thursday, 26 April 2018 at 13:00 UTC Action Items: Action Item 1: implementation charter for recommendations 7 & 12: Staff will correct typos identified by Wolf-Ulrich (see meeting notes for details). (DONE) Action Item 2: revised implementation charter for recommendations 1, 2, & 3: Staff will circulate the revised text of this implementation charter on the mailing list. Any feedback raised on the mailing list will be discussed on the next call. (DONE – ATTACHED) Action Item 3: implementation charter for recommendations 20 and 21: Staff will circulate the text of this implementation charter on the mailing list. Any feedback raised on the mailing list will be discussed on the next call. (DONE – ATTACHED) Action Item 4: GNSO Council Update: Staff will circulate to the WG draft slides for the GNSO Council presentation in May. (DONE – ATTACHED)

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Re: [Gnso-review-wg] [Ext] Re: REMINDER FOR REVIEW: Final Draft Implementation Charter for GNSO Review Recommendations 20 & 21
by Julie Hedlund May 4, 2018

May 4, 2018

Hi Sara, Thank you for these very helpful comments and the suggested revised text. I welcome WG members to comment on this suggestion. Kind regards, Julie From: Sara Bockey <sbockey(a)godaddy.com> Date: Thursday, May 3, 2018 at 2:59 PM To: Julie Hedlund <julie.hedlund(a)icann.org>, "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Ext] Re: [Gnso-review-wg] REMINDER FOR REVIEW: Final Draft Implementation Charter for GNSO Review Recommendations 20 & 21 Hi Julie, Thank you for the reminder. Regarding Recommendation 20, the following stands out to me and I’m not sure is being appropriately addressed: “strikes a balance between ICANN’s Strategic Objectives and the GNSO resources available for policy development.” To me, “resources available for policy development” includes volunteers and not over burdening the few and creating burn out. While I like the direct of the solution, primarily expanding the scope of the Standing Committee “so that it is also responsible for annually reviewing ICANN’s Strategic Objectives and ensuring that the planning of future GNSO activities is in alignment with these Strategic Objectives”, this highlighted part seems off balance. Perhaps rewording this to say: The scope of the Standing Committee could be expanded, so that it is also responsible for annually reviewing ICANN’s Strategic Objectives and ensuring that the Strategic Objectives and proposed GNSO policy development activities are aligned with the GNSO resources. Just my 2 cents. I’ve read the Solution for Recommendation 20 three times now and it’s just nagging at me… perhaps I’m overthinking it. I’d be interested to know what others think. Sara sara bockey sr. policy manager | GoDaddy™ sbockey(a)godaddy.com 480-366-3616 skype: sbockey This email message and any attachments hereto is intended for use only by the addressee(s) named herein and may contain confidential information. If you have received this email in error, please immediately notify the sender and permanently delete the original and any copy of this message and its attachments. From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 3, 2018 at 7:49 AM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] REMINDER FOR REVIEW: Final Draft Implementation Charter for GNSO Review Recommendations 20 & 21 Dear GNSO Review Working Group members, This is a reminder to review the attached materials per the message below. Best regards, Julie Julie Hedlund, Policy Director From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, April 26, 2018 at 2:02 PM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] FOR REVIEW: Final Draft Implementation Charter for GNSO Review Recommendations 20 & 21 Dear GNSO Review Working Group members, Per the action items and notes below from the call on 26 April, please review the attached final draft GNSO Review Implementation Charter for Recommendations 20 & 21 in Word and PDF. As noted in the attached charter, these are the recommendations for implementation: Recommendation 20: That the GNSO Council should review annually ICANN’s Strategic Objectives with a view to planning future policy development that strikes a balance between ICANN’s Strategic Objectives and the GNSO resources available for policy development.  Recommendation 21: That the GNSO Council should regularly undertake or commission analysis of trends in gTLDs in order to forecast likely requirements for policy and to ensure those affected are well- represented in the policy-making process. Working Group members are requested to respond to this review in two weeks, by COB Wednesday, 09 May. If no comments are received during the review period staff will accept the changes and circulate the final version of the charter for a two-week Consensus Call. Best regards, Julie Julie Hedlund, Policy Director Action Items and Notes GNSO Review Working Group Meeting on Thursday, 26 April 2018 at 13:00 UTC Action Items: Action Item 1: implementation charter for recommendations 7 & 12: Staff will correct typos identified by Wolf-Ulrich (see meeting notes for details). Action Item 2: revised implementation charter for recommendations 1, 2, & 3: Staff will circulate the revised text of this implementation charter on the mailing list. Any feedback raised on the mailing list will be discussed on the next call. Action Item 3: implementation charter for recommendations 20 and 21: Staff will circulate the text of this implementation charter on the mailing list. Any feedback raised on the mailing list will be discussed on the next call. Action Item 4: GNSO Council Update: Staff will circulate to the WG early next week draft slides for the GNSO Council presentation in May. Notes: 1. Review agenda/SOIs: -- This is a smaller group today. The call will proceed but no decisions will be made. -- No updates to SOIs. 2. Status of Consensus Call for revised implementation charter for recommendations 7 & 12 (closing 26 April): -- The consensus call closes today. There have been no comments or objections so far. If this continues to be the cases, the charter will be deemed to be accepted by full consensus. -- Wolf-Ulrich identified small typos to correct (headline says “1,2,3” and should say “7&12.” Number 3 “Translation of Documents” under “Solutions” – typos in first and second lines: “translatin” should be “translating” and “transition” should be “translation.” 3. Discussion of the revised implementation charter for recommendations 1, 2, & 3: -- Staff has completed changes suggested on the call two weeks ago (see redlined text). -- Staff suggests putting this text out for review by the group before completing a consensus call on this implementation charter. The WG can discuss any proposed changes raised on the mailing list during the call next week. 4. Continued discussion of the implementation charter for recommendations 20 and 21: -- Recommendation 20: The scope of the Standing Committee on ICANN’s Budget and Operations could be the structure through which the GNSO provides feedback on the strategic plan. This would complement existing activities associated with analyzing the budget. -- In the last WG meeting, it was suggested that the WG would update the Council during the May Council Meeting. This proposal to expand the SCBO charter could be raised. The status of recommendations related to GDPR and Diversity (especially CCWG-Accountability recommendations on Diversity) could also be included in this discussion. -- Recommendation 21: There are a number of initiatives underway to collect data. This section outlines the existing data sources and describes how the GNSO Council and Working Groups already access this data. It is not anticipated that an additional formal mechanism is needed for the GNSO to receive information about the efforts. -- Staff suggests circulating this charter for additional feedback by the WG. -- Regarding Recommendation 20: Rafik made a comment during the last meeting asking whether the SCBO is the right place to complete this review. Wolf-Ulrich is fine with the proposed approach, but would like to give everyone an opportunity to review and provide input. -- An alternative would be for the Council to take on this review itself and possibly create an additional Standing Committee. This can be part of the discussion with the GNSO Council on the May GNSO Council call. 5. Discussion of the April Work Plan and proposed update to the GNSO Council on 24 May: -- An additional item to discuss with the GNSO Council – any items with budget implications will need to be considered by the GNSO Council. -- Staff has begun reviewing the CCWG-Accountability recommendations and cross referencing them with GNSO Review recommendations 6, 33, 35, and 36. Staff will provide this analysis to the WG for the next WG meeting. -- The Board has not yet made a decision on the CCWG-Accountability recommendations. This must be taken into consideration in drafting implementation charters that reference CCWG-Accountability recommendations. If WG implementation charters are tied to implementation of CCWG-Accountability recommendations, the implementation will not be complete until Board approval. -- It is also possible that the WG can make recommendations that are complementary to, but not dependent on, the CCWG-Accountability recommendations. -- Chat from Marika Konings to All Participants: whether implementation is achieved for those recommendations may only be possible further in the future as Board consideration is still some time out? -- Staff will gather more information about implementation of steps by the ICANN Organization to address GDPR. Once additional information is available on the details of these measures, staff will update the appropriate implementation charters (26-29). -- Motions will potentially be needed for the GNSO Council to consider in the June meeting. 6. Next Meeting: 10 May 1300 UTC: -- In the next meeting, the WG should finalize the material it would like to present to Council. -- Staff will provide a draft update to the Council early next week for the WG to consider. The WG can review the slides and suggest changes in time for the document deadline for the May Council meeting. 7. AOB: None.

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Re: [Gnso-review-wg] REMINDER FOR REVIEW: Final Draft Implementation Charter for GNSO Review Recommendations 20 & 21
by Sara Bockey May 3, 2018

May 3, 2018

Hi Julie, Thank you for the reminder. Regarding Recommendation 20, the following stands out to me and I’m not sure is being appropriately addressed: “strikes a balance between ICANN’s Strategic Objectives and the GNSO resources available for policy development.” To me, “resources available for policy development” includes volunteers and not over burdening the few and creating burn out. While I like the direct of the solution, primarily expanding the scope of the Standing Committee “so that it is also responsible for annually reviewing ICANN’s Strategic Objectives and ensuring that the planning of future GNSO activities is in alignment with these Strategic Objectives”, this highlighted part seems off balance. Perhaps rewording this to say: The scope of the Standing Committee could be expanded, so that it is also responsible for annually reviewing ICANN’s Strategic Objectives and ensuring that the Strategic Objectives and proposed GNSO policy development activities are aligned with the GNSO resources. Just my 2 cents. I’ve read the Solution for Recommendation 20 three times now and it’s just nagging at me… perhaps I’m overthinking it. I’d be interested to know what others think. Sara sara bockey sr. policy manager | GoDaddy™ sbockey(a)godaddy.com<mailto:sbockey@godaddy.com> 480-366-3616 skype: sbockey This email message and any attachments hereto is intended for use only by the addressee(s) named herein and may contain confidential information. If you have received this email in error, please immediately notify the sender and permanently delete the original and any copy of this message and its attachments. From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 3, 2018 at 7:49 AM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] REMINDER FOR REVIEW: Final Draft Implementation Charter for GNSO Review Recommendations 20 & 21 Dear GNSO Review Working Group members, This is a reminder to review the attached materials per the message below. Best regards, Julie Julie Hedlund, Policy Director From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, April 26, 2018 at 2:02 PM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] FOR REVIEW: Final Draft Implementation Charter for GNSO Review Recommendations 20 & 21 Dear GNSO Review Working Group members, Per the action items and notes below from the call on 26 April, please review the attached final draft GNSO Review Implementation Charter for Recommendations 20 & 21 in Word and PDF. As noted in the attached charter, these are the recommendations for implementation: Recommendation 20: That the GNSO Council should review annually ICANN’s Strategic Objectives with a view to planning future policy development that strikes a balance between ICANN’s Strategic Objectives and the GNSO resources available for policy development.  Recommendation 21: That the GNSO Council should regularly undertake or commission analysis of trends in gTLDs in order to forecast likely requirements for policy and to ensure those affected are well- represented in the policy-making process. Working Group members are requested to respond to this review in two weeks, by COB Wednesday, 09 May. If no comments are received during the review period staff will accept the changes and circulate the final version of the charter for a two-week Consensus Call. Best regards, Julie Julie Hedlund, Policy Director Action Items and Notes GNSO Review Working Group Meeting on Thursday, 26 April 2018 at 13:00 UTC Action Items: Action Item 1: implementation charter for recommendations 7 & 12: Staff will correct typos identified by Wolf-Ulrich (see meeting notes for details). Action Item 2: revised implementation charter for recommendations 1, 2, & 3: Staff will circulate the revised text of this implementation charter on the mailing list. Any feedback raised on the mailing list will be discussed on the next call. Action Item 3: implementation charter for recommendations 20 and 21: Staff will circulate the text of this implementation charter on the mailing list. Any feedback raised on the mailing list will be discussed on the next call. Action Item 4: GNSO Council Update: Staff will circulate to the WG early next week draft slides for the GNSO Council presentation in May. Notes: 1. Review agenda/SOIs: -- This is a smaller group today. The call will proceed but no decisions will be made. -- No updates to SOIs. 2. Status of Consensus Call for revised implementation charter for recommendations 7 & 12 (closing 26 April): -- The consensus call closes today. There have been no comments or objections so far. If this continues to be the cases, the charter will be deemed to be accepted by full consensus. -- Wolf-Ulrich identified small typos to correct (headline says “1,2,3” and should say “7&12.” Number 3 “Translation of Documents” under “Solutions” – typos in first and second lines: “translatin” should be “translating” and “transition” should be “translation.” 3. Discussion of the revised implementation charter for recommendations 1, 2, & 3: -- Staff has completed changes suggested on the call two weeks ago (see redlined text). -- Staff suggests putting this text out for review by the group before completing a consensus call on this implementation charter. The WG can discuss any proposed changes raised on the mailing list during the call next week. 4. Continued discussion of the implementation charter for recommendations 20 and 21: -- Recommendation 20: The scope of the Standing Committee on ICANN’s Budget and Operations could be the structure through which the GNSO provides feedback on the strategic plan. This would complement existing activities associated with analyzing the budget. -- In the last WG meeting, it was suggested that the WG would update the Council during the May Council Meeting. This proposal to expand the SCBO charter could be raised. The status of recommendations related to GDPR and Diversity (especially CCWG-Accountability recommendations on Diversity) could also be included in this discussion. -- Recommendation 21: There are a number of initiatives underway to collect data. This section outlines the existing data sources and describes how the GNSO Council and Working Groups already access this data. It is not anticipated that an additional formal mechanism is needed for the GNSO to receive information about the efforts. -- Staff suggests circulating this charter for additional feedback by the WG. -- Regarding Recommendation 20: Rafik made a comment during the last meeting asking whether the SCBO is the right place to complete this review. Wolf-Ulrich is fine with the proposed approach, but would like to give everyone an opportunity to review and provide input. -- An alternative would be for the Council to take on this review itself and possibly create an additional Standing Committee. This can be part of the discussion with the GNSO Council on the May GNSO Council call. 5. Discussion of the April Work Plan and proposed update to the GNSO Council on 24 May: -- An additional item to discuss with the GNSO Council – any items with budget implications will need to be considered by the GNSO Council. -- Staff has begun reviewing the CCWG-Accountability recommendations and cross referencing them with GNSO Review recommendations 6, 33, 35, and 36. Staff will provide this analysis to the WG for the next WG meeting. -- The Board has not yet made a decision on the CCWG-Accountability recommendations. This must be taken into consideration in drafting implementation charters that reference CCWG-Accountability recommendations. If WG implementation charters are tied to implementation of CCWG-Accountability recommendations, the implementation will not be complete until Board approval. -- It is also possible that the WG can make recommendations that are complementary to, but not dependent on, the CCWG-Accountability recommendations. -- Chat from Marika Konings to All Participants: whether implementation is achieved for those recommendations may only be possible further in the future as Board consideration is still some time out? -- Staff will gather more information about implementation of steps by the ICANN Organization to address GDPR. Once additional information is available on the details of these measures, staff will update the appropriate implementation charters (26-29). -- Motions will potentially be needed for the GNSO Council to consider in the June meeting. 6. Next Meeting: 10 May 1300 UTC: -- In the next meeting, the WG should finalize the material it would like to present to Council. -- Staff will provide a draft update to the Council early next week for the WG to consider. The WG can review the slides and suggest changes in time for the document deadline for the May Council meeting. 7. AOB: None.

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REMINDER FOR REVIEW: Final Draft Implementation Charter for GNSO Review Recommendations 1, 2, & 3
by Julie Hedlund May 3, 2018

May 3, 2018

Dear GNSO Review Working Group members, This is a reminder to review the attached materials per the message below. Best regards, Julie Julie Hedlund, Policy Director From: Gnso-review-wg <gnso-review-wg-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, April 26, 2018 at 2:03 PM To: "gnso-review-wg(a)icann.org" <gnso-review-wg(a)icann.org> Subject: [Gnso-review-wg] FOR REVIEW: Final Draft Implementation Charter for GNSO Review Recommendations 1, 2, & 3 Dear GNSO Review Working Group members, Per the action items and notes below from the call on 26 April, please review the attached final draft GNSO Review Implementation Charter for Recommendations 1, 2, and 3 in Word and PDF. As noted in the attached charter, these are the recommendations for implementation: Recommendation 1: That the GNSO develop and monitor metrics to evaluate the ongoing effectiveness of current outreach strategies and pilot programs with regard to GNSO Working Groups. Recommendation 2: That the GNSO develop and fund more targeted programs to recruit volunteers and broaden participation in PDP Working Groups, given the vital role volunteers play in Working Groups and policy development. Recommendation 3: That the GNSO Council reduce or remove cost barriers to volunteer participation in Working Groups. Working Group members are requested to respond to this review in two weeks, by COB Wednesday, 09 May. If no comments are received during the review period staff will accept the changes and circulate the final version of the charter for a two-week Consensus Call. Best regards, Julie Julie Hedlund, Policy Director Action Items and Notes GNSO Review Working Group Meeting on Thursday, 26 April 2018 at 13:00 UTC Action Items: Action Item 1: implementation charter for recommendations 7 & 12: Staff will correct typos identified by Wolf-Ulrich (see meeting notes for details). Action Item 2: revised implementation charter for recommendations 1, 2, & 3: Staff will circulate the revised text of this implementation charter on the mailing list. Any feedback raised on the mailing list will be discussed on the next call. Action Item 3: implementation charter for recommendations 20 and 21: Staff will circulate the text of this implementation charter on the mailing list. Any feedback raised on the mailing list will be discussed on the next call. Action Item 4: GNSO Council Update: Staff will circulate to the WG early next week draft slides for the GNSO Council presentation in May. Notes: 1. Review agenda/SOIs: -- This is a smaller group today. The call will proceed but no decisions will be made. -- No updates to SOIs. 2. Status of Consensus Call for revised implementation charter for recommendations 7 & 12 (closing 26 April): -- The consensus call closes today. There have been no comments or objections so far. If this continues to be the cases, the charter will be deemed to be accepted by full consensus. -- Wolf-Ulrich identified small typos to correct (headline says “1,2,3” and should say “7&12.” Number 3 “Translation of Documents” under “Solutions” – typos in first and second lines: “translatin” should be “translating” and “transition” should be “translation.” 3. Discussion of the revised implementation charter for recommendations 1, 2, & 3: -- Staff has completed changes suggested on the call two weeks ago (see redlined text). -- Staff suggests putting this text out for review by the group before completing a consensus call on this implementation charter. The WG can discuss any proposed changes raised on the mailing list during the call next week. 4. Continued discussion of the implementation charter for recommendations 20 and 21: -- Recommendation 20: The scope of the Standing Committee on ICANN’s Budget and Operations could be the structure through which the GNSO provides feedback on the strategic plan. This would complement existing activities associated with analyzing the budget. -- In the last WG meeting, it was suggested that the WG would update the Council during the May Council Meeting. This proposal to expand the SCBO charter could be raised. The status of recommendations related to GDPR and Diversity (especially CCWG-Accountability recommendations on Diversity) could also be included in this discussion. -- Recommendation 21: There are a number of initiatives underway to collect data. This section outlines the existing data sources and describes how the GNSO Council and Working Groups already access this data. It is not anticipated that an additional formal mechanism is needed for the GNSO to receive information about the efforts. -- Staff suggests circulating this charter for additional feedback by the WG. -- Regarding Recommendation 20: Rafik made a comment during the last meeting asking whether the SCBO is the right place to complete this review. Wolf-Ulrich is fine with the proposed approach, but would like to give everyone an opportunity to review and provide input. -- An alternative would be for the Council to take on this review itself and possibly create an additional Standing Committee. This can be part of the discussion with the GNSO Council on the May GNSO Council call. 5. Discussion of the April Work Plan and proposed update to the GNSO Council on 24 May: -- An additional item to discuss with the GNSO Council – any items with budget implications will need to be considered by the GNSO Council. -- Staff has begun reviewing the CCWG-Accountability recommendations and cross referencing them with GNSO Review recommendations 6, 33, 35, and 36. Staff will provide this analysis to the WG for the next WG meeting. -- The Board has not yet made a decision on the CCWG-Accountability recommendations. This must be taken into consideration in drafting implementation charters that reference CCWG-Accountability recommendations. If WG implementation charters are tied to implementation of CCWG-Accountability recommendations, the implementation will not be complete until Board approval. -- It is also possible that the WG can make recommendations that are complementary to, but not dependent on, the CCWG-Accountability recommendations. -- Chat from Marika Konings to All Participants: whether implementation is achieved for those recommendations may only be possible further in the future as Board consideration is still some time out? -- Staff will gather more information about implementation of steps by the ICANN Organization to address GDPR. Once additional information is available on the details of these measures, staff will update the appropriate implementation charters (26-29). -- Motions will potentially be needed for the GNSO Council to consider in the June meeting. 6. Next Meeting: 10 May 1300 UTC: -- In the next meeting, the WG should finalize the material it would like to present to Council. -- Staff will provide a draft update to the Council early next week for the WG to consider. The WG can review the slides and suggest changes in time for the document deadline for the May Council meeting. 7. AOB: None.

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