November 2014 - Internal-cg

Call # 8 - Roll Call
by Alice Jansen Nov. 26, 2014

Nov. 26, 2014

Dear ICG Members, Please flag any inconsistencies you may notice (off list). We will share call archives as soon as available. Thanks! Best regards Alice ICG Members: Joseph Alhadeff (ICC-BASIS) James Bladel (GNSO) Martin Boyle (ccNSO) Narelle Clark (ISOC) Alissa Cooper (IETF) Keith Davidson (ccNSO) Jandyr Dos Santos (GAC) Hartmut Glaser (ASO) Russ Housley (IAB) Manal Ismail (GAC) Daniel Karrenberg (RSSAC) Wolf-Ulrich Knoben (GNSO) Xiaodong Lee (ccNSO) Lars-Johan Liman (RSSAC) Jon Nevett (gTLD Registries) Jean-Jacques Subrenat (ALAC) Mary Uduma (ccNSO) Liaisons: Kuo-Wei Wu (Board Liaison) Apologies: Adiel Akplogan (NRO) Kavouss Arasteh (GAC) Jari Arkko (IETF) Keith Drazek (gTLD Registries) Mohamed El Bashir (ALAC) Patrik Fältström (SSAC) Elise Gerich (IANA staff Expert Liaison) Demi Getschko (ISOC) Milton Mueller (GNSO) Russ Mundy (SSAC) Michael Niebel (GAC) Thomas Schneider (GAC) Lynn St Amour (IAB) Paul Wilson (NRO) Support: Josh Baulch Samantha Dickinson Alice Jansen Ergys Ramaj Theresa Swinehart

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REMINDER - ICG Call #8 - 26 November at 02:00 UTC
by Alice Jansen Nov. 25, 2014

Nov. 25, 2014

Dear ICG Members, This is to kindly remind you that your ICG call #8 is scheduled for: **WEDNESDAY, 26 NOVEMBER** at 02:00-03:00 UTC See timezone conversion at: http://www.timeanddate.com/worldclock/fixedtime.html?msg=ICG+Call+%238&iso=… Link to announcement: https://www.icann.org/news/announcement-2-2014-11-04-en You should have received an outlook calendar invite which includes the call details. In you cannot find it, please send me an email (off-list) and I will make sure to send you a copy prior to the call. Documents will be projected in the virtual meeting room - https://icann.adobeconnect.com/icg. To avoid echo, please make sure to mute your computer speakers as live audio from the meeting is being broadcast from the virtual meeting room. If you plan to use Skype to join the bridge, see attached instructions on how to mute the virtual meeting room. Note that the virtual meeting room will also be used to monitor the queue. To join the queue, press the "raise your hand" icon in the Adobe Connect room: [cid:FB9AFEBD-4B73-4B3F-A16A-3D4355EADF8B] If you are not in a position to join the virtual meeting room today, please let me know. Should you wish to follow the meeting in a different language: AR, ES, FR, RU, ZH and PT interpretation services are available for this call. Please also note that ICG members who join the conversation through the Adobe Connect microphone must use English when speaking to allow for the global multistakeholder community and ICG members to follow the English stream. Agenda circulated by Patrik: * Minutes approval for Oct 1, 17, and 29 meetings - Chair * Discussion of proposal submission expectations - Lynn * Updates from the communities - Chair * Logistics etc for Singapore meeting - Patrik We would be very grateful if you could also state your name when speaking as the call will be recorded, transcribed and interpreted. As always, please do not hesitate to contact me should you have any questions, concerns or need a dial-out. Thanks, Best regards Alice

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ICG Mtg #4 - Travel
by Alice Jansen Nov. 25, 2014

Nov. 25, 2014

Dear ICG Members, As communicated by Patrik, your ICG meeting #4 will be held in Singapore on Friday, 6 February and Saturday, 7 February. In accordance with ICANN's travel support guidelines<https://www.icann.org/resources/pages/travel-support-2012-02-25-en> and in line with the ICG travel support plan, ICANN is able to provide travel support to ICG members to participate in this ICG meeting. As needed, ICANN may also offer support to ICG members to accommodate their participation in other relevant events taking place during the ICANN 52 week. The ICANN 52 travel summary may be found here<https://community.icann.org/display/trvlconstit/52+-+Singapore> Please note that supported travelers must book their air travel with ICANN's authorized travel agent, where the cost will be billed directly to ICANN. Hotel rooms and tax for a specified meeting will be arranged and paid for directly by ICANN in accordance with the authorized arrival and departure dates (5-13 February) for each supported traveler. ICANN will only book and pay for a non-refundable, lowest logical price airfare, and economy airfare. Reimbursement will be permitted for meeting attendance and other reasonable incidental expenses incurred. As we refine details of the ICG meeting #4 logistics, we invite you to flag any travel support requests you may have using cgtravel(a)icann.org<mailto:cgtravel@icann.org> by Wednesday, 26 November - COB. May we also take this opportunity to share with you a note received from constituency-travel on minor changes made to the process (see below). Thanks, Best regards Alice ---- WHAT'S NEW 1) Travel Summary / Guidelines / Reports Going forward, Constituency Travel will be using the ICANN Community Wiki as a portal to upload the Travel Summaries, Guidelines, and Reports. See https://community.icann.org/display/trvlconstit/Constituency+Travel+Home . This process will hopefully help all supported travelers have a one-stop shop to help answer all their questions and needs for any upcoming meetings in an open and transparent way. All of the information provided will be translated into all the major languages currently being used by ICANN. Although, English will be provided at first. 2) Banking Information Form For new travelers, they will be requested to complete the "Vendor Set-Up Form" that was created by our Finance Department to help set-up a travelers for wire transfer purposes. They will also be required to provide ICANN with a W-8BEN or W-9 Form. Links will be available on the ICANN Community Wiki. For returning travelers, they will not be required to complete the Vendor Set-Up Form unless their banking information has changed and/or if our a Finance Department does have them in their records.

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Re: [Internal-cg] Agenda for call #8
by Patrik Fältström Nov. 22, 2014

Nov. 22, 2014

Dear Arasteh, as written below, 02:00-03:00 UTC. Patrik > On 22 nov 2014, at 15:54, Kavouss Arasteh <kavouss.arasteh(a)gmail.com> wrote: > > Patrik > Pls confirm the exact time > Kavouss > > Sent from my iPhone > >> On 22 Nov 2014, at 07:17, Patrik Fältström <paf(a)frobbit.se> wrote: >> >>> On 22 nov 2014, at 06:22, Milton L Mueller <mueller(a)syr.edu> wrote: >>> >>> Kind of a minor point, but it would help with my overloaded mailbox and mind if the headers for these sessions involved a date (e.g., Nov 28) rather than a number (e.g., call #8). >>> >>> There are so many conference calls and WG meetings happening that I have lost track of whether this is ICG call #8 or #80. >>> >>> Feel free to ignore this advice if everyone else has no trouble keeping track of which number call this is >>> ;-) >> >> Thanks for the feedback! >> >> Actually I have indirectly seen call for _both_ and will try to do so in the future. >> >> Patrik >> >>> >>>> -----Original Message----- >>>> From: internal-cg-bounces(a)icann.org [mailto:internal-cg- >>>> bounces(a)icann.org] On Behalf Of Patrik Fältström >>>> Sent: Friday, November 21, 2014 4:02 AM >>>> To: Alissa Cooper >>>> Cc: ICG >>>> Subject: Re: [Internal-cg] Agenda for call #8 >>>> >>>> >>>> Noted. >>>> >>>> New agenda: >>>> >>>> * Minutes approval for Oct 1, 17, and 29 meetings - Chair >>>> * Discussion of proposal submission expectations - Lynn >>>> * Updates from the communities - Chair >>>> * Logistics etc for Singapore meeting - Patrik >>>> >>>> Patrik >>>> >>>> >>>>> On 21 nov 2014, at 02:38, Alissa Cooper <alissa(a)cooperw.in> wrote: >>>>> >>>>> Thanks, Patrik. I'd like to add one item at the top of the agenda: >>>>> >>>>> * Minutes approval for Oct 1, 17, and 29 meetings >>>>> >>>>> Alissa >>>>> >>>>>> On Nov 20, 2014, at 11:22 AM, Patrik Fältström <paf(a)frobbit.se> wrote: >>>>>> >>>>>> Next call, #8, on Wednesday, 26 November 02:00-03:00 UTC we will >>>> discuss: >>>>>> >>>>>> * Discussion of proposal submission expectations - Lynn >>>>>> * Updates from the communities - Chair >> >> _______________________________________________ >> Internal-cg mailing list >> Internal-cg(a)icann.org >> https://mm.icann.org/mailman/listinfo/internal-cg

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Agenda for todays call
by Patrik Fältström Nov. 13, 2014

Nov. 13, 2014

Meeting that start in 50 minutes will (as a reminder): a. Be chaired by me and *private* for ICG (with limited non-icg staff) b. Without external participation c. No interpretation d. Use Adobe Connect (for as many as possible to handle "hand up", "hand down" etc e. That said: minutes will be taken (to be approved by Adiel so that they can be published) I.e. same process and rules as the closed meeting we had at start of the f2f in Los Angeles. Agenda will be the following: * Minutes approval for Oct 1, 17, and 29 meetings (5 minutes) - Patrik * Secretariat update (40 minutes) - Adiel * Decision on Next steps for the Secretariat - Patrik Next call, #8, on Wednesday, 26 November 02:00-03:00 UTC we will discuss: * Discussion of proposal submission expectations - Lynn * Updates from the communities - Chair Patrik

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Minutes of 29 October teleconference
by Samantha Dickinson Nov. 13, 2014

Nov. 13, 2014

The minutes of the 29 October teleconference are now available on Dropbox at: <https://www.dropbox.com/s/zes1odsheh70t43/minutes-teleconference-29-october…> Regards Sam

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Private meeting on the 12th - interpretation?
by Patrik Fältström Nov. 12, 2014

Nov. 12, 2014

All, On the agenda on Tuesday we will have the RFP for the secretariat as the main discussion item. To be able to discuss all details it is requested by the selection team to have the teleconference "private". This implies: - No transcription - No silent observers - Adobe Connect will still be used But, we will have minutes, and after they have been "cleared" by Adiel and Alissa, we will release them. Question to all of you: - Does anyone of you request interpretation? If so, please let me know what language, and we will issue new dialin information for the interpretation. I will around 5PM UTC Monday only request interpretation for the languages you have requested Regards, Patrik Fältström Co-Chair

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whereabouts
by Alissa Cooper Nov. 5, 2014

Nov. 5, 2014

Just wanted to let people know that I will be at the IETF meeting Nov 9-14 and on vacation November 15-19, so I will likely not respond to email during that time. I will try to join the call on Nov 12 but may be unable, so Patrik will chair the call. Alissa

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Teleconference times for rest of the year
by Patrik Fältström Nov. 4, 2014

Nov. 4, 2014

Hi, The Doodle poll results gives the following times for the next calls: Nov 12 at 2000 - 2100 UTC Nov 26 at 0200 - 0300 UTC (close shave, but most "YES" votes) Dec 10 at 1100 - 1200 UTC Regards, Patrik

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Re: [Internal-cg] ICG FAQ - reflecting comments received until 23Oct14 ..
by mnuduma Nov. 4, 2014

Nov. 4, 2014

+1. Mary Uduma Sent from Samsung Mobile -------- Original message -------- From: Milton L Mueller <mueller(a)syr.edu> Date: 27/10/2014 01:06 (GMT+09:00) To: Joseph Alhadeff <joseph.alhadeff(a)oracle.com>,paf@frobbit.se,elise.gerich@icann.org,manal@tra.gov.eg Cc: internal-cg(a)icann.org Subject: Re: [Internal-cg] ICG FAQ - reflecting comments received until 23Oct14 .. I think the best way to say this - simplest and most accurate - is just to delete the word board and say "ICANN is represented on the ICG by two liaisons...." Making a distinction between the board and a IANA liaison is pointless detail that may confuse ordinary readers more than it clarifies. > -----Original Message----- > From: internal-cg-bounces(a)icann.org [mailto:internal-cg- > bounces(a)icann.org] On Behalf Of Joseph Alhadeff > Sent: Saturday, October 25, 2014 2:30 PM > To: paf(a)frobbit.se; elise.gerich(a)icann.org; manal(a)tra.gov.eg > Cc: internal-cg(a)icann.org > Subject: Re: [Internal-cg] ICG FAQ - reflecting comments received until > 23Oct14 .. > > We really don't need any more detail than that... > > Sent from my Android phone using TouchDown (www.nitrodesk.com) > > -----Original Message----- > > From: Manal Ismail [manal(a)tra.gov.eg] > Received: Saturday, 25 Oct 2014, 2:24PM > To: Patrik Fältström [paf(a)frobbit.se] Elise Gerich [elise.gerich(a)icann.org] > CC: internal-cg(a)icann.org [internal-cg(a)icann.org] > Subject: Re: [Internal-cg] ICG FAQ - reflecting comments received until > 23Oct14 .. > > Thanks Elise, Hartmut and Patrik .. > > > > I had the same understanding too and have reflected this in earlier versions > .. Yet I changed the text based on the latest draft shared by Jandyr on behalf > of the small drafting group (himself, Lynn & Xiaodong), which I recall was > also supported by Jean-Jacques and Milton .. > > But I see your point and am happy to revert back to the earlier text, which > stated: > > “The Board is represented on the ICG by one liaison. In addition, there is a > liaison to the ICG from the IANA Department. Both liaisons are there to > provide information about the IANA functions and to keep the Board and ICG > informed about the implications of the transition.” > > > > Is this ok? Should I also add the names ? > > > > Kind Regards > > --Manal > > > > From: Patrik Fältström [mailto:paf@frobbit.se] > Sent: Saturday, October 25, 2014 6:06 PM > To: Elise Gerich > Cc: Manal Ismail; internal-cg(a)icann.org > Subject: Re: [Internal-cg] ICG FAQ - reflecting comments received until > 23Oct14 .. > > > > I support this. > > > > Patrik > > > > On 25 okt 2014, at 17:13, Elise Gerich <elise.gerich(a)icann.org> > wrote: > > > > Dear Manal, > > > > I thought the discussion on list had indicated that it is more accurate > to say, ICANN is represented on the ICG by two liaisons rather than The > Board is represented on the ICG by two liaisons. Kuo-Wei Wu is the Boards > liaison to the ICG, and my role is a liaison from the ICANNs IANA department. > My participation on the committee is not as a representative of the ICANN > Board. > > > > Best regards, > > -- Elise > > > > > > From: Manal Ismail <manal(a)tra.gov.eg <mailto:manal@tra.gov.eg> > > > Date: Wednesday, October 22, 2014 at 11:48 PM > To: "internal-cg(a)icann.org <mailto:internal-cg@icann.org> " > <internal-cg(a)icann.org <mailto:internal-cg@icann.org> > > Subject: [Internal-cg] ICG FAQ - reflecting comments received until > 23Oct14 .. > > > > Dear all .. > > Please find attached, and in Dropbox, a new version of ICG > FAQ reflecting the latest views and comments shared .. I have also attached > below the final compilation of answers to Q#15 & Q#16 for your convenience > .. Kindly note that I took the liberty to change "ICG proposal" or "ICG's > proposal" to "proposal submitted by the ICG", to avoid being misunderstood > as attributing the community's proposal solely to the ICG .. Hope this is ok > with everyone .. > > Happy to receive any further remarks or comments .. > > Kind Regards > > --Manal > > ---------------------------------------------------------- > > 15. What is the role of the ICANN Board in preparing the > proposal? > > The ICG is independent of the ICANN Board. The Board is > represented on the ICG by two liaisons (Mrs. Elise Gerich, IANA Staff Expert; > and Mr. Kuo-Wei Wu, ICANN Board Liaison), who are there to provide > information about the IANA functions and to keep the Board and the ICG > informed about the implications of the transition. Like any other member of > the community, the ICANN Board can submit comments through the > established procedures for public comment. Consistent with U.S. federal > government procurement rules, the NTIA needs to have the final proposal > submitted to it by the ICANN Board, but the Board does not have community > approval to modify the proposal submitted by the ICG. When the ICG > submits the final proposal to ICANN, it will also be released to the general > public and to NTIA as well. > > 16. How will ICANN Board handle the final proposal > submitted by the ICG? > > The ICG expects that the final proposal, having achieved > consensus on the Coordination Group and within the Operational > Communities, will be welcomed by the ICANN Board and dutifully > transmitted to NTIA. > > ------------------------------------------------------------ > > _______________________________________________ > Internal-cg mailing list > Internal-cg(a)icann.org > https://mm.icann.org/mailman/listinfo/internal-cg > > > > _______________________________________________ > Internal-cg mailing list > Internal-cg(a)icann.org > https://mm.icann.org/mailman/listinfo/internal-cg _______________________________________________ Internal-cg mailing list Internal-cg(a)icann.org https://mm.icann.org/mailman/listinfo/internal-cg

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