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ICG mtg #2 was announced
by Alice Jansen Aug. 1, 2014

Aug. 1, 2014

Dear ICG Members, For your information, please note that the ICG meeting #2 (including remote participation details) was announced on the ICANN website yesterday - see https://www.icann.org/news/announcement-2014-07-16-en Thanks, Best regards Alice

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Reminder: RFP comments due Aug 1
by Alissa Cooper July 31, 2014

July 31, 2014

Please respond to the “Redraft of RFP” thread started by Paul by Aug 1, 20:00 UTC. http://mm.icann.org/pipermail/internal-cg/2014-July/000435.html

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Third F2F meeting - Oct 17
by Alissa Cooper July 31, 2014

July 31, 2014

This week we got a few more responses to the face-to-face meeting doodle poll <http://doodle.com/76seg27mgz4i44m5> and by far the date with best availability for the group is October 17. ICANN staff has confirmed that there is a room available for us to meet that day in Los Angeles, with a hard stop at 17:30. So I think we should go ahead and schedule our third face-to-face meeting for that day and have ICANN staff make the arrangements. I realize this date does not work for everyone, but that is bound to be the case now and again in a group of this size (for example, I personally will not be able to attend in person on Sept 6 due to a prior conflict). We will have remote participation and translation as usual. Alissa

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With attachment: PLEASE READ - ICG Mtg #2 - Travel & RP
by Alice Jansen July 31, 2014

July 31, 2014

Dear ICG Members, It appears I forgot to include the travel request form attachment. Now rectified. Apologies for any confusion or inconvenience this may have caused. Best regards Alice From: Alice Jansen <alice.jansen(a)icann.org<mailto:alice.jansen@icann.org>> Date: Wednesday, July 30, 2014 11:57 PM To: "internal-cg(a)icann.org<mailto:internal-cg@icann.org>" <internal-cg(a)icann.org<mailto:internal-cg@icann.org>> Subject: PLEASE READ - ICG Mtg #2 - Travel & RP Dear ICG Members, As announced by Alissa, the ICG in-person meeting # 2 will take place on: ** Saturday, 6 September 2014** At the Grand Hyatt<http://istanbul.grand.hyatt.com/en/hotel/home.html> in Istanbul Meeting room: Tyana 1&2 09:00-17:30 EEST - 06:00-14:30 UTC See timezone conversion at: http://tinyurl.com/qz5zjh3 Remote participation (RP) features will be available for ICG members who are not in a position to attend the meeting in person. Remote Participation & Interpreting The global multistakeholder community will be able to follow your exchanges through the virtual meeting room: https://icann.adobeconnect.com/icg/. Coordination Group Members participating remotely in the meeting should join the adobe connect room to view any material being displayed in the meeting room. The dial-in bridge details will be sent to you in a separate email (off list). Please note that we will have interpreting services at the meeting. Links to the respective languages are available below: * English - http://stream.icann.org:8000/icg-en.m3u * French - http://stream.icann.org:8000/icg-fr.m3u * Spanish - http://stream.icann.org:8000/icg-es.m3u * Chinese - http://stream.icann.org:8000/icg-zh.m3u * Russian - http://stream.icann.org:8000/icg-ru.m3u * Arabic - http://stream.icann.org:8000/icg-ar.m3u * Portuguese - http://stream.icann.org:8000/icg-pt.m3u The community will be also be able to follow the real time transcript (RTT) at http://www.streamtext.net/player?event=06Sep2014icg (also available in the virtual meeting room). Travel Support As indicated in the process published on 6 June 2014, meal and lodging costs for ICG members to participate in ICG meetings will be covered by ICANN, upon request and in accordance with ICANN's community travel support guidelines<https://www.icann.org/resources/pages/travel-support-2012-02-25-en>. Supported travelers must book their air travel with ICANN's authorized travel agent, where the cost will be billed directly to ICANN. Hotel rooms and tax for a specified meeting will be arranged and paid for directly by ICANN in accordance with the authorized arrival and departure dates (5-7 September 2014) for each supported traveler. ICANN will only book and pay for a non-refundable, lowest logical price airfare, and economy airfare. Reimbursement will be permitted for meeting attendance and other reasonable incidental expenses incurred. Should you need travel support to attend this meeting, please inform ICANN staff as soon as possible and no later than Tuesday, 5 August - COB. ICANN staff will require your duly completed travel support request form (attached) to process your request - kindly ensure to return it to cgtravel(a)icann.org<mailto:cgtravel@icann.org> within the timeframe identified above. Note that delays in providing your information will not guarantee travel support. Should you have already made travel arrangements to attend the IGF meeting in Istanbul, please inform staff (off list) whether you need travel support to extend your stay. Thank you - Best regards, Alice

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Reminder: Secretariat feedback due July 31, 20:00 UTC
by Alissa Cooper July 30, 2014

July 30, 2014

Please respond on the “ICG Secretariat” thread started by Adiel. http://mm.icann.org/pipermail/internal-cg/2014-July/000493.html Alissa

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PLEASE READ - ICG Mtg #2 - Travel & RP
by Alice Jansen July 30, 2014

July 30, 2014

Dear ICG Members, As announced by Alissa, the ICG in-person meeting # 2 will take place on: ** Saturday, 6 September 2014** At the Grand Hyatt<http://istanbul.grand.hyatt.com/en/hotel/home.html> in Istanbul Meeting room: Tyana 1&2 09:00-17:30 EEST - 06:00-14:30 UTC See timezone conversion at: http://tinyurl.com/qz5zjh3 Remote participation (RP) features will be available for ICG members who are not in a position to attend the meeting in person. Remote Participation & Interpreting The global multistakeholder community will be able to follow your exchanges through the virtual meeting room: https://icann.adobeconnect.com/icg/. Coordination Group Members participating remotely in the meeting should join the adobe connect room to view any material being displayed in the meeting room. The dial-in bridge details will be sent to you in a separate email (off list). Please note that we will have interpreting services at the meeting. Links to the respective languages are available below: * English - http://stream.icann.org:8000/icg-en.m3u * French - http://stream.icann.org:8000/icg-fr.m3u * Spanish - http://stream.icann.org:8000/icg-es.m3u * Chinese - http://stream.icann.org:8000/icg-zh.m3u * Russian - http://stream.icann.org:8000/icg-ru.m3u * Arabic - http://stream.icann.org:8000/icg-ar.m3u * Portuguese - http://stream.icann.org:8000/icg-pt.m3u The community will be also be able to follow the real time transcript (RTT) at http://www.streamtext.net/player?event=06Sep2014icg (also available in the virtual meeting room). Travel Support As indicated in the process published on 6 June 2014, meal and lodging costs for ICG members to participate in ICG meetings will be covered by ICANN, upon request and in accordance with ICANN's community travel support guidelines<https://www.icann.org/resources/pages/travel-support-2012-02-25-en>. Supported travelers must book their air travel with ICANN's authorized travel agent, where the cost will be billed directly to ICANN. Hotel rooms and tax for a specified meeting will be arranged and paid for directly by ICANN in accordance with the authorized arrival and departure dates (5-7 September 2014) for each supported traveler. ICANN will only book and pay for a non-refundable, lowest logical price airfare, and economy airfare. Reimbursement will be permitted for meeting attendance and other reasonable incidental expenses incurred. Should you need travel support to attend this meeting, please inform ICANN staff as soon as possible and no later than Tuesday, 5 August - COB. ICANN staff will require your duly completed travel support request form (attached) to process your request - kindly ensure to return it to cgtravel(a)icann.org<mailto:cgtravel@icann.org> within the timeframe identified above. Note that delays in providing your information will not guarantee travel support. Should you have already made travel arrangements to attend the IGF meeting in Istanbul, please inform staff (off list) whether you need travel support to extend your stay. Thank you - Best regards, Alice

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Confirmed: Next F2F meeting Sept 6
by Alissa Cooper July 30, 2014

July 30, 2014

All, We are confirmed to meet face-to-face all day on September 6 in Istanbul. We have a room and translation service available. I suggest starting at 9:00 and concluding at 17:30. Either myself or the ICANN staff will follow up with logistical information shortly. I will follow up about meeting in October in a separate email. Alissa

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Timeline
by Russ Housley July 29, 2014

July 29, 2014

I've been volunteered to lead the session on timeline. I put this together based on the mail list traffic. Please tell me now if I missed something. Russ

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Reminder: Chair structure poll
by Alissa Cooper July 29, 2014

July 29, 2014

This is a reminder to complete the chair structure poll if you have not already (deadline is July 30 at 20:00 UTC): http://tinyurl.com/pgufgjh I realize some folks find this controversial, but we have only 11 responses so far out of 30 and it would be good to get more complete information about the group’s views on this topic. Thanks, Alissa On 7/25/14, 1:46 PM, "Alissa Cooper" <alissa(a)cooperw.in> wrote: >I have taken Joe’s suggestion and created a poll concerning chair >structure [1]: > >http://tinyurl.com/pgufgjh > >I suggest we set a deadline of July 30 at 20:00 UTC for people to respond >to the poll. After that, we can create another poll for actually selecting >people, or take an email vote, or work it out by some other mechanism that >we can figure out next week. > >The responses to the chair structure poll will be publicly visible here >[2]: http://tinyurl.com/ptrr2m6 > >I appreciate that we are still figuring out the details of our processes >and consensus mechanisms. We did have support for the three co-chair >structure in London, and now we appear to have some support for other >models, so I think in this bootstrapping phase we should be at least a bit >flexible and take a little more time to determine a structure that has >broad support. I also recognize that we’ve had a variety of deadlines >suggested for different aspects of this chair selection issue, but my >sense from the list discussion is that resolving this structure question >mid-next-week and the actual personnel selection shortly thereafter will >work while I continue as interim chair. > >Please fill out the chair structure poll by July 30 at 20:00 UTC and we’ll >take it from there. > >Thanks, >Alissa > >[1] Full URL is here (I used tinyurl to avoid line-break problems): >https://docs.google.com/forms/d/1gngAa7fjboC9y2zdKs7rmH9H08RLyW7Qv4hE1Dj0D >2 >Y/viewform > >[2] Full URL: >https://docs.google.com/spreadsheets/d/1xJkGxBRu6BBPX9XSTCRQNblNG7QEE-RllG >R >9ZCvvY8g/edit#gid=1350424468 > > >On 7/25/14, 9:53 AM, "Jon Nevett" <jon(a)donuts.co> wrote: > >>I'm sure that the ICANN staff folks could do it if we agree on the >>questions to ask and that the exercise is worthwhile. Best, jon >> >> >> >>On Jul 25, 2014, at 9:41 AM, joseph alhadeff <joseph.alhadeff(a)oracle.com> >>wrote: >> >>> While I have used doodle I have not set one up, so i would invite >>>anyone so inclined to go forth and doodle. I would however remind >>>everyone that we have a 2 stage question: >>> >>> 1. Composition of Chairs - Three co-chairs or Chair/Alternate+ >>>volunteers >>> 2. Who will serve. >>> >>> Thanks >>> >>> Joe >>> On 7/25/2014 8:45 AM, Jon Nevett wrote: >>>> Joe: >>>> >>>> In various ICANN fora, we have used Doodle polls to determine >>>>substantive issues in addition to scheduling meetings. It's a >>>>relatively quick way to get a sense of the group and it might be >>>>appropriate in this situation. >>>> >>>> Best, >>>> >>>> Jon >>>> >>>> >>>> On Jul 25, 2014, at 8:34 AM, joseph alhadeff >>>><joseph.alhadeff(a)oracle.com> wrote: >>>> >>>>> Colleagues: >>>>> >>>>> Alissa is already interim chair, as of London. I assume she has been >>>>>somewhat silent on the topic because of what might be considered a >>>>>conflict of interest. >>>>> >>>>> One point was clear in London however, the Chair does not determine >>>>>unilaterally what is consensus except for the administrative matters >>>>>related to running meetings. Where no consensus emerges, the Chair >>>>>leads a process of coming to consensus. That is different than >>>>>determining consensus. Thus, I would have to take exception to >>>>>Patrik's solution of the appointment of one chair resolves the process >>>>>issue. Furthermore, in this case it might be difficult for the >>>>>Interim Chair to run the process of consensus related to her possibly >>>>>becoming chair... >>>>> >>>>> I would however suggest, that each of us bears a participatory >>>>>responsibility. If we don't agree with a proposal we must step >>>>>forward with opposing or differing views. Those views need to be made >>>>>known at the earliest opportunity. If this constructive participation >>>>>does not emerge then our mission is doomed from the outset. My >>>>>suggestion would be that each decision point provide a fixed time, not >>>>>less than a week, for consultation. With the exception of consensus >>>>>on the proposals, which should be more carefully judged, each proposal >>>>>would then achieve consensus by having a preponderance of the >>>>>communities entitled to vote (each of the separate groups identified >>>>>in Patrik's list, excluding liaisons) support it. Comments may also >>>>>suggest the need for more time to consult on the decision or raise the >>>>>importance of the issue to justify a more deliberative process. I am >>>>>fine with the interim chair or secretariat acting as the collection >>>>>point of views, but they should also be copied to the list for >>>>>transparency. For the Chair function, it might be best to keep posting >>>>>to the list. >>>>> >>>>> I know folks wanted to avoid levels of bureaucracy, but I prefer >>>>>established process to endless cycles of review with no potential to >>>>>conclude... Equally happy to entertain other proposals. >>>>> >>>>> Jean-Jacques - you indicated you were consulting with colleagues, can >>>>>you say when the group will provide an opinion? Open-ended timelines >>>>>will not help us develop efficient process or workflows. >>>>> >>>>> Best- >>>>> >>>>> Joe >>>>> >>>>> >>>>> On 7/25/2014 7:17 AM, WUKnoben wrote: >>>>>> Dear Colleagues, >>>>>> >>>>>> I acknowledge the different views on >>>>>> 1. discussing and solving more principle questions about role and >>>>>>number of (co-) chairs and >>>>>> 2. continuing the work of the ICG where the chair shall be given a >>>>>>focal role on taking initiatives and organization >>>>>> >>>>>> Both seems equally necessary. In this regard I suggest to appoint >>>>>>Alissa as Interim Chair with chairperson authorization as described >>>>>>by Patrik until we've finished the principle questions and a >>>>>>following (co-) chair selection. >>>>>> >>>>>> Best regards >>>>>> >>>>>> Wolf-Ulrich >>>>>> >>>>>> -----Ursprüngliche Nachricht----- From: Subrenat, Jean-Jacques >>>>>> Sent: Friday, July 25, 2014 9:32 AM >>>>>> To: ICG Internal >>>>>> Subject: Re: [Internal-cg] Appointment of Alissa Cooper as chair of >>>>>>ICG >>>>>> >>>>>> Dear Colleagues, >>>>>> >>>>>> this is to inform you that the ALAC will be sending its observations >>>>>>shortly, not only on the structure of the Coordination Group, but >>>>>>also on other matters of importance. >>>>>> >>>>>> In the meantime, the ALAC respectfully requests that decisions >>>>>>concerning the roles of individual members not be taken before some >>>>>>questions of principle have been adequately addressed. >>>>>> >>>>>> Best regards, >>>>>> Jean-Jacques. >>>>>> >>>>>> >>>>>> >>>>>> >>>>>> ----- Mail original ----- >>>>>> De: "Narelle Clark" <narelle.clark(a)accan.org.au> >>>>>> À: "Paul Wilson" <pwilson(a)apnic.net>, "Patrik Fältström" >>>>>><paf(a)frobbit.se> >>>>>> Cc: "ICG Internal" <internal-cg(a)icann.org> >>>>>> Envoyé: Vendredi 25 Juillet 2014 08:45:51 >>>>>> Objet: Re: [Internal-cg] Appointment of Alissa Cooper as chair of >>>>>>ICG >>>>>> >>>>>> >>>>>> Thanks Patrik, on those conditions, I also support Alissa's >>>>>>appointment. >>>>>> >>>>>> >>>>>> Best regards >>>>>> >>>>>> >>>>>> Narelle Clark >>>>>> >>>>>> -----Original Message----- >>>>>> From: internal-cg-bounces(a)icann.org >>>>>>[mailto:internal-cg-bounces@icann.org] On Behalf Of Paul Wilson >>>>>> Sent: Friday, 25 July 2014 4:42 PM >>>>>> To: Patrik Fältström >>>>>> Cc: ICG Internal >>>>>> Subject: Re: [Internal-cg] Appointment of Alissa Cooper as chair of >>>>>>ICG >>>>>> >>>>>> Thanks Patrik, I support. >>>>>> >>>>>> >>>>>> >>>>>> >>>>>> >>>>>> >>>>>> On 25 Jul 2014, at 4:40 pm, Patrik Fältström <paf(a)frobbit.se> wrote: >>>>>> >>>>>>> I hereby take the initiative to ask for consensus for appointment >>>>>>>of Alissa Cooper as the chair of ICG. This does not imply anything >>>>>>>regarding whether we should have one or more chairs, one chair and >>>>>>>zero of more alternate chairs, status of the document by Joseph etc. >>>>>>> >>>>>>> It just, if it passes, gives the power to Alissa to be able to >>>>>>>define when we have consensus in ICG. >>>>>>> >>>>>>> If someone OBJECTS to Alissa being appointed as a chair, that >>>>>>>objection should be sent to this list no later than 1800 UTC on >>>>>>>Monday July 28. >>>>>>> >>>>>>> If there are zero objections on Monday July 28 at 1800 UTC I find >>>>>>>Alissa Cooper be appointed as the chair of ICG. >>>>>>> >>>>>>> Main reason for me to ask for this (which anyone can object to as >>>>>>>you see above) is that I feel we need someone being "the chair" to >>>>>>>even be able to reach consensus on the document that define what the >>>>>>>role of the chair is. >>>>>>> >>>>>>> So this call is to bootstrap our processes. Nothing more, nothing >>>>>>>less. >>>>>>> >>>>>>> Patrik Fältström >>>>>> _______________________________________________ >>>>>> Internal-cg mailing list >>>>>> Internal-cg(a)icann.org >>>>>> https://mm.icann.org/mailman/listinfo/internal-cg >>>>>> _______________________________________________ >>>>>> Internal-cg mailing list >>>>>> Internal-cg(a)icann.org >>>>>> https://mm.icann.org/mailman/listinfo/internal-cg >>>>>> _______________________________________________ >>>>>> Internal-cg mailing list >>>>>> Internal-cg(a)icann.org >>>>>> https://mm.icann.org/mailman/listinfo/internal-cg >>>>> _______________________________________________ >>>>> Internal-cg mailing list >>>>> Internal-cg(a)icann.org >>>>> https://mm.icann.org/mailman/listinfo/internal-cg >>> >>> >> >>_______________________________________________ >>Internal-cg mailing list >>Internal-cg(a)icann.org >>https://mm.icann.org/mailman/listinfo/internal-cg > > >_______________________________________________ >Internal-cg mailing list >Internal-cg(a)icann.org >https://mm.icann.org/mailman/listinfo/internal-cg

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URGENT, suggested poll.
by Subrenat, Jean-Jacques July 28, 2014

July 28, 2014

Good morning Alissa, Hello Colleagues, The Chair of the ALAC has asked me to bring to your attention the following: 1) In his recent message to this list, Olivier pointed out that "The ALAC considers it essential to uphold the decision taken in London to appoint 3 Co-Chairs, the process of which cannot be put to fault". There has not yet been a response or reply to this letter. 2) The poll your have set up regarding the leadership structure proposes several alternatives, but is based on a makeshift process following someone's ad hoc suggestion: this cannot in any way have the same standing as the UNANIMOUS decision of the CG in London to have 3 Co-Chairs. In careful consideration of the above, the ALAC respectfully requests that the decision taken in London about the leadership structure be acted upon without delay, and that the proposed poll be discontinued. It is the sincere hope of the ALAC that the Coordination Group will take this opportunity to fully implement the principles of diversity, balance and fairness, so as to create a truly global trust regarding its membership and confidence in its processes. Thank you. Best regards, Jean-Jacques.

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