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Re: [Ext] RE: Please review: proposed evaluation surveys for the ICANN83 buddy system
by Joke Braeken June 27, 2025

June 27, 2025

Thanks Jenifer. Your suggested edits have been added into the google doc, and marked as such. Best, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> From: Jenifer Lopez <jenifer.lopez(a)utp.ac.pa> Date: Friday, 27 June 2025 at 15:50 To: Joke Braeken via Ccnso-omcommittee <ccnso-omcommittee(a)icann.org> Cc: Joke Braeken <joke.braeken(a)icann.org> Subject: [Ext] RE: Please review: proposed evaluation surveys for the ICANN83 buddy system Dear all, Yes, overall these are the right questions and they cover the key aspects of the Buddy System experience for both newcomers and Buddies. I woul suggest: * Add a question about preferred communication channels (e.g., email, WhatsApp, Zoom), which can help enhance future interactions. * For example: What communication methods did you use or prefer to use with your Buddy/Newcomer(s)? * Include a general satisfaction question about the Buddy System to capture an overall impression. * For example: How satisfied are you with the Buddy System? * For newcomers: consider asking whether they’d be interested in becoming a Buddy in the future. * For Buddies: add an open question about what support or preparation would help them in the role. I think no questions need to be deleted. Best regards, Jenifer. ________________________________ De: Joke Braeken via Ccnso-omcommittee <ccnso-omcommittee(a)icann.org> Enviado: viernes, 27 de junio de 2025 8:19 a. m. Para: ccnso-omcommittee(a)icann.org <ccnso-omcommittee(a)icann.org> Cc: Joke Braeken <joke.braeken(a)icann.org> Asunto: [Ccnso-omcommittee] Please review: proposed evaluation surveys for the ICANN83 buddy system Dear OMC members, It is now time to review the proposed evaluation surveys for the ICANN83 buddy system. Please have a look at the google document below, and submit your comment latest by Friday, 4 July, COB, either to the OMC mailing list, or make suggestions directly in the google doc. https://docs.google.com/document/d/1DbNOuss1VcIG2JZLqJ2wQiX3pY243rnbQIHR_ec… [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/document/d/1DbNOuss1VcIG…> For decision by OMC 1. Are these the right questions? Is there anything that should be deleted/edited/added? 2. Should the survey be anonymous? If the survey is not meant to be anonymous, should we ask for name and/or e-mail? Note: in that case the respondent needs to accept the ICANN PP. Thank you! Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> BACKGROUND Action item #1 from OMC meeting on 23 June • Joke to prepare a proposed survey prior to the 7 July OMC meeting (completed) • OMC reviews and agrees on final survey on 7 July at 14 UTC (ongoing) • Claudia circulates the survey to buddies and newcomers mid July (15/07/25) with deadline for responses on 24 July (pending OMC approval of the proposed questions) • OMC discusses the survey results on 28 July at 14 UTC (pending) ***************Este mensaje (y sus adjuntos), en adelante "mensaje", ha sido enviado exclusivamente a su(s) destinatario(s) y es confidencial. Si usted recibe este mensaje por error, por favor bórrelo y comunique inmediatamente al remitente. Toda utilización o publicación, total o parcial, queda prohibida salvo autorización expresa. La UTP no podrá ser considerada responsable si el mensaje ha sido modificado y/o utilizado sin autorización. This message (and any attachments), are confidential intended solely for the people whose addresses appear. If you have received this message by error, please delete it and immediately notify the sender. Any use, dissemination or disclosure, either whole or partial, without formal approval is prohibited. The UTP will not therefore be liable for the message if modified and/or used without approval.************** ***************Este mensaje (y sus adjuntos), en adelante "mensaje", ha sido enviado exclusivamente a su(s) destinatario(s) y es confidencial. Si usted recibe este mensaje por error, por favor bórrelo y comunique inmediatamente al remitente. Toda utilización o publicación, total o parcial, queda prohibida salvo autorización expresa. La UTP no podrá ser considerada responsable si el mensaje ha sido modificado y/o utilizado sin autorización. This message (and any attachments), are confidential intended solely for the people whose addresses appear. If you have received this message by error, please delete it and immediately notify the sender. Any use, dissemination or disclosure, either whole or partial, without formal approval is prohibited. The UTP will not therefore be liable for the message if modified and/or used without approval.**************

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Please review: proposed evaluation surveys for the ICANN83 buddy system
by Joke Braeken June 27, 2025

June 27, 2025

Dear OMC members, It is now time to review the proposed evaluation surveys for the ICANN83 buddy system. Please have a look at the google document below, and submit your comment latest by Friday, 4 July, COB, either to the OMC mailing list, or make suggestions directly in the google doc. https://docs.google.com/document/d/1DbNOuss1VcIG2JZLqJ2wQiX3pY243rnbQIHR_ec… For decision by OMC 1. Are these the right questions? Is there anything that should be deleted/edited/added? 2. Should the survey be anonymous? If the survey is not meant to be anonymous, should we ask for name and/or e-mail? Note: in that case the respondent needs to accept the ICANN PP. Thank you! Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> BACKGROUND Action item #1 from OMC meeting on 23 June • Joke to prepare a proposed survey prior to the 7 July OMC meeting (completed) • OMC reviews and agrees on final survey on 7 July at 14 UTC (ongoing) • Claudia circulates the survey to buddies and newcomers mid July (15/07/25) with deadline for responses on 24 July (pending OMC approval of the proposed questions) • OMC discusses the survey results on 28 July at 14 UTC (pending)

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Onboarding and Mentoring Committee(OMC) | 28 July 2025 at 14:00 UTC
by ccNSO Calendar June 25, 2025

June 25, 2025

Dear all, The next Onboarding and Mentoring Committee (OMC) teleconference is scheduled for 28 July 2025 at 14:00 UTC. Please find the call details below: Join Zoom Meeting https://icann.zoom.us/j/98944273578?pwd=ulgkEWxQmaWYIaMhiOTsJi7J6Bf2S7.1 Meeting ID: 989 4427 3578 Passcode: ccNSO-OMC1 Dial in Passcode: 1499944188 Find your local number: https://icann.zoom.us/u/aFhWMrXIn Wiki: https://icann-community.atlassian.net/wiki/x/EoDtF Thank you!

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Onboarding and Mentoring Committee(OMC) | 07 July 2025 at 14:00 UTC
by ccNSO Calendar June 25, 2025

June 25, 2025

Dear all, The next Onboarding and Mentoring Committee (OMC) teleconference is scheduled for 07 July 2025 at 14:00 UTC. Please find the call details below: Join Zoom Meeting https://icann.zoom.us/j/98944273578?pwd=ulgkEWxQmaWYIaMhiOTsJi7J6Bf2S7.1 Meeting ID: 989 4427 3578 Passcode: ccNSO-OMC1 Dial in Passcode: 1499944188 Find your local number: https://icann.zoom.us/u/aFhWMrXIn Wiki: https://icann-community.atlassian.net/wiki/x/BADvF Thank you!

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Apology Noted | Re: Re: Proposed agenda for today's meeting
by Claudia Ruiz June 23, 2025

June 23, 2025

Dear Nicki, Your apology has been noted. Thank you, Claudia From: Nicholas Lisse via Ccnso-omcommittee <ccnso-omcommittee(a)icann.org> Date: Monday, June 23, 2025 at 5:29 AM To: Bart Boswinkel via Ccnso-omcommittee <ccnso-omcommittee(a)icann.org> Cc: "ccnso-omcommittee(a)icann.org" <ccnso-omcommittee(a)icann.org>, Bart Boswinkel <bart.boswinkel(a)icann.org>, Nicki Lisse <nicki(a)lisse.na> Subject: [Ccnso-omcommittee] Re: Proposed agenda for today's meeting Hi all, Please excuse my absence today, I am indisposed. Regards -- Nicholas Lisse This message was sent with 100% recycled electrons On 23. Jun 2025, at 13:37, Bart Boswinkel via Ccnso-omcommittee <ccnso-omcommittee(a)icann.org> wrote: Dear all, Please find included draft agenda for today’s meeting: 1. Welcome 2. Admin matters 3. Review of mentoring work ICANN83 * Meet and greet session : immediate feedback * How to get in touch with newcomers? 1. Survey mentoring: what to ask? 2. Next meetings: * 7 July 2025 14.00 UTC (Finalize survey) * 14 July 2025 14.00 UTC ( review of mentoring program, next steps onboarding) 1. AOB 2. Adjourn Kind regards, Bart _______________________________________________ Ccnso-omcommittee mailing list -- ccnso-omcommittee(a)icann.org To unsubscribe send an email to ccnso-omcommittee-leave(a)icann.org

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NOTES | OMC | 23 June 2025 (14 UTC)
by Joke Braeken June 23, 2025

June 23, 2025

NOTES | OMC | 23 June 2025 (14 UTC) 1. Welcome Welcome by Jenifer 2. Admin matters Any SOI updates? None Bart: low turnout, apologies from Nicki 3. Review of mentoring work ICANN83 a. Meet and greet session : immediate feedback Bart: Wednesday morning session Jenifer: encouraging to see a full room, with many newcomers. Feels like a welcoming and supportive space for newcomers. Feel like continuing to build this momentum Wafa: agree. Exchange between newcomers and buddies was good too I was in touch with 3 newcomers and will continue the engagement with them after the meeting. I interacted with them from day 1 onwards. I explained to them what ccnso does, how they can engage, and find out their topics of interested. I guided them. Shared some docs. He promised to get back to me after having reviewed the docs Gudrun: good session, many newcomers. I am Heidy’s buddy. We will have our first zoom meeting this Thursday. She already has sent me 3 questions, which we will discuss. Bart: any specific observations? Jenifer: good energy in the room. I think it helped to break the ice Gudrun: is there a link to the new buddy system? Some info about it Claudia: i could create a shared doc with access to view. Just the names? The general outline of the program is on the wiki Joke: Link to the call for buddies: https://ccnso.icann.org/en/announcements/announcement-22may25-en.htm Might be good to add that to the wiki too? Sami: good session. Publish info, good for newcomers. Bart: also the the OMC pre-ICANN83 Info Package<https://docs.google.com/document/d/1aOxVGrR5tHHtXr-Q4V-oCtR9Az8Hjf2GsMHGTTG…> Bart: was the timing of the session right? Claudia: earlier in the week would be better, to guide newcomers Gudrun and Bart agree Jenifer: I also think holding the meeting at the beginning of the week and in the morning works really well, people are fresh, focused, and it helps set the tone for the days ahead. Sami: first or second day of the meeting would help to encourage more engagement Bart: surprised how many newcomers showed up. We hardly had any responses to the emails we sent. Any idea why the newcomers attended? Did you promote the session? Jenifer: i promoted the session to the fellows, before prague, and during the fellowship sessions in prague Wafa: the fact that it was in the schedule helped a lot. Sami: i talked to GAC reps. They said they have different people assigned to ccnso matters. The guy from Kuwait showed up Gudrun: I did not speak to anybody about the session. Good it was on the schedule Claudia: tour de table was a good way to match people. Made them feel more comfortable Joke: agree with all what was said. Would be good to know what newcomers themselves thought? Also good idea to have a central source of info, to avoid it being a one-off. Useful also in case we need to do a review in future Bart: when to do a survey and what to ask? b. How to get in touch with newcomers? 4. Survey mentoring: what to ask? Bart: relevant questions for the buddy, and for the newbee? Surveymonkey How many meetings with Heidy? Gudrun: 3 Bart: after your final call with Heidy? Gudrun: how many pairs? Claudia: 8 pairs, including Laura and Jaijit Bart: finalise the survey in 2 weeks. Do brainstorming today on the questions >>> questions for newcomers Wafa: how did they find the newcomer session. We should also ask what they went back with. Also, they could evaluate their buddies. Express their appreciation. Ask if they join a WG, which session they enjoyed. Add a specific question regarding the program Jenifer; did they feel welcome, supported? What was most valuable to them? Which communication channels did they use/prefer? Sami: different phases, different questions What did they learn about icann/ccnso? Joke: * What motivated you to join the session? * How familiar were you with ICANN and ccNSO processes before ICANN83? * What are your expectations from the Buddy Program? * What kind of support would help you participate more actively? * What did you find most helpful about the buddy program? * What suggestions do you have to improve the Buddy experience? >>> questions for buddies Jenifer: Was it clear what the buddy program entailed? Bart: did you know, Gudrun? Gudrun: not a clue. Bart: even though you are a member of the group Wafa: even if you miss out on a meeting, you can catch up on the mailing list Action item #1 · Joke to prepare a proposed survey prior to the 7 July meeting. · OMC reviews and agrees on final survey on 7 July at 14 UTC · Claudia circulates the survey to buddies and newcomers mid July (15/07/25) · OMC discusses the outcomes on 28 July at 14 UTC Bart: Let's circulate the survey from 15 July afterwards. People have a week to respond. OMC evaluates in the results during the week of the 28th of july 5. Next meetings: a. 7 July 2025 14.00 UTC (Finalize survey) b. 28 July 2025 14.00 UTC (review of mentoring program, next steps onboarding) NEW! No meeting on 14 July 6. AOB None 7. Adjourn Thank you all Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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Proposed agenda for today's meeting
by Bart Boswinkel June 23, 2025

June 23, 2025

Dear all, Please find included draft agenda for today’s meeting: 1. Welcome 2. Admin matters 3. Review of mentoring work ICANN83 * Meet and greet session : immediate feedback * How to get in touch with newcomers? 4. Survey mentoring: what to ask? 5. Next meetings: * 7 July 2025 14.00 UTC (Finalize survey) * 14 July 2025 14.00 UTC ( review of mentoring program, next steps onboarding) 6. AOB 7. Adjourn Kind regards, Bart

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Onboarding and Mentoring Committee(OMC) | 23 June 2025 at 14:00 UTC
by ccNSO Calendar June 23, 2025

June 23, 2025

***REMINDER*** Dear all, The next Onboarding and Mentoring Committee (OMC) teleconference is scheduled for 23 June 2025 at 14:00 UTC. Please find the call details below: Join Zoom Meeting https://icann.zoom.us/j/98944273578?pwd=ulgkEWxQmaWYIaMhiOTsJi7J6Bf2S7.1 Meeting ID: 989 4427 3578 Passcode: ccNSO-OMC1 Dial in Passcode: 1499944188 Find your local number: https://icann.zoom.us/u/aFhWMrXIn Wiki: https://icann-community.atlassian.net/wiki/x/gIA1Eg Thank you!

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NOTES | newcomer session ICANN83
by Joke Braeken June 11, 2025

June 11, 2025

Hello, Enclosed are some notes from today’s ICANN83 casual meet-up for newcomers Best regards. Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Read more about the ccNSO Program at ICANN83: https://icann-community.atlassian.net/wiki/x/AYDTCw

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NOTES | OMC | Monday, 26 May 2025 (14:00 UTC)
by Joke Braeken June 10, 2025

June 10, 2025

NOTES | OMC | Monday, 26 May 2025 (14:00 UTC) 3 volunteers as buddies: Wafa, Nick, Everton, Jenifer, Biyi Bart: alert people that OMC has created a buddy system. If people are aware of newcomers, they should inform Claudia. Reason: we need to match them. Promoting the buddy system. Remind colleagues from within their registry to identify themselves as newcomers I will prepare a draft Jenifer: I identified 3 newcomers Bart: Buddies meet on Monday afternoon in Prague, after lunch print-outs of the work? Joke: see list newcomers here https://docs.google.com/document/d/1AYVpHA-TLjTw8LxNotAX26lV2V-SIlp_lcBIJeD… Joke: post-meeting evaluation, and the first meeting after Prague? Bart: after ICANN83, let’s reconvene on Monday, 23 June 2025. Proposals for evaluation to be discussed. Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org>

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