- Dt-cwg-auctionproceeds - lists.icann.org

For your review - updated draft charter
by Marika Konings June 7, 2016

June 7, 2016

Dear All, Please find attached for your review, the next iteration of the CCWG-Auction Proceeds draft charter. I’ve made the updates as discussed during the last meeting and deleted all the comments that were discussed and addressed as well as other minor edits that were made for readability / consistency. Note that I’ve flagged a couple of items that will need further consideration by the DT such as expanding on the guiding principles as well as the Board consideration of the final report. Please share any further comments and/or edits you may have with the mailing list ahead of the next meeting which has been scheduled for Thursday 16 June at 13.00 UTC. Best regards, Marika Marika Konings Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages.

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Re: [Dt-cwg-auctionproceeds] [Ntfy-dt-cwg-auctionproceeds] REMINDER: doodle/ new gTLD Auction Proceeds CCWG Charter Drafting Team
by Sylvia Cadena June 7, 2016

June 7, 2016

Thanks Terri. I have completed the poll. Just to let you know I will be in Colombia for that meeting, so the times might be a bit off compared to previous availability. Warm regards, Sylvia From: <ntfy-dt-cwg-auctionproceeds-bounces(a)icann.org<mailto:ntfy-dt-cwg-auctionproceeds-bounces@icann.org>> on behalf of Terri Agnew <terri.agnew(a)icann.org<mailto:terri.agnew@icann.org>> Date: Monday, 6 June 2016 at 11:42 PM To: "ntfy-dt-cwg-auctionproceeds(a)icann.org<mailto:ntfy-dt-cwg-auctionproceeds@icann.org>" <ntfy-dt-cwg-auctionproceeds(a)icann.org<mailto:ntfy-dt-cwg-auctionproceeds@icann.org>> Cc: "Gnso-secs(a)icann.org<mailto:Gnso-secs@icann.org>" <Gnso-secs(a)icann.org<mailto:Gnso-secs@icann.org>> Subject: [Ntfy-dt-cwg-auctionproceeds] REMINDER: doodle/ new gTLD Auction Proceeds CCWG Charter Drafting Team Dear all, The next New gTLD Auction Proceeds CCWG Charter Drafting Team will be held on Thursday, 16 June 2016 at 13:00 UTC for 90 minutes, however, for the call after that we are trying to determine if we can find a better time to accommodate all time zones that join. Please complete the doodle for the call to be held on Thursday, 23 June 2016. http://doodle.com/poll/vxrkk26u7irq2izu Kind regards, Terri ————————————————————————— Call for APNIC Internet Operations Research Grants extended until 15 June 2016 http://www.isif.asia/researchgrant Review T&Cs, apply & share with your network! ————————————————————————— Looking for something interesting to read? Get to know our Development Program at https://www.apnic.net/publications/media-library/brochures/files/APNIC-Deve… ————————————————————————— Sylvia Cadena | Community Partnerships Specialist | sylvia(a)apnic.net<mailto:sylvia@apnic.net> ISIF Asia Information Society Innovation Fund sip: sylvia(a)voip.apnic.net<mailto:sylvia@voip.apnic.net> skype: sylviacadena https://www.facebook.com/ISIF.asia http://gplusme.at/ISIFAsia Twitter @ISIF_Asia ISIF blog http://discover.isif.asia<http://discover.isif.asia/> Asia Pacific Network Information Centre (APNIC) 6 Cordelia Street, South Brisbane, QLD, 4101 Australia | PO Box 3646 Tel: +61 7 3858 3100 | Fax: +61 7 3858 3199 http://www.apnic.net<http://www.apnic.net/> | http://www.isif.asia<http://www.isif.asia/> | https://blog.apnic.net/ * Sent by email to save paper. Print only if necessary.

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Notes/Action Points from new gTLD Auction Proceeds DT Meeting 2/06/2016
by David Tait June 7, 2016

June 7, 2016

Dear All Please see below the notes/action points from today’s call: 2 Principles derived from review of public comments • Review draft text on ‘diversity’ for inclusion in the charter (utilising references to existing ICANN documents and bylaws) Notes on Principles: Discussion of whether principles should be woven into Draft Charter or comprise a stand-alone portion of the document. Determined to adopt both approaches by ensuring principles to be stated early in the charter and then reiterated as appropriate throughout the Draft Charter. Actions: (1) Insert principles early on in the Charter Document as possible (Staff); (2) Review Charter to ensure it is consistent with the principles as appropriate (EM & RM). Notes on Diversity: Considered during walk through of document at item 4. 3 Briefing note on fiduciary and legal constraint • Update from Sam on modifications to briefing note based on DT input • EM to revert on (a) advice from board colleagues or external advisors on what constraints (audit or tax) on the use of proceeds might be or (b) to what extent does ICANN's mission constrain the use of funds] Notes: Item held over until completion of review of draft charter – DT members encouraged to review updated memo circulated by Sam and communicate any questions / comments on the mailing list. 4 Review revised draft charter (see latest version attached as circulated earlier today by Erika) Notes: Goals & Objectives - Sentence relared to "scope of fund allocation" requires to be reworked. Needs to link more closely to section on 'Scope' below. Scope - Should include reference to Memo from ICANN Legal which should be embedded as a link within the draft Charter. Issue of diversity two bullets: (1) focus on two components (i) utilisation of funds and (ii) composition of CCWG (to be incorporated as a principle in the guiding principles section). (2) CCWG should be specifically asked to consider whether or not under-represented groups should be preferred in the process (this item to be moved to section below, CCWG recommendations for consideration). CCWG requirements: Insert second bullet framed as a question, probably something like: 'should any priority or preference be given to organizations from developing economies and under represented groups? Partitioning funds: Aim being to ensure appropriate segmentation. Insert some form of words as an additional CCWG recommendation to give appropriate consideration to the communities which ICANN serves without prejuding the mechanics or outcomes the CCWG would reach. Additional recommendation, determination on whether the solicitation, evaluation and allocation of funds is to be undertaken by ICANN itself or delegated to a third-party entity such as a foundation. Section III: Needs to be consistent with Section V. Section IV: (1) May be appropriate to define what "applicable subject" means. Could include a non-exhaustive list of examples, i.e. working for a charitable foundation on the dispersal of funds. (Action: AH to revise) (2) "Those yet to be connected", (Action: Add [ ] around text from "and" to "connected", Group to consider but AH and SC to give particular consideration) (3) Need to be clear that detailing of attributes and diversity of CCWG member selection is for consideration by Chartering Organisations and that the selection is for those organisations to make e.g. "give consideration to...". Outreach and promotion: Intention to publicise beyond usual channels i.e. ICANN website. Could be undertaken by staff in collaboration with community. (Action: Group requires to consider this item further) Action: Staff to make further edit to document adopting non-controversial edits and noting areas where further consideration is required by preparing further iteration of document and circulate to DT for review. 5 Confirm schedule going forward: 9 June no meeting, 16 June 13.00 UTC (90 or 120 minutes), 23 June 21.00 UTC (if required) Notes: Both meetings will be required. Kind regards, David David A. Tait Policy Specialist (Solicitor qualified in Scotland) Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: + 44-7864-793776 Email: david.tait(a)icann.org www.icann.org

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Pre-ICANN56 Policy Update Webinar Announcement
by Nathalie Peregrine June 2, 2016

June 2, 2016

PRE-ICANN56 POLICY UPDATE WEBINAR <https://www.icann.org/news/announcement-2016-06-02-en#><https://www.icann.org/news/announcement-2016-06-02-en#><https://www.icann.org/news/announcement-2016-06-02-en#><https://www.icann.org/news/announcement-2016-06-02-en#><https://www.icann.org/news/announcement-2016-06-02-en#><https://www.icann.org/news/announcement-2016-06-02-en#> Please RSVP via this form<http://goo.gl/forms/NEFg46A88QnWK8Z33> by 10 June 2016. Remote participation details will be sent the week of 13 June 2016. The ICANN Policy Development Support Team will provide a Policy Update Webinar on Thursday, 16 June 2016 at 10:00 UTC and 19:00 UTC, in preparation for the upcoming ICANN Policy Forum in Helsinki. The purpose of the webinar is to summarize policy activities across the ICANN policy development community and briefing the community on the Cross-Community sessions taking place in Helsinki. Cross-Community Sessions Briefings: * ICANN Accountability & Cross-Community Working Group (CCWG) Update * Charter for the Cross-Community Working Group (CCWG) on the use of new generic Top Level Domain (gTLD) Auction Proceeds * Draft Framework of Principles for Future Cross-Community Working Groups * New gTLD Subsequent Procedures Policy Development Process (PDP) * Next Generation generic Top Level Domain (gTLD) Registration Directory Service (WHOIS) Policy Development Process (PDP) * Review of All Rights Protection Mechanisms in all generic Top Level Domains (gTLDs) Policy Development Process (PDP) Supporting Organizations & Advisory Committee Updates: * Address Supporting Organization (ASO) and Regional Internet Registries (RIR) Policy Development * Country Code Names Supporting Organization (ccNSO) * ICANN Operational Plan & Budget * Country & Other Geographic Names Forum * Generic Names Supporting Organization (GNSO) * GNSO Review * Possible Modification of the WHOIS Conflicts with Local Law Procedure * At-Large Advisory Committee (ALAC) and At-Large Community * Policy Advice Development * Next Steps on the At-Large Review * Activities at ICANN56, including Outreach and Engagement and Regional At-Large Organizations (RALO) Sessions * Government Advisory Committee (GAC) * 2-Character Labels and Country Names as Second Level Domains in New generic Top Level Domains (gTLDs) * Advice Effectiveness * Privacy and Proxy Services Accreditation * International Governmental Organization (IGO) Acronyms Protections in New generic Top Level Domains (gTLDs) * Root Server System Advisory Committee (RSSAC) Advisory * Security and Stability Advisory Committee (SSAC) * Publications * DNSSEC Workshop The two sessions are duplicates, scheduled to accommodate different time zones. Each session runs for 90 minutes and will be conducted in English. The webinar will be conducted in Adobe Connect along with a dial-in conference bridge for audio. Participants will have the opportunity to ask questions at the end of each session. During the course of the webinar, questions may be submitted using the chat function in Adobe Connect. Recordings of the webinars will be made available here<https://www.icann.org/resources/pages/presentations-2012-08-27-en>. The Policy Development Support Team is always available to answer any questions via email at policyinfo(a)icann.org<mailto:policyinfo@icann.org>. Please RSVP via this form<http://goo.gl/forms/NEFg46A88QnWK8Z33> by 10 June 2016. Remote participation details will be sent the week of 13 June 2016.

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mp3 and attendance new gTLD Auction Proceeds Drafting Team 02 June 2016
by Terri Agnew June 2, 2016

June 2, 2016

Dear All, Please find the MP3 recording for the new gTLD Auction Proceeds Drafting Team held on 02 June 2016 at 13:00 UTC: http://audio.icann.org/gnso/gnso-new-gtld-auction-proceeds-02jun16-en.mp3<http://mailer.samanage.com/wf/click?upn=NrFWbrBstcrPWP369qgbqlXiSKeL20xnUXz…> On page: http://gnso.icann.org/en/group-activities/calendar#<http://gnso.icann.org/en/group-activities/calendar> The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/en/group-activities/calendar Mailing list archives: http://mm.icann.org/pipermail/dt-cwg-auctionproceeds/ Wiki page: https://community.icann.org/x/px6AAw Attendees: ALAC None ASO Sylvia Cadena ccNSO Will not be participating in the drafting team GAC none GNSO Jonathan Robinson RSSAC Kaveh Ranjbar SSAC Russ Mundy Lyman Chapin Board Board Liaisons Erika Mann Asha Hemrajani Board appointed staff advisors Samantha Eisner Apologies: Alan Greenberg Olga Cavalli ICANN staff: Marika Konings Lauren Allison Julie Hedlund David Tait Terri Agnew ** Please let me know if your name has been left off the list ** Thank you. Kind regards, Terri Agnew ------------------------------- Adobe Connect chat transcript for Thursday, 02 June 2016 Terri Agnew:Welcome to the New gTLD Auction Proceeds CCWG Charter Drafting Team held on 02 June 2016 at 13:00 UTC Sylvia Cadena:Hi Terri and Marika Jonathan Robinson:Hell All Jonathan Robinson:Hello no tHell :-) Erika Mann:I joined! Jonathan Robinson:+ Sylvia Cadena:Hi everyone Asha Hemrajani:Good evening all Jonathan Robinson:We just hit the top of the hour. Let's commence in 1 minute Marika Konings:No, the last version is from Asha Sylvia Cadena:Most recent from Asha. Terri Agnew:Welcome Xavier Calvez Erika Mann:Jonathan - no, we haven't done this Asha Hemrajani:No Jonathan the principles are not in yet. I had made a comment in my email that I feel they should be in the body of the charter Sylvia Cadena:I have indicated the same, that the principles should be part of the charter Erika Mann:If we agree, I will include it Erika Mann:I rather prefer to include them Asha Hemrajani:I think they should be standalone Sylvia Cadena:Integrated and woven into the charter will be better Sylvia Cadena:Good idea Asha. Sylvia Cadena:Reiterated and consistently presented will be good. Erika Mann:Yes Sylvia Cadena:Agree. Erika Mann:Yes ((@Russ - let's exchange how we do this by email)) Sylvia Cadena:Yes, it is included. RussMundy-SSAC:@Erika: this sounds good Erika Mann:@Russ, perfect Marika Konings:you can zoom in further if you like (or even make it full screen) Asha Hemrajani:@marika ok but if I make it bigger, then I cannot see the whole screen Sylvia Cadena:If you click on the square with the 4 arrows at the top, you loose the chat and the notes but you can see the document biiger Sylvia Cadena:yep Marika Konings:yes, you cannot have it all :-) Asha Hemrajani:@sylvia ok Asha Hemrajani:thanks Asha Hemrajani:@marika yes indeed - the joys of aging Sylvia Cadena:small devices :) Asha Hemrajani:nice! Thanks for making it wider Erika Mann:Can someone move the text to the right location please Sylvia Cadena:It is on the right location, last sentence of page 1, first sentence of page 2 Erika Mann:Wasn't for me. Thanks Sylvia. It's now back. Asha Hemrajani:Yes I think it is already in the correct location if I am not mistaken Erika Mann:Auction Proceed Fund (APF) Erika Mann:No, we didn't - in my memory @Russ Terri Agnew:Kaveh Ranjbar has joined on audio Sylvia Cadena:If we move further down the document, Asha and my self added some text around those lines that might help to reach a compromise Jonathan Robinson:@Sylvia. Thanks. We will look forward to that and try to fix the Goals & Objectives to be consistent with that. Asha Hemrajani:@russ is your example about providing access RussMundy-SSAC:@Asha: yes, this example is focused on access but in some way broader in that doing "good things" that might relate to human rights that could result in things that do relate to the core ICANN mission Erika Mann:Jonathan - even better. I'm fine with a narrow ;mission' related scope RussMundy-SSAC:I do not think that we should include any examples in the charter, I was using one as a 'thought exercise' Erika Mann:But we have to check with Alan, he was interested in a broader scope Sylvia Cadena:Yes, please do not include examples of any kind. Asha Hemrajani:+1 Russ Sylvia Cadena:I agree with a narrow scope, within/in line with ICANN's mission Marika Konings:please note that you can scroll by either using the bar on the right side of the bar or use the arrows at the bottom to go up and down to the next page. To zoom in, please use the + sign at the bottom of the pod. Marika Konings:right side of the bar = right side of the pod Erika Mann:Agree Jonathan Erika Mann:Can someone please read it Sylvia Cadena:Agree with Russ. Sylvia Cadena:We have agreed above to have the outline of the principles at the beginnig, but having them reirated into the rest of the document. Erika Mann:Understood Jonathan Erika Mann:Text is so small, it's hard to see what we agree on Asha Hemrajani:Hi Erika, try the "+", it helped me Marika Konings:The second bullet would need to be framed as a question, probably something like: 'should any priority or preference be given to organizations from developing economies and under represented groups? Erika Mann:@Asha, I then lose the right colum Asha Hemrajani:@marika @jonathan - yes I am making a note and will make these changes after the guiding principles is added Asha Hemrajani:@erika yup :-( Marika Konings:@Asha - staff can include it in the next draft and of course, you can make any additional changes as needed Asha Hemrajani:@marika ok good Asha Hemrajani:@marika perhaps we don't need the right column? Asha Hemrajani:"notes" column Asha Hemrajani:perhaps we don't need to see it - that may give us more space Erika Mann:Appropriate consideration is good Sylvia Cadena:I agree Jonathan. That will be very appropriate. Asha Hemrajani:I agree - I would avoid "partition" Erika Mann:Russ +1 Erika Mann:Agree Jonathan ... sounds good, let's put it in the doc and then we can review together David Tait:Just before Section III Erika Mann:And I can't see the righ side anymore because I enlarged the center text Erika Mann:... and I'm on a very small screen ... Sylvia Cadena:It will be good for the CCWG to discuss that. I agree to include it Erika Mann:Fine with me Asha Hemrajani:yup Sylvia Cadena:Are you there? Sylvia Cadena:Yes, that was me. I agree with your comment Jonathan. I have added 2 questions on the section above about those 2 issues, reporting and evaluation Sylvia Cadena:Sorry, lost the connection Erika Mann:Don't go into details Sylvia Cadena:+1, please look for the right words Sylvia Cadena:but is important to outline what "expertise in the subject matter" means Terri Agnew:Kaveh Ranjbar has disconnected from audio Erika Mann:Yes, this might help Asha Hemrajani:@erika can you work with me on this? Sylvia Cadena:I agree with Erika on not prviding too much detail, but we need a bit more clarity. Erika Mann:@Asha, yes, with pleasure Erika Mann:@Sylvia, yes Sylvia Cadena:Happy to help, if needed Erika Mann:@Sylvia, always good Sylvia Cadena:Yes RussMundy-SSAC:My concern in this area is that the members of the CCWG will be selected by the SO/ACs & we as a DT should not be overly constraining on how they choose their representatives Erika Mann:@Sylvia, now understood. So, we advise that CCWG members should understand the need that the need of the not yet connected shall be understood Sylvia Cadena:Yes, final funds disbursement will certainly have an impact. It is important that the people that are on CCWG are taken that into account during their deliberations Asha Hemrajani:yes Erika exactly Sylvia Cadena:Brakets from [how they respond...]? or the whole paragraph? RussMundy-SSAC:@Asha & Sylvia: Thanks for the discussion, this was very helpful to understand the intent Sylvia Cadena:Ok, thanks Jonathan Marika Konings:will do so Erika Mann:Russ +1 Sylvia Cadena:Excellent idea Russ. That will be even better :) Sylvia Cadena:Yes, the power of the crowd Sylvia Cadena:domains, numbers and standards Erika Mann:@Sylvia find but we need to be clear that it is understood what we are saying/meaning by a broader public Sylvia Cadena:Agree Jonathan. Good way to move forward. Approve the comments so far and add brackets where more discussion is required Erika Mann:Fine and not find Sylvia Cadena:Ok Erika, thanks Erika Mann:Where are we now? Sylvia Cadena:page 5 Erika Mann:@Marika, tried this, is not working. The whole bar to maneuver the center text is lost. And I don't want to leave the call and rejoin it. Sylvia Cadena:Good point Marika. I think all what you mention is important Erika Mann:I thought we agree on a text few minutes ago that would cover what Asha just said Sylvia Cadena:Agree with Jonathan and Russ before on that part aboutthe membership Sylvia Cadena:No, on the first paragraph on this section Erika Mann:No, Russ made a recommendation where this could be located Sylvia Cadena:somewhere around the 2 and 5 members Erika Mann:Agree with Russ and Jonathan Sylvia Cadena:Agreewith Asha, is not about a quota, but it should be taken into account. Asha Hemrajani:@russ I will join SSAC to help you with the gender balance if you will have me :-) Asha Hemrajani:+1 Sylvia Erika Mann:Happy to help to find a good language RussMundy-SSAC:@Asha: thanks :-) Erika Mann:Jonathan, I recommend we continue the discussion online/Google doc RussMundy-SSAC:I agree that having a wide, broad set of participants but it is difficult to achieve Sylvia Cadena:Ok with me. Will be available for both. Asha Hemrajani:@jonathan agree with Erika's suggestion Sylvia Cadena:It will be a lot more useful to work on the document on a google doc Erika Mann:I will make my comments online Erika Mann:Perfect, thanks! Asha Hemrajani:no worries Jonathan, I thought we had 2 hours too Sylvia Cadena:Good night! Asha Hemrajani:Thank you all - good progress today RussMundy-SSAC:thanks all - bye Asha Hemrajani:Good night

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Re: [Dt-cwg-auctionproceeds] Draft agenda new gTLD Auction Proceeds DT
by Sylvia Cadena June 2, 2016

June 2, 2016

Thank you all for a very productive meeting. I think we are making really good progress and I hope we can continue to polish the charter over the 2 conference calls proposed by Jonathan and if possible, using a GoogleDoc (on suggesting mode) so that we can track changes in particular to the text in brackets. Have a very good night you all. Regards, Sylvia From: <dt-cwg-auctionproceeds-bounces(a)icann.org<mailto:dt-cwg-auctionproceeds-bounces@icann.org>> on behalf of Marika Konings <marika.konings(a)icann.org<mailto:marika.konings@icann.org>> Date: Wednesday, 1 June 2016 at 9:46 PM To: "dt-cwg-auctionproceeds(a)icann.org<mailto:dt-cwg-auctionproceeds@icann.org>" <dt-cwg-auctionproceeds(a)icann.org<mailto:dt-cwg-auctionproceeds@icann.org>> Subject: [Dt-cwg-auctionproceeds] Draft agenda new gTLD Auction Proceeds DT Dear All, Please find below the proposed agenda for the next new gTLD Auction Proceeds DT meeting which is scheduled for Thursday 2 June at 13.00 UTC. As a reminder you will also find the action items from the last meeting below. Best regards, Marika Action items from 26/5 meeting Action item #1: Review notes from ICANN53 to determine whether there were any other principles that should be added. Action item #2: Asha and Sylvia to provide proposed language on diversity in time for the next DT meeting Action item #3: Circulate updated legal & fiduciary memo and review how this is to be incorporated into the charter Action item #4: Sam to circulate updated note on legal and fiduciary constraints ahead of the next meeting. Action item #5: Erika & Asha to work with the Board to get input ahead of the ICANN meeting in Helsinki to at least get a sense of direction. Proposed Agenda – new gTLD Auction Proceeds Drafting Team meeting – Thursday 2 June at 13.00 UTC 1 Roll Call / SOI 2 Principles derived from review of public comments · Review draft text on ‘diversity’ for inclusion in the charter (utilising references to existing ICANN documents and bylaws) 3 Briefing note on fiduciary and legal constraint: · Update from Sam on modifications to briefing note based on DT input · EM to revert on (a) advice from board colleagues or external advisors on what constraints (audit or tax) on the use of proceeds might be or (b) to what extent does ICANN's mission constrain the use of funds 4 Review revised draft charter (see latest version attached as circulated earlier today by Erika) 5 Confirm schedule going forward: 9 June no meeting, 16 June 13.00 UTC (90 or 120 minutes), 23 June 21.00 UTC (if required) ————————————————————————— Call for APNIC Internet Operations Research Grants extended until 15 June 2016 http://www.isif.asia/researchgrant Review T&Cs, apply & share with your network! ————————————————————————— Looking for something interesting to read? Get to know our Development Program at https://www.apnic.net/publications/media-library/brochures/files/APNIC-Deve… ————————————————————————— Sylvia Cadena | Community Partnerships Specialist | sylvia(a)apnic.net<mailto:sylvia@apnic.net> ISIF Asia Information Society Innovation Fund sip: sylvia(a)voip.apnic.net<mailto:sylvia@voip.apnic.net> skype: sylviacadena https://www.facebook.com/ISIF.asia http://gplusme.at/ISIFAsia Twitter @ISIF_Asia ISIF blog http://discover.isif.asia<http://discover.isif.asia/> Asia Pacific Network Information Centre (APNIC) 6 Cordelia Street, South Brisbane, QLD, 4101 Australia | PO Box 3646 Tel: +61 7 3858 3100 | Fax: +61 7 3858 3199 http://www.apnic.net<http://www.apnic.net/> | http://www.isif.asia<http://www.isif.asia/> | https://blog.apnic.net/ * Sent by email to save paper. Print only if necessary.

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Re: [Dt-cwg-auctionproceeds] Draft agenda new gTLD Auction Proceeds DT
by Sylvia Cadena June 2, 2016

June 2, 2016

Thanks Marika for the document and the information below. Please find attached the draft, were I added by comments to those of Alan, Jonathan and Erika (as the file name shows). I did not approve of delete any of their comments, so hope this facilitates the final editing process. I hope that this file can be used for the discussion during the conference call. Asha and I have worked through our different interpretations of the diversity principles. I think we will be able to share a final contribution before the conference call. I just sent my final comments to her, so if she agrees, I hope she can share the text with the group. I would like to emphasize that it will be important that the guiding principles are included, as part of the charter, as they are the ones providing the framework for the discussions. Warm regards, Sylvia From: <dt-cwg-auctionproceeds-bounces(a)icann.org<mailto:dt-cwg-auctionproceeds-bounces@icann.org>> on behalf of Marika Konings <marika.konings(a)icann.org<mailto:marika.konings@icann.org>> Date: Wednesday, 1 June 2016 at 9:46 PM To: "dt-cwg-auctionproceeds(a)icann.org<mailto:dt-cwg-auctionproceeds@icann.org>" <dt-cwg-auctionproceeds(a)icann.org<mailto:dt-cwg-auctionproceeds@icann.org>> Subject: [Dt-cwg-auctionproceeds] Draft agenda new gTLD Auction Proceeds DT Dear All, Please find below the proposed agenda for the next new gTLD Auction Proceeds DT meeting which is scheduled for Thursday 2 June at 13.00 UTC. As a reminder you will also find the action items from the last meeting below. Best regards, Marika Action items from 26/5 meeting Action item #1: Review notes from ICANN53 to determine whether there were any other principles that should be added. Action item #2: Asha and Sylvia to provide proposed language on diversity in time for the next DT meeting Action item #3: Circulate updated legal & fiduciary memo and review how this is to be incorporated into the charter Action item #4: Sam to circulate updated note on legal and fiduciary constraints ahead of the next meeting. Action item #5: Erika & Asha to work with the Board to get input ahead of the ICANN meeting in Helsinki to at least get a sense of direction. Proposed Agenda – new gTLD Auction Proceeds Drafting Team meeting – Thursday 2 June at 13.00 UTC 1 Roll Call / SOI 2 Principles derived from review of public comments · Review draft text on ‘diversity’ for inclusion in the charter (utilising references to existing ICANN documents and bylaws) 3 Briefing note on fiduciary and legal constraint: · Update from Sam on modifications to briefing note based on DT input · EM to revert on (a) advice from board colleagues or external advisors on what constraints (audit or tax) on the use of proceeds might be or (b) to what extent does ICANN's mission constrain the use of funds 4 Review revised draft charter (see latest version attached as circulated earlier today by Erika) 5 Confirm schedule going forward: 9 June no meeting, 16 June 13.00 UTC (90 or 120 minutes), 23 June 21.00 UTC (if required) ————————————————————————— Call for grants open until 31 May 2016 Review T&Cs, apply & share with your network! http://www.isif.asia/grant ————————————————————————— Looking for something interesting to read? Get to know our Development Program at https://www.apnic.net/publications/media-library/brochures/files/APNIC-Deve… ————————————————————————— Sylvia Cadena | Community Partnerships Specialist | sylvia(a)apnic.net<mailto:sylvia@apnic.net> ISIF Asia Information Society Innovation Fund sip: sylvia(a)voip.apnic.net<mailto:sylvia@voip.apnic.net> skype: sylviacadena https://www.facebook.com/ISIF.asia http://gplusme.at/ISIFAsia Twitter @ISIF_Asia ISIF blog http://discover.isif.asia<http://discover.isif.asia/> Asia Pacific Network Information Centre (APNIC) 6 Cordelia Street, South Brisbane, QLD, 4101 Australia | PO Box 3646 Tel: +61 7 3858 3100 | Fax: +61 7 3858 3199 http://www.apnic.net<http://www.apnic.net/> | http://www.isif.asia<http://www.isif.asia/> | https://blog.apnic.net/ * Sent by email to save paper. Print only if necessary.

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Draft agenda new gTLD Auction Proceeds DT
by Marika Konings June 1, 2016

June 1, 2016

Dear All, Please find below the proposed agenda for the next new gTLD Auction Proceeds DT meeting which is scheduled for Thursday 2 June at 13.00 UTC. As a reminder you will also find the action items from the last meeting below. Best regards, Marika Action items from 26/5 meeting Action item #1: Review notes from ICANN53 to determine whether there were any other principles that should be added. Action item #2: Asha and Sylvia to provide proposed language on diversity in time for the next DT meeting Action item #3: Circulate updated legal & fiduciary memo and review how this is to be incorporated into the charter Action item #4: Sam to circulate updated note on legal and fiduciary constraints ahead of the next meeting. Action item #5: Erika & Asha to work with the Board to get input ahead of the ICANN meeting in Helsinki to at least get a sense of direction. Proposed Agenda – new gTLD Auction Proceeds Drafting Team meeting – Thursday 2 June at 13.00 UTC 1 Roll Call / SOI 2 Principles derived from review of public comments · Review draft text on ‘diversity’ for inclusion in the charter (utilising references to existing ICANN documents and bylaws) 3 Briefing note on fiduciary and legal constraint: · Update from Sam on modifications to briefing note based on DT input · EM to revert on (a) advice from board colleagues or external advisors on what constraints (audit or tax) on the use of proceeds might be or (b) to what extent does ICANN's mission constrain the use of funds 4 Review revised draft charter (see latest version attached as circulated earlier today by Erika) 5 Confirm schedule going forward: 9 June no meeting, 16 June 13.00 UTC (90 or 120 minutes), 23 June 21.00 UTC (if required)

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For your review - updated charter
by Marika Konings June 1, 2016

June 1, 2016

Dear All, Please find attached for your review an updated version of the draft charter taking into accounts the comments and edits discussed during Tuesday¹s meeting (see below). Note that I have removed the comments from Alan that (hopefully) have been addressed by the edits made. You are encouraged to add any further comments and/or edits you may have to this version. The next meeting has been scheduled for Thursday 2 June at 13.00 UTC. Best regards, Marika Marika Konings Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) Email: marika.konings(a)icann.org <mailto:marika.konings@icann.org> Follow the GNSO via Twitter @ICANN_GNSO Find out more about the GNSO by taking our interactive courses <http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages <http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy- efforts.htm#newcomers> . From: <dt-cwg-auctionproceeds-bounces(a)icann.org> on behalf of Marika Konings <marika.konings(a)icann.org> Date: Thursday 26 May 2016 at 08:22 To: "dt-cwg-auctionproceeds(a)icann.org" <dt-cwg-auctionproceeds(a)icann.org> Subject: [Dt-cwg-auctionproceeds] Notes & Action items new gTLD Auction Proceeds DT meeting Dear All, Please find below the notes & action items for today¹s meeting. Best regards, Marika Notes 05/26 Meeting These high-level notes are designed to help DT members navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/x/1SmAAw. * Target is to have draft charter ready for discussion in Helsinki * Check on publication date for Helsinki 2. Principles derived from review of public comments o Finalise principles and discuss how these are to be incorporated in the draft charter * DT to determine whether there are any other principles that need to be added and discuss how these need to be translated into the charter or whether these should be annexed. * Transparency, openness and accountability are already implied by some of the requirements in the charter * Conflict of interest needs to be addressed in the charter * Lean & effective - need to see how that is addressed in the charter. This relates to the process for disbursement, not necessarily the CCWG process. * Asha and Sylvia working on possible diversity clause - hope to provide that in time for the next working. Diversity relates both to members/observers of the CCWG as well as diversity of applicants for funding. * If all these princples relate to the end product of the CCWG, then these should be incorporated specifically. DT agrees that these are principles that need to apply to the final disbursement process and as such need to be specifically called out. * Erika will talk to Xavier about financial and audit procedures that may apply to the possible disbursement process * ICANN53 Principles: Broad, open and inclusive dialogue any discussions need to be open and transparent, and allow for broad participation, listening to the views of all; Conflicts of Interest there is a need to consider conflicts of interest before work can begin; Lean process any process must be lean and cost-effective so as not to diminish funds; Separation of idea suggestion and idea selection it is important to start by sharing and brainstorming ideas prior to any structured work; Measured pace principles and strategy should be examined first before further considerations. Process should not be rushed; ICANN¹s Mission and Mandate must keep in mind that proceeds are to be used in support of ICANN¹s mission and mandate. * Not clear yet whether ICANN would disbursements on whether another entity would be assigned to do so - as such, may not be necessary to worry to much about disbursement at this stage as it may depend on the mechanism that is agreed to by the CCWG Action item #1: Review notes from ICANN53 to determine whether there were any other principles that should be added. Action item #2: Asha and Sylvia to provide proposed language on diversity in time for the next DT meeting Action item #3: Circulate updated legal & fiduciary memo and review how this is to be incorporated into the charter o Review draft text on diversity¹ for inclusion in the charter (utilising references to existing ICANN documents and bylaws) Deferred to the next meeting 3. Briefing note on fiduciary and legal constraint: o Update from Sam on modifications to briefing note based on DT input * Work on the update has been slightly delayed due to the work on the revised ICANN Bylaws. Should be available ahead of the next meeting. Action item #4: Sam to circulate updated note on legal and fiduciary constraints ahead of the next meeting. o EM to revert on (a) advice from board colleagues or external advisors on what constraints (audit or tax) on the use of proceeds might be or (b) to what extent does ICANN's mission constrain the use of funds * Board was not able to discuss this in Amsterdam due to time contraints * Board will take this up again in Helsinki. Might be problematic as it is a key section of the charter. Any heads up ahead of the meeting in Helsinki would be helpful as this may be an item on which specific input is requested from the community. Legal advice is also key in this regard. * Draft charter should facilitate flagging of items that may need further discussion and/or input, either by the DT or as part of the community discussions in Helsinki. Action item #5: Erika to work with the Board to get input ahead of the ICANN meeting in Helsinki to at least get a sense of direction. 4. Review draft charter which has been developed based on deliberations an input received to date * Problem statement: no comments * Goals & objectives: no comments * Scope: first bullet is very prescriptive, if responsibility delegated wouldn't contract spell out the requirements for compliance and audit? Consider making separate half a separate bullet. May depend on the structure, so principle should be here to guide the process regardless of which structure is chosen in the end. Disbursement by ICANN, whether it is to entity like fund or foundation, or individuals disbursement, ICANN will have certain responsibilities in relation to this disbursement. If it is through a fund or foundation, further consideration would need to be given to how certain requirements are passed through. Need to think of correct wording in the charter as the current wording may imply something that wasn't specifically intended. * Bullet #2 - change to must continue to observe the limitations to preserve tax status, seek input when necessary * Bullet #3 - consider changing should to must. Also make clear that this is not only limited to the US. * Bullet #5 - do we want to set limits on how much overhead can be added? May be possible to set max 5% limit or follow the lean principle and let it up to the CCWG to determine what that means? In the latter case, consider referring to industry best practices. Putting in absolute number is not responsibility of DT but for CCWG. Consider including a note to balance the amount of fees to maintain the recommendations as part of how they evaluate making those, factoring in industry sectors. Due dillgence needed to assess industry best practices. Overhead will be different depending on the due diligence review, monitoring, audits, etc. Depends as well on how disbursement is done. Needs careful consideration. 5. Helsinki meeting planning Cross-Community Session Tuesday 28 June from 15.15 to 16.45 6. Confirm schedule going forward: 2 June 21.00 UTC (or 3rd June), 9 June no meeting, 16 June 13.00 UTC (90 or 120 minutes), 23 June 21.00 UTC (if required) * Consider meeting on 2 June at 13.00 UTC (confirm with Jonathan that this time works for him to Chair the meeting) * Extend meetings to 90 minutes and consider whether an additional meeting is needed in the week of 9 June.

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mp3 and attendance new gTLD Auction Proceeds Drafting Team 26 May 2016
by Terri Agnew May 26, 2016

May 26, 2016

Dear All, Please find the MP3 recording for the new gTLD Auction Proceeds Drafting Team held on 26 May 2016 at 13:00 UTC: http://audio.icann.org/gnso/gnso-new-gtld-auction-proceeds-26may16-en.mp3 On page: http://gnso.icann.org/en/group-activities/calendar#may The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: http://gnso.icann.org/en/group-activities/calendar Mailing list archives: http://mm.icann.org/pipermail/dt-cwg-auctionproceeds/ Wiki page: https://community.icann.org/x/px6AAw Attendees: ALAC Alan Greenberg ASO Sylvia Cadena ccNSO Will not be participating in the drafting team GAC none GNSO none RSSAC Brad Verd SSAC Russ Mundy Lyman Chapin Board Board Liaisons Erika Mann Asha Hemrajani Board appointed staff advisors Samantha Eisner Apologies: Jonathan Robinson David Tait Tony Harris Olga Cavalli ICANN staff: Marika Konings Lauren Allison Vinciane Koenigsfeld Julie Hedlund Terri Agnew ** Please let me know if your name has been left off the list ** Thank you. Kind regards, Terri Agnew ------------------------------- Adobe Connect chat transcript for Thursday, 26 May 2016 Terri Agnew:Welcome to the New gTLD Auction Proceeds CCWG Charter Drafting Team held on Thursday, 26 May 2016 Alan Greenberg:http://mailer.samanage.com/wf/click?upn=zZ8xDDIU4PY795Cika7Nm4obL… Alan Greenberg:For people just getting on, the URL aboive in in the e-mail for adobeconnect. Mailer thinks it is a phishing attack. Erika Mann:I'm on the computer and turned off the phone now Erika Mann:Everybody gone? Lyman Chapin:I'm still here! Erika Mann:Terri - correct, it should be activated but I will check again Terri Agnew:@Erika, I see adobe mic is now active Marika Konings:It actually may be working days - I need to double check Terri Agnew:Welcome Brad Verd Lauren Allison:Sam cannot hear anything- can I arrange a dial out with someone? Sylvia Cadena:I have already shared comments about this. Asha Hemrajani:yes Russ was fading earlier Sylvia Cadena:I have shared the comments on the mailing list Sylvia Cadena:Agree with Russ. That was what lean and effective refer to Erika Mann:Russ is correct Terri Agnew:finding the line Sylvia Cadena:Yes, that was my understanding too. Asha Hemrajani:Yes agree with Russ but could not hear the last bit of what he said due to the bad echo Lauren Allison:Alan- I have the principles from the ICANN53 (should be 53 not 52 session) if you would like me to type them here Asha Hemrajani:bad echo again Sylvia Cadena:lots of echo Asha Hemrajani:4 "clusters" of principles Lyman Chapin:@Alan +1 Sylvia Cadena:I think it was clusters of comments, that lead to 4 principlea Sylvia Cadena:Thanks Lauren. That will be useful. Lauren Allison:Broad, open and inclusive dialogue - any discussions need to be open and transparent, and allow for broad participation, listening to the views of all Lauren Allison:Conflicts of Interest - there is a need to consider conflicts of interest before work can begin Lauren Allison:Lean process - any process must be lean and cost-effective so as not to diminish funds Lauren Allison:Separation of idea suggestion and idea selection - it is important to start by sharing and brainstorming ideas prior to any structured work Lauren Allison:Measured pace - principles and strategy should be examined first before further considerations. Process should not be rushed Lauren Allison:ICANN's Mission and Mandate - must keep in mind that proceeds are to be used in support of ICANN's mission and mandate Lauren Allison:These are the six principles referenced in the public comments from the ICANN53 session Marika Konings:Asha, note that there are already some references to diversity in the draft charter (relating to diversity of CCWG members and participants) so you may want to review that language to see if that meets what you have in mind and/or suggest edits / additions? Asha Hemrajani:@marika yes aware of that - but I feel the text already in there needs to be strengthened and more specific Sylvia Cadena:Agree with Asha. Erika Mann:Agree with you Alan ... we just need to check! Asha Hemrajani:@sylvia, I have already commented on your input that you sent to the mailing list (re diversity) and have sent you mine for your review Erika Mann:Sylvia - I was tasked to check this with Xavier and I agree, it would be good if we would agree that he should join the call if topics related to his responsibilties comes up Sylvia Cadena:Yes, Alan, I agree. RussMundy-SSAC:I also agree with the last point Marika Konings:@Asha - I didn't see an email from you in response to Sylvia's on the mailing list? Asha Hemrajani:@marika I sent it only to Sylvia as I had already mentioned in my remarks earlier. Sylvia and I will work on it Marika Konings:@Asha - ok, just wanted to make sure it didn't get lost in email space :-) Sylvia Cadena:Marika, Asha and my self were exchanging emails among our selves to have a contribution together Sylvia Cadena:I have sent my contribution directly to the mailing list Sylvia Cadena:but Asha and I have not yet agreed on a final contribution Sylvia Cadena:Old hand, sorry Erika Mann:Marika is gone Marika Konings:sorry, my line dropped :-( Sylvia Cadena:Sorry, I got the email earlier this morning. No time to get to work on this. Sorry, all day in meetings and trains here in HK Erika Mann:Alan - can you read your comments? Erika Mann:No, nothing Erika Mann:Alan - agree with you Sylvia Cadena:must. Erika Mann:Alan - must Erika Mann:Agree Erika Mann:Agree with Sylvie Marika Konings:I'm good Marika Konings:and will rely on members of the DT to add/edit as needed if I don't get it right :-) RussMundy-SSAC:I do have to leave the call shortly Sylvia Cadena:Overhead will be different depending on the due diligence review, monitoring, audits, etc Erika Mann:Syvia ... Sylvia Cadena:That is 7:00 am for me. That works for me. Asha Hemrajani:Sylvia will 1300 UTC work for you? Sylvia Cadena:It will be fine with me, as it will be the last meeting before the draft Asha Hemrajani:Thanks Sylvia Erika Mann:I agree with Alan ... let's schedule another call Sylvia Cadena:it will be 11:00 pm for me RussMundy-SSAC:sorry, I need to leave now Sylvia Cadena:Can we agree to work a bit more on the mailing list or a google doc? Sylvia Cadena:so that we can make progress in between calls? Erika Mann:Can we work on Google doc? Erika Mann:ahead of the next call? Erika Mann:Agree with Sylvia! Sylvia Cadena:Yes, please 1h is a bit short. Agree with Alan Sylvia Cadena:Bye Samantha Eisner:Bye

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