October 2024 - Gnso-board-readiness-smallteam

Re: [council] FW: GNSO Initiative: Board-Ready Policy Recommendations
by DiBiase, Gregory Oct. 9, 2024

Oct. 9, 2024

Dear Tripti and Colleagues, On behalf of the GNSO Council, I would like to acknowledge that the Council has reviewed and approved this message from the Board Readiness Small Team. Thank you. Regards, Greg DiBiase, GNSO Council Chair From: Caitlin Tubergen via council <council(a)icann.org<mailto:council@icann.org>> Sent: Wednesday, October 9, 2024 7:12 AM To: council(a)gnso.icann.org<mailto:council@gnso.icann.org> Subject: [EXTERNAL] [council] FW: [Gnso-board-readiness-smallteam] GNSO Initiative: Board-Ready Policy Recommendations CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you can confirm the sender and know the content is safe. Dear Councilors, Please find below a message from the Board Readiness Small Team to the Board Chair. Kind regards, John and Caitlin From: "kurt kjpritz.com via Gnso-board-readiness-smallteam" <gnso-board-readiness-smallteam(a)icann.org<mailto:gnso-board-readiness-smallteam@icann.org>> Date: Sunday, October 6, 2024 at 9:36 PM To: "tripti.sinha(a)board.icann.org<mailto:tripti.sinha@board.icann.org>" <tripti.sinha(a)board.icann.org<mailto:tripti.sinha@board.icann.org>> Cc: Wendy Profit <wendy.profit(a)icann.org<mailto:wendy.profit@icann.org>>, Caitlin Tubergen <caitlin.tubergen(a)icann.org<mailto:caitlin.tubergen@icann.org>>, "kurt kjpritz.com via Gnso-board-readiness-smallteam" <gnso-board-readiness-smallteam(a)icann.org<mailto:gnso-board-readiness-smallteam@icann.org>>, Becky Burr <becky.burr(a)board.icann.org<mailto:becky.burr@board.icann.org>>, "kurt kjpritz.com" <kurt(a)kjpritz.com<mailto:kurt@kjpritz.com>> Subject: [Gnso-board-readiness-smallteam] GNSO Initiative: Board-Ready Policy Recommendations Dear Tripti: The GNSO Council has formed a small group to study the “Board Readiness” of Council policy recommendations, with the aim to adjust our policy development processes in a way that will increase the likelihood that GNSO policy recommendations will be readily adopted by the ICANN Board. On behalf of that team, I am writing to solicit the cooperation and participation of Board members in a series of interviews conducted by the small team. The information coming from the interviews will be used to build a set of hypotheses that, once tested, will guide the development of improvements in the GNSO’s Policy Development Process (PDP) practices. We plan for the interviews to be conducted in informal, one-on-one formats. Questions can be provided in advance, but initial responses might take interviews in different directions. We will study several past PDPs and wish to ask designated Board Liaisons and one or more Board members who participated in the Board deliberations to join in interviews. To provide a bit more background: the team will develop questionnaires for interviews with selected PDP working group Chairs and members, ICANN staff, and Board members to develop information needed to refine practices in the Policy Development Process. The questionnaire content will be developed based on the considerations such as: ● Were PDP working group members surprised (or unsurprised) by Board rejection of certain, specific policy recommendations? Why? ● During the policy-making discussion, did the PDP working group consider Board reaction to potential recommendations (as indicated either by the Board liaison, the public comment process, or otherwise)? ● In the opinion of PDP working group members / ICANN staff / the Board did the PDP working group have the sufficient expertise, resources and information to develop a “Board-ready” set of recommendations? ● What are the expectations of the Board liaison role by: the PDP working group members, the Board liaisons, the Board? What are the effects of differences in those expectations? ● How did Board members receive information regarding PDP working group progress, during the Policy Development Process and after recommendations were approved by the Council? ● What (negatively or positively) surprised Board members in the policy recommendations? At what stage of the PDP did those surprises occur? Through what channel (reading PDP report, reading summary report, Board liaison report) did the Board member receive the specific information? ● How does the Board apply the Global Public Interest framework? Have new tools or approaches been developed (such as new mechanisms to apply the Global Public Interest framework or the Board Caucus engagement with the recent Council small team) that the Council or PDP working groups might also apply? The small team will aggregate the interview responses into a set of findings and either, create a set of follow-up inquiries or, use the findings to synthesize a set of recommendations intended to inform GNSO Council’s work on improving Board readiness. The participating Board members will have the opportunity to review their input as documented by the interviewer and also the impact of their input on the results and recommendations prior to publication. We think this approach might enable us to eliminate some gaps or disconnects in the mechanics of the process and help us fashion a smoother running process. The small team participants believe this will be a valuable and informative approach and hope you and the Board will be willing to participate in this effort. Thanks for taking the time to consider this. We stand by to answer any questions. Sincerely, Kurt Pritz on behalf of my GNSO Board Readiness Team colleagues

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Post call | Board Readiness Small Team | Wednesday, 09 October 2024
by Terri Agnew Oct. 9, 2024

Oct. 9, 2024

Dear all, Please use link below to access the attendance and the zoom recording link on the small team wiki page, 2024 Meetings tab, for the Board Readiness Small Team call held on Wednesday, 09 October 2024 at 11:30 UTC. Small Team Wiki: https://community.icann.org/x/5QGxFQ Thank you! Kind regards, Terri Policy Team Supporting the GNSO

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Meeting Invitation | Board Readiness Small Team | Wednesday, 16 October 2024
by Terri Agnew Oct. 9, 2024

Oct. 9, 2024

REMINDER: If you are unable to attend, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to note your apology (avoid sending to the team mailing list). Dear all, Please see the join information below for the Board Readiness Small Team call taking place on Wednesday, 16 October 2024 at 12:00 UTC for 60 minutes. Join Zoom Meeting https://icann.zoom.us/j/96611661142?pwd=K2VpaHlzNkNuY1J6YzRYcW1sd0VjUT09 Meeting ID: 966 1166 1142 Passcode: Z4B3SUR!U& One tap mobile +16699006833,,96611661142#,,,,*0505103780# US (San Jose) +12532158782,,96611661142#,,,,*0505103780# US (Tacoma) Meeting ID: 966 1166 1142 Passcode: 0505103780 Find your local number: https://icann.zoom.us/u/actl7q9Q9B Wiki space: https://community.icann.org/x/5QGxFQ Thank you. Kind regards, Terri Policy Team Supporting the GNSO

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**Starting in 15 minutes | Meeting Invitation | Board Readiness Small Team | Wednesday, 09 October 2024
by Terri Agnew Oct. 9, 2024

Oct. 9, 2024

**Starting in 15 minutes REMINDER: If you are unable to attend, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to note your apology (avoid sending to the team mailing list). Dear all, Please see the join information below for the Board Readiness Small Team call taking place on Wednesday, 09 October 2024 at 11:30 UTC for 90 minutes. Join Zoom Meeting https://icann.zoom.us/j/96611661142?pwd=K2VpaHlzNkNuY1J6YzRYcW1sd0VjUT09 Meeting ID: 966 1166 1142 Passcode: Z4B3SUR!U& One tap mobile +16699006833,,96611661142#,,,,*0505103780# US (San Jose) +12532158782,,96611661142#,,,,*0505103780# US (Tacoma) Meeting ID: 966 1166 1142 Passcode: 0505103780 Find your local number: https://icann.zoom.us/u/actl7q9Q9B Wiki space: https://community.icann.org/x/5QGxFQ Thank you. Kind regards, Terri Policy Team Supporting the GNSO

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Meeting agenda
by kurt kjpritz.com Oct. 9, 2024

Oct. 9, 2024

Hi All: Another meeting, another apology for delivering materials too late. The agenda for today’s meeting: 1. Status of interview invitations (spreadsheet attached) 2. Update to interview questions and interviewee information packet. These are reflected in amendments to the document at: https://docs.google.com/document/d/1ULSdj8WH2P-xvfs5KHlrQO14uj7GgH6uYD0d3Il… 3. Pilot interview of Kurt. I have not selected an interviewer but am hopeful someone will raise her/his hand. We can pause the meeting to provide time for everyone but me to prepare for a bit. Talk to you soon and best regards, Kurt

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REMINDER | Meeting Invitation | Board Readiness Small Team | Wednesday, 09 October 2024
by Devan Reed Oct. 8, 2024

Oct. 8, 2024

**Please make sure to update your calendars. Start time and duration has changed from 12:00 UTC to 11:30 UTC and 1 hour to 1.5 hours. REMINDER: If you are unable to attend, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to note your apology (avoid sending to the team mailing list). Dear all, Please see the join information below for the Board Readiness Small Team call taking place on Wednesday, 09 October 2024 at 11:30 UTC for 90 minutes. Join Zoom Meeting https://icann.zoom.us/j/96611661142?pwd=K2VpaHlzNkNuY1J6YzRYcW1sd0VjUT09 Meeting ID: 966 1166 1142 Passcode: Z4B3SUR!U& One tap mobile +16699006833,,96611661142#,,,,*0505103780# US (San Jose) +12532158782,,96611661142#,,,,*0505103780# US (Tacoma) Meeting ID: 966 1166 1142 Passcode: 0505103780 Find your local number: https://icann.zoom.us/u/actl7q9Q9B Wiki space: https://community.icann.org/x/5QGxFQ Thank you. Kind regards, Terri Policy Team Supporting the GNSO

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Re: GNSO Council Initiative: Board Readiness
by kurt kjpritz.com Oct. 8, 2024

Oct. 8, 2024

Terrific, thanks Stephanie. It’s early days but I think the next steps are: (1) we’ll send you a poll to arrange the interview time, (2) we’ll send the question list a few days prior. Thanks again and best regards, Kurt On 7 Oct 2024, at 11:21 pm, Stephanie Perrin <stephanie.perrin(a)mail.utoronto.ca<mailto:stephanie.perrin@mail.utoronto.ca>> wrote: Sure Kurt, happy to help with this! Kind regards, Stephanie Sent from my iPhone On Oct 7, 2024, at 00:24, kurt kjpritz.com<http://kjpritz.com> <kurt(a)kjpritz.com<mailto:kurt@kjpritz.com>> wrote: Dear Stephanie: The GNSO Council has formed a small group to study the “Board Readiness” of Council policy recommendations, with the aim to adjust our policy development processes in a way that will increase the likelihood that GNSO policy recommendations will be readily adopted by the ICANN Board. On behalf of that team, I am writing to solicit your participation in an interview conducted by that small team. The information coming from the interviews with you, other PDP chairs and members, and ICANN staff and Board members will be used to build a set of hypotheses that, once tested, will guide the development of improvements in the GNSO’s Policy Development Process (PDP) practices. We plan for the interviews to be conducted in informal, one-on-one formats. Questions can be provided in advance, but initial responses might take interviews in different directions. The team will develop questionnaires based on the considerations such as: ● Were PDP working group members surprised (or unsurprised) by Board rejection of certain, specific policy recommendations? Why? ● During the policy-making discussion, did the PDP working group consider Board reaction to potential recommendations (as indicated either by the Board liaison, the public comment process, or otherwise)? ● In the opinion of PDP working group members did the PDP working group have the sufficient expertise, resources and information to develop a “Board-ready” set of recommendations? ● What were the PDP team’s expectations of the Board liaison role? ● How did Board members receive information regarding PDP working group progress, during the Policy Development Process and after recommendations were approved by the Council? ● Did the PDP structure (e.g., open vs representative), time constraints, meeting frequency, or other administrative aspects foster or deter the development of Board-ready recommendations? The small team will aggregate the interview responses into a set of findings and either, create a set of follow-up inquiries or, use the findings to synthesize a set of recommendations intended to inform GNSO Council’s work on improving Board readiness. Participants will have the opportunity to review the planned set of questions (although the conversation might suggest additional questions) as well as their input as documented by the interviewer prior to publication. The small team participants believe this will be a valuable and informative approach and hope you will be willing to participate in this effort. Thanks for taking the time to consider this. We stand by to answer any questions. Sincerely, Kurt Pritz on behalf of my GNSO Board Readiness Team colleagues

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Re: [Ext] GNSO Initiative: Board-Ready Policy Recommendations
by Wendy Profit Oct. 7, 2024

Oct. 7, 2024

Dear Kurt, Acknowledging receipt on behalf of Tripti Sinha and confirming I have flagged it for her attention. From: "kurt kjpritz.com" <kurt(a)kjpritz.com> Date: Sunday, October 6, 2024 at 10:37 PM To: "tripti.sinha(a)board.icann.org" <tripti.sinha(a)board.icann.org> Cc: Wendy Profit <wendy.profit(a)icann.org>, Caitlin Tubergen <caitlin.tubergen(a)icann.org>, "kurt kjpritz.com via Gnso-board-readiness-smallteam" <gnso-board-readiness-smallteam(a)icann.org>, Becky Burr <becky.burr(a)board.icann.org> Subject: [Ext] GNSO Initiative: Board-Ready Policy Recommendations Dear Tripti: The GNSO Council has formed a small group to study the “Board Readiness” of Council policy recommendations, with the aim to adjust our policy development processes in a way that will increase the likelihood that GNSO policy recommendations will be readily adopted by the ICANN Board. On behalf of that team, I am writing to solicit the cooperation and participation of Board members in a series of interviews conducted by the small team. The information coming from the interviews will be used to build a set of hypotheses that, once tested, will guide the development of improvements in the GNSO’s Policy Development Process (PDP) practices. We plan for the interviews to be conducted in informal, one-on-one formats. Questions can be provided in advance, but initial responses might take interviews in different directions. We will study several past PDPs and wish to ask designated Board Liaisons and one or more Board members who participated in the Board deliberations to join in interviews. To provide a bit more background: the team will develop questionnaires for interviews with selected PDP working group Chairs and members, ICANN staff, and Board members to develop information needed to refine practices in the Policy Development Process. The questionnaire content will be developed based on the considerations such as: ● Were PDP working group members surprised (or unsurprised) by Board rejection of certain, specific policy recommendations? Why? ● During the policy-making discussion, did the PDP working group consider Board reaction to potential recommendations (as indicated either by the Board liaison, the public comment process, or otherwise)? ● In the opinion of PDP working group members / ICANN staff / the Board did the PDP working group have the sufficient expertise, resources and information to develop a “Board-ready” set of recommendations? ● What are the expectations of the Board liaison role by: the PDP working group members, the Board liaisons, the Board? What are the effects of differences in those expectations? ● How did Board members receive information regarding PDP working group progress, during the Policy Development Process and after recommendations were approved by the Council? ● What (negatively or positively) surprised Board members in the policy recommendations? At what stage of the PDP did those surprises occur? Through what channel (reading PDP report, reading summary report, Board liaison report) did the Board member receive the specific information? ● How does the Board apply the Global Public Interest framework? Have new tools or approaches been developed (such as new mechanisms to apply the Global Public Interest framework or the Board Caucus engagement with the recent Council small team) that the Council or PDP working groups might also apply? The small team will aggregate the interview responses into a set of findings and either, create a set of follow-up inquiries or, use the findings to synthesize a set of recommendations intended to inform GNSO Council’s work on improving Board readiness. The participating Board members will have the opportunity to review their input as documented by the interviewer and also the impact of their input on the results and recommendations prior to publication. We think this approach might enable us to eliminate some gaps or disconnects in the mechanics of the process and help us fashion a smoother running process. The small team participants believe this will be a valuable and informative approach and hope you and the Board will be willing to participate in this effort. Thanks for taking the time to consider this. We stand by to answer any questions. Sincerely, Kurt Pritz on behalf of my GNSO Board Readiness Team colleagues

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GNSO Council Initiative: Board Readiness
by kurt kjpritz.com Oct. 6, 2024

Oct. 6, 2024

Dear Thomas: The GNSO Council has formed a small group to study the “Board Readiness” of Council policy recommendations, with the aim to adjust our policy development processes in a way that will increase the likelihood that GNSO policy recommendations will be readily adopted by the ICANN Board. On behalf of that team, I am writing to solicit your participation in an interview conducted by that small team. The information coming from the interviews with you, other PDP chairs and members, and ICANN staff and Board members will be used to build a set of hypotheses that, once tested, will guide the development of improvements in the GNSO’s Policy Development Process (PDP) practices. We plan for the interviews to be conducted in informal, one-on-one formats. Questions can be provided in advance, but initial responses might take interviews in different directions. The team will develop questionnaires based on the considerations such as: ● Were PDP working group members surprised (or unsurprised) by Board rejection of certain, specific policy recommendations? Why? ● During the policy-making discussion, did the PDP working group consider Board reaction to potential recommendations (as indicated either by the Board liaison, the public comment process, or otherwise)? ● In the opinion of PDP working group members did the PDP working group have the sufficient expertise, resources and information to develop a “Board-ready” set of recommendations? ● What were the PDP team’s expectations of the Board liaison role? ● How did Board members receive information regarding PDP working group progress, during the Policy Development Process and after recommendations were approved by the Council? ● Did the PDP structure (e.g., open vs representative), time constraints, meeting frequency, or other administrative aspects foster or deter the development of Board-ready recommendations? The small team will aggregate the interview responses into a set of findings and either, create a set of follow-up inquiries or, use the findings to synthesize a set of recommendations intended to inform GNSO Council’s work on improving Board readiness. Participants will have the opportunity to review the planned set of questions (although the conversation might suggest additional questions) as well as their input as documented by the interviewer prior to publication. The small team participants believe this will be a valuable and informative approach and hope you will be willing to participate in this effort. Thanks for taking the time to consider this. We stand by to answer any questions. Sincerely, Kurt Pritz on behalf of my GNSO Board Readiness Team colleagues

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GNSO Council Initiative: Board Readiness
by kurt kjpritz.com Oct. 6, 2024

Oct. 6, 2024

Dear Laureen: The GNSO Council has formed a small group to study the “Board Readiness” of Council policy recommendations, with the aim to adjust our policy development processes in a way that will increase the likelihood that GNSO policy recommendations will be readily adopted by the ICANN Board. On behalf of that team, I am writing to solicit your participation in an interview conducted by that small team. The information coming from the interviews with you, other PDP chairs and members, and ICANN staff and Board members will be used to build a set of hypotheses that, once tested, will guide the development of improvements in the GNSO’s Policy Development Process (PDP) practices. We plan for the interviews to be conducted in informal, one-on-one formats. Questions can be provided in advance, but initial responses might take interviews in different directions. The team will develop questionnaires based on the considerations such as: ● Were PDP working group members surprised (or unsurprised) by Board rejection of certain, specific policy recommendations? Why? ● During the policy-making discussion, did the PDP working group consider Board reaction to potential recommendations (as indicated either by the Board liaison, the public comment process, or otherwise)? ● In the opinion of PDP working group members did the PDP working group have the sufficient expertise, resources and information to develop a “Board-ready” set of recommendations? ● What were the PDP team’s expectations of the Board liaison role? ● How did Board members receive information regarding PDP working group progress, during the Policy Development Process and after recommendations were approved by the Council? ● Did the PDP structure (e.g., open vs representative), time constraints, meeting frequency, or other administrative aspects foster or deter the development of Board-ready recommendations? The small team will aggregate the interview responses into a set of findings and either, create a set of follow-up inquiries or, use the findings to synthesize a set of recommendations intended to inform GNSO Council’s work on improving Board readiness. Participants will have the opportunity to review the planned set of questions (although the conversation might suggest additional questions) as well as their input as documented by the interviewer prior to publication. The small team participants believe this will be a valuable and informative approach and hope you will be willing to participate in this effort. Thanks for taking the time to consider this. We stand by to answer any questions. Sincerely, Kurt Pritz on behalf of my GNSO Board Readiness Team colleagues

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GNSO Council Initiative: Board Readiness
by kurt kjpritz.com Oct. 6, 2024

Oct. 6, 2024

Dear Alan: The GNSO Council has formed a small group to study the “Board Readiness” of Council policy recommendations, with the aim to adjust our policy development processes in a way that will increase the likelihood that GNSO policy recommendations will be readily adopted by the ICANN Board. On behalf of that team, I am writing to solicit your participation in an interview conducted by that small team. The information coming from the interviews with you, other PDP chairs and members, and ICANN staff and Board members will be used to build a set of hypotheses that, once tested, will guide the development of improvements in the GNSO’s Policy Development Process (PDP) practices. We plan for the interviews to be conducted in informal, one-on-one formats. Questions can be provided in advance, but initial responses might take interviews in different directions. The team will develop questionnaires based on the considerations such as: ● Were PDP working group members surprised (or unsurprised) by Board rejection of certain, specific policy recommendations? Why? ● During the policy-making discussion, did the PDP working group consider Board reaction to potential recommendations (as indicated either by the Board liaison, the public comment process, or otherwise)? ● In the opinion of PDP working group members did the PDP working group have the sufficient expertise, resources and information to develop a “Board-ready” set of recommendations? ● What were the PDP team’s expectations of the Board liaison role? ● How did Board members receive information regarding PDP working group progress, during the Policy Development Process and after recommendations were approved by the Council? ● Did the PDP structure (e.g., open vs representative), time constraints, meeting frequency, or other administrative aspects foster or deter the development of Board-ready recommendations? The small team will aggregate the interview responses into a set of findings and either, create a set of follow-up inquiries or, use the findings to synthesize a set of recommendations intended to inform GNSO Council’s work on improving Board readiness. Participants will have the opportunity to review the planned set of questions (although the conversation might suggest additional questions) as well as their input as documented by the interviewer prior to publication. The small team participants believe this will be a valuable and informative approach and hope you will be willing to participate in this effort. Thanks for taking the time to consider this. We stand by to answer any questions. Sincerely, Kurt Pritz on behalf of my GNSO Board Readiness Team colleagues

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GNSO Council Initiative: Board Readiness
by kurt kjpritz.com Oct. 6, 2024

Oct. 6, 2024

Dear Stephanie: The GNSO Council has formed a small group to study the “Board Readiness” of Council policy recommendations, with the aim to adjust our policy development processes in a way that will increase the likelihood that GNSO policy recommendations will be readily adopted by the ICANN Board. On behalf of that team, I am writing to solicit your participation in an interview conducted by that small team. The information coming from the interviews with you, other PDP chairs and members, and ICANN staff and Board members will be used to build a set of hypotheses that, once tested, will guide the development of improvements in the GNSO’s Policy Development Process (PDP) practices. We plan for the interviews to be conducted in informal, one-on-one formats. Questions can be provided in advance, but initial responses might take interviews in different directions. The team will develop questionnaires based on the considerations such as: ● Were PDP working group members surprised (or unsurprised) by Board rejection of certain, specific policy recommendations? Why? ● During the policy-making discussion, did the PDP working group consider Board reaction to potential recommendations (as indicated either by the Board liaison, the public comment process, or otherwise)? ● In the opinion of PDP working group members did the PDP working group have the sufficient expertise, resources and information to develop a “Board-ready” set of recommendations? ● What were the PDP team’s expectations of the Board liaison role? ● How did Board members receive information regarding PDP working group progress, during the Policy Development Process and after recommendations were approved by the Council? ● Did the PDP structure (e.g., open vs representative), time constraints, meeting frequency, or other administrative aspects foster or deter the development of Board-ready recommendations? The small team will aggregate the interview responses into a set of findings and either, create a set of follow-up inquiries or, use the findings to synthesize a set of recommendations intended to inform GNSO Council’s work on improving Board readiness. Participants will have the opportunity to review the planned set of questions (although the conversation might suggest additional questions) as well as their input as documented by the interviewer prior to publication. The small team participants believe this will be a valuable and informative approach and hope you will be willing to participate in this effort. Thanks for taking the time to consider this. We stand by to answer any questions. Sincerely, Kurt Pritz on behalf of my GNSO Board Readiness Team colleagues

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GNSO Council Initiative: Board Readiness
by kurt kjpritz.com Oct. 6, 2024

Oct. 6, 2024

Dear Marc: The GNSO Council has formed a small group to study the “Board Readiness” of Council policy recommendations, with the aim to adjust our policy development processes in a way that will increase the likelihood that GNSO policy recommendations will be readily adopted by the ICANN Board. On behalf of that team, I am writing to solicit your participation in an interview conducted by that small team. The information coming from the interviews with you, other PDP chairs and members, and ICANN staff and Board members will be used to build a set of hypotheses that, once tested, will guide the development of improvements in the GNSO’s Policy Development Process (PDP) practices. We plan for the interviews to be conducted in informal, one-on-one formats. Questions can be provided in advance, but initial responses might take interviews in different directions. The team will develop questionnaires based on the considerations such as: ● Were PDP working group members surprised (or unsurprised) by Board rejection of certain, specific policy recommendations? Why? ● During the policy-making discussion, did the PDP working group consider Board reaction to potential recommendations (as indicated either by the Board liaison, the public comment process, or otherwise)? ● In the opinion of PDP working group members did the PDP working group have the sufficient expertise, resources and information to develop a “Board-ready” set of recommendations? ● What were the PDP team’s expectations of the Board liaison role? ● How did Board members receive information regarding PDP working group progress, during the Policy Development Process and after recommendations were approved by the Council? ● Did the PDP structure (e.g., open vs representative), time constraints, meeting frequency, or other administrative aspects foster or deter the development of Board-ready recommendations? The small team will aggregate the interview responses into a set of findings and either, create a set of follow-up inquiries or, use the findings to synthesize a set of recommendations intended to inform GNSO Council’s work on improving Board readiness. Participants will have the opportunity to review the planned set of questions (although the conversation might suggest additional questions) as well as their input as documented by the interviewer prior to publication. The small team participants believe this will be a valuable and informative approach and hope you will be willing to participate in this effort. Thanks for taking the time to consider this. We stand by to answer any questions. Sincerely, Kurt Pritz on behalf of my GNSO Board Readiness Team colleagues

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GNSO Council Initiative: Board Readiness
by kurt kjpritz.com Oct. 6, 2024

Oct. 6, 2024

Dear James: The GNSO Council has formed a small group to study the “Board Readiness” of Council policy recommendations, with the aim to adjust our policy development processes in a way that will increase the likelihood that GNSO policy recommendations will be readily adopted by the ICANN Board. On behalf of that team, I am writing to solicit your participation in an interview conducted by that small team. The information coming from the interviews with you, other PDP chairs and members, and ICANN staff and Board members will be used to build a set of hypotheses that, once tested, will guide the development of improvements in the GNSO’s Policy Development Process (PDP) practices. We plan for the interviews to be conducted in informal, one-on-one formats. Questions can be provided in advance, but initial responses might take interviews in different directions. The team will develop questionnaires based on the considerations such as: ● Were PDP working group members surprised (or unsurprised) by Board rejection of certain, specific policy recommendations? Why? ● During the policy-making discussion, did the PDP working group consider Board reaction to potential recommendations (as indicated either by the Board liaison, the public comment process, or otherwise)? ● In the opinion of PDP working group members did the PDP working group have the sufficient expertise, resources and information to develop a “Board-ready” set of recommendations? ● What were the PDP team’s expectations of the Board liaison role? ● How did Board members receive information regarding PDP working group progress, during the Policy Development Process and after recommendations were approved by the Council? ● Did the PDP structure (e.g., open vs representative), time constraints, meeting frequency, or other administrative aspects foster or deter the development of Board-ready recommendations? The small team will aggregate the interview responses into a set of findings and either, create a set of follow-up inquiries or, use the findings to synthesize a set of recommendations intended to inform GNSO Council’s work on improving Board readiness. Participants will have the opportunity to review the planned set of questions (although the conversation might suggest additional questions) as well as their input as documented by the interviewer prior to publication. The small team participants believe this will be a valuable and informative approach and hope you will be willing to participate in this effort. Thanks for taking the time to consider this. We stand by to answer any questions. Sincerely, Kurt Pritz on behalf of my GNSO Board Readiness Team colleagues

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GNSO Initiative: Board-Ready Policy Recommendations
by kurt kjpritz.com Oct. 6, 2024

Oct. 6, 2024

Dear Tripti: The GNSO Council has formed a small group to study the “Board Readiness” of Council policy recommendations, with the aim to adjust our policy development processes in a way that will increase the likelihood that GNSO policy recommendations will be readily adopted by the ICANN Board. On behalf of that team, I am writing to solicit the cooperation and participation of Board members in a series of interviews conducted by the small team. The information coming from the interviews will be used to build a set of hypotheses that, once tested, will guide the development of improvements in the GNSO’s Policy Development Process (PDP) practices. We plan for the interviews to be conducted in informal, one-on-one formats. Questions can be provided in advance, but initial responses might take interviews in different directions. We will study several past PDPs and wish to ask designated Board Liaisons and one or more Board members who participated in the Board deliberations to join in interviews. To provide a bit more background: the team will develop questionnaires for interviews with selected PDP working group Chairs and members, ICANN staff, and Board members to develop information needed to refine practices in the Policy Development Process. The questionnaire content will be developed based on the considerations such as: ● Were PDP working group members surprised (or unsurprised) by Board rejection of certain, specific policy recommendations? Why? ● During the policy-making discussion, did the PDP working group consider Board reaction to potential recommendations (as indicated either by the Board liaison, the public comment process, or otherwise)? ● In the opinion of PDP working group members / ICANN staff / the Board did the PDP working group have the sufficient expertise, resources and information to develop a “Board-ready” set of recommendations? ● What are the expectations of the Board liaison role by: the PDP working group members, the Board liaisons, the Board? What are the effects of differences in those expectations? ● How did Board members receive information regarding PDP working group progress, during the Policy Development Process and after recommendations were approved by the Council? ● What (negatively or positively) surprised Board members in the policy recommendations? At what stage of the PDP did those surprises occur? Through what channel (reading PDP report, reading summary report, Board liaison report) did the Board member receive the specific information? ● How does the Board apply the Global Public Interest framework? Have new tools or approaches been developed (such as new mechanisms to apply the Global Public Interest framework or the Board Caucus engagement with the recent Council small team) that the Council or PDP working groups might also apply? The small team will aggregate the interview responses into a set of findings and either, create a set of follow-up inquiries or, use the findings to synthesize a set of recommendations intended to inform GNSO Council’s work on improving Board readiness. The participating Board members will have the opportunity to review their input as documented by the interviewer and also the impact of their input on the results and recommendations prior to publication. We think this approach might enable us to eliminate some gaps or disconnects in the mechanics of the process and help us fashion a smoother running process. The small team participants believe this will be a valuable and informative approach and hope you and the Board will be willing to participate in this effort. Thanks for taking the time to consider this. We stand by to answer any questions. Sincerely, Kurt Pritz on behalf of my GNSO Board Readiness Team colleagues

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Post call | Board Readiness Small Team | Wednesday, 02 October 2024
by Terri Agnew Oct. 2, 2024

Oct. 2, 2024

Dear all, Please use link below to access the attendance and the zoom recording link on the small team wiki page, 2024 Meetings tab, for the Board Readiness Small Team call held on Wednesday, 02 October 2024 at 12:00 UTC. Small Team Wiki: https://community.icann.org/x/5QGxFQ Thank you! Kind regards, Terri Policy Team Supporting the GNSO

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Meeting Invitation | Board Readiness Small Team | Wednesday, 09 October 2024
by Terri Agnew Oct. 2, 2024

Oct. 2, 2024

**Please make sure to update your calendars. Start time and duration has changed from 12:00 UTC to 11:30 UTC and 1 hour to 1.5 hours. REMINDER: If you are unable to attend, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to note your apology (avoid sending to the team mailing list). Dear all, Please see the join information below for the Board Readiness Small Team call taking place on Wednesday, 09 October 2024 at 11:30 UTC for 90 minutes. Join Zoom Meeting https://icann.zoom.us/j/96611661142?pwd=K2VpaHlzNkNuY1J6YzRYcW1sd0VjUT09 Meeting ID: 966 1166 1142 Passcode: Z4B3SUR!U& One tap mobile +16699006833,,96611661142#,,,,*0505103780# US (San Jose) +12532158782,,96611661142#,,,,*0505103780# US (Tacoma) Meeting ID: 966 1166 1142 Passcode: 0505103780 Find your local number: https://icann.zoom.us/u/actl7q9Q9B Wiki space: https://community.icann.org/x/5QGxFQ Thank you. Kind regards, Terri Policy Team Supporting the GNSO

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Notes from 2 October Meeting on Board Readiness
by John Emery Oct. 2, 2024

Oct. 2, 2024

Hello All, Please find the attached notes from today’s 2 October meeting on Board Readiness. Thank you, John R. Emery, Ph.D. Policy Development Support Senior Specialist Generic Names Supporting Organization (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) www.icann.org<http://www.icann.org>

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Board Readiness Small Team call
by ICANN Policy Calendar Oct. 2, 2024

Oct. 2, 2024

**This call only changed start time from 12:00 UTC to 11:30 UTC and duration from 1 hour to 1.5 hours Meeting: Board Readiness Small Team call Pattern: Weekly on Wednesdays, 02-16 October 2024 at 12:00 UTC for 60 minutes Join Zoom Meeting https://icann.zoom.us/j/96611661142?pwd=K2VpaHlzNkNuY1J6YzRYcW1sd0VjUT09 Meeting ID: 966 1166 1142 Passcode: Z4B3SUR!U& One tap mobile +16699006833,,96611661142#,,,,*0505103780# US (San Jose) +12532158782,,96611661142#,,,,*0505103780# US (Tacoma) Meeting ID: 966 1166 1142 Passcode: 0505103780 Find your local number: https://icann.zoom.us/u/actl7q9Q9B Wiki space: https://community.icann.org/x/5QGxFQ

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**Starting in 15 minutes | Meeting Invitation | Board Readiness Small Team | Wednesday, 02 October 2024
by Terri Agnew Oct. 2, 2024

Oct. 2, 2024

**Starting in 15 minutes REMINDER: If you are unable to attend, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to note your apology (avoid sending to the team mailing list). Dear all, Please see the join information below for the Board Readiness Small Team call taking place on Wednesday, 02 October 2024 at 12:00 UTC for 60 minutes. Join Zoom Meeting https://icann.zoom.us/j/96611661142?pwd=K2VpaHlzNkNuY1J6YzRYcW1sd0VjUT09 Meeting ID: 966 1166 1142 Passcode: Z4B3SUR!U& One tap mobile +16699006833,,96611661142#,,,,*0505103780# US (San Jose) +12532158782,,96611661142#,,,,*0505103780# US (Tacoma) Meeting ID: 966 1166 1142 Passcode: 0505103780 Find your local number: https://icann.zoom.us/u/actl7q9Q9B Wiki space: https://community.icann.org/x/5QGxFQ Thank you. Kind regards, Julie Policy Team Supporting the GNSO

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Board readiness agenda
by kurt kjpritz.com Oct. 2, 2024

Oct. 2, 2024

Hi Everyone: I need a macro button that will enter my apology for providing materials so close to our meeting time. Attached is a slide with our agenda, including links to some docs. I have also attached: * A proposed email to be sent to interviewees that were PDP members * A spreadsheet listing proposed interview candidates (with the opportunity to suggest replacements / alternates / additions) for the registration data EPDPs. For the agenda, I suggest that I be the first interviewee and Thomas be the second so we can hone our interviewing technique. I might leave the meeting in the last 10 minutes so that you might plan my interview without me being present. Thanks everyone, Kurt

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REMINDER | Meeting Invitation | Board Readiness Small Team | Wednesday, 02 October 2024
by Devan Reed Oct. 1, 2024

Oct. 1, 2024

NOTE: The call on Wednesday, 25 September has been cancelled. The next calls will take place on 02 October, 09 October, 16 October. Please make sure these calls are added to your calendar. REMINDER: If you are unable to attend, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to note your apology (avoid sending to the team mailing list). Dear all, Please see the join information below for the Board Readiness Small Team call taking place on Wednesday, 02 October 2024 at 12:00 UTC for 60 minutes. Join Zoom Meeting https://icann.zoom.us/j/96611661142?pwd=K2VpaHlzNkNuY1J6YzRYcW1sd0VjUT09 Meeting ID: 966 1166 1142 Passcode: Z4B3SUR!U& One tap mobile +16699006833,,96611661142#,,,,*0505103780# US (San Jose) +12532158782,,96611661142#,,,,*0505103780# US (Tacoma) Meeting ID: 966 1166 1142 Passcode: 0505103780 Find your local number: https://icann.zoom.us/u/actl7q9Q9B Wiki space: https://community.icann.org/x/5QGxFQ Thank you. Kind regards, Julie Policy Team Supporting the GNSO

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