October 2024 - Gnso-board-readiness-smallteam

REMINDER | Meeting Invitation | Board Readiness Small Team | Wednesday, 23 October 2024
by Devan Reed Oct. 22, 2024

Oct. 22, 2024

REMINDER: If you are unable to attend, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to note your apology (avoid sending to the team mailing list). Dear all, Please see the join information below for the Board Readiness Small Team call taking place on Wednesday, 23 October 2024 at 12:00 UTC for 60 minutes. Join Zoom Meeting https://icann.zoom.us/j/96611661142?pwd=K2VpaHlzNkNuY1J6YzRYcW1sd0VjUT09 Meeting ID: 966 1166 1142 Passcode: Z4B3SUR!U& One tap mobile +16699006833,,96611661142#,,,,*0505103780# US (San Jose) +12532158782,,96611661142#,,,,*0505103780# US (Tacoma) Meeting ID: 966 1166 1142 Passcode: 0505103780 Find your local number: https://icann.zoom.us/u/actl7q9Q9B Wiki space: https://community.icann.org/x/5QGxFQ Thank you. Kind regards, Terri Policy Team Supporting the GNSO

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Board Readiness Agenda 23 October
by John Emery Oct. 21, 2024

Oct. 21, 2024

Hello Board Readiness Small Team, Please see the agenda from Kurt for the Wednesday 23 October at 12:00 UTC meeting: 1. Prep for the Thomas interview 2. Review of the information packet that is to be sent to the interviewees, (Footnote 1 below) 3. Methodology for arranging the interviews. (Footnote 2 below) 4. Interview of Thomas Footnote1 - The packet = (1) the cover email; (2) the blurb; (3) the dissed recommendations; (4) the questions; (5) the (E)PDP Refressher Do you think that description is right? In my version of the blurb, I neglected to include the (E)PDP Refressher. So my version of the blurb is now: Thank you for participating in this set of interviews, conducted with the aim of making adjustments to the Policy Development Process to improve the likelihood that the ICANN Board will approve / adopt the policy recommendations it considers. This interview will cover the Registration Data EPDP Phase 1, in which you participated. This document will help you prepare for the interview. It consists of three sections: * A EPDP “Refresher” that describes the focus and major dates of the effort, with links to significant documents * A listing or description of the recommendations that were ultimately not adopted by the Board. * The list of questions we plan to ask during the interview, which might aid in your reflection on your time in th e(E)PDP. We will likelyl stray from this list as your responses to these questions are likely to raise topics that deserve additional scrutiny. Our aim is to conduct the session as a conversation We encourage you to raise topics not covered by these questions where you think that might be meaningful. If you have any questions or wish to review the subject materials in greater depth, please write to xxx(a)xxx.xxx<mailto:xxx@xxx.xxx>. It is planned that the interviews are to be recorded for note-taking purposes only. Those recordings will be destroyed shortly after the interviewing team checks the meeting notes against the recording. If you prefer that the session not be recorded, please let us know in advance if you can, or at least at the start of the interview. You will be able to review and make corrections to the interview notes prior to their incorporation into the study. It is planned that the interview findings will be anonymised when published in the study. The names of the interviewees will be published unless you wish your participation to be not published. Footnote 2 - I think we need some sort of methodology for scheduling interviews such as: 1. Each meeting we will decide if there are additional interviewees 2. Invitations to participate (yes or no) will be sent the following day. 3. Upon receiving a “yes,” Terri (or whomever you all decide) will sent the interviewee the packet and a plot covering two to three weeks requesting the interviewee to select up to 5 slots 4. Each meeting, we will review the poll results received that week and select interview times We can keep a calendar of interviews Thank you, John R. Emery, Ph.D. Policy Development Support Senior Specialist Generic Names Supporting Organization (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) www.icann.org<http://www.icann.org>

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CANCELLED DOODLE | GNSO Council Initiative: Board Readiness | Alan G
by Terri Agnew Oct. 18, 2024

Oct. 18, 2024

Hello all, This doodle has been cancelled and a new one will be sent out shortly. Thank you. Kind regards, Terri Policy Team Supporting the GNSO From: Terri Agnew <terri.agnew(a)icann.org> Date: Wednesday, October 16, 2024 at 2:58 PM To: Alan Greenberg <greenberg.alan(a)gmail.com>, "gnso-board-readiness-smallteam(a)icann.org" <gnso-board-readiness-smallteam(a)icann.org> Cc: GNSO-Secs <gnso-secs(a)icann.org> Subject: DOODLE | GNSO Council Initiative: Board Readiness | Alan G Hi all, Please complete the doodle for Alan G interview times. Doodle: https://doodle.com/meeting/participate/id/bY0wzXAa Thank you. Kind regards, Terri From: "kurt kjpritz.com via Gnso-board-readiness-smallteam" <gnso-board-readiness-smallteam(a)icann.org> Date: Wednesday, October 16, 2024 at 10:12 AM To: Alan Greenberg <greenberg.alan(a)gmail.com> Cc: "gnso-board-readiness-smallteam(a)icann.org" <gnso-board-readiness-smallteam(a)icann.org>, "kurt kjpritz.com" <kurt(a)kjpritz.com> Subject: [Gnso-board-readiness-smallteam] Re: GNSO Council Initiative: Board Readiness Terrific. Thanks, Alan. You’ll get a meeting request from Terri Agnew, asking you to specify a few times you are available. We aim to complete the interview prior to the ICANN Meeting in Istanbul. Once the interview time is set (or maybe before), I’ll send you a small packet of information that describes the terms (e.g., your choices regarding anonymity and whether the session is recorded), some background information on the EPDP including the Board rejected recommendations, and a list of the questions to be asked. I hope this is helpful and clear. I am happy to answer any questions. Thanks again and best regards, Kurt On 17 Oct 2024, at 12:53 am, Alan Greenberg <greenberg.alan(a)gmail.com<mailto:greenberg.alan@gmail.com>> wrote: Hi Kurt. I'm happy to participate and look forward to seeing the group's initial questions. What time-frame do you anticipate for this? Please use my greenberg.alan(a)gmail.com<mailto:greenberg.alan@gmail.com> for further correspondence. Regards, Alan From: kurt kjpritz.com [kjpritz.com]<https://urldefense.com/v3/__http:/kjpritz.com/__;!!PtGJab4!8CEljYAlKMZ0w3YE…> <kurt(a)kjpritz.com<mailto:kurt@kjpritz.com>> Sent: October 7, 2024 12:25 AM To: Alan Greenberg <alan.greenberg(a)mcgill.ca<mailto:alan.greenberg@mcgill.ca>> Cc: gnso-board-readiness-smallteam(a)icann.org<mailto:gnso-board-readiness-smallteam@icann.org> Subject: GNSO Council Initiative: Board Readiness Dear Alan: The GNSO Council has formed a small group to study the “Board Readiness” of Council policy recommendations, with the aim to adjust our policy development processes in a way that will increase the likelihood that GNSO policy recommendations will be readily adopted by the ICANN Board. On behalf of that team, I am writing to solicit your participation in an interview conducted by that small team. The information coming from the interviews with you, other PDP chairs and members, and ICANN staff and Board members will be used to build a set of hypotheses that, once tested, will guide the development of improvements in the GNSO’s Policy Development Process (PDP) practices. We plan for the interviews to be conducted in informal, one-on-one formats. Questions can be provided in advance, but initial responses might take interviews in different directions. The team will develop questionnaires based on the considerations such as: ● Were PDP working group members surprised (or unsurprised) by Board rejection of certain, specific policy recommendations? Why? ● During the policy-making discussion, did the PDP working group consider Board reaction to potential recommendations (as indicated either by the Board liaison, the public comment process, or otherwise)? ● In the opinion of PDP working group members did the PDP working group have the sufficient expertise, resources and information to develop a “Board-ready” set of recommendations? ● What were the PDP team’s expectations of the Board liaison role? ● How did Board members receive information regarding PDP working group progress, during the Policy Development Process and after recommendations were approved by the Council? ● Did the PDP structure (e.g., open vs representative), time constraints, meeting frequency, or other administrative aspects foster or deter the development of Board-ready recommendations? The small team will aggregate the interview responses into a set of findings and either, create a set of follow-up inquiries or, use the findings to synthesize a set of recommendations intended to inform GNSO Council’s work on improving Board readiness. Participants will have the opportunity to review the planned set of questions (although the conversation might suggest additional questions) as well as their input as documented by the interviewer prior to publication. The small team participants believe this will be a valuable and informative approach and hope you will be willing to participate in this effort. Thanks for taking the time to consider this. We stand by to answer any questions. Sincerely, Kurt Pritz on behalf of my GNSO Board Readiness Team colleagues

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Board Readiness follow-up: Council briefing
by kurt kjpritz.com Oct. 17, 2024

Oct. 17, 2024

Hi All: Attached is the slide deck for the Council call in 9 hours and 28 minutes (or so). I’ve added an aspirational schedule (slide 9) as we discussed. Feedback still welcome. As you have seen, Terri sent out a Doodle pol to interview Alan. I think it was premature (due to my mis-communication with Terri) but maybe we should just go through with it. We will still complete Thomas’ test interview at his convenience. I had a brief chat with the support staff after they call. They are pulling together the information “packet” that will be sent to each interviewee that includes: the ground rules (e.g., anonymity choices, recording), the rejected recommendations of the subject PDP, and the questions to be asked. See you on the Council call. Best regards, Kurt

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DOODLE | GNSO Council Initiative: Board Readiness | Alan G
by Terri Agnew Oct. 16, 2024

Oct. 16, 2024

Hi all, Please complete the doodle for Alan G interview times. Doodle: https://doodle.com/meeting/participate/id/bY0wzXAa Thank you. Kind regards, Terri From: "kurt kjpritz.com via Gnso-board-readiness-smallteam" <gnso-board-readiness-smallteam(a)icann.org> Date: Wednesday, October 16, 2024 at 10:12 AM To: Alan Greenberg <greenberg.alan(a)gmail.com> Cc: "gnso-board-readiness-smallteam(a)icann.org" <gnso-board-readiness-smallteam(a)icann.org>, "kurt kjpritz.com" <kurt(a)kjpritz.com> Subject: [Gnso-board-readiness-smallteam] Re: GNSO Council Initiative: Board Readiness Terrific. Thanks, Alan. You’ll get a meeting request from Terri Agnew, asking you to specify a few times you are available. We aim to complete the interview prior to the ICANN Meeting in Istanbul. Once the interview time is set (or maybe before), I’ll send you a small packet of information that describes the terms (e.g., your choices regarding anonymity and whether the session is recorded), some background information on the EPDP including the Board rejected recommendations, and a list of the questions to be asked. I hope this is helpful and clear. I am happy to answer any questions. Thanks again and best regards, Kurt On 17 Oct 2024, at 12:53 am, Alan Greenberg <greenberg.alan(a)gmail.com<mailto:greenberg.alan@gmail.com>> wrote: Hi Kurt. I'm happy to participate and look forward to seeing the group's initial questions. What time-frame do you anticipate for this? Please use my greenberg.alan(a)gmail.com<mailto:greenberg.alan@gmail.com> for further correspondence. Regards, Alan From: kurt kjpritz.com [kjpritz.com]<https://urldefense.com/v3/__http:/kjpritz.com/__;!!PtGJab4!8CEljYAlKMZ0w3YE…> <kurt(a)kjpritz.com<mailto:kurt@kjpritz.com>> Sent: October 7, 2024 12:25 AM To: Alan Greenberg <alan.greenberg(a)mcgill.ca<mailto:alan.greenberg@mcgill.ca>> Cc: gnso-board-readiness-smallteam(a)icann.org<mailto:gnso-board-readiness-smallteam@icann.org> Subject: GNSO Council Initiative: Board Readiness Dear Alan: The GNSO Council has formed a small group to study the “Board Readiness” of Council policy recommendations, with the aim to adjust our policy development processes in a way that will increase the likelihood that GNSO policy recommendations will be readily adopted by the ICANN Board. On behalf of that team, I am writing to solicit your participation in an interview conducted by that small team. The information coming from the interviews with you, other PDP chairs and members, and ICANN staff and Board members will be used to build a set of hypotheses that, once tested, will guide the development of improvements in the GNSO’s Policy Development Process (PDP) practices. We plan for the interviews to be conducted in informal, one-on-one formats. Questions can be provided in advance, but initial responses might take interviews in different directions. The team will develop questionnaires based on the considerations such as: ● Were PDP working group members surprised (or unsurprised) by Board rejection of certain, specific policy recommendations? Why? ● During the policy-making discussion, did the PDP working group consider Board reaction to potential recommendations (as indicated either by the Board liaison, the public comment process, or otherwise)? ● In the opinion of PDP working group members did the PDP working group have the sufficient expertise, resources and information to develop a “Board-ready” set of recommendations? ● What were the PDP team’s expectations of the Board liaison role? ● How did Board members receive information regarding PDP working group progress, during the Policy Development Process and after recommendations were approved by the Council? ● Did the PDP structure (e.g., open vs representative), time constraints, meeting frequency, or other administrative aspects foster or deter the development of Board-ready recommendations? The small team will aggregate the interview responses into a set of findings and either, create a set of follow-up inquiries or, use the findings to synthesize a set of recommendations intended to inform GNSO Council’s work on improving Board readiness. Participants will have the opportunity to review the planned set of questions (although the conversation might suggest additional questions) as well as their input as documented by the interviewer prior to publication. The small team participants believe this will be a valuable and informative approach and hope you will be willing to participate in this effort. Thanks for taking the time to consider this. We stand by to answer any questions. Sincerely, Kurt Pritz on behalf of my GNSO Board Readiness Team colleagues

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Re: FW: GNSO Council Initiative: Board Readiness
by Alan Greenberg Oct. 16, 2024

Oct. 16, 2024

Hi Kurt. I'm happy to participate and look forward to seeing the group's initial questions. What time-frame do you anticipate for this? Please use my greenberg.alan(a)gmail.com for further correspondence. Regards, Alan *From:* kurt kjpritz.com <kurt(a)kjpritz.com> > *Sent:* October 7, 2024 12:25 AM > *To:* Alan Greenberg <alan.greenberg(a)mcgill.ca> > *Cc:* gnso-board-readiness-smallteam(a)icann.org > *Subject:* GNSO Council Initiative: Board Readiness > > > > Dear Alan: > > The GNSO Council has formed a small group to study the “Board Readiness” > of Council policy recommendations, with the aim to adjust our policy > development processes in a way that will increase the likelihood that GNSO > policy recommendations will be readily adopted by the ICANN Board. > > On behalf of that team, I am writing to solicit your participation in an > interview conducted by that small team. The information coming from the > interviews with you, other PDP chairs and members, and ICANN staff and > Board members will be used to build a set of hypotheses that, once tested, > will guide the development of improvements in the GNSO’s Policy Development > Process (PDP) practices. > > We plan for the interviews to be conducted in informal, one-on-one > formats. Questions can be provided in advance, but initial responses might > take interviews in different directions. > > The team will develop questionnaires based on the considerations such as: > > ● Were PDP working group members surprised (or unsurprised) by Board > rejection of certain, specific policy recommendations? Why? > > ● During the policy-making discussion, did the PDP working group > consider Board reaction to potential recommendations (as indicated either > by the Board liaison, the public comment process, or otherwise)? > > ● In the opinion of PDP working group members did the PDP working group > have the sufficient expertise, resources and information to develop a > “Board-ready” set of recommendations? > > ● What were the PDP team’s expectations of the Board liaison role? > > ● How did Board members receive information regarding PDP working group > progress, during the Policy Development Process and after recommendations > were approved by the Council? > > ● Did the PDP structure (e.g., open vs representative), time > constraints, meeting frequency, or other administrative aspects foster or > deter the development of Board-ready recommendations? > > The small team will aggregate the interview responses into a set of > findings and either, create a set of follow-up inquiries or, use the > findings to synthesize a set of recommendations intended to inform GNSO > Council’s work on improving Board readiness. > > Participants will have the opportunity to review the planned set of > questions (although the conversation might suggest additional questions) as > well as their input as documented by the interviewer prior to publication. > > The small team participants believe this will be a valuable and > informative approach and hope you will be willing to participate in this > effort. > > Thanks for taking the time to consider this. We stand by to answer any > questions. > > Sincerely, > > Kurt Pritz on behalf of my GNSO Board Readiness Team colleagues >

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Board Readiness Meeting Notes 16 October
by John Emery Oct. 16, 2024

Oct. 16, 2024

Hello All, In lieu of a recording, please find the attached notes of the Board Readiness meeting on 16 October 2024 John R. Emery, Ph.D. Policy Development Support Senior Specialist Generic Names Supporting Organization (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) www.icann.org<http://www.icann.org>

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Meeting Invitation | Board Readiness Small Team | Wednesday, 23 October 2024
by Terri Agnew Oct. 16, 2024

Oct. 16, 2024

REMINDER: If you are unable to attend, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to note your apology (avoid sending to the team mailing list). Dear all, Please see the join information below for the Board Readiness Small Team call taking place on Wednesday, 23 October 2024 at 12:00 UTC for 60 minutes. Join Zoom Meeting https://icann.zoom.us/j/96611661142?pwd=K2VpaHlzNkNuY1J6YzRYcW1sd0VjUT09 Meeting ID: 966 1166 1142 Passcode: Z4B3SUR!U& One tap mobile +16699006833,,96611661142#,,,,*0505103780# US (San Jose) +12532158782,,96611661142#,,,,*0505103780# US (Tacoma) Meeting ID: 966 1166 1142 Passcode: 0505103780 Find your local number: https://icann.zoom.us/u/actl7q9Q9B Wiki space: https://community.icann.org/x/5QGxFQ Thank you. Kind regards, Terri Policy Team Supporting the GNSO

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Board Readiness Small Team call
by ICANN Policy Calendar Oct. 16, 2024

Oct. 16, 2024

Meeting: Board Readiness Small Team call Pattern: Weekly on Wednesdays, 23 and 30 October 2024 Time: 12:00 UTC for 60 minutes Join Zoom Meeting https://icann.zoom.us/j/96611661142?pwd=K2VpaHlzNkNuY1J6YzRYcW1sd0VjUT09 Meeting ID: 966 1166 1142 Passcode: Z4B3SUR!U& One tap mobile +16699006833,,96611661142#,,,,*0505103780# US (San Jose) +12532158782,,96611661142#,,,,*0505103780# US (Tacoma) Meeting ID: 966 1166 1142 Passcode: 0505103780 Find your local number: https://icann.zoom.us/u/actl7q9Q9B * Wiki space: https://community.icann.org/x/5QGxFQ

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**Starting in 15 minutes | Meeting Invitation | Board Readiness Small Team | Wednesday, 16 October 2024 at 11:30 UTC
by Terri Agnew Oct. 16, 2024

Oct. 16, 2024

**Starting in 15 minutes UPDATED START TIME REMINDER: If you are unable to attend, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to note your apology (avoid sending to the team mailing list). Dear all, Please see the join information below for the Board Readiness Small Team call taking place on Wednesday, 16 October 2024 at 11:30 UTC for 60 minutes. Join Zoom Meeting https://icann.zoom.us/j/96611661142?pwd=K2VpaHlzNkNuY1J6YzRYcW1sd0VjUT09 Meeting ID: 966 1166 1142 Passcode: Z4B3SUR!U& One tap mobile +16699006833,,96611661142#,,,,*0505103780# US (San Jose) +12532158782,,96611661142#,,,,*0505103780# US (Tacoma) Meeting ID: 966 1166 1142 Passcode: 0505103780 Find your local number: https://icann.zoom.us/u/actl7q9Q9B Wiki space: https://community.icann.org/x/5QGxFQ Thank you. Kind regards, Terri Policy Team Supporting the GNSO

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