September 2024 - Gnso-board-readiness-smallteam

Draft letter to Board - Board Readiness
by kurt kjpritz.com Sept. 18, 2024

Sept. 18, 2024

Hi Everyone: Below please find a draft note to the Board asking for their cooperation in our surveys. Let me know what you think. I welcome edits. Sorry for releasing this so close to the meeting - I agonised a bitt to much over it, which is why it needs editing. I think the letter to the Council list will be similar. Thx & best regards, Kurt Dear Tripti: The GNSO Council has formed a small group to study the “Board Readiness” of Council policy recommendations, with the aim to adjust our policy development practices in a way that will increase the likelihood that GNSO policy recommendations will be readily adopted by the ICANN Board. On behalf of that team, I am writing to solicit the cooperation and participation of Board members in a series of interviews the small team will conduct. The information coming from the interviews will be used to build a set of hypotheses that, once tested, will point to improvements in the policy process. We plan for the interviews to be conducted in informal, one-on-one formats. Questions can be provided in advance but the conversation might take the interview is different directions. We will study several past PDPs and might ask one or more Board members who participated in the Board deliberations to join in an interview. To provide a bit more background: the team will develop questionnaires for interviews with Policy Development Process (PDP) Chairs, PDP working group members, ICANN staff, and Board members to develop information needed to identify a new set of practices in the Policy Development Process. The questionnaire content will be developed based on the considerations such as: * Were PDP working group members surprised (or unsurprised) by Board rejection of certain, specific policy recommendations? Why? * During the policy-making discussion, did the PDP working group consider Board reaction to potential recommendations (either by the Board liaison or the public comment process)? * In the opinion of PDP working group members / ICANN staff / the Board. did the PDP working group believe they had sufficient information to develop a “Board-ready” set of recommendations? * What are the expectations of the Board liaison role by: the PDP working group members, the Board liaisons, the Board? What are the effects of differences in those expectations? * How did Board members receive information regarding PDP working group progress, during the Policy Development Process and after recommendations were received? * What (negatively or positively) surprised Board members in the policy recommendations? At what stage of the PDP did those surprises occur? Through what channel (reading PDP report, reading summary report, Board liaison report) did the Board member receive the specific information? The small team will synthesise the interview responses into a set of findings and either, create some follow-up inquiries or, use the findings to develop a set of recommendations intended to inform Council work on improving Board readiness. We think this approach might enable us to eliminate some gaps or disconnects in the thinking of the PDP participants and halos fashion a smoother running process, i.e., Turing the PDP process into more of a continuum, rather than discreet steps. The small team participants have quite a bit of enthusiasts for this approach and hope you and the Board cans ee their way to cooperating with this effort. Thanks for taking the time to consider this. We stand by to answer any questions. Sincerely,

2 1

11 September Meeting Notes and Action Items
by John Emery Sept. 18, 2024

Sept. 18, 2024

Hello All, I have attached detailed notes of the discussion today on the development of the Board Readiness Survey. I will highlight some action items below along with some information shared by Caitlin on a previous survey used for the GNSO liaison to the ODP and ODA. Here are survey questions used for the GNSO liaison to the ODP (Jeff and Janis, who were both chairs of groups who had non-adopted recommendations): https://docs.google.com/forms/d/e/1FAIpQLSfUdJ0MHSWHz6M6XIRqCt6w_Lphf70GPAf… We also issued a survey to the smallteam of Councilors who reviewed the ODA: https://docs.google.com/forms/d/1V5WfGkBSrFoBjOk8ddaaEw9KZXrtexyu13ThRolaA7… Summary of Themes from Results: Attached as PDF Action Items 1. ALL: Identify potential participants 2. ALL: Read non-adopted recommendation<https://docs.google.com/document/d/1nr9_gGpPJtHbyahOQ23YUDARpQLWMk0E/edit> document and look for trends 3. ALL: Comment in non-adopted recommendation<https://docs.google.com/document/d/1nr9_gGpPJtHbyahOQ23YUDARpQLWMk0E/edit> document for any additional resources or references 4. ALL: read through proposed questions<https://community.icann.org/display/gnsocouncilmeetings/Board+Readiness+Sma…> from agenda and see if we can improve 5. Thomas: Look back to Red Cross PDP to refresh 6. Kurt: Reach out to Yannis for EPDP Phase 1 7. Kurt: Craft letter for the Board 8. Kurt: Craft email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> for staff query on various PDP efforts and their insights 9. Susan: SubPro Scorecards from Small Team to group 38 recommendations (additional not referenced in non-adopted recommendation<https://docs.google.com/document/d/1nr9_gGpPJtHbyahOQ23YUDARpQLWMk0E/edit> document? See Appendix B in attached PDF notes) 10. Staff: Compile any additional scorecards noted by smallteam 11. Staff: Look for trends in document 12. Staff: Compile past survey questions for GNSO Liaison to the ODP for reference (See Appendix A) [Completed] Thank you, John R. Emery, Ph.D. Policy Development Support Senior Specialist Generic Names Supporting Organization (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) www.icann.org<http://www.icann.org>

2 1

Board Readiness - Interview questions
by kurt kjpritz.com Sept. 18, 2024

Sept. 18, 2024

Hi Everyone: Attached is a draft set of interview questions targeting participants in the Registration Data Phase 1 EPDP. Let’s discuss these and determine what steps we could take to make this set final and a model for the other question sets. Thanks and best regards, Kurt

1 0

Board Readiness, Interview selectees
by kurt kjpritz.com Sept. 18, 2024

Sept. 18, 2024

Hi Everyone: For fun (actually, to test if this is a reasonable tool), I created a survey where we might select our interviewees. I have only included the Registration Data EPDPs as a first try. https://www.surveymonkey.com/r/CM7GL7H If you don’t mind, please complete the survey prior to the meeting. Survey Monkey tells me it will only take one minute. This isn’t the US, so only submit one ballot. Thanks & best regards, Kurt

3 3

REMINDER | Meeting Invitation | Board Readiness Small Team | Wednesday, 18 September 2024
by Devan Reed Sept. 17, 2024

Sept. 17, 2024

APOLOGIES: If you are unable to attend, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to note your apology (avoid sending to the team mailing list). Dear all, Please see the join information below for the Board Readiness Small Team call taking place on Wednesday, 18 September 2024 at 12:00 UTC for 60 minutes. Join Zoom Meeting https://icann.zoom.us/j/96611661142?pwd=K2VpaHlzNkNuY1J6YzRYcW1sd0VjUT09 Meeting ID: 966 1166 1142 Passcode: Z4B3SUR!U& One tap mobile +16699006833,,96611661142#,,,,*0505103780# US (San Jose) +12532158782,,96611661142#,,,,*0505103780# US (Tacoma) Meeting ID: 966 1166 1142 Passcode: 0505103780 Find your local number: https://icann.zoom.us/u/actl7q9Q9B * Wiki space: https://community.icann.org/x/5QGxFQ Thank you. Kind regards, Terri Policy Team Supporting the GNSO

1 0

Post call | Board Readiness Small Team | Wednesday, 11 September 2024
by Terri Agnew Sept. 11, 2024

Sept. 11, 2024

Dear all, Please use link below to access the attendance and the zoom recording link on the small team wiki page, 2024 Meetings tab, for the Board Readiness Small Team call held on Wednesday, 11 September 2024 at 12:00 UTC. Small Team Wiki: https://community.icann.org/x/5QGxFQ Thank you! Kind regards, Terri Policy Team Supporting the GNSO

1 0

Meeting Invitation | Board Readiness Small Team | Wednesday, 18 September 2024
by Terri Agnew Sept. 11, 2024

Sept. 11, 2024

APOLOGIES: If you are unable to attend, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to note your apology (avoid sending to the team mailing list). Dear all, Please see the join information below for the Board Readiness Small Team call taking place on Wednesday, 18 September 2024 at 12:00 UTC for 60 minutes. Join Zoom Meeting https://icann.zoom.us/j/96611661142?pwd=K2VpaHlzNkNuY1J6YzRYcW1sd0VjUT09 Meeting ID: 966 1166 1142 Passcode: Z4B3SUR!U& One tap mobile +16699006833,,96611661142#,,,,*0505103780# US (San Jose) +12532158782,,96611661142#,,,,*0505103780# US (Tacoma) Meeting ID: 966 1166 1142 Passcode: 0505103780 Find your local number: https://icann.zoom.us/u/actl7q9Q9B * Wiki space: https://community.icann.org/x/5QGxFQ Thank you. Kind regards, Terri Policy Team Supporting the GNSO

1 0

**Starting in 15 minutes | Meeting Invitation | Board Readiness Small Team | Wednesday, 11 September 2024
by Terri Agnew Sept. 11, 2024

Sept. 11, 2024

**Starting in 15 minutes APOLOGIES: If you are unable to attend, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to note your apology (avoid sending to the team mailing list). Dear all, Please see the join information below for the Board Readiness Small Team call taking place on Wednesday, 11 September 2024 at 12:00 UTC for 60 minutes. Join Zoom Meeting https://icann.zoom.us/j/96611661142?pwd=K2VpaHlzNkNuY1J6YzRYcW1sd0VjUT09 Meeting ID: 966 1166 1142 Passcode: Z4B3SUR!U& One tap mobile +16699006833,,96611661142#,,,,*0505103780# US (San Jose) +12532158782,,96611661142#,,,,*0505103780# US (Tacoma) Meeting ID: 966 1166 1142 Passcode: 0505103780 Find your local number: https://icann.zoom.us/u/actl7q9Q9B * Wiki space: https://community.icann.org/x/5QGxFQ Thank you. Kind regards, Terri Policy Team Supporting the GNSO

1 0

REMINDER | Meeting Invitation | Board Readiness Small Team | Wednesday, 11 September 2024
by Devan Reed Sept. 10, 2024

Sept. 10, 2024

APOLOGIES: If you are unable to attend, please email gnso-secs(a)icann.org<mailto:gnso-secs@icann.org> to note your apology (avoid sending to the team mailing list). Dear all, Please see the join information below for the Board Readiness Small Team call taking place on Wednesday, 11 September 2024 at 12:00 UTC for 60 minutes. Join Zoom Meeting https://icann.zoom.us/j/96611661142?pwd=K2VpaHlzNkNuY1J6YzRYcW1sd0VjUT09 Meeting ID: 966 1166 1142 Passcode: Z4B3SUR!U& One tap mobile +16699006833,,96611661142#,,,,*0505103780# US (San Jose) +12532158782,,96611661142#,,,,*0505103780# US (Tacoma) Meeting ID: 966 1166 1142 Passcode: 0505103780 Find your local number: https://icann.zoom.us/u/actl7q9Q9B * Wiki space: https://community.icann.org/x/5QGxFQ Thank you. Kind regards, Terri Policy Team Supporting the GNSO

1 0

Board Readiness: Non-Adopted Recommendations Compilation
by John Emery Sept. 10, 2024

Sept. 10, 2024

Hello All, We wanted to let you know that we are following up on the following action item from our previous meeting: Staff to compile a repository of Board rejected recommendations. Including: SubPro, EPDP Registration Data Phase I and Phase II. Please find here the compilation document of Board non-adopted recommendations compiled along with the accompanying Board rationale. https://docs.google.com/document/d/1nr9_gGpPJtHbyahOQ23YUDARpQLWMk0E/edit?u… All the best, John R. Emery, Ph.D. Policy Development Support Senior Specialist Generic Names Supporting Organization (GNSO) Internet Corporation for Assigned Names and Numbers (ICANN) www.icann.org<http://www.icann.org>

3 2