January 2019 - Gnso-bylaws-dt

Recordings, attendance & AC chat / GNSO Drafting Team call / Wednesday, 30 January 2019 at 21:00 UTC
by Julie Bisland Jan. 31, 2019

Jan. 31, 2019

Dear All, Please find the attendance and AC chat attached, and the MP3 and Adobe Connect recording below for the GNSO Drafting Team to Further Develop Guidelines and Principles for the GNSO's Roles and Obligations as a Decisional Participant in the Empowered Community call held on Wednesday, 30 January 2019 at 21:00 UTC for 60 minutes. Attendance of the call is also posted on the agenda wiki page: https://community.icann.org/x/i5wWBg MP3: https://audio.icann.org/gnso/gnso-bylaws-30jan19-en.mp3 [audio.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__audio.icann.org_gnso_g…> Adobe Connect Recording: https://participate.icann.org/p2ufy465s0s/<https://participate.icann.org/p2ufy465s0s/?OWASP_CSRFTOKEN=5c53706bd1570545…> The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: https://gnso.icann.org/en/group-activities/calendar ** Please let me know if your name has been left off the list ** Mailing list archives: http://mm.icann.org/pipermail/gnso-bylaws-dt/ Thank you. Kind regards, Julie

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Actions & Notes: GNSO Drafting Team Meeting 30 January 21:00 UTC
by Julie Hedlund Jan. 30, 2019

Jan. 30, 2019

Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 30 January 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=102145163. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES Actions: Staff will get materials from ccNSO and provide a draft comparison to the 6 identified areas where GNSO guidelines may be needed. DUE: 06 February. Schedule bi-weekly calls for February: 13 and 27 February at 21:00 UTC – DONE. Open the Google Drive Folder to sharing (view only) – ONGOING. Notes: 1. Administrative issues - chair selection/election; frequency and scheduling of meetings: -- Heather Forrest is nominated as Chair; she accepts and is selected. -- Meet bi-weekly on Wednesdays at 21:00 UTC. Schedule February meetings. 2. Next steps/next meeting: -- Compare ccNSO materials against the 6 identified areas where GNSO guidelines may be needed. Staff will draft and provide to the DT by 06 February (week before meeting). -- Address each of the points/areas in one call, but start with the comparison against the ccNSO materials. -- Next meeting: 13 February.

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Draft Agenda: Drafting Team Organizational Meeting 30 January 21:00 UTC
by Julie Hedlund Jan. 28, 2019

Jan. 28, 2019

Dear all, Welcome to the Drafting Team. Please see the following draft agenda for the Drafting Team organizational meeting that per the Doodle poll has been scheduled on Wednesday, 30 January at 21:00 UTC for 60 minutes. Please also review the additional information below and on the wiki, as well as the attached documents. Draft Agenda: 1. Roll call and introductions 2. Administrative issues - chair selection/election; frequency and scheduling of meetings 3. Overview of scope of work (see attached documents) 4. Next steps/next meeting Kind regards, Julie Julie Hedlund, Policy Director Drafting Team (DT) to Further Develop Guidelines and Principles for the GNSO’s Roles and Obligations as a Decisional Participant in the Empowered Committee. In Brief Following the adoption by the GNSO Council of the revised GNSO Operating Procedures, as well as the proposed modifications to the ICANN Bylaws which were adopted by the ICANN Board of Directors on 13 May 2018, staff has outlined in the attached table the additional proposed steps to be taken to ensure preparedness as well as facilitate the ability for the GNSO Council to act in relation to the new roles and responsibilities outlined in the post-transition Bylaws. As previously agreed, staff has developed draft templates for motions or other actions as draft Google Documents at: https://drive.google.com/drive/folders/1OQUhdG25D-OWloCdab1DTs7t4Uob6-1o. These fall within the GNSO’s existing processes and procedures and track the requirements in the ICANN Bylaws - templates were deemed helpful to ensure all required information as outlined in the Bylaws is provided by those considering submitting motions or initiating other actions. Still to be drafted are guidance and/or principles for the GNSO to complete a particular action(s), as follow: Article 4 (Accountability and Review): 4.3 Independent Review Process (IRP) for covered ICANN actions - initiating an IRP, representation and payment, and decision to make the claim for Council consideration Customer Standing Committee (CSC): Section 17.2 CSC composition, appointment, term and removal; and section 17.3 CSC Charter periodic review - process and timeline Section 18.12 Special IANA Naming Function Reviews (IFRs) -- proposed process for revising the procedures and outcomes and a consultation process developed with the ccNSO on whether to initiate the IFR Participation in community forums: Section 1.3 approval action community forum and section 2.3 rejection action community forum – proposed process for input Section 2.2 petition process for specified actions – rules for submitting petitions and identify representative Recall / removal processes: Section 3.1 Nominating Committee Director removal process and section 3.3 Board recall process -- representation, participation, and communication These actions fall within the remit of the GNSO’s existing processes and procedures, but additional details and steps are deemed to be helpful to ensure preparedness for if/when these action are invoked. What This Team Will Do The Drafting Team will work with GNSO staff to develop proposed guidance or principles for the GNSO to complete a particular action(s) that fall within the GNSO’s existing processes and procedures, but where additional details and steps are deemed to be helpful, relating to the GNSO’s participation as a Decision Participant in the Empowered Community. The Drafting Team shall provide to the GNSO Council the proposed guidance and principles, including any recommendations, if applicable, for changes to GNSO Operating Procedures to enable effective GNSO participation as a Decisional Participant, for its consideration. Any such new, or proposed modifications to existing procedures must be approved by the GNSO Council following the applicable process. Members Each GNSO Stakeholder Group and Constituency was asked to identify at least one volunteer to participate in this effort, according to their own process and procedures. Ideally, volunteers have an interest and can demonstrate reasonable knowledge of, or experience with, the GNSO Operating Procedures as well as the roles and responsibilities of Decisional Participants in the Empowered Community. You will find the list of members here. If you see that someone’s name has been omitted or added in error, please let us know as soon as possible. Thank you! Background On 27 May 2016 the ICANN Board adopted a set of new ICANN Bylaws, as revised on 26 May 2016, that aim to reflect changes needed to implement the IANA Stewardship Transition Proposal and such adoption is contingent on the proposed transition away of remaining United States Government oversight of ICANN. Per the motion adopted on 30 June 2016, the GNSO sought volunteers for a Bylaws Implementation Drafting Team to provide the GNSO Council with recommendations for any necessary updates to the GNSO Operating Procedures, or possibly the Bylaws as they relate to the GNSO, arising as a result of the revised ICANN Bylaws that were adopted in May 2016. The members of the original Drafting Team were: https://community.icann.org/display/GBIDT/DT+Members+and+mailing+list. In addition, the GNSO Council requested that the Drafting Team should determine what (if any) existing GNSO processes can be used to address any new or additional obligation, and if there are none, whether an existing process can be modified or if a new process needs to be created. Following the adoption by the GNSO Council of the revised GNSO Operating Procedures resulting from the Drafting Team’s recommendations, as well as the proposed modifications to the ICANN Bylaws adopted by the ICANN Board of Directors on 13 May 2018, staff sought guidance from the GNSO Council as to how to proceed with the next steps relating to the attached table of the additional proposed steps to be taken to ensure preparedness as well as facilitate the ability for the GNSO Council to act in relation to the new roles and responsibilities outlined in the post-transition Bylaws. At ICANN63 in October 2018 the GNSO Council agreed that a Call for Volunteers should be issued to reconstitute the Drafting Team to develop guidance and principles for the GNSO to complete a particular action(s) that fall within the GNSO’s existing processes and procedures, but where additional details and steps are deemed to be helpful, relating to participation of the GNSO within the Empowered Community.

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Doodle Poll Reminder and Welcome to the GNSO Drafting Team to Further Develop Guidelines and Principles for the GNSO’s Roles and Obligations as a Decisional Participant in the Empowered Committee
by Julie Hedlund Jan. 24, 2019

Jan. 24, 2019

Dear all, This note is to let you know that staff has re-established this mailing list for this Drafting Team (DT) to Further Develop Guidelines and Principles for the GNSO’s Roles and Obligations as a Decisional Participant in the Empowered Committee. Thank you all for volunteering to join the DT! Please see below a reminder to complete the Doodle poll for the first DT meeting at your earliest convenience, if you have not do so already. Please also review the additional information below and on the wiki. Kind regards, Julie Julie Hedlund, Policy Director Drafting Team (DT) to Further Develop Guidelines and Principles for the GNSO’s Roles and Obligations as a Decisional Participant in the Empowered Committee. First organizational meeting: To help us to schedule the DT’s first organizational meeting, we request that you fill out this Doodle poll as soon as possible if you have not already done so: https://doodle.com/poll/kg3r8h6qs3mirv4w. Please NOTE: this poll is to schedule the first DT meeting only. However, if there are specific times going forward for these days of the week for which you will have a standing conflict, please indicate this in the Comments section at the bottom of the poll. The purpose of this meeting will be to discuss the scope of our work, a draft work plan, and frequency of meetings. In Brief Following the adoption by the GNSO Council of the revised GNSO Operating Procedures, as well as the proposed modifications to the ICANN Bylaws which were adopted by the ICANN Board of Directors on 13 May 2018, staff has outlined in the attached table the additional proposed steps to be taken to ensure preparedness as well as facilitate the ability for the GNSO Council to act in relation to the new roles and responsibilities outlined in the post-transition Bylaws. As previously agreed, staff has developed draft templates for motions or other actions as draft Google Documents at: https://drive.google.com/drive/folders/1OQUhdG25D-OWloCdab1DTs7t4Uob6-1o. These fall within the GNSO’s existing processes and procedures and track the requirements in the ICANN Bylaws - templates were deemed helpful to ensure all required information as outlined in the Bylaws is provided by those considering submitting motions or initiating other actions. Still to be drafted are guidance and/or principles for the GNSO to complete a particular action(s), as follow: Article 4 (Accountability and Review): 4.3 Independent Review Process (IRP) for covered ICANN actions - initiating an IRP, representation and payment, and decision to make the claim for Council consideration Customer Standing Committee (CSC): Section 17.2 CSC composition, appointment, term and removal; and section 17.3 CSC Charter periodic review - process and timeline Section 18.12 Special IANA Naming Function Reviews (IFRs) -- proposed process for revising the procedures and outcomes and a consultation process developed with the ccNSO on whether to initiate the IFR Participation in community forums: Section 1.3 approval action community forum and section 2.3 rejection action community forum – proposed process for input Section 2.2 petition process for specified actions – rules for submitting petitions and identify representative Recall / removal processes: Section 3.1 Nominating Committee Director removal process and section 3.3 Board recall process -- representation, participation, and communication These actions fall within the remit of the GNSO’s existing processes and procedures, but additional details and steps are deemed to be helpful to ensure preparedness for if/when these action are invoked. What This Team Will Do The Drafting Team will work with GNSO staff to develop proposed guidance or principles for the GNSO to complete a particular action(s) that fall within the GNSO’s existing processes and procedures, but where additional details and steps are deemed to be helpful, relating to the GNSO’s participation as a Decision Participant in the Empowered Community. The Drafting Team shall provide to the GNSO Council the proposed guidance and principles, including any recommendations, if applicable, for changes to GNSO Operating Procedures to enable effective GNSO participation as a Decisional Participant, for its consideration. Any such new, or proposed modifications to existing procedures must be approved by the GNSO Council following the applicable process. Members Each GNSO Stakeholder Group and Constituency was asked to identify at least one volunteer to participate in this effort, according to their own process and procedures. Ideally, volunteers have an interest and can demonstrate reasonable knowledge of, or experience with, the GNSO Operating Procedures as well as the roles and responsibilities of Decisional Participants in the Empowered Community. You will find the list of members here. If you see that someone’s name has been omitted or added in error, please let us know as soon as possible. Thank you! Background On 27 May 2016 the ICANN Board adopted a set of new ICANN Bylaws, as revised on 26 May 2016, that aim to reflect changes needed to implement the IANA Stewardship Transition Proposal and such adoption is contingent on the proposed transition away of remaining United States Government oversight of ICANN. Per the motion adopted on 30 June 2016, the GNSO sought volunteers for a Bylaws Implementation Drafting Team to provide the GNSO Council with recommendations for any necessary updates to the GNSO Operating Procedures, or possibly the Bylaws as they relate to the GNSO, arising as a result of the revised ICANN Bylaws that were adopted in May 2016. The members of the original Drafting Team were: https://community.icann.org/display/GBIDT/DT+Members+and+mailing+list. In addition, the GNSO Council requested that the Drafting Team should determine what (if any) existing GNSO processes can be used to address any new or additional obligation, and if there are none, whether an existing process can be modified or if a new process needs to be created. Following the adoption by the GNSO Council of the revised GNSO Operating Procedures resulting from the Drafting Team’s recommendations, as well as the proposed modifications to the ICANN Bylaws adopted by the ICANN Board of Directors on 13 May 2018, staff sought guidance from the GNSO Council as to how to proceed with the next steps relating to the attached table of the additional proposed steps to be taken to ensure preparedness as well as facilitate the ability for the GNSO Council to act in relation to the new roles and responsibilities outlined in the post-transition Bylaws. At ICANN63 in October 2018 the GNSO Council agreed that a Call for Volunteers should be issued to reconstitute the Drafting Team to develop guidance and principles for the GNSO to complete a particular action(s) that fall within the GNSO’s existing processes and procedures, but where additional details and steps are deemed to be helpful, relating to participation of the GNSO within the Empowered Community.

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Doodle poll / GNSO Drafting Team to Further Develop Guidelines and Principles for the GNSO’s Roles and Obligations as a Decisional Participant in the Empowered Committee call
by Michelle DeSmyter Jan. 17, 2019

Jan. 17, 2019

Dear all, If you would please complete the doodle to schedule a 60 minute call for the GNSO Drafting Team to Further Develop Guidelines and Principles for the GNSO’s Roles and Obligations as a Decisional Participant in the Empowered Committee. Doodle: https://doodle.com/poll/kg3r8h6qs3mirv4w I have enabled the time zone so that it can be changed to your zone. The first option is on Monday, 28 January 2019, if doodle could be completed as soon as possible that would be helpful. Thank you so very much! With kind regards, Michelle

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