June 2019 - Gnso-bylaws-dt - lists.icann.org

REMINDER FOR REVIEW: Section 1.3 Approval Action Community Forum Draft 17 May 2019
by Julie Hedlund July 8, 2019

July 8, 2019

Dear DT members, Per action item 2 below from the meeting on 12 June, please review the GUIDELINES & MOTION TEMPLATE: SECTION 1.3 APPROVAL ACTION COMMUNITY FORUM DRAFT 17 May 2019 at: https://docs.google.com/document/d/1tR6YeATOl-_6ig7XKKluR3jwY8cLPYKoLCB-t6G… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…>. The document will be on the agenda for the next meeting on Wednesday, 10 July at 21:00 UTC. In the meantime, DT members are encouraged to make suggested edits and comments in the Google document. Thank you very much for your consideration. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, June 14, 2019 at 3:39 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions: GNSO Drafting Team Meeting 12 June 21:00 UTC Dear all, Please see below the action items captured by staff from the GNSO Drafting Team meeting held on 12 June 2019 (21:00-22:00 UTC). Staff have posted these to the wiki space. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=111380736. Please note that all versions of the guidelines may be found on the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines+Deposito…. Best Regards, Julie Julie Hedlund, Policy Director Actions: 1. Section 18.12 Special IFRs: a. Staff will produce a FINAL clean version of the Section 4.0 Guidelines for Using the GNSO Input Process for a Special IFR and send it to the DT list for reference. b. Staff will produce a redlined version of the GNSO-ccNSO Joint Consultation on Initiation of a Special IFR and: 1) Send it with a request to David McCauley and Bart Boswinkel to schedule a meeting with the ccNSO’s GRC with the DT. (DONE) 2) Send it to the DT for reference. 2. Section 1.3 Approval Action Community Forum: DT members will review for the next meeting on 10 July. See the Google doc at: https://docs.google.com/document/d/1tR6YeATOl-_6ig7XKKluR3jwY8cLPYKoLCB-t6G… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…>.

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Re: [Gnso-bylaws-dt] ccNSO GRC questions re: consulting on Special IFRs
by Julie Hedlund June 20, 2019

June 20, 2019

Dear David, Thank you very much for passing on these very helpful comments and questions from the GRC. Staff will take the action to schedule a joint GRC/DT meeting as soon as possible following ICANN65, noting that we do not schedule meetings the week immediately following an ICANN meeting, so the soonest would be the week of 07 July. Kind regards, Julie From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of "McAuley, David via Gnso-bylaws-dt" <gnso-bylaws-dt(a)icann.org> Reply-To: "McAuley, David" <dmcauley(a)Verisign.com> Date: Thursday, June 20, 2019 at 8:07 AM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Cc: "ccnso-grc(a)icann.org" <ccnso-grc(a)icann.org> Subject: [Gnso-bylaws-dt] ccNSO GRC questions re: consulting on Special IFRs Dear Heather and fellow members of the GNSO Drafting Team: At the ccNSO Guideline Review Committee (GRC) meeting on Monday, June 17, some questions/comments came up with respect to the draft Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR document [bit.ly]<https://urldefense.proofpoint.com/v2/url?u=http-3A__bit.ly_2KXUOMr&d=DwMFAg…> we have been discussing. (FYI, I am a participant in the GRC as well as in this GNSO team.) I will summarize those questions/comments here to help us discuss. In addition, I told the GRC that we believe another joint meeting of GRC and this team will help us close work on this document. We should think about scheduling that – and it is my hope that this summary will help us focus on the GRC concerns so that we may be able to address these with the GRC in fairly short order when we meet. Here are the questions/comments the GRC noted during the June 17th meeting: 1. We envision the creation of a GNSO-ccNSO Special IFR Initiation Coordination Team (SICT) – see paragraph 5.2. We say that as soon as the CSC informs the ccNSO and GNSO Councils about a performance issue as defined in the CSC Remedial Action Procedure, the two Councils shall as soon as possible each appoint three (3) members including the Chairs to the SICT. Well, these CSC procedures involve going first to the PTI Board, then the ICANN CEO, and then to the ICANN Board. The GRC wonders when specifically should the SICT be established and they suggest that it not be until the ICANN Board is engaged in the matter. (Note – The CSC will inform the Councils of every escalation step in the RAP.) * Question: Do we agree? What do we think? 1. In reading through paragraph 5.3, the GRC was not quite sure whether the respective Councils would have to make one joint statement or two – and how the interplay takes place between posting input on the various websites and jointly releasing a statement through the SICT. * Question: Can we clarify how this process works? * Related question: Can we two groups jointly map out the timeline of the SICT to test its viability? (For instance, we allow up to 30 days for input from SOs and ACs (see last sentence of paragraph 4.4) and then perhaps allow for the time needed for public comment – will these time periods work?) 1. For the work and deliberations involved in paragraphs 5.4 through 5.6 (this is a considerable amount of work) the document places most of the onus on the SICT. THE GRC wonders if this is too much to load onto the SICT and whether some of this should be shifted to the respective Councils – and what that balance would look like in a bit more detail. Moreover, given the ramifications of the decisions involved which decision should be on the plate of the full Councils and which on the plate of the coordination team? * Question: What do we think? 1. With respect to considerations of a Special IFR itself, the GRC noted that other avenues exist through which to address PTI issues – for instance (1) possible removal of director(s) and (2) the ability to bring an IRP relating to PTI service complaints and/or ICANN’s failure to enforce its rights under the IANA Naming Functions Contract – and mediation is also available. * Question: Should this document note the fact that Councils will possibly be looking at alternative courses of action and thus we should be careful to check on that possibility to factor it into our calculations? 1. Finally, the document should perhaps make reference to ongoing steps by CSC to resolve the issue. What happens if the PTI/IANA issue is resolved along the way – should we address closing down the SIFR and SICT. (Note – once the CSC informs the Councils at the end of the RAP the role of the CSC is very limited – see the RAP process [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_en_syste…>.) Best regards, David David McAuley Sr International Policy & Business Development Manager Verisign Inc. 703-948-4154

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ccNSO GRC questions re: consulting on Special IFRs
by McAuley, David June 20, 2019

June 20, 2019

Dear Heather and fellow members of the GNSO Drafting Team: At the ccNSO Guideline Review Committee (GRC) meeting on Monday, June 17, some questions/comments came up with respect to the draft Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR document [bit.ly]<https://urldefense.proofpoint.com/v2/url?u=http-3A__bit.ly_2KXUOMr&d=DwMFAg…> we have been discussing. (FYI, I am a participant in the GRC as well as in this GNSO team.) I will summarize those questions/comments here to help us discuss. In addition, I told the GRC that we believe another joint meeting of GRC and this team will help us close work on this document. We should think about scheduling that - and it is my hope that this summary will help us focus on the GRC concerns so that we may be able to address these with the GRC in fairly short order when we meet. Here are the questions/comments the GRC noted during the June 17th meeting: 1. We envision the creation of a GNSO-ccNSO Special IFR Initiation Coordination Team (SICT) - see paragraph 5.2. We say that as soon as the CSC informs the ccNSO and GNSO Councils about a performance issue as defined in the CSC Remedial Action Procedure, the two Councils shall as soon as possible each appoint three (3) members including the Chairs to the SICT. Well, these CSC procedures involve going first to the PTI Board, then the ICANN CEO, and then to the ICANN Board. The GRC wonders when specifically should the SICT be established and they suggest that it not be until the ICANN Board is engaged in the matter. (Note - The CSC will inform the Councils of every escalation step in the RAP.) a. Question: Do we agree? What do we think? 2. In reading through paragraph 5.3, the GRC was not quite sure whether the respective Councils would have to make one joint statement or two - and how the interplay takes place between posting input on the various websites and jointly releasing a statement through the SICT. a. Question: Can we clarify how this process works? b. Related question: Can we two groups jointly map out the timeline of the SICT to test its viability? (For instance, we allow up to 30 days for input from SOs and ACs (see last sentence of paragraph 4.4) and then perhaps allow for the time needed for public comment - will these time periods work?) 3. For the work and deliberations involved in paragraphs 5.4 through 5.6 (this is a considerable amount of work) the document places most of the onus on the SICT. THE GRC wonders if this is too much to load onto the SICT and whether some of this should be shifted to the respective Councils - and what that balance would look like in a bit more detail. Moreover, given the ramifications of the decisions involved which decision should be on the plate of the full Councils and which on the plate of the coordination team? a. Question: What do we think? 4. With respect to considerations of a Special IFR itself, the GRC noted that other avenues exist through which to address PTI issues - for instance (1) possible removal of director(s) and (2) the ability to bring an IRP relating to PTI service complaints and/or ICANN's failure to enforce its rights under the IANA Naming Functions Contract - and mediation is also available. a. Question: Should this document note the fact that Councils will possibly be looking at alternative courses of action and thus we should be careful to check on that possibility to factor it into our calculations? 5. Finally, the document should perhaps make reference to ongoing steps by CSC to resolve the issue. What happens if the PTI/IANA issue is resolved along the way - should we address closing down the SIFR and SICT. (Note - once the CSC informs the Councils at the end of the RAP the role of the CSC is very limited - see the RAP process<https://www.icann.org/en/system/files/files/csc-remedial-action-procedures-…>.) Best regards, David David McAuley Sr International Policy & Business Development Manager Verisign Inc. 703-948-4154

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FOR REVIEW: Section 1.3 Approval Action Community Forum Draft 17 May 2019
by Julie Hedlund June 14, 2019

June 14, 2019

Dear DT members, Per action item 2 below from the meeting on 12 June, please review the GUIDELINES & MOTION TEMPLATE: SECTION 1.3 APPROVAL ACTION COMMUNITY FORUM DRAFT 17 May 2019 at: https://docs.google.com/document/d/1tR6YeATOl-_6ig7XKKluR3jwY8cLPYKoLCB-t6G…. The document will be on the agenda for the next meeting on Wednesday, 10 July at 21:00 UTC. In the meantime, DT members are encouraged to make suggested edits and comments in the Google document. Thank you very much for your consideration. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, June 14, 2019 at 3:39 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions: GNSO Drafting Team Meeting 12 June 21:00 UTC Dear all, Please see below the action items captured by staff from the GNSO Drafting Team meeting held on 12 June 2019 (21:00-22:00 UTC). Staff have posted these to the wiki space. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=111380736. Please note that all versions of the guidelines may be found on the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines+Deposito…. Best Regards, Julie Julie Hedlund, Policy Director Actions: 1. Section 18.12 Special IFRs: a. Staff will produce a FINAL clean version of the Section 4.0 Guidelines for Using the GNSO Input Process for a Special IFR and send it to the DT list for reference. b. Staff will produce a redlined version of the GNSO-ccNSO Joint Consultation on Initiation of a Special IFR and: 1) Send it with a request to David McCauley and Bart Boswinkel to schedule a meeting with the ccNSO’s GRC with the DT. (DONE) 2) Send it to the DT for reference. 2. Section 1.3 Approval Action Community Forum: DT members will review for the next meeting on 10 July. See the Google doc at: https://docs.google.com/document/d/1tR6YeATOl-_6ig7XKKluR3jwY8cLPYKoLCB-t6G… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…>.

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REVISED: Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR
by Julie Hedlund June 14, 2019

June 14, 2019

Dear all, At the meeting on 12 June the DT discussed the Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR. The DT provided edits and comments, and per the action item 1(b) below, asked staff to circulate the revised version to the list. That version is attached as a PDF and is posted to the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines+Deposito…. Staff also was requested to provide the draft to the ccNSO GRC and to schedule a joint meeting of the DT and GRC. That action is ongoing. In addition, these draft guidelines have been incorporated as Section 5.0 in the draft document GUIDELINES & TEMPLATES Section 18.12 Special IFRs DRAFT 12 June 2019 at: https://docs.google.com/document/d/1SaBsH3s-1HQyyR2sczhplraNqGfKO5sBIVhHt3X… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…>. With best regards, Julie & Ariel From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, June 14, 2019 at 3:39 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions: GNSO Drafting Team Meeting 12 June 21:00 UTC Dear all, Please see below the action items captured by staff from the GNSO Drafting Team meeting held on 12 June 2019 (21:00-22:00 UTC). Staff have posted these to the wiki space. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=111380736. Please note that all versions of the guidelines may be found on the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines+Deposito…. Best Regards, Julie Julie Hedlund, Policy Director Actions: 1. Section 18.12 Special IFRs: a. Staff will produce a FINAL clean version of the Section 4.0 Guidelines for Using the GNSO Input Process for a Special IFR and send it to the DT list for reference. b. Staff will produce a redlined version of the GNSO-ccNSO Joint Consultation on Initiation of a Special IFR and: 1) Send it with a request to David McCauley and Bart Boswinkel to schedule a meeting with the ccNSO’s GRC with the DT. (DONE) 2) Send it to the DT for reference. 2. Section 1.3 Approval Action Community Forum: DT members will review for the next meeting on 10 July. See the Google doc at: https://docs.google.com/document/d/1tR6YeATOl-_6ig7XKKluR3jwY8cLPYKoLCB-t6G… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…>.

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FINAL: Guidelines for Using the GNSO Input Process for a Special IFR
by Julie Hedlund June 14, 2019

June 14, 2019

Dear all, At the meeting on 12 June the DT discussed the minor edits to the previous version of the Guidelines for Using the GNSO Input Process for a Special IFR. They accepted the edits and per the action item below, asked staff to circulate the final version to the list. That version is attached as a PDF and is posted to the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines+Deposito…. In addition, these guidelines have been incorporated as Section 4.0 in the draft document GUIDELINES & TEMPLATES Section 18.12 Special IFRs DRAFT 12 June 2019 at: https://docs.google.com/document/d/1SaBsH3s-1HQyyR2sczhplraNqGfKO5sBIVhHt3X…. With best regards, Julie & Ariel From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Friday, June 14, 2019 at 3:39 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions: GNSO Drafting Team Meeting 12 June 21:00 UTC Dear all, Please see below the action items captured by staff from the GNSO Drafting Team meeting held on 12 June 2019 (21:00-22:00 UTC). Staff have posted these to the wiki space. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=111380736. Please note that all versions of the guidelines may be found on the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines+Deposito…. Best Regards, Julie Julie Hedlund, Policy Director Actions: 1. Section 18.12 Special IFRs: a. Staff will produce a FINAL clean version of the Section 4.0 Guidelines for Using the GNSO Input Process for a Special IFR and send it to the DT list for reference. b. Staff will produce a redlined version of the GNSO-ccNSO Joint Consultation on Initiation of a Special IFR and: 1) Send it with a request to David McCauley and Bart Boswinkel to schedule a meeting with the ccNSO’s GRC with the DT. (DONE) 2) Send it to the DT for reference. 2. Section 1.3 Approval Action Community Forum: DT members will review for the next meeting on 10 July. See the Google doc at: https://docs.google.com/document/d/1tR6YeATOl-_6ig7XKKluR3jwY8cLPYKoLCB-t6G… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…>.

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Actions: GNSO Drafting Team Meeting 12 June 21:00 UTC
by Julie Hedlund June 14, 2019

June 14, 2019

Dear all, Please see below the action items captured by staff from the GNSO Drafting Team meeting held on 12 June 2019 (21:00-22:00 UTC). Staff have posted these to the wiki space. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=111380736. Please note that all versions of the guidelines may be found on the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines+Deposito…. Best Regards, Julie Julie Hedlund, Policy Director Actions: 1. Section 18.12 Special IFRs: a. Staff will produce a FINAL clean version of the Section 4.0 Guidelines for Using the GNSO Input Process for a Special IFR and send it to the DT list for reference. b. Staff will produce a redlined version of the GNSO-ccNSO Joint Consultation on Initiation of a Special IFR and: 1) Send it with a request to David McCauley and Bart Boswinkel to schedule a meeting with the ccNSO’s GRC with the DT. (DONE) 2) Send it to the DT for reference. 2. Section 1.3 Approval Action Community Forum: DT members will review for the next meeting on 10 July. See the Google doc at: https://docs.google.com/document/d/1tR6YeATOl-_6ig7XKKluR3jwY8cLPYKoLCB-t6G….

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Recordings, attendance & chat / GNSO Drafting Team Meeting / Wednesday, 12 June 2019 at 21:00 UTC
by Julie Bisland June 13, 2019

June 13, 2019

Dear All, Please find the attendance attached to this email, and links to the audio recording, zoom recording (audio, visual, rough transcript) and chat below from the GNSO Drafting Team to Further Develop Guidelines and Principles for the GNSO’s Roles and Obligations as a Decisional Participant in the Empowered Community call held on Wednesday, 12 June 2019 at 21:00 UTC for 60 minutes. Attendance of the call is also posted on the agenda wiki page: https://community.icann.org/x/AImjBg Audio Recording: https://gnso.icann.org/sites/default/files/policy/2019/audio/audio-gnso-dra… Zoom Recording: https://icann.zoom.us/recording/play/vefmryp_Q_NFFCSKra1VnFmP6pL7sS6MU9NPxq… Chat Transcript: https://icann.zoom.us/recording/download/pnRD7JTpVZCZIpFBSccPf-V7VXODXTLgdq… The recordings and transcriptions of the calls are posted on the GNSO Master Calendar page: https://gnso.icann.org/en/group-activities/calendar [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…> ** Please let me know if your name has been left off the list ** Mailing list archives: http://mm.icann.org/pipermail/gnso-bylaws-dt/ Thank you. Kind regards, Julie

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Proposed Agenda: Drafting Team Meeting 12 June 21:00 UTC
by Julie Hedlund June 7, 2019

June 7, 2019

Dear all, Please see the following draft agenda for the Drafting Team meeting Wednesday, 12 June at 21:00 UTC for 60 minutes. For a list of all draft documents including the current versions, see the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines. Draft Proposed Agenda 1. Review agenda/updates to Statements of Interest 2. Section 18.12 Special IFRs: * Guidelines for How to Use the GNSO Input Process for a Special IFR: https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnf… * Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: https://docs.google.com/document/d/1ol8461abkOqzXSahZKkuLL-7GxDWklmA0wnK1CK… 1. AOB Kind regards, Julie Julie Hedlund, Policy Director

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REMINDER - REVISED FOR REVIEW: Guidelines for How to Use the GNSO Input Process for a Special IFR 30 May 2019
by Julie Hedlund June 6, 2019

June 6, 2019

Dear DT members, Per action item 2(a) below from the from the meeting on 30 May, please review the revised Guidelines for How to Use the GNSO Input Process for a Special IFR at: https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnf… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> In particular, please see the suggested changes in section 4.5 GIP Outcomes and Processes, on page 3 of the document. Please also see the related document, Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR, at: https://docs.google.com/document/d/1ol8461abkOqzXSahZKkuLL-7GxDWklmA0wnK1CK…. The document will be on the agenda for the next meeting on Wednesday, 12 June at 21:00 UTC. In the meantime, DT members are encouraged to make suggested edits and comments in the Google document. Thank you very much for your consideration. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, May 30, 2019 at 1:18 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 29 May 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 29 May 2019 (21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=111380332. Best Regards, Julie Julie Hedlund, Policy Director ACTIONS & NOTES: Actions: 1. Timeline/Work plan: 1. Staff will confirm that the DT will not need time on the GNSO Council agenda at ICANN65, but will provide an update separately. 2. Staff and Heather will update the timeline/Work plan and send to the DT to review. 1. Section 18.12 Special IFRs: 1. Staff will revise Section 4.0 Guidelines for Using the GNSO Input Process for a Special IFR. 2. Staff will check the status of the ccNSO GRC review of Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 1. Section 1.3 Approval Action Community Forum: DT members will review. 2. Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum: DT members will review. 3. Section 3.1 (Nominating Committee Director Removal Process), Section 3.2 (SO/AC Director Removal Process), and Section 3.3 (Board Recall Process): Staff will draft guidelines. Notes: 1. Updates to Statements of Interest (SOIs): No updates provided. 2. Section 18.12 Special IFRs: a. Review Guidelines for How to Use the GNSO Input Process for a Special IFR: https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnf… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> 4.3 Minimum requirements for a GIP Initiation Request -- Doesn’t indicate to whom the request is provided (GNSO Secretariat)? 4.4 Initiation of a GIP -- Doesn’t indicate how the vote would be taken -- Council meeting or vote outside a meeting. -- Many of the details are already in the GNSO Operating Procedures. 4.5 GIP Outcomes and Processes -- What do we mean by “considered” -- this is language from the Bylaws. ACTION ITEM: Staff will suggest alternate language in a revised draft for the DT to review. 4.9 Transmission of the Outcome of the GIP -- Have the GNSO Secretariat to transmit the results to the EC representative. -- Pay attention to who is appointed to the IANA CSC/PTI. b. Review Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: https://docs.google.com/document/d/1ol8461abkOqzXSahZKkuLL-7GxDWklmA0wnK1CK… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> -- Wait to see what the ccNSO does before we edit the guidelines. 3. Timeline/Work Plan -- Send full package to the GNSO Council at once, not in dribs and drabs. -- Look at July or August. -- Next meeting: 12 June. ACTION ITEMS: -- Update Council that we will not meet our original timeline. -- Heather and staff will update the work plan.

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