July 2019 - Gnso-bylaws-dt - lists.icann.org

FINAL CALL 07 AUGUST: Final Revised Guidelines & Motion Template - Section 1.3 Approval Action Community Forum (24 July 2019)
by Julie Hedlund Aug. 7, 2019

Aug. 7, 2019

Dear DT members, Per action item 2 below from the meeting on 24 July, this is a FINAL CALL for comments or suggested edits on the final revised version of the GUIDELINES & MOTION TEMPLATE: SECTION 1.3 APPROVAL ACTION COMMUNITY FORUM DRAFT (24 July 2019) at: https://docs.google.com/document/d/1walBGVlK4C2eIq_Gj4DWYxkjxE_k8u718iXIySd…. The document also is attached in Word with redlines. The FINAL CALL will end as of Wednesday, 07 August 2019. Thank you very much for your consideration. Kind regards, Julie & Ariel From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, July 25, 2019 at 5:58 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 24 July 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 24 July 2019 (21:00-22:00 UTC). Staff have posted these to the wiki space. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=111387725. Please note that all versions of the guidelines may be found on the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines+Deposito…. Best Regards, Julie Julie Hedlund, Policy Director Actions Items: 1. Section 18.12 Special IFRs: Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: * DT members to review and provide comments on the CLEAN version of the draft document at: https://docs.google.com/document/d/1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-c_5t9aV2T… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> ASAP but not later than 16 August. * Staff and David McCauley to coordinate on sending a reminder to the DT and GRC. 2. Section 1.3 Approval Action Community Forum: * Staff to work with Heather Forrest and Steve DelBianco on revised language relating to section 1.4 of the Bylaws. * Staff to work with Heather Forrest with respect to revised language relating to the timeline. * DT members to review the final draft with the last call at the meeting on 07 August. 3. Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community: * Staff should incorporate a timeline for both processes and make sure that the relevant sections of 2.3 are consistent with 1.3. * DT members should review the revised draft guidelines in preparation for the meeting on 07 August. Notes: 1. Section 18.12 Special IFRs: Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: -- DT and GRC had a productive meeting on Monday, 15 July to discuss revisions to the guidelines addressing questions from the GRC. -- Staff worked with Heather Forrest and David McCauley to revise the document and sent it to the GRC and DT on 18 July. -- Staff will work with David McCauley on the timing of a reminder to the GRC and DT to request input no later than 16 August. 3. Section 1.3 Approval Action Community Forum: -- 4.1 Representative to the EC Administration -- that is correct, the Chair may not always be in this position. Leave it as “Representative to the EC Administration” rather than “Chair”. -- 4.3.1: “In no event later than” could be said simply as “within". Although the first construction is more consistent with the Bylaws. ACTION: Heather and Steve to review. -- 4.3.2: Abstentions: count as abstentions in this section, not as a no, with respect to the count. The relevant section of the Bylaws is excerpted, but include a note about approval at the beginning of the document: “Note that per Bylaws section 1.4(b)(i)-(iii) of Decision Whether to Approve an Approval Action, an action is approved if it is (A) supported by three or more Decisional Participants and (B) not objected to by more than one Decisional Participant.” ACTION: Staff to insert text for Heather and Steve to review. -- On the Timeline for GNSO Council Decision, T-21 -- Schedule Special Meeting of the GNSO Council to occur within 14 days -- check GNSO Operating Procedures 3.3.1 Advance Notice of Meetings. ACTION: Heather to review. -- Final call is the next DT meeting on 07 August. 3. Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community: -- When we did these bylaws in 2016 we wanted to allow each AC/SO decisional participant to decide it’s own procedures to arrive at its decision.  -- From Heather Forrest to Everyone: (05:51 PM)  @Steve - for GNSO does that also mean decision-making within the SG/Cs?  -- Steve’s suggestion -- should be stakeholder groups OR constituencies. -- Staff should incorporate a timeline for both processes and make sure that the relevant sections of 2.3 are consistent with 1.3. -- DT members should review and be prepared for a discussion during the meeting on 07 August.

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REMINDER FOR REVIEW: Revised Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 15 July 2019
by Julie Hedlund July 30, 2019

July 30, 2019

Dear ccNSO GRC and GNSO DT members, This is a reminder per the message below that it would be very helpful if you could review the draft of the Revised Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 15 July 2019 (15 July 2019) at: CLEAN VERSION: https://docs.google.com/document/d/1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-c_5t9aV2T… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> (permission set to suggestions/comment) REDLINE VERSION: https://docs.google.com/document/d/1NnaaoWKJWUu0Cw3pphuvT0wycmMIXhQmYyy0daP… (permission set to suggestions/comment) We request that the members of your two groups should review at your earliest convenience, but not later than Friday, 16 August, the revised version of the guidelines. If you have suggested edits/comments it will be very helpful if you could include them in the CLEAN version of the Google document. The REDLINE version is primarily for reference. Thank you very much for your consideration as we finalize these guidelines. Kind regards, Julie & Ariel Julie Hedlund and Ariel Liang: From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, July 18, 2019 at 6:50 PM To: ccnso-grc <ccnso-grc(a)icann.org>, "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Cc: Joke Braeken <joke.braeken(a)icann.org>, Bart Boswinkel <bart.boswinkel(a)icann.org> Subject: [Gnso-bylaws-dt] FOR REVIEW: Revised Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 15 July 2019 Dear ccNSO GRC and GNSO DT members, The ccNSO GRC and the GNSO DT had a very productive joint meeting on Monday, 15 July, to review the questions and consider responses to the questions previously identified by the GRC (attached), and determine revisions to the guidelines. Thanks to all who were available to attend that meeting and to participate. Per the action items below from that meeting, please review the draft of the Revised Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 15 July 2019 (15 July 2019) at: CLEAN VERSION: https://docs.google.com/document/d/1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-c_5t9aV2T… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> (permission set to suggestions/comment) REDLINE VERSION: https://docs.google.com/document/d/1NnaaoWKJWUu0Cw3pphuvT0wycmMIXhQmYyy0daP… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> (permission set to view) Please also see Word versions of the clean and redlined documents, as well as a list of all draft documents including the current versions, on the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines. GNSO DT Support Staff worked closely with Heather Forrest and David McCauley to revise the document to capture the action items and discussion in the Google and Word documents. We request that the members of your two groups should review at your earliest convenience the revised version of the guidelines. If you have suggested edits/comments it will be very helpful if you could include them in the CLEAN version of the Google document. The REDLINE version is primarily for reference. Thank you very much for your consideration as we finalize these guidelines. Kind regards, Julie & Ariel Julie Hedlund and Ariel Liang From: Joke Braeken <joke.braeken(a)icann.org> Date: Monday, July 15, 2019 at 8:45 AM To: ccnso-grc <ccnso-grc(a)icann.org>, Julie Hedlund <julie.hedlund(a)icann.org>, Ariel Liang <ariel.liang(a)icann.org> Subject: NOTES: GRC | Monday, 15 July 2019 at 12:00 UTC Hello everyone. Please find included below the notes and action items the joint meeting between the GRC and the GNSO drafting team on Monday, 15 July 2019 at 12:00 UTC Best regards, Joke Braeken ACTION ITEMS: Action item #1: Q3. David McAuley to suggest alternative language, with added flexibility. [completed by Julie Hedlund] Action item #2: Q5. David McAuley to suggest alternative language Q5. GNSO staff to verify the guideline to ensure there is a formal reference in the guidelines to note that the work is concluded. Action item #3: Julie Hedlund to update the guidelines document based on today’s discussion, and share the revised text with the GNSO DT, and GRC. Incorporate the timing into the guideline document. Action item #4: Staff will adjust the timeline to show the maximum and minimum timing NOTES: 1. Welcome and roll call Attendance will be taken based on who is on Zoom. Apologies from: Alyssa Moore. Calls will be recorded and posted on the public wiki. Please remember to mute your phones and microphones when not speaking. 2. Special IFR Julie Hedlund: questions from the previous meeting. Edits/suggestions in red by David McAuley. David McAuley: 5 questions displayed on screen. Suggestions by David to the GNSO design team. Q1. when to establish sIFR? First to PTI Board, then to ICANN CEO and then to the Board. Q2. GNSO and ccNSO councils working together. SICT to issue statement, and mention both councils signed off on it. Support by Heather. Helpful to have guidelines. Flexible timing is appreciated. Q3. even distribution of the work Suggestion for SICT to keep duties under 5.4 and 5.6 and council deals with 5.5. (deciding whether to request a public comment period). “The councils may determine that …” More flexibility might be needed in the phrasing: avoid being too prescriptive. Action item #1: Q3. David McAuley to suggest alternative language, with added flexibility. [completed by Julie Hedlund] Q4. other avenues to address the PTI issue Alternative language suggested Steve Del Bianco: It’s an excellent idea to require consideration of alternative means to address an IANA functions problem. Bart: ICT to suggest to councils to look into alternative means to address the issue around PTI performance. When looking at the timeline, it becomes an issue. Q5. closing down SICT if the CSC manages to fix the problem. No alternative language suggested yet by David. Bart: close the loop, the process to avoid unclarity on whether to proceed or not. Heather: do we have a formal way of communicating - regardless of whether SICT has concluded its work or not? Action item #2: Q5. David McAuley to suggest alternative language Q5. GNSO staff to verify the guideline to ensure there is a formal reference in the guidelines to note that the work is concluded. Action item #3: Julie Hedlund to update the guidelines document based on today’s discussion, and share the revised text with the GNSO DT, and GRC. Incorporate the timing into the guideline document. Bart: speaks to the timeline. Starting point is when CSC sends a formal notification of the GNSO and ccNSO councils. In the meanwhile the CSC did already some actions under the Remedial Action Procedure. Min 10 days before the notification. More realistically: 30 days. During that period, when the Board is informed by the CSC: good timing for the coordination group to be established. Do every year a reminder. Starting point (day 0): CSC notifies both councils (use a template). Review actions: how long this will take is determined by internal procedures. 3 weeks, maybe less. Inform the Board, and then the Board will call a special review to commence. Call for volunteers, run by ICANN Org. Action item #4: Staff will adjust the timeline to show the maximum and minimum timing Next steps: once the update document is being shared, GRC to review. Absolute minimum: bylaw requirement? Flexibility not to launch a public consultation.so you can get rid of 45 days. Critical part: how long do the councils need? GNSO staff to share the document by the end of the week. Suggestion to conclude the work by the end of August. 3. AOB 4. Closure Thank you all. Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO [twitter.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ccNSO&d=Dw…> Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ [facebook.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.facebook.com_ccnso…> http://ccnso.icann.org [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__ccnso.icann.org&d=DwMGa…>

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Proposed Agenda: Drafting Team Meeting 07 August at 21:00 UTC
by Julie Hedlund July 29, 2019

July 29, 2019

Dear all, Please see the following proposed agenda for the Drafting Team meeting Wednesday, 07 August at 21:00 UTC for 60 minutes. For a list of all draft documents including the current versions, see the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines. Draft Proposed Agenda 1. Review Agenda/Updates to Statements of Interest 2. Results of Final Call: Section 1.3 Approval Action Community Forum (24 July): https://docs.google.com/document/d/1walBGVlK4C2eIq_Gj4DWYxkjxE_k8u718iXIySd… 3. Continue Discussion: Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community Forum (24 July): https://docs.google.com/document/d/1g-FNo2qm0Ohc6osJJ20sud1O5yDg9xv1v5Ux0n9… 4. AOB Kind regards, Julie Julie Hedlund, Policy Director

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REVISED FOR REVIEW: GUIDELINES & MOTION TEMPLATE: Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community Forum (24 July 2019)
by Julie Hedlund July 26, 2019

July 26, 2019

Dear DT members, Per action item 3(b) below from the meeting on 24 July, please review the revised draft of the GUIDELINES & MOTION TEMPLATE: Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community Forum (24 July 2019) at: https://docs.google.com/document/d/1g-FNo2qm0Ohc6osJJ20sud1O5yDg9xv1v5Ux0n9…. The document also is attached in Word. The document will be on the agenda for discussion at the next meeting on Wednesday, 07 August at 21:00 UTC. In the meantime, DT members are encouraged to make suggested edits and comments in the Google document or in the Word document. Thank you very much for your consideration. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, July 25, 2019 at 5:58 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 24 July 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 24 July 2019 (21:00-22:00 UTC). Staff have posted these to the wiki space. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=111387725. Please note that all versions of the guidelines may be found on the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines+Deposito…. Best Regards, Julie Julie Hedlund, Policy Director Actions Items: 1. Section 18.12 Special IFRs: Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: * DT members to review and provide comments on the CLEAN version of the draft document at: https://docs.google.com/document/d/1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-c_5t9aV2T… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> ASAP but not later than 16 August. * Staff and David McCauley to coordinate on sending a reminder to the DT and GRC. 2. Section 1.3 Approval Action Community Forum: * Staff to work with Heather Forrest and Steve DelBianco on revised language relating to section 1.4 of the Bylaws. * Staff to work with Heather Forrest with respect to revised language relating to the timeline. * DT members to review the final draft with the last call at the meeting on 07 August. 3. Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community: * Staff should incorporate a timeline for both processes and make sure that the relevant sections of 2.3 are consistent with 1.3. * DT members should review the revised draft guidelines in preparation for the meeting on 07 August. Notes: 1. Section 18.12 Special IFRs: Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: -- DT and GRC had a productive meeting on Monday, 15 July to discuss revisions to the guidelines addressing questions from the GRC. -- Staff worked with Heather Forrest and David McCauley to revise the document and sent it to the GRC and DT on 18 July. -- Staff will work with David McCauley on the timing of a reminder to the GRC and DT to request input no later than 16 August. 3. Section 1.3 Approval Action Community Forum: -- 4.1 Representative to the EC Administration -- that is correct, the Chair may not always be in this position. Leave it as “Representative to the EC Administration” rather than “Chair”. -- 4.3.1: “In no event later than” could be said simply as “within". Although the first construction is more consistent with the Bylaws. ACTION: Heather and Steve to review. -- 4.3.2: Abstentions: count as abstentions in this section, not as a no, with respect to the count. The relevant section of the Bylaws is excerpted, but include a note about approval at the beginning of the document: “Note that per Bylaws section 1.4(b)(i)-(iii) of Decision Whether to Approve an Approval Action, an action is approved if it is (A) supported by three or more Decisional Participants and (B) not objected to by more than one Decisional Participant.” ACTION: Staff to insert text for Heather and Steve to review. -- On the Timeline for GNSO Council Decision, T-21 -- Schedule Special Meeting of the GNSO Council to occur within 14 days -- check GNSO Operating Procedures 3.3.1 Advance Notice of Meetings. ACTION: Heather to review. -- Final call is the next DT meeting on 07 August. 3. Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community: -- When we did these bylaws in 2016 we wanted to allow each AC/SO decisional participant to decide it’s own procedures to arrive at its decision.  -- From Heather Forrest to Everyone: (05:51 PM)  @Steve - for GNSO does that also mean decision-making within the SG/Cs?  -- Steve’s suggestion -- should be stakeholder groups OR constituencies. -- Staff should incorporate a timeline for both processes and make sure that the relevant sections of 2.3 are consistent with 1.3. -- DT members should review and be prepared for a discussion during the meeting on 07 August.

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Actions & Notes: GNSO Drafting Team Meeting 24 July 21:00 UTC
by Julie Hedlund July 25, 2019

July 25, 2019

Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 24 July 2019 (21:00-22:00 UTC). Staff have posted these to the wiki space. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=111387725. Please note that all versions of the guidelines may be found on the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines+Deposito…. Best Regards, Julie Julie Hedlund, Policy Director Actions Items: 1. Section 18.12 Special IFRs: Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: * DT members to review and provide comments on the CLEAN version of the draft document at: https://docs.google.com/document/d/1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-c_5t9aV2T… ASAP but not later than 16 August. * Staff and David McCauley to coordinate on sending a reminder to the DT and GRC. 2. Section 1.3 Approval Action Community Forum: * Staff to work with Heather Forrest and Steve DelBianco on revised language relating to section 1.4 of the Bylaws. * Staff to work with Heather Forrest with respect to revised language relating to the timeline. * DT members to review the final draft with the last call at the meeting on 07 August. 3. Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community: * Staff should incorporate a timeline for both processes and make sure that the relevant sections of 2.3 are consistent with 1.3. * DT members should review the revised draft guidelines in preparation for the meeting on 07 August. Notes: 1. Section 18.12 Special IFRs: Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR: -- DT and GRC had a productive meeting on Monday, 15 July to discuss revisions to the guidelines addressing questions from the GRC. -- Staff worked with Heather Forrest and David McCauley to revise the document and sent it to the GRC and DT on 18 July. -- Staff will work with David McCauley on the timing of a reminder to the GRC and DT to request input no later than 16 August. 3. Section 1.3 Approval Action Community Forum: -- 4.1 Representative to the EC Administration -- that is correct, the Chair may not always be in this position. Leave it as “Representative to the EC Administration” rather than “Chair”. -- 4.3.1: “In no event later than” could be said simply as “within". Although the first construction is more consistent with the Bylaws. ACTION: Heather and Steve to review. -- 4.3.2: Abstentions: count as abstentions in this section, not as a no, with respect to the count. The relevant section of the Bylaws is excerpted, but include a note about approval at the beginning of the document: “Note that per Bylaws section 1.4(b)(i)-(iii) of Decision Whether to Approve an Approval Action, an action is approved if it is (A) supported by three or more Decisional Participants and (B) not objected to by more than one Decisional Participant.” ACTION: Staff to insert text for Heather and Steve to review. -- On the Timeline for GNSO Council Decision, T-21 -- Schedule Special Meeting of the GNSO Council to occur within 14 days -- check GNSO Operating Procedures 3.3.1 Advance Notice of Meetings. ACTION: Heather to review. -- Final call is the next DT meeting on 07 August. 3. Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community: -- When we did these bylaws in 2016 we wanted to allow each AC/SO decisional participant to decide it’s own procedures to arrive at its decision.  -- From Heather Forrest to Everyone: (05:51 PM)  @Steve - for GNSO does that also mean decision-making within the SG/Cs?  -- Steve’s suggestion -- should be stakeholder groups OR constituencies. -- Staff should incorporate a timeline for both processes and make sure that the relevant sections of 2.3 are consistent with 1.3. -- DT members should review and be prepared for a discussion during the meeting on 07 August.

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Post Call | GNSO Drafting Team | Wednesday, 24 July 2019 at 21:00 UTC
by Julie Bisland July 24, 2019

July 24, 2019

Dear all, All recordings for the GNSO Drafting Team call held on Wednesday, 24 July 2019 at 21:00 UTC can be found on the agenda wiki page<https://community.icann.org/x/TaSjBg> (attendance included) and the GNSO Master calendar <https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_en_group…> . These include: * Attendance (please let me know if your name has been left off the attendance list) * Audio recording * Zoom chat archive * Zoom recording (including audio, visual, rough transcript) * Transcript For additional information, you may consult the mailing list archives <http://mm.icann.org/pipermail/gnso-bylaws-dt/> and the main wiki page<https://community.icann.org/x/_pUWBg>. Thank you. Kind regards, Julie -- Julie Bisland GNSO SO/AC Support coordinator Internet Corporation for Assigned Names and Numbers (ICANN) Email: julie.bisland(a)icann.org<mailto:julie.bisland@icann.org> Skype ID: 79613b691cb8a6c1 Find out more about the GNSO by visiting: https://learn.icann.org/<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwM…> Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGN…> Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_grou…> See All SO and AC events on the ICANN Global calendar<https://features.icann.org/calendar>

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REMINDER - FOR FINAL REVIEW: Revised Guidelines & Motion Template - Section 1.3 Approval Action Community Forum (11 July 2019)
by Julie Hedlund July 22, 2019

July 22, 2019

Dear DT members, Per action item 2 below from the meeting on 10 July, please review the revised version of the GUIDELINES & MOTION TEMPLATE: SECTION 1.3 APPROVAL ACTION COMMUNITY FORUM DRAFT (11 July 2019) at: https://docs.google.com/document/d/1v5qtCO0Ocrbkk6o2YVrsuIWwjTQsprdEmWBYD35… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…>. The document also is attached in Word with redlines. The document will be on the agenda for finalization/approval at the next meeting on Wednesday, 24 July at 21:00 UTC. In the meantime, DT members are encouraged to make suggested edits and comments in the Google document or in the Word document. Thank you very much for your consideration. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, July 11, 2019 at 4:59 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 10 July 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 10 July 2019 (21:00-22:00 UTC). Staff have posted these to the wiki space. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=111387729. Please note that all versions of the guidelines may be found on the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines+Deposito…. Best Regards, Julie Julie Hedlund, Policy Director Actions Items: 1. Joint ccNSO/GNSO Initiation of a Special IFR: Staff will check on the status of questions to ICANN Legal, specifically on whether the GNSO and ccNSO can jointed initiate a Special IFR. (DONE – see response in separate message.) 2. Section 1.3 Approval Action Community Forum: Staff will accept the grammatical edits in the document from Heather Forrest and generate a new version with the flagged issues/comments called out for DT consideration (see below), including a timeline for the GNSO Council actions. (DONE – see documents for review in separate message.) 3. Preparation for 24 July Meeting: Staff will circulate for DT review the draft of Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community Forum. (DONE – see documents for review in separate message.) Notes: 1. Updates to Statements of Interest (SOIs): None provided. 2. Section 18.12 Special IFRs -- Brief Update re: 15 July joint GRC/DT meeting on Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR:https://docs.google.com/document/d/1ol8461abkOqzXSahZKkuLL-7GxDWklmA0wn… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> -- What do we expect from the meeting on 15 July and how do we move forward? Could the GRC be satisfied from the call on Monday, or would there be additional deliberations? -- Expectation that it is a matter of clarification and coming to a common understanding of the questions. The GRC and DT can finish their documents and they would have two common approaches. ACTION ITEM: Staff will check on the status of questions to ICANN Legal, particularly as to whether the GNSO and ccNSO can jointly initiate a Special IFR. 3. Discussion/Edits re: Section 1.3 Approval Action Community Forum: https://docs.google.com/document/d/1tR6YeATOl-_6ig7XKKluR3jwY8cLPYKoLCB-t6G… <https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> -- Staff and David McCauley noted that there is a real-time example of the anticipated use of the Approval Action Community Forum to consider the ccNSO’s request for a Fundamental Bylaws Amendment regarding the IANA Naming Function Review Team's Composition. See: https://www.icann.org/public-comments/bylaws-amend-iana-naming-function-201… [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_public-2…>. -- Staff also noted that the EC Administration has accordingly requested, per the Bylaws, that an Approval Action Community Forum should be scheduled to take place during ICANN66 in Montreal. Edits/Comments for DT Consideration in the Google Doc (as called out in the revised version dated 11 July): 1. Noting that although the current representative to the EC Administration is the GNSO Council Chair, there is nothing to prevent the GNSO Council from choosing a different person as its representative. Thus, it is suggested that references to the GNSO Council Chair in the document should be changed to GNSO Representative to the EC Administration (see page 4 and onward). Maxim Alzoba also inserted a comment relating to this issue, so we request that he should review this suggested edit. 2. 4.3.1 Consultation Mechanism: * Change “If such a consultation is scheduled” to “If such a consultation occurs”. * In response to a point made by David McCauley about ensuring that the GNSO Council can meet the decision deadline of 21 days as specified in the Bylaws, add to the last sentence, “and in no event later than the 21-day Approval Action Decision Period per Section 1.4 Annex D of the Bylaws.” 3. 4.3.2 GNSO Council Decision and Informing the EC Administration: * The DT discussed how to ensure that the GNSO Council’s actions to decide on whether to support, object to, or abstain from the Approval Action are completed within the above-mentioned 21-day period. Staff suggested adding a timeline showing the timing of the activities. In addition, staff has added the excerpt from the Bylaws with the relevant details. * On 11 July Wolf-Ulrich Knoben suggested edits to combine sections 4.3.2 and 4.3.3 into one section. Staff has included those edits in the version dated 11 July. 4. Staff also accepted all of the grammatical changes provided by Heather Forrest. ACTION ITEM: Staff will accept the grammatical edits in the document from Heather Forrest and generate a new version with the flagged issues/comments called out for DT consideration, including a timeline for the GNSO Council actions. 4. Next Meeting: 24 July: The DT will finalize its review of Section 1.3, and begin review of Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community Forum. ACTION ITEM: Staff will circulate for DT review the draft of Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community Forum.

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REMINDER - FOR REVIEW: Guidelines & Templates - Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community Forum
by Julie Hedlund July 22, 2019

July 22, 2019

Dear DT members, Per action item 3 below from the meeting on 10 July, please review draft of the GUIDELINES & MOTION TEMPLATE: Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community Forum (17 May 2019) at: https://docs.google.com/document/d/17bftPSj8N4xBUebP0F7s-qS51cel_pL-vyQimKG… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…>. The document also is attached in Word. The document will be on the agenda for discussion at the next meeting on Wednesday, 24 July at 21:00 UTC. In the meantime, DT members are encouraged to make suggested edits and comments in the Google document or in the Word document. Thank you very much for your consideration. Kind regards, Julie Julie Hedlund, Policy Director From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces(a)icann.org> on behalf of Julie Hedlund <julie.hedlund(a)icann.org> Date: Thursday, July 11, 2019 at 4:59 PM To: "gnso-bylaws-dt(a)icann.org" <gnso-bylaws-dt(a)icann.org> Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 10 July 21:00 UTC Dear all, Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 10 July 2019 (21:00-22:00 UTC). Staff have posted these to the wiki space. Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=111387729. Please note that all versions of the guidelines may be found on the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines+Deposito…. Best Regards, Julie Julie Hedlund, Policy Director Actions Items: 1. Joint ccNSO/GNSO Initiation of a Special IFR: Staff will check on the status of questions to ICANN Legal, specifically on whether the GNSO and ccNSO can jointed initiate a Special IFR. (DONE – see response in separate message.) 2. Section 1.3 Approval Action Community Forum: Staff will accept the grammatical edits in the document from Heather Forrest and generate a new version with the flagged issues/comments called out for DT consideration (see below), including a timeline for the GNSO Council actions. (DONE – see documents for review in separate message.) 3. Preparation for 24 July Meeting: Staff will circulate for DT review the draft of Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community Forum. (DONE – see documents for review in separate message.) Notes: 1. Updates to Statements of Interest (SOIs): None provided. 2. Section 18.12 Special IFRs -- Brief Update re: 15 July joint GRC/DT meeting on Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR:https://docs.google.com/document/d/1ol8461abkOqzXSahZKkuLL-7GxDWklmA0wn… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> -- What do we expect from the meeting on 15 July and how do we move forward? Could the GRC be satisfied from the call on Monday, or would there be additional deliberations? -- Expectation that it is a matter of clarification and coming to a common understanding of the questions. The GRC and DT can finish their documents and they would have two common approaches. ACTION ITEM: Staff will check on the status of questions to ICANN Legal, particularly as to whether the GNSO and ccNSO can jointly initiate a Special IFR. 3. Discussion/Edits re: Section 1.3 Approval Action Community Forum: https://docs.google.com/document/d/1tR6YeATOl-_6ig7XKKluR3jwY8cLPYKoLCB-t6G… <https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> -- Staff and David McCauley noted that there is a real-time example of the anticipated use of the Approval Action Community Forum to consider the ccNSO’s request for a Fundamental Bylaws Amendment regarding the IANA Naming Function Review Team's Composition. See: https://www.icann.org/public-comments/bylaws-amend-iana-naming-function-201… [icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_public-2…>. -- Staff also noted that the EC Administration has accordingly requested, per the Bylaws, that an Approval Action Community Forum should be scheduled to take place during ICANN66 in Montreal. Edits/Comments for DT Consideration in the Google Doc (as called out in the revised version dated 11 July): 1. Noting that although the current representative to the EC Administration is the GNSO Council Chair, there is nothing to prevent the GNSO Council from choosing a different person as its representative. Thus, it is suggested that references to the GNSO Council Chair in the document should be changed to GNSO Representative to the EC Administration (see page 4 and onward). Maxim Alzoba also inserted a comment relating to this issue, so we request that he should review this suggested edit. 2. 4.3.1 Consultation Mechanism: a. Change “If such a consultation is scheduled” to “If such a consultation occurs”. b. In response to a point made by David McCauley about ensuring that the GNSO Council can meet the decision deadline of 21 days as specified in the Bylaws, add to the last sentence, “and in no event later than the 21-day Approval Action Decision Period per Section 1.4 Annex D of the Bylaws.” 1. 4.3.2 GNSO Council Decision and Informing the EC Administration: a. The DT discussed how to ensure that the GNSO Council’s actions to decide on whether to support, object to, or abstain from the Approval Action are completed within the above-mentioned 21-day period. Staff suggested adding a timeline showing the timing of the activities. In addition, staff has added the excerpt from the Bylaws with the relevant details. b. On 11 July Wolf-Ulrich Knoben suggested edits to combine sections 4.3.2 and 4.3.3 into one section. Staff has included those edits in the version dated 11 July. 1. Staff also accepted all of the grammatical changes provided by Heather Forrest. ACTION ITEM: Staff will accept the grammatical edits in the document from Heather Forrest and generate a new version with the flagged issues/comments called out for DT consideration, including a timeline for the GNSO Council actions. 4. Next Meeting: 24 July: The DT will finalize its review of Section 1.3, and begin review of Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community Forum. ACTION ITEM: Staff will circulate for DT review the draft of Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community Forum.

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REMINDER: Updated Proposed Agenda: Drafting Team Meeting 24 July at 21:00 UTC
by Julie Hedlund July 22, 2019

July 22, 2019

Dear all, Please see the following proposed agenda for the Drafting Team meeting Wednesday, 24 July at 21:00 UTC for 60 minutes. For a list of all draft documents including the current versions, see the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines. Draft Proposed Agenda 1. Review Agenda/Updates to Statements of Interest 2. Update on Coordination with ccNSO GRC re: 18.12 Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 3. Finalize Discussion: Section 1.3 Approval Action Community Forum: https://docs.google.com/document/d/1v5qtCO0Ocrbkk6o2YVrsuIWwjTQsprdEmWBYD35… [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> 4. Begin Discussion: Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community Forum: https://docs.google.com/document/d/17bftPSj8N4xBUebP0F7s-qS51cel_pL-vyQimKG… <https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_docume…> 5. AOB Kind regards, Julie Julie Hedlund, Policy Director

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FOR REVIEW: Revised Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 15 July 2019
by Julie Hedlund July 18, 2019

July 18, 2019

Dear ccNSO GRC and GNSO DT members, The ccNSO GRC and the GNSO DT had a very productive joint meeting on Monday, 15 July, to review the questions and consider responses to the questions previously identified by the GRC (attached), and determine revisions to the guidelines. Thanks to all who were available to attend that meeting and to participate. Per the action items below from that meeting, please review the draft of the Revised Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 15 July 2019 (15 July 2019) at: CLEAN VERSION: https://docs.google.com/document/d/1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-c_5t9aV2T… (permission set to suggestions/comment) REDLINE VERSION: https://docs.google.com/document/d/1NnaaoWKJWUu0Cw3pphuvT0wycmMIXhQmYyy0daP… (permission set to view) Please also see Word versions of the clean and redlined documents, as well as a list of all draft documents including the current versions, on the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines. GNSO DT Support Staff worked closely with Heather Forrest and David McCauley to revise the document to capture the action items and discussion in the Google and Word documents. We request that the members of your two groups should review at your earliest convenience the revised version of the guidelines. If you have suggested edits/comments it will be very helpful if you could include them in the CLEAN version of the Google document. The REDLINE version is primarily for reference. Thank you very much for your consideration as we finalize these guidelines. Kind regards, Julie & Ariel Julie Hedlund and Ariel Liang From: Joke Braeken <joke.braeken(a)icann.org> Date: Monday, July 15, 2019 at 8:45 AM To: ccnso-grc <ccnso-grc(a)icann.org>, Julie Hedlund <julie.hedlund(a)icann.org>, Ariel Liang <ariel.liang(a)icann.org> Subject: NOTES: GRC | Monday, 15 July 2019 at 12:00 UTC Hello everyone. Please find included below the notes and action items the joint meeting between the GRC and the GNSO drafting team on Monday, 15 July 2019 at 12:00 UTC Best regards, Joke Braeken ACTION ITEMS: Action item #1: Q3. David McAuley to suggest alternative language, with added flexibility. [completed by Julie Hedlund] Action item #2: Q5. David McAuley to suggest alternative language Q5. GNSO staff to verify the guideline to ensure there is a formal reference in the guidelines to note that the work is concluded. Action item #3: Julie Hedlund to update the guidelines document based on today’s discussion, and share the revised text with the GNSO DT, and GRC. Incorporate the timing into the guideline document. Action item #4: Staff will adjust the timeline to show the maximum and minimum timing NOTES: 1. Welcome and roll call Attendance will be taken based on who is on Zoom. Apologies from: Alyssa Moore. Calls will be recorded and posted on the public wiki. Please remember to mute your phones and microphones when not speaking. 2. Special IFR Julie Hedlund: questions from the previous meeting. Edits/suggestions in red by David McAuley. David McAuley: 5 questions displayed on screen. Suggestions by David to the GNSO design team. Q1. when to establish sIFR? First to PTI Board, then to ICANN CEO and then to the Board. Q2. GNSO and ccNSO councils working together. SICT to issue statement, and mention both councils signed off on it. Support by Heather. Helpful to have guidelines. Flexible timing is appreciated. Q3. even distribution of the work Suggestion for SICT to keep duties under 5.4 and 5.6 and council deals with 5.5. (deciding whether to request a public comment period). “The councils may determine that …” More flexibility might be needed in the phrasing: avoid being too prescriptive. Action item #1: Q3. David McAuley to suggest alternative language, with added flexibility. [completed by Julie Hedlund] Q4. other avenues to address the PTI issue Alternative language suggested Steve Del Bianco: It’s an excellent idea to require consideration of alternative means to address an IANA functions problem. Bart: ICT to suggest to councils to look into alternative means to address the issue around PTI performance. When looking at the timeline, it becomes an issue. Q5. closing down SICT if the CSC manages to fix the problem. No alternative language suggested yet by David. Bart: close the loop, the process to avoid unclarity on whether to proceed or not. Heather: do we have a formal way of communicating - regardless of whether SICT has concluded its work or not? Action item #2: Q5. David McAuley to suggest alternative language Q5. GNSO staff to verify the guideline to ensure there is a formal reference in the guidelines to note that the work is concluded. Action item #3: Julie Hedlund to update the guidelines document based on today’s discussion, and share the revised text with the GNSO DT, and GRC. Incorporate the timing into the guideline document. Bart: speaks to the timeline. Starting point is when CSC sends a formal notification of the GNSO and ccNSO councils. In the meanwhile the CSC did already some actions under the Remedial Action Procedure. Min 10 days before the notification. More realistically: 30 days. During that period, when the Board is informed by the CSC: good timing for the coordination group to be established. Do every year a reminder. Starting point (day 0): CSC notifies both councils (use a template). Review actions: how long this will take is determined by internal procedures. 3 weeks, maybe less. Inform the Board, and then the Board will call a special review to commence. Call for volunteers, run by ICANN Org. Action item #4: Staff will adjust the timeline to show the maximum and minimum timing Next steps: once the update document is being shared, GRC to review. Absolute minimum: bylaw requirement? Flexibility not to launch a public consultation.so you can get rid of 45 days. Critical part: how long do the councils need? GNSO staff to share the document by the end of the week. Suggestion to conclude the work by the end of August. 3. AOB 4. Closure Thank you all. Joke Braeken ccNSO Policy Advisor joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org

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